60 Grant Administrator jobs in the United States

The Grant Administrator assists faculty in preparation of grant applications, submission and budgets, maintains the database of pending and current department research support, monitors pre-award and post-award activities of funded projects, and assists with processing and tracking of the research related payables and receivables. This position requires frequent communication with the Administrative Director of the Department of Surgery, Associate Chair of Research, and Executive Director of Research regarding all faculty research activities related to their grants.

Position: Grant Administrator

Department: Surgery Administration

Schedule: Full Time - on site, M - F 9:00 am - 5:00 pm, some nights or weekend work maybe required based on project time lines.

Essential Responsibilities / Duties:

• Serve as the central point of contact for all grant-related financial matters.
• Assist investigators with budget development and submission of BU and BMC federal and non-federal grants and sub awards.
• Track effort allocation for grant funded personnel and expenditures
• Provide ongoing post-award support, including monthly reconciliation of accounts, effort reporting, and compliance with sponsor and institutional requirements.
• Monitor burn rates, flag overruns or underspending, and help manage no-cost extensions and carryforwards.
• Coordinate with BU/BMC Sponsored Programs and Research Finance offices.
• Proactively identify new funding opportunities, including NIH, foundation, and philanthropic grants, and circulating relevant RFAs and FOAs to faculty.
• Support biosketch updates, other support documentation, and submissions through ASSIST, eRA Commons, and related portals.
• Help maintain institutional memory and continuity for complex or long-term awards.

Job Requirements:

• Bachelor's degree with 3-5 years of related experience
• Proficiency with MS Office, Excel, and Adobe Acrobat
• Excellent written, verbal, and interpersonal communication skills
• General knowledge of NIH regulations and requirements, including T32 training grants
• Experience with non-federal funding agencies

Equal Opportunity Employer/Disabled/Veterans

According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or "apps" job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.

POSITION SUMMARY:The Grant Administrator assists faculty in preparation of grant applications, submission and budgets, maintains the database of pending and current department research support, monitors pre-award and post-award activities of funded projects, and assists with processing and tracking of the research related payables and receivables. This position requires frequent communication with the Administrative Director of the Department of Surgery, Associate Chair of Research, and Executive Director of Research regarding all faculty research activities related to their grants.Position: Grant Administrator Department: Surgery AdministrationSchedule: Full Time - on site, M - F 9:00 am - 5:00 pm, some nights or weekend work maybe required based on project time lines. ESSENTIAL RESPONSIBILITIES / DUTIES:Responsibilities:Serve as the central point of contact for all grant-related financial matters.Assist investigators with budget development and submission of BU and BMC federal and non- federal grants and sub awards.Track effort allocation for grant funded personnel and expendituresProvide ongoing post-award support, including monthly reconciliation of accounts, effort reporting, and compliance with sponsor and institutional requirements.Monitor burn rates, flag overruns or underspending, and help manage no-cost extensions and carryforwards.Coordinate with BU/BMC Sponsored Programs and Research Finance offices.Proactively identify new funding opportunities, including NIH, foundation, and philanthropic grants, and circulating relevant RFAs and FOAs to faculty.Support biosketch updates, other support documentation, and submissions through ASSIST, eRA Commons, and related portals.Help maintain institutional memory and continuity for complex or long-term awards.JOB REQUIREMENTSRequired Skills:Bachelor's degree with 3-5 years of related experienceProficiency with MS Office, Excel, and Adobe Acrobat Excellent written, verbal, and interpersonal communication skillsGeneral knowledge of NIH regulations and requirements, including T32 training grantsExperience with non-federal funding agenciesEqual Opportunity Employer/Disabled/VeteransAccording to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or "apps" job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.

WHY WORK FOR COSTA MESA:

Under general supervision of the Economic and Development Services Director or designee, the Grant Administrator provides professional and technical administrative assistance in managing the annual cycles of the HUD Consolidated Plan and Annual Action Plan processes, oversees funding processes for subrecipients, including procurement, contracting, fiscal and programmatic reporting, and compliance responsibilities. This position will also have the opportunity to participate in other grant or revenue generating activities driven by City Council priorities related to affordable housing development. This position is the primary lead for Federal CDBG, HOME, CalHOME funding, while also working with other City departmental staff in collaboration of programmatic and operational aspects of funded projects.

