27 Grant Administrator jobs in the United States
Grant Administrator - FEMA
34203 Bradenton, Florida
Manatee County, FL
Posted today
Job Viewed
Job Description
Grant Administrator - FEMA at Manatee County, FL summary:
The Grant Administrator manages FEMA and Florida Division of Emergency Management (FDEM) grants, overseeing project qualification, budget tracking, compliance monitoring, and reporting for federal emergency funding. This role involves coordinating with multiple stakeholders to ensure timely reimbursement, regulatory adherence, and effective communication during emergency operations. The position requires grant analysis, data entry, budget revisions, and collaboration with project teams to support disaster recovery and mitigation efforts.
Salary: $65,118.41 - $04,189.46 AnnuallyLocation : Bradenton, FL
Job Type: Full-Time (Salaried)
Job Number:
Department: Government Relations
Opening Date: 10/02/2025
Closing Date: 10/16/ :59 PM Eastern
General Information
Work Location : 1112 Manatee Avenue West, Bradenton, Florida 34205
Work Hours : Monday-Friday 8:00 am - 5:00 pm
Expected Starting Annual Range : 65,118.41 - 84,653.94
This classification performs professional duties related to grant administration and post-award duties for Federal Emergency Management Agency (FEMA) and Florida Division of Emergency Management (FDEM), including project management, grant performance tracking and reporting, and monitoring for grant compliance.
Working Conditions
Indoor/office situation; high noise environment while performing certain responsibilities. Lifting equipment up to 25 lbs. alone; up to 50 lbs. with assistance.
Job Description
Essential Functions:
These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.
Administers functions related to FEMA funding.
Qualifies projects that meet FEMA PA eligibility.
Submits projects and expenditures in FEMA and Florida Department of Emergency Management (FDEM) portals for review and reimbursement.
Tracks financial information regarding the budgets of active grants and helps to prepare and submit budget revisions.
Ensures compliance per FEMA, FDEM, and local, state, and federal compliance.
Prepares and submits reports on projects and reimbursement status.
Enters the data and finances into grantee.fema.gov for disaster-related 406 mitigation, working with the Grant Development Supervisor who leads the team through the grant project writing processes.
Responsible for coordinating with appropriate staff all reporting requirements, responsibilities, and timeline for delivery of required quarterly report.
Aids grant-funded project managers, and senior management in compiling, maintaining, and analyzing of grants and project performance and in the development of corrective measures as required.
Independently conducts grant analyses to assist staff and project managers.
Responsible for submitting agreements and reports according to funder timelines.
Prepares necessary information to support grant revisions, amendments, and closeouts.
Researches and identifies potential problem areas, conducts appropriate analysis, and recommends potential solutions.
Hold regular meetings with subcontracted providers to review progress on contracted deliverables, spending, successes, and challenges, and to collaborate on strategies to mitigate barriers.
During weather events, works in the Emergency Operations Center (EOC) to ensure FEMA compliance and to facilitate a quick response to project managers and response teams.
Works with the FEMA-assigned Public Assistance Program Delivery Manager (PDMG) to maximize efforts toward reimbursement for event damage restoration to whole.
Along with the grant project team, ensures full compliance of all their assigned grants with grantor, and, local, state, and, federal requirements, which is enforced through the Grant Supervisor.
Meets grant contract requirements by preparing or facilitating accomplishment of program activities.
Enter information into databases to generate adequate grant and project reports for executive management.
Performs other related work (including weather or other extreme emergency duties) as required.
Minimum Qualifications
High school diploma or equivalent.
Three (3) years' experience in a position related to proposal development, program management, and/or administration.
Experience with state and/or federal grant portals.
Experience with Federal Emergency Management Agency (FEMA) and Florida Division of Emergency Management (FDEM)
Intermediate to expert skills in Microsoft Office Suite.
Equivalent combinations of education and experience may be considered.
Valid Florida driver's license obtained within 30 days from date of hire.
More
Desired Qualifications:
Bachelor's degree preferred in a field related to social science, environmental science, business, finance, English or public administration.
Desired certification in Grants or Project Management.
K nowledge, Skills, and Abilities:
Knowledge of principles and practices of subaward, contract and grant administration.
Knowledge of up to date/extensive Federal, State County funding sources and requirements.
Ability to perform research and analyze data.
Ability to communicate orally and in writing with clarity and conciseness.
Ability to perform analytical work carefully and accurately.
Ability to establish and maintain effective working relationships as necessitated by work.
Veterans Preference
In accordance with Florida Statute 295.07, F.S., Chapter 55A-7, priority consideration in employment will be given to eligible veterans and spouses of disabled veterans. Applicants claiming preference must provide a DD Form 214 or other acceptable documentation with their application. We are committed to honoring the service and sacrifices of our veterans and their families.
