4,047 Global Assistant jobs in the United States

About the Job

Hello, potential PriceSmart candidate. Were on a mission to hire the very best, and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize the greatest contributions to the company can come from anywhere in the organization, and we know that the next one could be yours! We are looking for a Global Assistant Buyer who will be responsible for providing necessary assistance in all buying functions for the Other Business department, and the specific departments assigned to the associate. These responsibilities include, and not limited to, follow-up on purchase orders, projections, and forecasts with vendors. Vendor negotiations, Item creation, Pricing and Margin analysis, Safety and Quality controls. The Assistant Buyer is also responsible for item maintenance, merchandising layout, item portfolio and specifications. The Global Assistant Buyer will work directly with the Global Buyer to ensure a timely execution of the areas strategy and maintain close communication with Operations, and vendors as needed. The Assistant Buyer must oversee product replenishment to all clubs aligned to club space and inventory guidelines. Frequency of these deliveries will impact Assistant Buyers daily tasks.

Communication skills are key in maintaining an open channel with Vendors, Vendor Promotions team and Operations. Assistant Buyer must be responsible and self-motivated, able to work without supervision. The associate will be required to visit vendor processing plants on a regular basis.

What's unique about this job (What youll do)

• Manage flow of paperwork with EDP, warehouses and Accounting.
• Awareness of seasonal trends and reacts accordingly. Work with Buyer for appropriate planning and execution of seasonal plans, trends and required inventory levels.
• Manage offsite storage inventories.
• Ongoing research for the most effective ways of distribution of merchandise to warehouses.
• Continuous (ongoing) review of merchandise categories and proposal (recommendations)of any necessary changes
• Update cost maintenance as necessary and set proposed price changes for Buyer review.
• Ensure accurate supplier cost in the computer database to minimize supplier billing discrepancies and leverage accounting productivity.
• Maintain correct vendor and item data in the AS400 system and update as necessary
• Investigate new ways to purchase merchandise cost effectively.
• Confirm pricing on all orders when placed.
• Communicate with Buyer on problem vendors and items.
• Review warehouse operations with key warehouse and buying staff.
• Maintain a professional relationship with all vendors and company personnel.
• Maintain in-depth knowledge of merchandise within responsible categories.
• Order and manage merchandise inventory. Ensure in-.stock condition. Minimize overstock situations.
• Work with manufacturers on scheduling product demonstrations
• Update spoils manuals and deal report.
• Manage item status and timely reaction as required to update or replace discontinued or inactive items
• Maintain accurate internal accruals to ensure proper allocation of freight, DC and other landed cost components which impact merchandise cost at operating unit level.
• Manage aggregate inventory at category and department level to meet or improve upon corporate inventory goals.
• Report and assist Category Buyer in management and reduction of aged inventory.
• Timely availability and delivery of merchandise. Manage order timing to leverage inventory investment and corporate cash flows.
• Appropriate cost accruals for services.
• Action for timely correction of merchandise out of stock or overstock situations.
• Maintain accurate supplier records.
• Update and maintain accurate item information in the computer database.
• Knowledge/experience with international warehouse operations.
• Coordinate with logistics Dept. on timely/cost effective ways of shipping internationally.
• Leverage Company consolidated buying power to ensure lowest cost to PriceSmart operating units and licensee ventures.

Bring your passion and expertise (Who you are)

• 1 year assistant buying experience or 6 months with BA/BS degree
• Excellent verbal and written communication skills.
• Ability to work with others in a team environment.
• Motivated to learn items, product categories and international logistics.
• Able to take direction and accomplish tasks with minimum supervision, accurately and meeting deadlines.
• Experience with AS/400, Strong Word & Excel skills required
• Strong Math Skills
• Some travel required.
• Honesty / Integrity / Fairness / Talent & Passion / Entrepreneurialism / Teamwork & Communication / Accountability to Mission.
• Organized
• Attention to Detail
• Strong Follow-up skills
• Works well under pressure
• Adaptable in a change oriented environment
• Bilingual Spanish/English Preferred
• Knowledge/Experience with international warehouse operations.

Some important intangibles

You feel connected to our mission and values: Integrity, Respect, Accountability, Passion, Community and Continuous Improvement

You are a self-starter who doesnt need direct supervision to motivate you for success

You enjoy sharing your quirkiness and talents with your coworkers

Enjoy working hard

Full of energy for the things one sees as challenging

The ability to remain calm when dealing with unforeseen constraints.

The above description is designed to state the general nature and level of work performed in the function. It is not intended to contain or be construed as an exhaustive inventory of all job duties, responsibilities and qualifications required of employees assigned to this job. A complete job description may be made available to you through the hiring process.

