3,299 Global Assistant jobs in the United States
Office Management
Posted today
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Job Description
Leadership career opportunity with growing, successful regional family owned and professionally managed company serving customers since 1934. This position is responsible for supporting the company operations of the company office by maintaining office systems providing first class customer service and supervising support staff.
The expectations will be to consistently strive to maintain financial and system accuracy and accountability. The office, led by this position must also achieve external and internal customer service excellence.
RESPONSIBILITIES
- Administer operational procedures for AP/ AR/ inventory control and customer service.
- Manage an automated, customer-driven office with a small staff of customer service professionals.
- Responsible for daily, weekly, and monthly analytics and reporting.
- Keep accurate financial records.
- Maintain high performance ratings regarding customer service surveys.
- Maintain a disciplined and detailed Accounts Receivable.
- Assists in other areas and/or departments as requested.
- Manages personnel handling "front line" contact responsibilities of customer network.
- Communicate in an open, considerate manner with associates, managers, hubs, customers, and vendors.
- Create an environment of trust by giving and receiving honest communication.
- Lead and motivate by example.
REQUIREMENTS
- High school diploma or equivalent
- Ability to use the computer competently, expert abilities with Microsoft Office, MS Word and Excel proficiency
- Ability to read purchase orders, packing slips, shipping documents
- Ability to read, interpret and act upon company generated reports
- Must be comfortable communicating with all levels of management
- Must have a positive attitude and be team oriented
- Must be able to lead and motivate by example
BENEFITS
- Work in a positive culture where people are recognized and make a difference
- Paid Holidays
- Paid Vacation
- Group benefits package (Medical, Dental, Short Term Disability, Vision, Life Insurance, and 401k with generous company match)
COMPANY DESCRIPTION
Tarheel Linen Service, Inc. is a environmentally friendly linen rental supply and commercial laundry company. Our business provides linen, textile, and hygiene services to the hospitality, first class lodging, healthcare, and small business customers. Our company is dedicated to resource conservation and social responsibility. Part of the quality service we offer our customers is the knowledge that we are helping them achieve their business goals while reducing their impact on the environment.
Tarheel Linen Service, Inc. is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
Office Management Specialist
Posted 17 days ago
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We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
Koniag Emerging Technologies, LLC is seeking a highly organized and proactive Office Management Specialist to provide comprehensive administrative support to individual program offices and office directors. This role requires a bachelor's degree from an accredited institution, proficiency in Microsoft Office Suite, excellent communication skills, and a strong understanding of office operations and procedures.
The Office Management Specialist must be a self-motivated team player with a positive attitude, committed to ensuring excellence in office operations and administrative functions. Let me know if you need any additional details for this role.
**Essential Functions, Responsibilities & Duties may include, but are not limited to:**
The Office Management Specialist will be responsible for the following tasks:
+ Provide general support to individual program offices and office directors, ensuring smooth and efficient operations.
+ Maintain and keep office calendars up-to-date, making logistical arrangements for meetings and coordinating visitor clearances and escorts.
+ Manage incoming and outgoing telephone calls, directing inquiries to appropriate staff members.
+ Complete time and attendance requirements accurately and in a timely manner.
+ Initiate procurement requests for the office, ensuring adequate supplies and resources are available.
+ Make travel arrangements for staff members and maintain travel logs while staff is on travel.
+ Assist in preparing correspondence, including proofreading and formatting documents as needed.
+ Conduct daily mail runs to the front office, ensuring prompt and efficient distribution of mail and packages.
+ Monitor and ensure adequate supplies are available for the office, and aid in requesting new supplies when needed.
+ Make necessary arrangements for incoming INL staff, including securing IT log-on credentials, handling safe combinations, preparing door signs, distributing supplies, and other preparations.
+ Follow up with other INL offices on BPA calls related to office repairs, new equipment requests, movement of phones or computers, or other tasks as required.
+ Other duties as assigned
**Requirements:**
**Education:**
+ Bachelor's degree from an accredited institution.