EEO/ADA Statement
Manatee County Government is an equal opportunity employer and is committed to providing reasonable accommodations to individuals with disabilities. If you require any accommodations to participate in the recruitment process, please contact Human Resources at x 3865.
Drug-Free Workplace
Manatee County Government is a drug-free workplace in accordance with Federal and Florida Law.
Emergency Response/Recovery Activities
All employees may be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens.
Full Time Positions
Employee Assistance Program (EAP):
- ComPsych- offers all employees and their family members with emotional, financial, legal, and work/life balance support.
- LAMP counselors available for personal support including emotional, substance abuse, marital, and financial issues.
- Five (5) free visits annually for employees and covered family members.
Wellbeing Benefits:
- Wellness/Health Coaches (5 Free per year)
- On-site Fitness Centers for you and your dependents with 24/7 access
- Personal Training (5 Free per year)
- Pharmacy Technician
- Group Fitness Classes
- Musculoskeletal Physical Therapy Management
- Diabetes Care Program
- Registered Dietician (5 Free per year)
- Massages with licensed therapist (small copay)
Miscellaneous Benefits:
- Workers' Compensation
- Training/Seminars
- Premium Pay Differentials/Career Ladders
- Government employee discounts at many retailers and attractions
- Access to Manatee County Library Services (books, digital services, tools, museum passes).
Paid Time Off:
- 12 Paid Holidays including New Year's Day, Thanksgiving, and Christmas.
- Three (3) Personal Holidays
- Personal Sick Leave
- Family Sick Leave
- Sick Leave Bank (Donated Hours)
- Professional Medical Appointment Leave
- Bereavement Leave
- Military Leave
- Military Training Leave
- FMLA
Vacation Award: Applies to employees regulary sceduled to work 8 hours per day/40 hours per week.
Years of Service Vacation Days
0-5 16.25 days
days
11+ 22.75 days
- Earn an additional day of vacation every six (6) consecutive months of no sick leave.
Insurance:
- Award-winning Health Plan with deductibles as low as 0.
- Dental Insurance
- Vision Insurance
- Prescription Insurance
- Life Insurance (6 times salary at low cost)
- Long-term and Short-term Disability Insurance
Retirement:
- Florida Retirement System (FRS) with Pension Plan and Investment Plan options.
- 457b Tax Deferred and ROTH account options through Voya.
- FRS Webinars
- Free financial guidance with licensed, non-commissioned financial planner
Career Wellness:
- Professional Leadership Programs
- Instructor-Led and eLearning Training
- Premium Pay Differentials/Career Ladders
- Career Counseling
- Toastmasters
- Networking Membership (Manatee Chamber of Commerce, Lakewood Ranch Business Alliance)
- Employee Recognition Programs with monetary and time-off awards
Education Benefits:
- Tuition Reimbursement eligible after six (6) months of Public Service, including GED reimbursement.
- Continuing Education support through Training/Seminars and Premium Pay Differentials/Career Ladder.
- Public Service Loan Forgiveness (PSLF)
Flexible Spending Account:
- Options for Health Care and Dependent Care Spending Accounts providing pre-tax savings.
Permanent Part Time - Benefits
Employee Assistance Program (EAP):
• ComPsych - offers all employees and their family members with emotional, financial, legal, and work/life balance support.
• LAMP counselors available for personal support including emotional, substance abuse, marital, and financial issues.
Miscellaneous Benefits:
• Workers' Compensation
• Training/Seminars
• Fitness Center Access for employee only
• FRS options
• Premium Pay Differentials/Career Ladders
• Government employee discounts at many retailers and attractions
• Access to Manatee County Library Services (books, digital services, tools, museum passes).
Paid Time Off:
• 12 Paid Holidays including New Year's Day, Thanksgiving, and Christmas.
• Three (3) Personal Holidays
• Paid Time Off and Leaves of Absence are based on an 8 hrs./day 80/hrs.
per pay-period basis, any work schedule less that this will be earned on
a pro-rated basis
01
VERY IMPORTANT - When answering supplemental questions about experience, education or certification, please be sure the information is reflected in the Education, Work Experience and Certificates and Licenses sections of your application.
Must include Monthly Salary, Name of Employer, Location, Phone Number and Duties for each employer in Work Experience.
Note: "See Resume" is not acceptable.
Identify all gaps not related to medical reasons.