Benefits & Perks We take care of our people

We believe taking care of our people is the right thing to do. This is what we can offer for all your hard work:

Beyond competitive pay

Medical, Dental and Vision plans

401K Contributions

Life Insurance

LTD

PriceSmart Membership Card

Calm Meditation App

Fun events

Employee recognition

Supportive, nurturing environment with many opportunities for learning and growth

.and more!

Our Commitment

We not only embrace and celebrate the diversity of our membership base and communities, but also strive to achieve the same in our employees. At PriceSmart, we are committed to equal employment opportunity, regardless of race, color, religion, national origin, gender, sexual orientation, age, disability, veteran status or any other class protected by applicable law. We are proud to be an equal opportunity employer.

Get to know us

PriceSmart was founded with a purpose: to inspire and impact the lives and businesses of our Members, our employees and our communities through the ethical delivery of the best quality goods and services at the lowest possible prices.

Throughout the years, we have constantly asked ourselves how we can do more and have a greater impact. We want to prove that we are a company that can grow, be profitable and do good in the world, and we have learned that it takes a great organizational culture to achieve that goal.

At PriceSmart, you can look forward to company events, anniversaries celebrating our employees with more than 20, or 30 years of tenure, volunteering and learning opportunities, and just great company filled with curious, kind folks. Dreaming up and sharing ideas arent responsibilities reserved for certain teams or leaders; the challenge of building our own culture is on all of our shoulders. That sense of community and belonging keeps us excited to walk through the door every day, wherever that door may be, in any of our 13 countries.

Description
Robert Half is working with a highly respected construction client on the North Shore looking for an Accountant to join their team. This is a permanent role, reporting into a Director, that will largely support accounts payable, accounts receivable, and month end close functions. Our client is looking for someone with at least 5 years of experience, and any prior knowledge of QuickBooks would be nice to have. Prior experience in the construction industry would be preferred too.
Starting salary for this opportunity is around $70,000 - $90,000 + bonus. There's competitive benefits offered too.
If interested in, and qualified for this Accountant role please apply to this listing, or email !
Requirements - Minimum of 3 years of experience in bookkeeping or office management roles.
- Proficiency in accounting software systems, including QuickBooks.
- Strong knowledge of accounting principles and functions, including AP and AR.
- Advanced skills in Microsoft Excel for financial analysis and reporting.
- Exceptional attention to detail and organizational skills.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Strong communication skills to interact professionally with vendors, clients, and team members.
- Familiarity with payroll processing and compliance requirements.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Overview**
Shimmick Construction is looking to hire anexperienced Office Management Specialist to support an upcoming project in the greater Seattle area. This challenging position will provide an excellent growth opportunity while helping to improve our infrastructure.
Become a part of a dynamic, fast-growing player in Heavy Construction. Shimmick is a national Contractor that has an excellent reputation within the industry and is seeking a qualified individual to join our Southwest Division. Shimmick takes on challenging projects and performs high-quality work ranging from expanding/constructing water and wastewater treatment plants to construction of the new Gerald Desmond Bridge.
Shimmick has a long history of completing complex water projects, ranging from the world's largest wastewater recycling and purification system in California to the record-setting Hoover Dam. In 2021, we began a transformation to re-envision our strategy to meet the nation's growing need for water and other critical infrastructure.
**Today, Shimmick is at the forefront of delivering solutions to meet the nation's growing demand for water infrastructure.**
Our commitment extends to water treatment, water conveyance, water storage, flood protection, environmental projects, and more. Our solid foundation of enduring client relationships, financial stability, market leadership, effective risk management, and strategic presence in key regions ensures our ability to execute this crucial mission.
+ According to Engineering News Record, in 2024, Shimmick was nationally ranked as a top ten builder of water supply (#8), dams and reservoirs (#6), and water treatment and desalination plants (#7).
+ Led by industry veterans with 20+ years of experience
+ Solid foundation: client relationships, financial stability, and market leadership
**Responsibilities**
The responsibilities of this position include, but are not limited to the following:
+ Processing, coordination, and management of UnionPayroll for project(s).
+ Prepare, analyze, and transmit Certified Payroll and any/all additional reporting documents per project and contract specifications.
+ Document Control for project through CMiC software.
+ Provide support in accounting and project management modules in CMiC.
+ Provide support for invoicing; pay applications; waivers.
+ Coordination with subcontractors.
+ Management of project insurance requirements with subcontractors and vendors.
+ Process New Hires (Craft and Salaried) - Paperwork,training videos, drug testing.
+ Coordinate and manage month-end close with corporate office in order to provide timely and accurate reporting for project.
+ Manage project office facilities.
+ Stock and inventory control for office-related quipment and products.
+ Coordinate Verizon and Sprint cell/radio use for project.
**Qualifications**
Minimum Requirements:
+ BA/BS + 2 years of relevant experience or demonstrated equivalency of experience and/or education.
Preferred Qualifications:
+ Payroll experience.
+ Construction site experience.
Additional Information:
+ Qualified applicants who are offered a position must pass a pre-employment substance abuse test.
+ This position does not include sponsorship for United States work authorization.
+ Relocation benefits are not available for this position.
The salary range for this position is between **$32.00 - $36.00** per hour depending on experience and/or education.
Shimmick's comprehensive benefits plan includes medical - including a NO-COST option, dental, and vision coverage; as well as options to participate in an FSA or HSA. The Company also provides employer paid STD, LTD, basic life and AD&D, and an Employee Assistance Program. Additional voluntary benefit offerings include pet insurance, hospital indemnity, critical illness insurance, legal and identity theft protection.
These benefits are available to all employees working more than 20 hours per week. Employees working less than 20 hours per week are eligible for medical, dental and vision coverage as well as EAP services.
_NOTICE TO THIRD PARTY AGENCIES:_
_Please note that Shimmick does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Shimmick will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Shimmick explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Shimmick._
_AN EQUAL OPPORTUNITY EMPLOYER_
_All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran._
**Job Locations** _US-WA-Renton_
**ID** _ _
**Category** _Administrative/Clerical_
**Type** _Full Time_