The Grant Administrator exercises a considerable degree of independence, judgment and discretion in preparing, coordinating and monitoring the effective operation of the administration of grant funds, primarily associated with the Consolidated Plan on behalf of the City. The ideal candidate will have highly-developed communication skills combined with a thorough knowledge of local, state and federal laws, codes, and regulations related to grant administration.

Position Details Position Details Job Title Grant Administrator - SPA Position Number 8102012 Job Category University Staff Job Type Full-Time FLSA Status Exempt Campus Chicago-Water Tower Campus Department Name SPONSORED PROGRAM ACCOUNTING Location Code SPONSORED PROGRAM ACCOUNTING (04005A) Is this split and/or fully grant funded? No Duties and Responsibilities Summary:Working in an optional hybrid work environment (2 days per week in office and 3 days per week remote) and under general direction, the Grant Administrator is responsible for providing central-level post-award financial administrative support regarding grant and contract policies and procedures, compliance, and regulatory issues.The Grant Administrator provides critical support to principal investigators and departmental administrators in an assigned portfolio in post-award financial administration, regarding grant and contract policies and procedures, compliance, and regulatory issues. The Grant Administrator reports directly to the Assistant Director of Sponsored Program Administration and Compliance and is responsible for providing support to department Management, Senior Grant Administrators and Accountants.Duties & Responsibilities:•Assist in providing post-award financial administrative support for sponsored projects in the assigned portfolio of awards to faculty and administrative personnel.•Provide oversight on grant and contract expenditures, re-budgeting, cost-sharing, equipment justification, etc. to ensure costs are allowable, allocable and reasonable.•Maintain and implement, where appropriate, sound internal accounting controls to efficiently manage assigned grants and contracts.•Review and evaluate grant or contract agreements and preparation of financial account set-up requests in accordance with award terms and conditions to ensure compliance with federal OMB Uniform Guidance and other specific granting agencies' requirements.•Prepare all required external reports according to agency guidelines on a timely and accurate basis for Director review and approval.•Assist in the close out of assigned grants and contracts and prepare for an annual audit to ensure compliance with federal OMB Uniform Guidance.•Daily processing and evaluation of salary and non-salary expenditures, budget appropriations, financial reporting, and accounting unit maintenance.•Work as a team member to successfully complete quarterly and annual financial processes and to meet fiscal year close requirements.•In addition to daily grant administration functions, this position will be responsible for various projects assigned by the Assistant Director to enhance SPA's processes and procedures.Minimum Education and/or Work Experience A Bachelor's Degree in Accounting or Finance from an accredited 4-year University is preferred, along with 0-3 years of accounting or related experience. In-depth knowledge of Federal research compliance regulations, including OMB 2 CFR 200 is preferred.Qualifications Qualifications:To perform this job successfully, an individual must be able to work independently, taking ownership and accountability by performing each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Education/Experience/Skills:The Grant Administrator is an entry level position within the Sponsored Program Accounting and Administration operation. An Associate's or Bachelor's Degree in Accounting, Finance, Life Sciences or other related field from an accredited 4-year University is preferred, along with 0-3 years of accounting or related experience.Individual must be able to engage in and foster a culture of collaboration and respect. The ability to work with cross functional teams in the research enterprise is critical to establishing effective dialogues, policies, procedures and guidelines.To perform this job successfully, an individual should have extensive knowledge of the Microsoft Office package (Excel, Word, OneDrive, Teams, and Outlook). Advanced proficiency in information/database management and ad-hoc reporting tools is a plus. Familiarity with financial systems and use of supporting software programs. Knowledge of Lawson and WebFocus is preferred.Individuals with either pre- or post-award administration or grant life-cycle experience is encouraged to apply. Working knowledge of non-profit cost principles, including federal OMB 2 CFR 200 Uniform Guidance is also a plus. Strong verbal and written communication, interpersonal, analytical, and problem-solving skills are required. Ability to analyze and interpret financial reports, and grant and contract agreements.Certificates/Credentials/Licenses None RequiredComputer Skills To perform this job successfully, an individual should have extensive knowledge of the Microsoft Office package. Advanced proficiency in information/database management and ad-hoc reporting tools is required. Knowledge of Lawson and WebFocus is preferred.Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands Repetitive Motions Working Conditions None Open Date 07/03/2024 Close DatePosition Maximum Salary or Hourly Rate $68,000/ann Position Minimum Salary or Hourly Rate $50,000/ann Special Instructions to Applicants As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website at For information about the university's focus on transformative education, they should consult our website at Loyola University Chicago Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes-including Business, Law, Medicine, Nursing, and Health Sciences-Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here.Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University's Nondiscrimination Policy.Quick Link for Posting