- I acknowledge the above statement
02
If you are claiming Veteran's Preference, please check category of eligibility
- A disabled veteran who is eligible for receiving compensation under public law administered by Department of Veteran's Affairs and Department of Defense
- The spouse of a veteran who cannot qualify for employment because of total and permanent service-connected disability, or spouse of a veteran missing in action, captured or forcefully detained by a foreign power
- A wartime veteran who has served at least 1 day during a wartime period (active duty for training may not be eligible)
- An un-remarried widow or widower of a Veteran who died of a service-connected disability
- The mother, father, legal guardian, or un-remarried widow or widower of a service member who died as a result of military service under combat-related conditions as verified by the U.S. Department of Defense
- A current member of any reserve component for the United States Armed Forces or the Florida National Guard
- A veteran with a "Honorable" discharge (Active duty for training may not be allowed for eligibility)
- Not claiming Veteran's Preference
03
Which level of education have you achieved?
- No high school equivalency
- High school graduate/equivalent
- Associates degree
- Bachelors degree
- Masters degree
04
What previous roles have you held that you believe qualify you for this position?
05
How many years of experience do you have in a position related to proposal development, program management, and/or administration?
- None
- 1 - 2 years
- 3 - 4 years
- 5+ years
06
Do you have experience with state and/or federal grant portals?
- Yes
- No
07
Do you have experience with Federal Emergency Management Agency (FEMA) and Florida Division of Emergency Management (FDEM)?
- Yes
- No
08
Do you have intermediate to expert skills in Microsoft Office Suite?
- Yes
- No
09
Do you possess a valid Florida driver's license or have the ability to obtain one within 30 days of hire?
- Yes
- No
Required Question
Keywords:
grant administration, FEMA grants, emergency management, project management, compliance monitoring, budget tracking, grant reporting, disaster recovery, federal funding, program analysis
View Now
0
Sr. Grant Administrator
02139 Cambridge, Massachusetts
Mass General Brigham
Posted today
Job Viewed
Job Description
Sr. Grant Administrator at Mass General Brigham summary:
The Sr. Grant Administrator manages pre- and post-award administration for a portfolio of complex biomedical research grants and contracts, including budget oversight, compliance, and subcontract management. They work closely with Principal Investigators and administrative leaders to ensure proposals and awards meet sponsor and institutional requirements. This role also involves training staff, resolving fiscal issues, and supporting high-complexity research administration tasks within a hybrid work environment.
Site: The General Hospital CorporationMass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
The Ragon Institute is a highly unique, innovative, and collaborative research center at the forefront of biomedical science. Founded by Massachusetts General Hospital, MIT, and Harvard, the Ragon vision is a bold one: to harness the power of the immune system to prevent and cure human disease on a global scale. This vision is pursued and advanced every day by a group of highly motivated individuals. The Ragon Institute, at every level, depends upon collaboration, compassion, dedication, and innovation. It is a results-oriented organization that seeks people who not only embrace these values but who thrive in teams and want to work in a dynamic environment.
The Sr. Grant Administrator will be responsible for the pre and post award management of a portfolio of grants and contracts within the Mass General, Ragon Institute of MGH, MIT and Harvard.
Works directly with the Principal Investigators and Administrative Director for Research in the submission of grant applications. Develops and monitors all financial aspects of complex awards, many with international subcontracts, ranging between ~$5 - $0 million. Primary duties include compliance, budget oversight and maintenance, subcontract management, reports to sponsors, and daily administrative and operational requirements of assigned contracts/grants.
Job Summary
Manages all phases of the research grant and contract administration, including grant related activities of an assigned portfolio of research departments. Provides guidance, resolves issues, and helps navigate the research proposal submission and application process. Responsible for budget development assistance, interpretation of sponsor requirements, as well as ensuring that proposals meet sponsor and institutional guidelines and regulations. Is expected to achieve Institutional Signing Authority and will support the highest complexity work.
Does this position require Patient Care? No
Essential Functions
-Processes and prepares research grant proposals, awards and transactions, maintaining grant/contract record in compliance with institutional and research sponsors.
-Prepares budgets, justifications, and materials for financial reporting.
-Identifies and prevents projected overruns, identifies cost sharing opportunities, proposes and implements creative solutions to potential fiscal issues.
-Ensures proposal compliance with sponsor and organizational guidelines; verify all sponsor requirements are met and documented in appropriate system.
-Serves as department or team grant management expert.
-Train and orient new staff.
-Supports highest complexity work and may achieve institutional signing authority.
Qualifications
Education:
Bachelor's Degree Related Field of Study required
Can this role accept experience in lieu of a degree? Yes
Licenses and Credentials
Experience:
research administration experience 3-5 years required
Knowledge, Skills and Abilities:
- Proficient in spreadsheet, database, accounting and other computer applications.
- Excellent verbal and written communication, interpersonal and problem solving skills.
- Good organization and coordination skills.
- Ability to work with large financial data sets with accuracy.
- Good working knowledge of research agency, sponsor and organization funding guidelines and policies.
- Good negotiation skills.
- Ability to work independently.