Description
Director level role! We are offering an exciting opportunity in Portsmouth, New Hampshire for an Assistant Global Controller to join our team. In this role, you will be responsible for overseeing and directing various accounting and financial reporting activities. This includes managing external reporting efforts, directing the corporate accounting team, leading the Disclosure Committee, and serving as a central liaison for both internal and external auditors.
Responsibilities:
- Oversee and manage the process of external reporting to the SEC, including the creation and submission of Forms 10-K, 10-Q, and 8-K
- Direct and support the corporate accounting and financial reporting team, fostering a collaborative and productive working environment
- Drive the implementation of both new and existing accounting standards, ensuring compliance and accuracy
- Liaise effectively with the tax department to ensure accurate accounting for income taxes
- Act as a central point of contact for both external and internal auditors, coordinating integrated and operational audits
- Lead the Disclosure Committee, facilitating quarterly meetings with the Executive Leadership team to discuss developments in accounting, finance, and legal matters
- Communicate effectively with senior and executive management on matters related to accounting policy and internal control
- Provide assistance in other corporate areas such as investor relations, treasury, acquisition due diligence, and purchase accounting
- Develop and mentor staff, promoting detail oriented growth and succession planning
- Drive process improvement in the accounting close and reporting processes, aiming for efficiency and accuracy.
Requirements - Position requires a minimum of 7 years of relevant experience.
- Proficiency in Consolidations is a must.
- Experience with Global Cash management is essential.
- Familiarity with regulations of the Securities And Exchange Commission is required.
- Capability to handle Month End Close activities is necessary.
- Expertise in Financial Reporting is crucial.
- Experience with Annual Standard Cost calculations is required.
- Understanding of Royalties and their application in financial management is necessary.
- Proficiency in managing Balance Sheets is a must.
- Familiarity with Profit and Loss statements is required.
- Strong Financial Analytics skills are crucial.
- CPA certification is required.
- Experience in Public Accounting is necessary.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.
Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.
Comcast NBCUniversal has announced its intent to create a new publicly traded company ('Versant') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025.
At Universal's Filmed Entertainment Group, we bring our campaigns to life by weaving innovation and creativity into our marketing efforts. The Los Angeles Publicity team is seeking an Administrative Assistant who is passionate about film and entertainment and eager to thrive in the fast-paced, exciting world of publicity.
This role is an integral part of the publicity function, with a focus on supporting the Talent Relations team and helping bring various elements of marketing campaigns to life.
The Administrative Assistant will be responsible for managing schedules, coordinating meetings, and handling travel arrangements for the SVP of Global Publicity, as well as responding to ad hoc requests across the team.
+ Handle all aspects of accounting and finance, including vendor registration, creating POs, and reconciling P-cards and invoices
+ Arrange all filmmaker and talent travel, including commercial flights, private jets, hotels, greeters, and cars; maintain travel grids
+ Hire glam teams and negotiate rates for filmmakers and talent
+ Create and edit talent and filmmaker schedules
+ Add travel, cars, and greeters to territory tour schedules
+ Acquire visas for filmmakers and talent as needed
+ Organize and staff screenings for press, talent/representatives, charities, and tastemakers, including securing tech, press lists, security, parking, and concessions
+ Manage talent at premieres and award ceremonies; staff hospitality at junkets and content days
+ Organize, collect, and distribute press breaks to filmmakers
+ Compile and send out broadcast tune-ins internally and externally to filmmakers
+ Create, maintain, and distribute team calendars, event and festival documents, film calendars, quote and review documents, reaction and screening memos, distribution lists, contact sheets, status reports, and publicity reports
+ Prepare outline decks for filmmaker presentations
+ Support the broader PR team by coordinating meetings and conference calls, booking rooms, and setting up A/V when in office
+ Create and manage budget grids for assigned titles; track changes and keep the SVP informed of budget status
+ Create and distribute embargo forms for international screenings and events (e.g., junkets, content days)
+ Create, review, and distribute territory review reports and reactions to filmmakers and executives
+ Coordinate phone interviews with talent and filmmakers as needed
+ 1+ years of experience in the entertainment industry
+ Working knowledge of Microsoft based software: Outlook, Word and Excel
Basic Requirements:
+ Willingness to work evenings and weekends with short notice and be flexible with hours
Desired Characteristics:
+ Experience working with multiple clients, departments, and teams
+ Strong written and verbal communication skills across all levels
+ Flexible and able to manage constantly changing schedules and itineraries
+ Extremely detail-oriented and highly organized
+ Able to perform well under pressure and adapt in a dynamic environment
+ Bachelor's degree in marketing or a related field preferred
Additional Requirements:
+ Hybrid: This position has been designated as hybrid, which currently requires contributing from the office a minimum of three days per week. Beginning January 5, 2026, hybrid employees will be required to work from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.
Salary range: $60,000 - $65,000 (not bonus eligible)
As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to