Site: The Brigham and Women's Hospital, Inc.Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.Housed within the MGB Department of Anesthesiology, this role supports a dynamic portfolio of projects and investigators spanning both Brigham and Women’s Hospital (BWH) and Massachusetts General Hospital (MGH). Working closely with grant management personnel, research administration, department leadership and principal investigators (PI), the Grant Administrator will contribute to all phases of grant and research fund management, including both pre- and post-award activities. Key responsibilities include working with PIs to develop and prepare grant applications and budgets, tracking budgetary performance, assisting with time and effort reporting, establishing new research funds, providing monthly monitoring of research funds, and submission of required reports for designated grants and contracts. Throughout this process the Grant Administrator ensures compliance with sponsor and organizational requirements and serves as an institutional resource for investigators and departmental staff.Job SummarySummaryWorks with Principal Investigators and Department Administrators to develop grant submissions, perform budget forecasting, monitor fund statements, resolve accounting issues, perform accounts payable/accounts receivable, process POs, and function as liaison to grantor agencies and subcontracting institutions. Provides guidance, resolves issues and helps navigate the research proposal and submission and application process.Does this position require Patient Care? NoEssential Functions-Processes and prepares research grant proposals, awards, and transactions, maintaining grant/contract records in compliance with institutional and research sponsors. -Assists with budgets, justifications, and materials for financial reporting. -Reviews proposals for compliance with sponsor and organizational guidelines; verify all sponsor requirements are met. -Responsible for processing purchase orders, managing accounts receivable/accounts payable, and resolving accounting requests. -Take ownership of managing an assigned portfolio of research departments and serve as the primary Pre-Award/Post-Award resource for department administrators and PIs. -Monitors expenditures and assures budgetary compliance; verifies, identifies, and evaluates excessive charges; and gives advice on allowability of costs to be charged to grant.-Other duties, as assigned.QualificationsEducationAssociate's Degree Financial Management required or Associate's Degree Related Field of Study required or Bachelor's Degree Financial Management preferredCan this role accept experience in lieu of a degree?NoLicenses and CredentialsExperienceResearch administration experience 1-2 years requiredKnowledge, Skills and Abilities- Proficient in spreadsheets, databases, accounting, and other computer applications.- Excellent verbal and written communication, interpersonal, and problem-solving skills.- Good organization and coordination skills.- Ability to work with large financial data sets with accuracy.- Good working knowledge of research agency, sponsor, and organization funding guidelines and policies.- Good negotiation skills.- Ability to work independently.- Ability to make good judgments and resolve problems.Additional Job Details (if applicable)Remote TypeHybridWork Location20 Shattuck StreetScheduled Weekly Hours40Employee TypeRegularWork ShiftDay (United States of America)Pay Range$62,400.00 - $90,750.40/AnnualGrade6At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.EEO Statement:The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at ( .Mass General Brigham Competency FrameworkAt Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Job DetailsJob LocationMain - Wichita, KSSecondary Job Location(s)DLS Farmers Branch - Farmers Branch, TXPosition TypeFull TimeEducation LevelBachelor DegreeTravel PercentageUp to 25%Job ShiftDay ShiftJob CategoryBusiness DevelopmentDescriptionWorking at Envision means having a job that's more than just a way to make money. It's a job that makes a difference.We offer team members:Careers with purposeTeamwork environmentAmazing 401K Retirement PlanEnvision Paid Life InsuranceMedical, Dental, Vision, FSA Plans10 Paid HolidaysPTO & VacationTuition ReimbursementPOSITION SUMMARYThe Grant Administrator will spearhead all grant-related activities, including research,identifying, application submission, and administrative responsibilities for mission-supportive grants from foundations, corporations, and state and federal government agencies. This role is crucial for ensuring grant compliance and involves close collaboration with senior management and program directors to guarantee that all grant-funded projects comply with federal regulations, specifically 2 CFR Part 200 Uniform Administrative Requirements, as well as relevant state and local regulations. The ideal candidate will have meticulous attention to detail in reporting and tracking and exceptional writing and organizational skills.KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS INCLUDEGrant research and identification, grant proposal development, grant application management, grant reporting and compliance, relationship building, collaboration and teamwork.QualificationsJOB REQUIREMENTS INCLUDEEducation: Bachelor's degree in communications, marketing, business administration, finance, public administration, or a related field is preferred.Experience:3-5 years of experience with grant applications and reporting required, experience with Federal grants preferred. Similar experience will be considered.3-5 years of experience with developing and implementing grant-related and compliance-related policies and procedures.Knowledge/Skills:Strong attention to detail, organization and analytical skills, with the ability to manage multiple projects and deadlines effectively.Knowledge of fundraising principles, grant-making processes, and nonprofit financial management preferred.Project and Document Management experience is a plus.Excellent research, writing, editing, and proofreading skills, with the ability to gather and synthesize information from multiple sources to craft clear and concise reports.Knowledge of 2 CFR 200 Part 200, federal, state and local grants, and Single Audit process preferred.Excellent communication and interpersonal skills, with the ability to collaborate effectively with team members and external stakeholders and train adult learners.Experience with Raiser's Edge beneficial.SUPERVISORY RESPONSIBILITIESTotal Number of Employees Directly Supervising: 0Number of Subordinate Supervisors Reporting to Position:0 VISION REQUIREMENTS INCLUDE Can be performed with or without assistive technology:X Required to perform activities such as preparing/analyzing data/figures; viewing a computer screen; reading; inspecting small objects for defects; using measuring devices; and/or assembling parts with close eye contact.Required to perform activities such as operating machinery and/or power tools at or within arm's reach; performing non-repetitive tasks such as carpentry work or repairing machinery. Required to review/inspect own assigned work, the work of others, or facilities or structures.Requires normal (or corrected to normal) vision/acuity: Required to operate motor vehicles and/or heavy equipment such as forklifts.COMMENTSEnvision, Inc. is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected status or characteristic. Protected veterans and individuals with disabilities are encouraged to apply.Envision, Inc. employs and advances in employment individuals with disabilities and protected veterans, and does not discriminate on the basis of disability or veteran status in its hiring or employment practices.Reasonable accommodations are available to enable individuals with disabilities to perform the essential functions of a position.To improve the quality of life and provide inspiration and opportunity for people who are blind or visually impaired through employment, outreach, rehabilitation, education and research."Envisions Core Values are the authentic, unwavering principals that define and support our culture.IntegrityCuriosityPassionInitiativeTeamworkExcellencePHYSICAL REQUIREMENTS INCLUDE:In an average workday, employee must :TaskNoneOccasionalFrequentConstantStandXWalkXSitXBend/stoopXClimbXReach aboveshouldersXSquat/crouch/kneelXPush/pullXLiftUsual amountX <10 lbs11-25 lbs26-50 lbs51+ lbsCarryUsual amountX <10 lbs11-25 lbs26-50 lbs51+ lbsEmployee must use hands for repetitive action such as:TaskRightHandLeftHandSimple graspingXXFirm graspingXXFine manipulationXXWORKING CONDITIONS INCLUDEInanaverageworkday,employeeisexposedto:TaskNoneOccasionalFrequentConstantGeneral shop orstore conditionsXGeneral officeenvironmentXHumid, extreme hot/cold temps(non-weather)XOutdoor weatherconditionsXFumes or airborneparticlesXFluorescentlightsXMoving, mechanicalpartsXToxic chemicalsXLoud noiseintensity levelsXRisk of electricalshockXTravel for jobX