- Ability to make good judgements and resolve problems
Additional Job Details (if applicable)
Remote Type
Hybrid
Work Location
600 Main Street
Scheduled Weekly Hours
40
Employee Type
Regular
Work Shift
Day (United States of America)
Pay Range
78,000.00 - 113,453.60/Annual
Grade
7
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.
EEO Statement:
The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at .
Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
Keywords:
grant administration, research funding, budget management, compliance, subcontract management, financial reporting, sponsor relations, research contracts, biomedical research, grant proposal
View Now
1
Sr. Grant Administrator
02139 Cambridge, Massachusetts
Mass General Brigham
Posted today
Job Viewed
Job Description
Sr. Grant Administrator at Mass General Brigham summary:
The Sr. Grant Administrator manages pre- and post-award administration for a portfolio of complex biomedical research grants and contracts, including budget oversight, compliance, and subcontract management. They work closely with Principal Investigators and administrative leaders to ensure proposals and awards meet sponsor and institutional requirements. This role also involves training staff, resolving fiscal issues, and supporting high-complexity research administration tasks within a hybrid work environment.
Site: The General Hospital CorporationMass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
The Ragon Institute is a highly unique, innovative, and collaborative research center at the forefront of biomedical science. Founded by Massachusetts General Hospital, MIT, and Harvard, the Ragon vision is a bold one: to harness the power of the immune system to prevent and cure human disease on a global scale. This vision is pursued and advanced every day by a group of highly motivated individuals. The Ragon Institute, at every level, depends upon collaboration, compassion, dedication, and innovation. It is a results-oriented organization that seeks people who not only embrace these values but who thrive in teams and want to work in a dynamic environment.
The Sr. Grant Administrator will be responsible for the pre and post award management of a portfolio of grants and contracts within the Mass General, Ragon Institute of MGH, MIT and Harvard.
Works directly with the Principal Investigators and Administrative Director for Research in the submission of grant applications. Develops and monitors all financial aspects of complex awards, many with international subcontracts, ranging between ~$5 - $0 million. Primary duties include compliance, budget oversight and maintenance, subcontract management, reports to sponsors, and daily administrative and operational requirements of assigned contracts/grants.
Job Summary
Manages all phases of the research grant and contract administration, including grant related activities of an assigned portfolio of research departments. Provides guidance, resolves issues, and helps navigate the research proposal submission and application process. Responsible for budget development assistance, interpretation of sponsor requirements, as well as ensuring that proposals meet sponsor and institutional guidelines and regulations. Is expected to achieve Institutional Signing Authority and will support the highest complexity work.
Does this position require Patient Care? No
Essential Functions
-Processes and prepares research grant proposals, awards and transactions, maintaining grant/contract record in compliance with institutional and research sponsors.
-Prepares budgets, justifications, and materials for financial reporting.
-Identifies and prevents projected overruns, identifies cost sharing opportunities, proposes and implements creative solutions to potential fiscal issues.
-Ensures proposal compliance with sponsor and organizational guidelines; verify all sponsor requirements are met and documented in appropriate system.
-Serves as department or team grant management expert.
-Train and orient new staff.
-Supports highest complexity work and may achieve institutional signing authority.
Qualifications
Education:
Bachelor's Degree Related Field of Study required
Can this role accept experience in lieu of a degree? Yes
Licenses and Credentials
Experience:
research administration experience 3-5 years required
Knowledge, Skills and Abilities:
- Proficient in spreadsheet, database, accounting and other computer applications.
- Excellent verbal and written communication, interpersonal and problem solving skills.
- Good organization and coordination skills.
- Ability to work with large financial data sets with accuracy.
- Good working knowledge of research agency, sponsor and organization funding guidelines and policies.
- Good negotiation skills.
- Ability to work independently.
- Ability to make good judgements and resolve problems
Additional Job Details (if applicable)
Remote Type
Hybrid
Work Location
600 Main Street
Scheduled Weekly Hours
40
Employee Type
Regular
Work Shift
Day (United States of America)
Pay Range
78,000.00 - 113,453.60/Annual
Grade
7
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.
EEO Statement:
The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at .
Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
Keywords:
grant administration, research funding, budget management, compliance, subcontract management, financial reporting, sponsor relations, research contracts, biomedical research, grant proposal
View Now
2
Grant Administrator - FEMA
34203 Bradenton, Florida
Manatee County, FL
Posted today
Job Viewed
Job Description
Grant Administrator - FEMA at Manatee County, FL summary:
The Grant Administrator manages FEMA and Florida Division of Emergency Management (FDEM) grants, overseeing project qualification, budget tracking, compliance monitoring, and reporting for federal emergency funding. This role involves coordinating with multiple stakeholders to ensure timely reimbursement, regulatory adherence, and effective communication during emergency operations. The position requires grant analysis, data entry, budget revisions, and collaboration with project teams to support disaster recovery and mitigation efforts.