**Work Experience, Knowledge, Skills & Abilities:**
+ For a position in the U.S., must be a U.S. Citizen or legal U.S. resident; for a position outside the U.S., any citizenship (U.S., Third Country National (TCN), and Local National (LN)) is allowable.
+ Knowledge of and demonstrated experience using Microsoft Office Suite.
+ Knowledge of and skill in the correct usage of English grammar, spelling, punctuation, capitalization, and style.
+ Demonstrated experience in using the telephone and voicemail systems.
**Desired Skills and Competencies:**
+ Minimum 3-5 years of progressive office/facilities coordination experience
+ Exceptional written and verbal communication abilities
+ Proficiency in Microsoft Office Suite and office productivity software
+ Outstanding organization skills and ability to multi-task in a fast-paced setting
+ Excellent customer service skills with diplomacy working across diverse teams
+ Knowledge of office management procedures, record keeping and data entry
+ Quick learner with ability to follow detailed instructions without close supervision
**Our Equal Employment Opportunity Policy**
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender, or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information, or any other factor protected by law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits and all other privileges, terms, and conditions of employment.
The company is dedicated to seeking all qualified applicants. If you require accommodation to navigate or to apply for a position on our website, please contact Heaven Wood via e-mail at or by calling to request accommodation.
_Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit_ _ _._
**_Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352_**
**Job Details**
**Job Family** **Proposal Positions**
**Pay Type** **Salary**
Assistant Global Controller
Posted 16 days ago
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Director level role! We are offering an exciting opportunity in Portsmouth, New Hampshire for an Assistant Global Controller to join our team. In this role, you will be responsible for overseeing and directing various accounting and financial reporting activities. This includes managing external reporting efforts, directing the corporate accounting team, leading the Disclosure Committee, and serving as a central liaison for both internal and external auditors.
Responsibilities:
- Oversee and manage the process of external reporting to the SEC, including the creation and submission of Forms 10-K, 10-Q, and 8-K
- Direct and support the corporate accounting and financial reporting team, fostering a collaborative and productive working environment
- Drive the implementation of both new and existing accounting standards, ensuring compliance and accuracy
- Liaise effectively with the tax department to ensure accurate accounting for income taxes
- Act as a central point of contact for both external and internal auditors, coordinating integrated and operational audits
- Lead the Disclosure Committee, facilitating quarterly meetings with the Executive Leadership team to discuss developments in accounting, finance, and legal matters
- Communicate effectively with senior and executive management on matters related to accounting policy and internal control
- Provide assistance in other corporate areas such as investor relations, treasury, acquisition due diligence, and purchase accounting
- Develop and mentor staff, promoting detail oriented growth and succession planning
- Drive process improvement in the accounting close and reporting processes, aiming for efficiency and accuracy.
Requirements - Position requires a minimum of 7 years of relevant experience.
- Proficiency in Consolidations is a must.
- Experience with Global Cash management is essential.
- Familiarity with regulations of the Securities And Exchange Commission is required.
- Capability to handle Month End Close activities is necessary.
- Expertise in Financial Reporting is crucial.
- Experience with Annual Standard Cost calculations is required.
- Understanding of Royalties and their application in financial management is necessary.
- Proficiency in managing Balance Sheets is a must.
- Familiarity with Profit and Loss statements is required.
- Strong Financial Analytics skills are crucial.
- CPA certification is required.
- Experience in Public Accounting is necessary.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Field Office Management Specialist II
Posted 3 days ago
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Olgoonik is an Equal Opportunity Employer - EEO AA M/F/Vet/Disability
Overview: The incumbent serves as a Support Services Specialist providing a wide range of administrative support and assistance to the staff of the San Francisco Field Office, U.S. Department of State, Bureau of Diplomatic Security (DS), Office of Domestic Operations.