Join to apply for the Grant Administrator role at Triad Associates .

Triad Associates is seeking a self-motivated, highly organized individual with attention to detail, capable of working independently and communicating effectively both verbally and in writing.

Job Description

Looking for an entry-level grant specialist/generalist to assist with project implementation. Responsibilities include, but are not limited to:

1. Coordinating post-award activities as per Grant and Loan Agreement documents.
2. Ensuring compliance with applicable regulations, including the Code of Federal Regulations.
3. Providing financial and administrative support to program staff and awardees.
4. Communicating with contractors to ensure timely reporting and monitoring per award conditions.
5. Preparing project approval documents, reviewing financial reports and invoices for payment appropriateness.
6. Facilitating pre-construction activities with clients and consulting engineers.
7. Managing and conducting performance reporting per funding agency guidelines.
8. Conducting wage compliance reviews, certifications, and employee interviews as per grant conditions.
9. Maintaining and verifying payment records, reviewing invoices, and recording receipts as required.
10. Reviewing engineers requisitions to verify work completion and materials on-site for reimbursement.
11. Preparing compliance reports for each project as required by funding agencies.
12. Participating in periodic monitoring visits by funding agencies.
13. Performing other duties as assigned.

Key attributes include strict attention to detail, compliance with regulations, strong proposal writing, and adherence to deadlines. Excellent writing, grammar, and research skills are essential. Tasks are performed under supervision and mentoring of senior staff.

This is an exciting opportunity to join a reputable consulting firm with over 45 years of experience in community development, economic development, and housing projects. The position follows a hybrid remote schedule (2 days in-office, 3 days remote).

Company Description

We are a consulting firm specializing in community and economic development, affordable housing, housing rehab, grant writing, and grant administration.