Salary: $65,118.41 - $04,189.46 AnnuallyLocation : Bradenton, FL
Job Type: Full-Time (Salaried)
Job Number:
Department: Government Relations
Opening Date: 10/02/2025
Closing Date: 10/16/ :59 PM Eastern
General Information
Work Location : 1112 Manatee Avenue West, Bradenton, Florida 34205
Work Hours : Monday-Friday 8:00 am - 5:00 pm
Expected Starting Annual Range : 65,118.41 - 84,653.94
This classification performs professional duties related to grant administration and post-award duties for Federal Emergency Management Agency (FEMA) and Florida Division of Emergency Management (FDEM), including project management, grant performance tracking and reporting, and monitoring for grant compliance.
Working Conditions
Indoor/office situation; high noise environment while performing certain responsibilities. Lifting equipment up to 25 lbs. alone; up to 50 lbs. with assistance.
Job Description
Essential Functions:
These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.
Administers functions related to FEMA funding.
Qualifies projects that meet FEMA PA eligibility.
Submits projects and expenditures in FEMA and Florida Department of Emergency Management (FDEM) portals for review and reimbursement.
Tracks financial information regarding the budgets of active grants and helps to prepare and submit budget revisions.
Ensures compliance per FEMA, FDEM, and local, state, and federal compliance.
Prepares and submits reports on projects and reimbursement status.
Enters the data and finances into grantee.fema.gov for disaster-related 406 mitigation, working with the Grant Development Supervisor who leads the team through the grant project writing processes.
Responsible for coordinating with appropriate staff all reporting requirements, responsibilities, and timeline for delivery of required quarterly report.
Aids grant-funded project managers, and senior management in compiling, maintaining, and analyzing of grants and project performance and in the development of corrective measures as required.
Independently conducts grant analyses to assist staff and project managers.
Responsible for submitting agreements and reports according to funder timelines.
Prepares necessary information to support grant revisions, amendments, and closeouts.
Researches and identifies potential problem areas, conducts appropriate analysis, and recommends potential solutions.
Hold regular meetings with subcontracted providers to review progress on contracted deliverables, spending, successes, and challenges, and to collaborate on strategies to mitigate barriers.
During weather events, works in the Emergency Operations Center (EOC) to ensure FEMA compliance and to facilitate a quick response to project managers and response teams.
Works with the FEMA-assigned Public Assistance Program Delivery Manager (PDMG) to maximize efforts toward reimbursement for event damage restoration to whole.
Along with the grant project team, ensures full compliance of all their assigned grants with grantor, and, local, state, and, federal requirements, which is enforced through the Grant Supervisor.
Meets grant contract requirements by preparing or facilitating accomplishment of program activities.
Enter information into databases to generate adequate grant and project reports for executive management.
Performs other related work (including weather or other extreme emergency duties) as required.
Minimum Qualifications
High school diploma or equivalent.
Three (3) years' experience in a position related to proposal development, program management, and/or administration.
Experience with state and/or federal grant portals.
Experience with Federal Emergency Management Agency (FEMA) and Florida Division of Emergency Management (FDEM)
Intermediate to expert skills in Microsoft Office Suite.
Equivalent combinations of education and experience may be considered.
Valid Florida driver's license obtained within 30 days from date of hire.
More
Desired Qualifications:
Bachelor's degree preferred in a field related to social science, environmental science, business, finance, English or public administration.
Desired certification in Grants or Project Management.
K nowledge, Skills, and Abilities:
Knowledge of principles and practices of subaward, contract and grant administration.
Knowledge of up to date/extensive Federal, State County funding sources and requirements.
Ability to perform research and analyze data.
Ability to communicate orally and in writing with clarity and conciseness.
Ability to perform analytical work carefully and accurately.
Ability to establish and maintain effective working relationships as necessitated by work.
Veterans Preference
In accordance with Florida Statute 295.07, F.S., Chapter 55A-7, priority consideration in employment will be given to eligible veterans and spouses of disabled veterans. Applicants claiming preference must provide a DD Form 214 or other acceptable documentation with their application. We are committed to honoring the service and sacrifices of our veterans and their families.
EEO/ADA Statement
Manatee County Government is an equal opportunity employer and is committed to providing reasonable accommodations to individuals with disabilities. If you require any accommodations to participate in the recruitment process, please contact Human Resources at x 3865.
Drug-Free Workplace
Manatee County Government is a drug-free workplace in accordance with Federal and Florida Law.
Emergency Response/Recovery Activities
All employees may be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens.
Full Time Positions
Employee Assistance Program (EAP):
- ComPsych- offers all employees and their family members with emotional, financial, legal, and work/life balance support.