Primary Responsibilities:
- Provides general administrative support to the Field Office Program Office, Field Offices, and Resident Offices
- Acquires required support services for San Francisco Field Office (SFFO) directly from Department central service providers or from commercial sources, often through the Department's acquisitions processes
- Provides telecommunications support related to mobile telephone equipment, voicemail, and office equipment such as copiers, fax machines, and scanners
- Supports requests for visas, assists with the renewal of expiring diplomatic passports and travel credit cards, administers the 2nd passport program, and ensures the required applications are completed for diplomatic passports visas/on behalf of the field office senior management, and coordinates with the Bureau of Consular Affairs to ensure the delivery of visa applications and pick-up of visas from Foreign missions
- Records management and disposition advice and guidance
- Provides audiovisual and logistical support for conferences and large gatherings
- Administers the Manpower and Timekeeping functions, collaborating with the office management team and the special agents to ensure that the personnel system is maintained and reflects accurately the office personnel status
- Administers onboarding of new agents, transferring agents and employees by creating, transferring, and ensuring the validity of computer access profiles and accounts
- Facilitates the issuance and administration of the mobile telecommunication devices and acts as a liaison with the Service Desk to troubleshoot and reconfigure profiles and accounts for seamless mobile telecommunication service
- Employs the Non-Expendable Property Accounting (NEPA) automated system to label, record, generate periodic reports on dollar value of property held, conduct physical inventories of office equipment and furnishings held by the organization, certify inventory accuracy, generate excess property reports, and arrange for removal of excess items
- Oversee mail and file operations, assist field office Security Officer by coordinating requests for various categories of secured access to both DS and other federal buildings within the San Francisco Field Office (SFFO) operational area for both DS and contract employees
- Serves as an operational information resource to his/her functional chief or supervisor at meetings and conferences on support services matters, provides factual details to the functional chief or supervisor for use in discussing Support Services plans and issues, takes note of opposing points of view, and contributes to oral and written reports for management
- Maintains liaison with staff members of relevant Department or external organizations (e.g., various facilities management, supply, and acquisitions offices within the Bureau of Administration, various offices within the Bureau of Diplomatic Security; Performs duties assigned to the Administrative Officer when required; Performs other duties as assigned.
Supervisory Responsibilities: There are no supervisory duties.
Education and/or Experience: A minimum high school diploma with one or more years of experience in multi-faceted administrative support services. Experience using qualitative and quantitative analytical techniques for use with Excel and PowerPoint in graphing; and calculation of means, modes, standard deviations, or similar statistical measures.
Knowledge, Skills, and Abilities: Must be a US citizen and possess or be able to obtain/maintain a minimum SECRET clearance; Knowledge and skill in applying analytical and evaluative techniques to resolve support services issues or problems of a procedural nature or in which facts and applicable guidelines are clearcut; Knowledge of administrative practices and procedures common to the Department of State organizations, such as those pertaining to areas of responsibility and channels of communication, delegation of authority, routing of correspondence, filing systems and storage of files and records; Ability to conduct interviews with supervisors and employees to obtain information about organizational missions, functions and work procedures; Ability to apply effective critical thinking and knowledge of organizational and office management practices to evaluate the legitimacy and relative priority of requested services, contribute to the development of support services guidelines and procedures, negotiate with service providers, manage projects, and assess the quality of contractors' performance; A valid driver's license is required.
Certificates, Licenses, Registrations: Valid driver's license, U.S. citizenship, and Secret clearance are required.
Security Clearance: SECRET Level Required Must have a current US Government SECRET Personnel Security Clearance or be able to successfully complete a U.S. government administered Investigation. Must be a U.S. Citizen. Must also be able to maintain a US Government SECRET clearance.
Physical Demands: The physical demands that will be required inside the workplace and for the position. Must lift, will sit, answer the phone, type on a keyboard, move files, etc.
Travel: Travel may be required.
Work Environment: Work is in a standard office environment.