Our client, a dynamic multinational corporation, is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote position, offering the flexibility to work from anywhere while maintaining seamless communication and support for our executives. The ideal candidate is a master of multitasking, possesses exceptional communication skills, and has a keen eye for detail. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports, and ensuring the smooth operation of executive-level tasks.

Key Responsibilities:

• Manage and optimize complex, dynamic calendars for multiple senior executives, ensuring efficient scheduling and conflict resolution.
• Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and itineraries.
• Prepare and edit correspondence, presentations, and other documents with a high degree of accuracy and professionalism.
• Organize and manage virtual meetings, including sending invitations, preparing agendas, taking minutes, and following up on action items.
• Conduct research and compile information for reports, projects, and presentations.
• Screen and prioritize incoming communications, responding to inquiries as appropriate.
• Handle confidential information with the utmost discretion and integrity.
• Manage expense reporting and reimbursements for executives.
• Act as a liaison between executives and internal/external stakeholders.
• Anticipate needs and proactively address potential issues to ensure executive productivity.
• Maintain organized digital and physical filing systems.
• Assist with event planning and coordination for virtual or hybrid company events.
• Streamline administrative processes and identify areas for efficiency improvements.

Qualifications:

• Bachelor's degree in Business Administration, Communications, or a related field, or equivalent professional experience.
• 5+ years of experience as an Executive Assistant supporting C-level executives.
• Exceptional organizational and time management skills, with the ability to prioritize tasks effectively in a remote environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Zoom, Slack, Google Workspace).
• Excellent written and verbal communication skills.
• Strong problem-solving abilities and a proactive, results-oriented mindset.
• Ability to work independently and as part of a distributed team.
• Discretion and a high level of professionalism in handling sensitive information.
• Experience supporting executives located in or working with teams in the **Seattle, Washington, US** region is a plus.

This role is a remote-first position, designed for individuals who excel in independent work environments. While there is no requirement to be in **Seattle, Washington, US**, we are seeking candidates who can effectively manage global time zone differences and maintain strong connections with our geographically dispersed executive team.

Our client, a dynamic and rapidly growing enterprise, is seeking a highly organized and proactive Executive Assistant to provide comprehensive remote support to senior leadership in Omaha, Nebraska . This is an excellent opportunity for a meticulous and resourceful administrative professional to contribute to the smooth operation of global functions from a remote location. You will be the primary point of contact and support for executives, managing their complex schedules, communications, and travel arrangements with utmost discretion and efficiency.

The Executive Assistant will be responsible for managing calendars, coordinating meetings, preparing reports and presentations, and handling confidential information. You will act as a gatekeeper, screening calls and emails, and prioritizing tasks to ensure executives can focus on strategic priorities. This role requires exceptional organizational skills, strong attention to detail, proficiency in office software, and the ability to anticipate needs and proactively address challenges. Excellent communication and interpersonal skills are essential for liaising with internal teams and external stakeholders.