• Entry level

• Full-time

• Other

• Government Administration

Salary : $92,040.00 - $23,360.00 AnnuallyLocation : Costa Mesa, CAJob Type: FULL-TIMEJob Number: 0065: 08/25Department: Economic and Development ServicesDivision: PlanningOpening Date: 08/06/2025Closing Date: Continuous DescriptionThe City of Costa Mesa is seeking an enthusiastic and skilled Grant Administrator to join our talented Economic and Development Services Department. As a key driver of the City's housing and community development strategy, your work will leave a lasting impact. SALARY:Current: 92,040 - 123,360 annuallyEffective January 2026: 93,900 - 125,832 annuallyEffective April 2026: 95,784 - 128,352 annuallyWHY WORK FOR COSTA MESA:The City of Costa Mesa, with the motto "City of the Arts", is one of California's most and vibrant cities. Located just one mile from the Pacific Ocean and in the heart of Orange County, Costa Mesa is a great place to , work and play. The City offers exceptional employee benefits, opportunities for training and development, and prides itself on its Core Values of Integrity, Sustainability, Compassion, Innovation, Inclusion and Collaboration.THE POSITION:Under general supervision of the Economic and Development Services Director or designee, the Grant Administrator provides professional and technical administrative assistance in managing the annual cycles of the HUD Consolidated Plan and Annual Action Plan processes, oversees funding processes for subrecipients, including procurement, contracting, fiscal and programmatic reporting, and compliance responsibilities. This position will also have the opportunity to participate in other grant or revenue generating activities driven by City Council priorities related to affordable housing development. This position is the primary lead for Federal CDBG, HOME, CalHOME funding, while also working with other City departmental staff in collaboration of programmatic and operational aspects of funded projects. The Grant Administrator exercises a considerable degree of independence, judgment and discretion in preparing, coordinating and monitoring the effective operation of the administration of grant funds, primarily associated with the Consolidated Plan on behalf of the City. The ideal candidate will have highly-developed communication skills combined with a thorough knowledge of local, state and federal laws, codes, and regulations related to grant administration. There is currently one (1) full-time vacancy.APPLICATION AND SELECTION PROCESS: Applications must be completed and submitted online. This recruitment will remain open until filled and may close without prior notice, therefore prompt application is encouraged.The first application review date is August 27, 2025Candidates are requested to provide specific information regarding their education and experience as it relates to the position by completing all fields of the application. Applications may be rejected if incomplete. Additional documents will not be reviewed during the application evaluation process. If selected to proceed further in the recruitment process, an opportunity to provide work samples, letters of recommendation, etc. will be appropriate during the interview process. Based upon the information presented on the application, a limited number of candidates who possess qualifications most pertinent to the position will be invited to participate in the selection process. The selection process may include but is not limited to the following components: application review and evaluation, written examination or exercise, physical examination, practical exercise and interview evaluation. Please notify the Human Resources Division 72 hours in advance of the test date if you have a disability which requires accommodation for the testing process. The eligibility list will be in effect for one (1) year, unless exhausted sooner. The eligibility list from this recruitment may be utilized to fill lower-level vacancies which occur during the life of the list.It is recommended you use a personal email address on your application instead of a work email address Notifications during this recruitment will be sent by email only (regardless of the notification preference selected during the on-line application process). Notifications will be sent to the email address that is listed on your online application.All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully passing all components of the pre-employment process which may include, but is not limited to: comprehensive background check, criminal history check (Live Scan fingerprint check), polygraph examination, post-offer psychological evaluation and post-offer medical evaluation (may include drug screen). Note: The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice. Essential FunctionsThese functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change or rescind work assignments as needed.Assists Director or designee to identify resource needs and to evaluate the effectiveness of housing programs and recommend improvements which are consistent with the City's Community Development Objectives and goals as it pertains to affordable housing and community development grants and related funding opportunitiesPrepares HUD Consolidated Plan, annual action plan and CAPERs. Responsible for successful administration of the IDIS data reporting system.Monitors all CDBG, HOME and former Redevelopment Agency housing projects to ensure adherence to federal guidelines and/or affordability covenants.Coordinates grant administration with various divisions and departments of the City, and other governmental agencies including administration of State and County Housing and/or Homelessness related grants and programs, as applicable.Collects, organizes, and catalogues information regarding grant availability, grant requirements, funding cycles of grantors, program and activity accomplishments, and may work with other departments and external stakeholders to apply for eligible