Finance and Office Management Specialist
Posted 12 days ago
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Candidates Request Form 1 Job Title Finance and Office Management Specialist 2 Client Company/Dept. Name Department of the Navy 3 ddress NAVAL POSTGRADUATE SCHOOL
LAN HOWARD
1 UNIVERSITY CIRCLE
WATKINS HALL
MONTEREY C City Name Montrey State Name CA-Californi Zip Code If others (Address) 4 5 6 Duration of the project Project Start Date: 07-07-2024 Project End Date 07-06-2025 Due date for Resume submission June 26, 2024 7 No. of Openings 1 No. of Maximum Submissions 3 8 Job Description The contractor shall only fulfill the function of data entry, tracking, and reporting for financial tracking. The contractor shall not make any budgeting and/or financial determinations.The contractor shall compile, maintain, and track fiscal information of EAG from ERP and DTS and internal tracing of procurements, prepare financial reports inExcel format, and provide weekly financial reports (template tobe provided) to theChair andAssociateChair on the status ofthe EAG's financials. There are 15-20 accounts that require tracking at any given time.
3.2.2 The contractor shall create Excelspreadsheets and graphs(template to be provided) that track and illustrate budget summaries, Network Activities (NWAs), expenditures, obligations, commitments, andbalance data fromERP. There are I5-20 accounts thatrequire tracking at any given time. These accounts usually change each fiscal year.
3.2.3 The contractor shall coordinate with internal stakeholders involved in the financial processes of the EAG, in order to meet the group's mission.
3.3 This contractor shall track EAG research proposals internal to NPS by generating the Research and Sponsored Programs Office (RSPO) required paperwork, routing inside NPS for signature, and tracking with the RSPO to ensure a NWA is set up and ready for usage. The contractor shall also be responsible for tracking research and non-procurement SOWs, budgets, and all subsequent routing of related documentation. There are approximately 20 research proposals each year.
3.4 The contractor shall support the group in preparing and planning EAG workshop approval packages.
The contractor shall coordinate the approvedworkshopsinaccordancewiththeproposed plan. During workshops,thecontractorshallrespond to requests for information from participants and draft a report of workshop minutes, including after-action itemsfor execution by Government and/or Stakeholders for each
ction item. Each year EAG executes approximately 10-15workshops and short courses, which require this support. 9 Skill set info Minimum of three years' experience in an administrative support role in a government, military, or
cademic setting
• Minimum three years' experience in the use of Microsoft Office Suite software and the Mac
Operating System (OS)
• Minimum of three years working with Microsoft Excel to compile financial data and prepare
spreadsheet report
• Minimum of three years' experience working with government travel and financial regulations and policies,
specifically DTS, and at least one year working with ERP 10 Education 11 Certifications (if required) Must have a favorably completed NACI or T1 investigation equivalent including a FBI
fingerprint check prior to installation access. 12 Documentation Required for submission Letters of Intent required 13 Work Hours Monday thru Friday, 8:00 AM to 5:00 PM PST except Federal
holidays 14 ccount Manager Name (Proposal Team) 15 Work authorization required US Citizen Only 16 Relocation is accepted Yes 17 Remote work No 18 dditional Notes if any The position, focused on finance and office management, will occur in Monterey, CA. The contractor shall be required to interact with in-place support functions at NPS. Should have good federal work experience and required clearance.
Office Management Specialists/Administrative Assistants
Posted 17 days ago
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Job Description
**Responsibilities**
+ Receives, schedules, refers calls and visitors from the public and other agency personnel as appropriate. Handles requests on behalf of office staff; Refers requests they cannot answer to appropriate staff or to correct office or official. Schedules appointments for staff members or immediate supervisors and makes commitments to attend meetings, luncheons, etc.
+ Responds to administrative problems brought to the supervisor's attention by member of the staff or management officials, as well as independently resolves issues in area of responsibility. Prepares responses to inquiries for information, addresses telephonic inquiries, and works to ensure basic information is available on websites.
+ Maintains the Director and Deputy Directors calendars and appointments; establishes priorities and assures obligations met; arrange for meetings and conferences and inform participants. Compiles files/supporting documents on topics to discuss.