Key responsibilities include:

• Managing complex and dynamic executive calendars, including scheduling meetings, appointments, and conference calls across multiple time zones.
• Coordinating domestic and international travel arrangements, including flights, accommodation, and ground transportation, ensuring efficient itineraries.
• Preparing and editing correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Screening incoming communications, including emails and phone calls, and prioritizing them for executive attention.
• Organizing and maintaining electronic and physical filing systems, ensuring easy retrieval of information.
• Processing expense reports and managing budgets for executive office needs.
• Acting as a liaison between executives and internal/external stakeholders, fostering positive relationships.
• Handling confidential information with the utmost discretion and professionalism.
• Proactively identifying and resolving potential scheduling conflicts or logistical issues.

Candidates should possess an Associate's or Bachelor's degree in Business Administration or a related field, or equivalent professional experience. A minimum of 5-7 years of experience supporting C-level executives in a fast-paced environment is required. Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual collaboration tools are essential. Outstanding organizational, time management, and multitasking abilities are critical. Excellent written and verbal communication skills, with a keen eye for detail and accuracy, are paramount. The ability to work independently, anticipate needs, and maintain confidentiality in a remote setting is a must. Experience in managing international travel and supporting global teams is highly desirable.

Our client is seeking a highly organized, proactive, and discreet Senior Executive Assistant to provide comprehensive support to their senior leadership team, operating in a fully remote capacity. This role is crucial for ensuring the smooth and efficient functioning of executive operations, managing complex schedules, and facilitating seamless communication. You will be responsible for sophisticated calendar management, coordinating domestic and international travel arrangements, and preparing detailed meeting agendas and materials. Your duties will include drafting correspondence, preparing reports and presentations, and managing confidential information with the utmost discretion. The Senior Executive Assistant will act as a key point of contact for internal and external stakeholders, demonstrating excellent judgment and professionalism at all times. Proactive anticipation of needs, problem-solving, and the ability to manage multiple priorities in a fast-paced environment are essential. Proficiency with modern remote collaboration tools, project management software, and standard office suites is required. We are looking for an individual with exceptional communication skills, a keen eye for detail, and a commitment to providing outstanding administrative support. This remote-first position demands self-motivation, exceptional time management, and the ability to work autonomously while maintaining strong relationships across the organization. This is a unique opportunity to support C-suite executives and contribute to the strategic direction of a dynamic global company.

Our client, a fast-growing international corporation, is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive support to their senior leadership team. This is a fully remote position, allowing for a flexible work-life balance while maintaining high-level support for executives managing global operations. The ideal candidate will be exceptionally detail-oriented, possess superior communication skills, and have a proven ability to manage complex schedules, travel arrangements, and confidential information with utmost discretion.

Responsibilities:

• Manage and coordinate complex calendars for multiple executives, prioritizing and resolving conflicting appointments.
• Arrange and manage intricate domestic and international travel logistics, including flights, accommodations, ground transportation, and visa processing.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents with accuracy and professionalism.
• Organize and coordinate high-level meetings, including preparing agendas, distributing materials, taking minutes, and following up on action items.
• Screen and prioritize incoming communications, including emails and phone calls, redirecting inquiries as appropriate.
• Conduct research and compile data for various projects and executive requests.
• Maintain and organize confidential files and records, ensuring data integrity and accessibility.
• Serve as a liaison between executives and internal/external stakeholders, fostering positive relationships.
• Anticipate the needs of the executives and proactively manage tasks to ensure smooth day-to-day operations.
• Assist with expense report preparation and submission.
• Coordinate special projects and events as assigned.
• Maintain a high level of professionalism, discretion, and confidentiality at all times.
• Provide remote administrative support across different time zones as needed.

Qualifications:

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
• Minimum of 7 years of experience providing executive-level administrative support, preferably in a corporate or global environment.
• Exceptional organizational and time management skills, with the ability to manage multiple priorities effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Excellent written and verbal communication skills, with a keen eye for detail.
• Proven ability to handle confidential information with the utmost discretion and integrity.
• Experience managing complex international travel arrangements.
• Proactive problem-solver with a resourceful and adaptable approach.
• Ability to work independently with minimal supervision in a remote setting.
• Demonstrated ability to build rapport and communicate effectively with individuals at all levels.
• Experience supporting operations or supply chain executives is a plus.

This fully remote role offers a significant opportunity to contribute to the efficiency and success of global operations from anywhere within the US.