- LAMP counselors available for personal support including emotional, substance abuse, marital, and financial issues.
- Five (5) free visits annually for employees and covered family members.
Wellbeing Benefits:
- Wellness/Health Coaches (5 Free per year)
- On-site Fitness Centers for you and your dependents with 24/7 access
- Personal Training (5 Free per year)
- Pharmacy Technician
- Group Fitness Classes
- Musculoskeletal Physical Therapy Management
- Diabetes Care Program
- Registered Dietician (5 Free per year)
- Massages with licensed therapist (small copay)
Miscellaneous Benefits:
- Workers' Compensation
- Training/Seminars
- Premium Pay Differentials/Career Ladders
- Government employee discounts at many retailers and attractions
- Access to Manatee County Library Services (books, digital services, tools, museum passes).
Paid Time Off:
- 12 Paid Holidays including New Year's Day, Thanksgiving, and Christmas.
- Three (3) Personal Holidays
- Personal Sick Leave
- Family Sick Leave
- Sick Leave Bank (Donated Hours)
- Professional Medical Appointment Leave
- Bereavement Leave
- Military Leave
- Military Training Leave
- FMLA
Vacation Award: Applies to employees regulary sceduled to work 8 hours per day/40 hours per week.
Years of Service Vacation Days
0-5 16.25 days
days
11+ 22.75 days
- Earn an additional day of vacation every six (6) consecutive months of no sick leave.
Insurance:
- Award-winning Health Plan with deductibles as low as 0.
- Dental Insurance
- Vision Insurance
- Prescription Insurance
- Life Insurance (6 times salary at low cost)
- Long-term and Short-term Disability Insurance
Retirement:
- Florida Retirement System (FRS) with Pension Plan and Investment Plan options.
- 457b Tax Deferred and ROTH account options through Voya.
- FRS Webinars
- Free financial guidance with licensed, non-commissioned financial planner
Career Wellness:
- Professional Leadership Programs
- Instructor-Led and eLearning Training
- Premium Pay Differentials/Career Ladders
- Career Counseling
- Toastmasters
- Networking Membership (Manatee Chamber of Commerce, Lakewood Ranch Business Alliance)
- Employee Recognition Programs with monetary and time-off awards
Education Benefits:
- Tuition Reimbursement eligible after six (6) months of Public Service, including GED reimbursement.
- Continuing Education support through Training/Seminars and Premium Pay Differentials/Career Ladder.
- Public Service Loan Forgiveness (PSLF)
Flexible Spending Account:
- Options for Health Care and Dependent Care Spending Accounts providing pre-tax savings.
Permanent Part Time - Benefits
Employee Assistance Program (EAP):
• ComPsych - offers all employees and their family members with emotional, financial, legal, and work/life balance support.
• LAMP counselors available for personal support including emotional, substance abuse, marital, and financial issues.
Miscellaneous Benefits:
• Workers' Compensation
• Training/Seminars
• Fitness Center Access for employee only
• FRS options
• Premium Pay Differentials/Career Ladders
• Government employee discounts at many retailers and attractions
• Access to Manatee County Library Services (books, digital services, tools, museum passes).
Paid Time Off:
• 12 Paid Holidays including New Year's Day, Thanksgiving, and Christmas.
• Three (3) Personal Holidays
• Paid Time Off and Leaves of Absence are based on an 8 hrs./day 80/hrs.
per pay-period basis, any work schedule less that this will be earned on
a pro-rated basis
01
VERY IMPORTANT - When answering supplemental questions about experience, education or certification, please be sure the information is reflected in the Education, Work Experience and Certificates and Licenses sections of your application.
Must include Monthly Salary, Name of Employer, Location, Phone Number and Duties for each employer in Work Experience.
Note: "See Resume" is not acceptable.
Identify all gaps not related to medical reasons.
- I acknowledge the above statement
02
If you are claiming Veteran's Preference, please check category of eligibility
- A disabled veteran who is eligible for receiving compensation under public law administered by Department of Veteran's Affairs and Department of Defense
- The spouse of a veteran who cannot qualify for employment because of total and permanent service-connected disability, or spouse of a veteran missing in action, captured or forcefully detained by a foreign power
- A wartime veteran who has served at least 1 day during a wartime period (active duty for training may not be eligible)
- An un-remarried widow or widower of a Veteran who died of a service-connected disability
- The mother, father, legal guardian, or un-remarried widow or widower of a service member who died as a result of military service under combat-related conditions as verified by the U.S. Department of Defense
- A current member of any reserve component for the United States Armed Forces or the Florida National Guard
- A veteran with a "Honorable" discharge (Active duty for training may not be allowed for eligibility)
- Not claiming Veteran's Preference
03
Which level of education have you achieved?