+ Prepares travel authorizations for Director or staff member as requested. Prepares trip itineraries, obtains travel expense estimates (MI&E cost, taxis, Hotel, cost, etc.; prepares travel authorization requests. Upon return, work with Director or staff member to prepare reimbursement travel voucher. Follow up with Travel to ensure all travel documents are being submitted properly and on time. (i.e., within 5 days). Use E2 Solutions to make travel arrangements.
+ Executes small projects, such as compilation of data or organization of large meetings/events. Independently completes projector responsibility- related task.
+ Develops and maintains contacts in other offices in order to facilitate meeting management and problem solving.
+ Order supplies through ILMS website.
+ Serves as timekeeper designate for the Office to include maintaining Time and Attendance (T&A) for commonly used pay plans and types of leave; verifying the allow ability of various hours changed on T&A reports; reviewing the reports for appropriate signature, initials and required supporting documentation; and, advising supervisors of discrepancies, and correcting actions as needed.
+ Assists the office by performing duties related to supply management and procurement.
+ Processes/reviews all incoming and outgoing letters, memos, and related correspondence.
+ Prepare reports, memoranda and other forms of written communication. Composes and edits letters, reports, and general office memoranda for publication/distribution on behalf of the Director or senior level officer. Prepares public presentation outlines at the direction of immediate supervisors; develops standard or one-of-a-kind letters in response to inquiries. Signs routine correspondence and certain procedural authorizations on behalf of the supervisor as directed. Screens publications and brings to the supervisor's attention articles of particular interest that affect Office programming.
+ Reviews work products submitted to the Director, Deputy Directors or other senior personnel for completeness, compliance with formatting requirements, conformity to policy guidelines and appropriate appearances.
+ In the supervisor's absence, maintains a file of correspondence and events of which the supervisor should know about and upon their return, brings such matters to their attention.
+ Has experience and demonstrated ability in working with classified and unclassified computer systems. In-depth operational knowledge of Excel, Microsoft Windows, and related computer-based programs. Ability to prepare e-mails, notices, Department notices from scratch.
+ Possesses ability to work under pressure on tight or short deadline.
+ Works proactively, engaging with office mates and others to accomplish work requirements.
+ Works proactively, engaging with office mates and others to accomplish work requirements.
+ Maintains office files, electronic or hardcopy, as required.
**Qualifications**
+ Knowledge of Department of State management operations (both domestic and overseas).
+ General knowledge of Department of State regional bureau management operations and processes.
+ Knowledge of Department of State management organization and operations.
+ Experience as a secretary/office manager working under pressure.
+ Knowledge of data sharing systems (i.e., SharePoint).
+ Working knowledge of personal computers and general administrative practices, including extensive experience and ability in working properly with classified and unclassified computer data base, operation and knowledge of Excel, Microsoft Windows, PowerPoint and related computer-based programs and the ability to prepare e-mails, notices, reports, etc. from scratch.
+ Active Secret clearance.
**Job ID**
2025-18455
**Work Type**
On-Site
**Pay Range**
$40-$5
**Health & Welfare**
4.23
**Benefits**
SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.
**Company Description**
**Work Where it Matters**
Tuvli, an Akima company, is not just another federal IT contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.
At Tuvli, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.
**For our shareholders,** Tuvli provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.
**For our government customers,** Tuvli ensures that solutions are strictly aligned with agency processes and desired program outcomes while delivering the best value for technology investments.
**As a Tuvli employee,** you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.
We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at or (information about job applications status is not available at this contact information).
Executive Assistant, Global Communications
Posted 2 days ago
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Job Description
Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.
Comcast NBCUniversal has announced its intent to create a new publicly traded company ('Versant') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025.
The Entertainment & Studios Global Communications team provides strategic communications and media relations support for Universal Filmed Entertainment Group (UFEG) and the Universal Television Entertainment Group (UTEG), partnering with all divisions across the portfolio. We're looking for a highly organized and proactive Executive Assistant (EA) to provide comprehensive administrative and operational support to the EVP of Global Communications, Entertainment & Studios. This role is pivotal in optimizing the EVP's day-to-day efficiency, managing communication flow, and serving as a key liaison between internal teams, partners, and external stakeholders.