grant opportunities.Coordinates the submission of grant applications, tracking of application, and receipt of grants. Prepares grant monitoring reports for submission to grantee and/or other regulatory agencies; prepares environmental compliance documents, in accordance with the National Environmental Policy Act (NEPA), and work with City Attorney and other City departments to prepare grant agreements.Collaborates with staff, agency partners, and advisory committees to evaluate and prioritize City administered community development funding sources; monitors sub-recipient's performance and compliance with terms and conditions of grant awards.Prepares staff reports and presents to advisory bodies and review authorities including, but not limited to, housing-related ad hoc committees, Planning Commission, and City Council.Participates in the annual budget preparation process; budgetary monitoring and control; prepare payments for financial processing and reimbursement reports to funder agencies.Assists the Department to periodically update policies and planning documents for the City's housing grant programs, such as the Consolidated Plan, General Plan Housing Element, and local continuum of care planning efforts.Evaluates effects of current and pending legislation on department programs and operations; develop response and legislative proposals; act as liaison with State and federal officials; may assist with the design and preparation of informational materials and literature.Acts as a liaison with external auditors on the conduct of the "Single Audit" and preparation of the "Single Audit" report. Oversees monitoring, reporting, and compliance with Owner Participation Agreements and related documents for private development projects as well as financial assistance programs previously funded through the City's former Redevelopment Agency. Tasks may include but are not limited to monitoring letters of credit, making necessary drawdowns, tracing expenditures, and ensuring Agency and developer/owner compliance with schedules and terms.Assists the Director or designee in the implementation, management, and expenditure of in-lieu fees collected under a City-administered inclusionary housing program. These efforts may include coordination with affordable housing partners, preparation of requests for proposals, and oversight of City agreements, consultants, and actions related to public-private partnerships resulting in the development of affordable housing projects. Provides formal or functional supervision to subordinate staff members as assigned.Perform other related work as required. Qualification GuidelinesA typical way to obtain the requisite knowledge and abilities to perform the duties and responsibilities of this classification is as follows:EDUCATION, TRAINING AND/OR EXPERIENCE:Graduation from an accredited four-year college or university with major coursework in business or public administration, or a closely related field. Responsible professional experience equivalent to four years of relevant full-time experience in a public agency. Municipal experience and supervisory experience is highly desirable. An equivalent combination of education and relevant experience that provides the desired knowledge, skills and abilities to successfully perform essential functions may also be considered.LICENSE AND/OR CERTIFICATE:Class C California Driver's License. Revocation of license during employment may result in disciplinary action or reassignment.For a list of requisite Knowledge, Skills and Abilities, please click here. Supplemental InformationPUBLIC EMPLOYEE DISASTER SERVICE WORKER:In accordance with Government Code Section 3100 - all City of Costa Mesa employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS:Please contact Human Resources for a summary of the essential tasks and environmental factors for this classification.Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis.EQUAL OPPORTUNITY EMPLOYER:The City of Costa Mesa is an Equal Opportunity Employer.To view 2025 benefit information for all groups, New employees contribute 9% of their salary on a pre-tax basis towards the 2%@60 or 2%@62 CalPERS retirement formula depending on eligibility. Employees receive the following health insurance flexible benefits contribution: 1,650 monthlyEffective January 1, 2026 1,700 monthlyEffective June 1, 2026 1,800 monthly The City does not participate in the Social Security system; however, federal mandate requires new employees to contribute 1.45% of wages to Medicare. As a condition of employment, all new employees are required to enroll and participate in the direct deposit program.01 I understand that an incomplete application may lead to disqualification from the recruitment process and I have supplied all the applicable information in my application. Examples of incomplete/inaccurate information leading to disqualification include, but are not limited to: noting incorrect department, leaving dates of employment blank, leaving reason for leaving employment blank, leaving duties blank or noting "see resume", etc. Agree Disagree 02 Do you possess a Bachelor's degree with major coursework in business or public administration or a closely related field? Yes No 03 How many years of professional full-time experience relevant to this position do you possess? None Less than 2 years More than 2 years but less than 4 years 4 years or more 04 Do you possess supervisory experience? Yes No 05 Please describe your relevant municipal experience. If none, indicate "none". 06 Please describe your experience working with Federal CDBG, HOME and CalHOME funding. If none, indicate "none". 07 Please describe your experience administering and managing housing programs. If none, indicate "none". 08 I certify that all information I provided in my application is accurate to the best of my knowledge and belief and that purposely providing false information may be grounds for disqualification from the process. Agree Disagree Required Question