- No high school equivalency
- High school graduate/equivalent
- Associates degree
- Bachelors degree
- Masters degree
04
What previous roles have you held that you believe qualify you for this position?
05
How many years of experience do you have in a position related to proposal development, program management, and/or administration?
- None
- 1 - 2 years
- 3 - 4 years
- 5+ years
06
Do you have experience with state and/or federal grant portals?
- Yes
- No
07
Do you have experience with Federal Emergency Management Agency (FEMA) and Florida Division of Emergency Management (FDEM)?
- Yes
- No
08
Do you have intermediate to expert skills in Microsoft Office Suite?
- Yes
- No
09
Do you possess a valid Florida driver's license or have the ability to obtain one within 30 days of hire?
- Yes
- No
Required Question
Keywords:
grant administration, FEMA grants, emergency management, project management, compliance monitoring, budget tracking, grant reporting, disaster recovery, federal funding, program analysis
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3
Grant Administrator - Remote
06459 Middletown, Connecticut
Moses/Weitzman Health System
Posted 1 day ago
Job Viewed
Job Description
**Job Description Summary:**
**Job Description:**
The Grants Administrator is responsible for providing expert management of the grants portfolio pre and post award. This position will coordinate all aspects of grant administration to ensure the smooth implementation of grants pre- and post- award. This position is responsible for coordinating the application process, grant kickoff and close out periods, and monthly monitoring for progress across fiscal, compliance, programmatic deliverables, communications, and operational aspects of grants. The Grants Administrator will execute complex duties with a high degree of independence.
Required Qualifications
BS/BA in a field related to health, human services, administration, or finance required
Masters Degree in management, finance, accounting, public administration, or other related field preferred
6 years of experience in grant proposal development and administration including federal, state, and local funders required, 8+ preferred in
Working knowledge of federal and state regulations regarding fiscal management of funds
Strong project management and communication skills required with the ability to broker buy-in from multiple stakeholders and capacity to frame complex situations and present options
Ability to exercise independent judgement to plan and prioritize diverse workload and manage and track multiple projects and deadlines simultaneously
Strong attention to detail, oral and written communication skills, meeting facilitation- skills
Excellent data gathering skills with strong data analysis and budget analysis skills
Ability to develop and sustain working partnerships with funders, partner organizations, auditors, and CHC staff
Strong organizational, prioritization, and project management skills and
Significant Responsibilities
For grant applications- pre-award.
+ Maintains strong working knowledge of organization priorities, convenes and facilitates meetings with key stakeholders for concept development on priority topic areas, coordinates resources for proposal development.
+ Directs the preparation of proposal budget development and prepares final budget, facilitates the mechanics of proposal development and submission including project management, coordinating assignments, and writing as needed, coordinates final packaging of the grant for submission, and submits proposals into all major systems.
+ Reviews early drafts of the grant and budget.
+ Supports gathering of information for proposals including organizational capacity, statistical and qualitative data, potential sources of funds, partners and staff and other information to support the grant proposal idea.
Post award
+ Reviews all awarded grants and sub-awards and supports implementation for the full grant lifecycle.
+ Coordinates all grant kickoff activities and coordinating grant start up tasks across multiple CHC departments including planning meetings, fiscal budget set up, agreement development, assembling appropriate staffing, communications with key internal and external partners.
+ Monitors the health status of all grants monthly including:
+ Working directly with the Grants Accountants to monitor the budget for overall health and alignment with program plans and support accurate submission of invoices and reports.
+ Working with the Grants Compliance Officer to ensure compliance with agency requirements regarding purchasing regulations, equipment inventory, and closing documents.
+ Working with the program staff to identify and document implementation progress and/or roadblocks and support timely submission of required grant communications and program reports, plan for site visits, etc.
+ Working with other departments such as IT, HR, Business Intelligence, and departmental directs to support the collection of data, feedback, and impact of grant for analysis, operational implications, communications, and contribution to agency reports and dashboards as needed.
+ Coordinates grant end process including supporting planning for grant end, problem solving to ensure execution of all deliverables including reporting, facilitation of carryforward requests as needed, coordination with Grant Accountants and Compliance Officer for spend down, close out, and documentation requirements.
Year round
+ Trains and coaches new program managers, project directors, and principal investigators as needed on how to effectively manage a grant.
+ Maintains database and files to house information on grant health, deliverables, reporting schedules, and key stakeholders to facilitate project management and communication.
+ Supports development of needs assessment information annually for use in grants, development of annual grant development plan to support CHC's strategic priorities.
+ Supports development of policies, procedures, tools, and communications for grants administration and trains staff as needed.
+ Supports communications, planning, and analysis on grants portfolio as needed.
This Position is available for remote work.