Key Responsibilities:
Executive Support & Calendar Management
+ Manage and prioritize the EVP's daily schedule, emails, and phone communications with discretion and efficiency.
+ Coordinate, confirm, and track internal and external meetings, ensuring seamless logistics and time management.
+ Prepare briefing materials, agendas, and follow-ups for key meetings and events.
+ Book and manage complex travel arrangements, itineraries, and expense reports.
Communications & Office Coordination
+ Act as the first point of contact for incoming calls and inquiries, delivering professional and courteous communication.
+ Liaise across departments and external partners to ensure timely responses and alignment with EVP priorities.
+ Draft, edit, and proofread internal documents and presentations as needed.
Event & Team Support
+ Support Communications and Publicity teams at studio events, collaborating closely with the Special Events team.
+ Assist with the planning and execution of company-sponsored and public-facing events, both virtual and in-person.
Administrative Operations
+ Maintain and update executive and departmental contact databases, press lists, and tracking documents.
+ Handle department-level administrative tasks, including ordering supplies, filing, invoice processing, and SAP-related accounting.
+ Ensure smooth office operations by anticipating team needs and maintaining organizational systems.
Proactive Engagement
+ Build knowledge of the EVP's business goals, leadership priorities, and departmental initiatives.
+ Stay informed on internal communications rhythms, studio milestones, and industry trends to provide meaningful support.
+ 3+ years of administrative or executive support experience, preferably in media, entertainment, or corporate communications.
+ Impeccable organizational skills with the ability to juggle multiple priorities and deadlines.
+ Strong written and verbal communication skills.
+ Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and familiarity with SAP or similar systems.
+ Discretion and a high level of confidentiality are essential.
+ Positive, professional demeanor and a collaborative spirit.
Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite.
This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page ( of the Careers website. Salary range: $60,000-$80,000
As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to
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Administrative Assistant, Global Publicity
Posted 3 days ago
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Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.
Comcast NBCUniversal has announced its intent to create a new publicly traded company ('Versant') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025.
Here at Universal's Filmed Entertainment Group, we bring our campaigns to life by weaving innovation and creativity into our marketing strategies. The Los Angeles based Global Publicity team is seeking an Administrative Assistant who is passionate about film and entertainment and eager to thrive in the fast-paced, exciting world of publicity. This role is an integral part of the Global Publicity team, focused on supporting talent and filmmaker relations and helping bring various elements of marketing campaigns to life.
The Administrative Assistant will be responsible for managing schedules, coordinating meetings, and handling travel arrangements for the SVP and VP of Global Publicity, as well as supporting the broader team with ad hoc requests.
+ Handle all aspects of accounting and finance, including vendor registration, PO creation, and reconciliation of P-Cards and invoices
+ Arrange and manage all filmmaker and talent travel logistics, including commercial flights, private jets, hotels, greeters, cars, and integration into territory tour schedules
+ Coordinate talent logistics for premieres, junkets, and award ceremonies, including hiring and negotiating rates with hair and makeup artists, managing hospitality, and handling talent on-site
+ Create and edit talent and filmmaker schedules, ensuring accuracy and alignment with travel and event timelines
+ Acquire visas for filmmakers and talent when needed, working with consulates and travel teams to meet deadlines
+ Organize and staff screenings for press, talent, representatives, charities, and tastemakers, including securing tech, press lists, security, parking, and concessions
+ Create, organize, and distribute press breaks, publicity reports, review summaries, and screening reactions to filmmakers and internal executives
+ Compile and send out broadcast tune-ins internally and externally to filmmakers
+ Manage team calendars and event documentation, including film calendars, quote docs, review docs, reaction memos, screening memos, distro lists, contact sheets, status reports, and festival documents
+ Coordinate meetings and interviews, including booking conference rooms, setting up A/V, connecting phone or Zoom interviews, and distributing notes or recordings
+ Create and maintain budget grids and breakdowns for assigned titles, track changes, and keep the SVP informed of film budget status
+ Create and distribute embargo forms for international screenings and events, including junkets and content days
Basic Requirements:
+ 1+ years of experience in the entertainment industry
+ Working knowledge of Microsoft based software: Outlook, Word and Excel
+ Willingness to work evenings and weekends with short notice and be flexible with hours
Desired Characteristics:
+ Experience working with multiple clients, departments, etc.