Job DetailsJob LocationDallas, TXPosition TypeFull TimeEducation Level4 Year DegreeTravel PercentageNegligibleJob ShiftDayJob CategoryFinanceDescriptionThe Grants Administrator serves as the operational link between Finance, Programs, and Compliance, ensuring effective implementation and oversight of grant-funded initiatives. This role supports the mission of The Family Place by overseeing grant administration processes Post-award, including budget monitoring, data integrity, internal coordination, and external reporting. The position ensures that grant requirements are met, funds are spent appropriately, and program outcomes are accurately tracked and reported.When you take on this role, you will play a vital role in supporting The Family Place's mission to empower survivors of family violence by ensuring we maximize and responsibly steward grant funding. By aligning budgets with program goals and maintaining accountability to funders, you will help ensure that our teams have the resources, clarity, and infrastructure needed to serve clients effectively and meet critical community needs.Key Responsibilities:Collaborates with internal departments to develop and manage grant budgets alignedwith funding requirements; revises forecasts and reallocations as needed.Maintains consistent communication with grantors, ensuring compliance with reportingdeadlines, guidelines, and allowable costs.Prepares, submits, and maintains all required grant reports and documentation tofunders and government agencies.Partners with theCompliance Team, Program Database Specialist, and ProgramDirectors to review error reports, reconcile data, and ensure data accuracy for granttracking and outcome reporting.Supports pre-audit readiness and participates in grantor or financial audits related tofunded projects.Monitors grant expenditures and ensures alignment with approved budgets andallowable use of funds.Participates in monthly close processes by providing grant-related data and reconciliations to the accounting team.Facilitates internal understanding of grant requirements and assists departments instaying compliant with programmatic and fiscal expectations.Tracks key deadlines for reporting, renewals, amendments, and closeouts of grantagreements.Performs other job-related duties as assigned.QualificationsBachelor's Degree in Public Administration, Finance, Accounting, Business, or a related field; minimum 2 years of experience in grants management, nonprofit finance, or program administration. Experience in nonprofit or government-funded organizations preferred.Equivalent combinations of education and experience may be considered.Licenses and Certifications:Valid Texas Driver's License and clear driving record.Software Used:Microsoft Excel - DailyMicrosoft Outlook - DailyBlackbaud Financial Edge or equivalent ERP system - WeeklyProgram database systems (e.g., Osnium, Apricot, etc.) - WeeklyOnline grant portals (varies by funder) - MonthlyKnowledge, Skills, and Abilities:Knowledge of federal, state, and private grant compliance standards.Understanding of nonprofit budget development and monitoring practices.Strong attention to detail and ability to reconcile and validate data across systems.Excellent written and verbal communication skills for internal and external stakeholders.Ability to synthesize financial and programmatic information to create clear, accuratereports.Skilled in cross-functional collaboration, especially between finance, programs, andcompliance.Proficiency in Excel, including formulas, pivot tables, and basic financial modeling.Strong organizational skills with the ability to manage multiple grants and deadlinessimultaneously.Mental and Physical Abilities:Duties are typically performed seated with occasional standing or walking. Limited physical effort required associated with light lifting (less than 25 lbs).Working Conditions:Office-based. Occasional evenings or weekends may be required for grant-related deadlines or audits.Essential Functions:This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and requirements of this position. The incumbent may be asked to perform job-related responsibilities and tasks other than those stated above.