+ Strong written and communication skills at all levels
+ Flexibility to maintain ever-changing schedules and itineraries
+ Extremely detailed oriented and organized
+ Able to work well under pressure and be flexible in an ever-changing environment
+ 4-year college degree in marketing or related field is preferred
Additional Requirements:
Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.
Salary Range: $58,000 - $62,000 (not bonus eligible)
As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to
Executive Assistant - Global Operations Management
Posted 4 days ago
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Plano, Texas
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At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.
Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being an inclusive workplace, attracting and developing exceptional talent, supporting our teammates' physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve.
Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations.
At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!
**Job Description:**
This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.
**LOB Overview:**
Global Operations Management (GOM) provides end to end enablement through operational support and strategy, process excellence, controls, resiliency, and transformation. We also support legal order operations, client onboarding and activation transformation, procedure and multimedia readiness, resiliency and response management and third party governance. Our objective is to support our internal clients, who deliver for our external clients and shareholders.
**Responsibilities:**
+ Communicates with executives and line management to gather and convey relevant information
+ Answers manager's phone line, documenting accurate messages and handling calls with appropriate judgment
+ Manages the calendar of multiple stakeholders proactively, effectively resolving conflicts that arise in a professional manner
+ Manages all travel planning and expenses, coordinating schedules for executive to maximize time and create efficiencies
+ Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
+ Liaises with outside groups to coordinate events where the executive is a corporate chair, director, or committee member
+ Engages in high-level client contact and supports conversations related to sensitive information, utilizing considerable diplomacy and judgment
**Required Qualifications:**
+ 5+ years administrative/business support experience
+ Polished and professional communications including in person, on the phone and email correspondence
+ Significant time management, organization, multi-tasking and prioritization skills; ability to work effective with pressing deadlines
+ Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint)
+ Strong attention to detail and accuracy
+ Experience planning travel and processing expenses
+ Exemplary demonstrated work ethic
+ Ability to learn quickly and take on new responsibilities
+ Ability to solve problems quickly and efficiently
+ Strong knowledge of general business and corporate cultures
+ Ability to handle highly sensitive, confidential and non-routine information
+ Proficiency in calendar management for multiple leaders
+ Comfortable working with people at all organizational levels
**Desired Qualifications:**
+ Executive-level support
+ Event coordination and planning
+ Ability to work well under pressure, adapt to unexpected events, and manage competing priorities
+ Must have excellent judgment; independent thinker and resourceful
+ Proficiency in Concur & Ariba systems
+ Proficiency in internal technology ordering systems
**Skills:**
+ Administrative Services
+ Attention to Detail
+ Customer and Client Focus
+ Planning
+ Prioritization
+ Adaptability
+ Collaboration
+ Event Planning
+ Problem Solving
+ Research
+ Facilities Management
+ Office Administration
+ Oral Communications
+ Recording/Organizing Information
+ Written Communications
**Shift:**
1st shift (United States of America)
**Hours Per Week:**
40
Bank of America and its affiliates consider for employment and hire qualified candidates without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our teammates.
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Bank of America aims to create a workplace free from the dangers and resulting consequences of illegal and illicit drug use and alcohol abuse. Our Drug-Free Workplace and Alcohol Policy ("Policy") establishes requirements to prevent the presence or use of illegal or illicit drugs or unauthorized alcohol on Bank of America premises and to provide a safe work environment.
Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations. Should you be offered a role with Bank of America, your hiring manager will provide you with information on the in-office expectations associated with your role. These expectations are subject to change at any time and at the sole discretion of the Company. To the extent you have a disability or sincerely held religious belief for which you believe you need a reasonable accommodation from this requirement, you must seek an accommodation through the Bank's required accommodation request process before your first day of work.
This communication provides information about certain Bank of America benefits. Receipt of this document does not automatically entitle you to benefits offered by Bank of America. Every effort has been made to ensure the accuracy of this communication. However, if there are discrepancies between this communication and the official plan documents, the plan documents will always govern. Bank of America retains the discretion to interpret the terms or language used in any of its communications according to the provisions contained in the plan documents. Bank of America also reserves the right to amend or terminate any benefit plan in its sole discretion at any time for any reason.
Senior Administrative Assistant | Global Alliances
Posted 10 days ago
Job Viewed
Job Description
Company Description
AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas - immunology, oncology, neuroscience, and eye care - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok ( .
Job Description
Join AbbVie's Global Alliances team as a Senior Administrative Assistant, providing essential support to a dynamic team that includes a VP and team of dedicated scientific and business professionals. This team is integral to advancing external innovation and operates within the Corporate Business and Strategy Office, collaborating closely with AbbVie's business development, R&D, Commercial, and Strategy functions. Become an integral part of a collaborative team environment, working closely with the VP, scientific experts, and business professionals to foster innovation and drive external partnerships.
Key Responsibilities:
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Administrative Support: Deliver comprehensive administrative assistance to the VP and the Global Alliances team, ensuring seamless operations.
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Calendar and Travel Management: Efficiently manage complex calendars and coordinate domestic and international travel arrangements.
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Meeting and Interaction Scheduling: Coordinate governance meetings and interactions between AbbVie personnel and external partners.
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Event Coordination: Support external partnering events and conferences, such as the JP Morgan Healthcare Conference, with travel logistics and on-site assistance.
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Team Administration: Organize team meetings, training sessions, and other functions to facilitate team collaboration and development.
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Documentation and Compliance: Maintain departmental files in accordance with corporate and legal guidelines.
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Onboarding Support: Coordinate office setups and onboarding processes for new employees.
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Professional Interaction: Engage professionally with high-level executives and administrative personnel both internally and externally.
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Confidential Information Handling: Consistently manage confidential or business-sensitive information with discretion.
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Problem Solving: Proactively identify and resolve scheduling conflicts and other administrative challenges.
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Procedure Adherence: Follow company purchasing and other established corporate procedures.
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Cross-Administrative Collaboration: Partner effectively with other administrative professionals to share best practices, provide backup support, and ensure smooth coordination across executives and teams.
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Availability: Maintain consistent presence and responsiveness during standard business hours to provide timely support to leaders and co-support executives.
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Technology Utilization: Employ intermediate to advanced skills in Microsoft Office Suite and other business-specific software tools.
Qualifications
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Experience: Minimum of 3 years in an administrative assistant role, with experience supporting VP-level executives or equivalent.
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Education: High School diploma or equivalent required.
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Technical Proficiency: Strong knowledge of Microsoft Office Suite, Outlook, and Adobe Acrobat.
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Self-Starter: Capable of functioning independently with minimal supervision and eager to take initiative in supporting team objectives.
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Interpersonal Skills: Ability to build strong relationships with team members, and cross-functional partners, and external partners contributing to a collaborative team environment.
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Adaptability: Quick learner with the ability to adapt to changing circumstances in a fast-paced setting.
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Innovative Mindset: Open to suggestions and improvements for process enhancements.
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Professionalism: Maintain a professional demeanor, consistently demonstrating integrity and discretion in handling sensitive information.
This is a hybrid work opportunity requiring at minimum three (3) days onsite in our North Chicago, IL offices.
Why Join Us? Are you passionate about innovation in the biopharmaceutical industry and eager to support a team that's breaking new ground in external partnerships? Your role will contribute to meaningful advancements, offering a rewarding and engaging work environment where professionalism meets opportunities for growth and collaboration with industry leaders.
Additional Information
Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ?
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The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future?
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We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees?
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This job is eligible to participate in our short-term incentive programs. ?
Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company's sole and absolute discretion, consistent with applicable law.
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community? Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only - to learn more, visit
US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:
Salary: $26.1 - $47.1