**Organization Information:**
The Moses/Weitzman Health System is a global leader addressing challenges faced by organizations caring for the poor and diverse populations, and is home to programs focusing on education, research, and process improvement support for safety net providers. The system delivers primary care to more than 150,000 patients in Connecticut, and extends access to specialty care for more than 2.5 million individuals across the U.S. It is a national accrediting body for organizations training advanced practice providers, and offers accredited education and training for Medical Assistants in multiple states. As an incubator for new ideas in areas including social justice, the environment, and social determinants of health, the MWHS is addressing challenges faced by providers caring for underserved communities, creating innovative and impactful initiatives led by nationally and internationally recognized experts. As it forges pathways into the future of primary care, the MWHS honors Lillian Reba Moses ), a granddaughter of slaves, and Gerard (Gerry) Weitzman ), whose ancestors escaped pogroms in Eastern Europe. Their vision and commitment to justice and equity in healthcare is the foundation upon which the Moses/Weitzman Health System was built.
**Time Type:**
Full time
MWHS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
**Job Description:**
The Grants Administrator is responsible for providing expert management of the grants portfolio pre and post award. This position will coordinate all aspects of grant administration to ensure the smooth implementation of grants pre- and post- award. This position is responsible for coordinating the application process, grant kickoff and close out periods, and monthly monitoring for progress across fiscal, compliance, programmatic deliverables, communications, and operational aspects of grants. The Grants Administrator will execute complex duties with a high degree of independence.
Required Qualifications
BS/BA in a field related to health, human services, administration, or finance required
Masters Degree in management, finance, accounting, public administration, or other related field preferred
6 years of experience in grant proposal development and administration including federal, state, and local funders required, 8+ preferred in
Working knowledge of federal and state regulations regarding fiscal management of funds
Strong project management and communication skills required with the ability to broker buy-in from multiple stakeholders and capacity to frame complex situations and present options
Ability to exercise independent judgement to plan and prioritize diverse workload and manage and track multiple projects and deadlines simultaneously
Strong attention to detail, oral and written communication skills, meeting facilitation- skills
Excellent data gathering skills with strong data analysis and budget analysis skills
Ability to develop and sustain working partnerships with funders, partner organizations, auditors, and CHC staff
Strong organizational, prioritization, and project management skills and
Significant Responsibilities
For grant applications- pre-award.
+ Maintains strong working knowledge of organization priorities, convenes and facilitates meetings with key stakeholders for concept development on priority topic areas, coordinates resources for proposal development.
+ Directs the preparation of proposal budget development and prepares final budget, facilitates the mechanics of proposal development and submission including project management, coordinating assignments, and writing as needed, coordinates final packaging of the grant for submission, and submits proposals into all major systems.
+ Reviews early drafts of the grant and budget.
+ Supports gathering of information for proposals including organizational capacity, statistical and qualitative data, potential sources of funds, partners and staff and other information to support the grant proposal idea.
Post award
+ Reviews all awarded grants and sub-awards and supports implementation for the full grant lifecycle.
+ Coordinates all grant kickoff activities and coordinating grant start up tasks across multiple CHC departments including planning meetings, fiscal budget set up, agreement development, assembling appropriate staffing, communications with key internal and external partners.
+ Monitors the health status of all grants monthly including:
+ Working directly with the Grants Accountants to monitor the budget for overall health and alignment with program plans and support accurate submission of invoices and reports.
+ Working with the Grants Compliance Officer to ensure compliance with agency requirements regarding purchasing regulations, equipment inventory, and closing documents.
+ Working with the program staff to identify and document implementation progress and/or roadblocks and support timely submission of required grant communications and program reports, plan for site visits, etc.
+ Working with other departments such as IT, HR, Business Intelligence, and departmental directs to support the collection of data, feedback, and impact of grant for analysis, operational implications, communications, and contribution to agency reports and dashboards as needed.
+ Coordinates grant end process including supporting planning for grant end, problem solving to ensure execution of all deliverables including reporting, facilitation of carryforward requests as needed, coordination with Grant Accountants and Compliance Officer for spend down, close out, and documentation requirements.
Year round
+ Trains and coaches new program managers, project directors, and principal investigators as needed on how to effectively manage a grant.
+ Maintains database and files to house information on grant health, deliverables, reporting schedules, and key stakeholders to facilitate project management and communication.
+ Supports development of needs assessment information annually for use in grants, development of annual grant development plan to support CHC's strategic priorities.
+ Supports development of policies, procedures, tools, and communications for grants administration and trains staff as needed.
+ Supports communications, planning, and analysis on grants portfolio as needed.
This Position is available for remote work.
**Organization Information:**
The Moses/Weitzman Health System is a global leader addressing challenges faced by organizations caring for the poor and diverse populations, and is home to programs focusing on education, research, and process improvement support for safety net providers. The system delivers primary care to more than 150,000 patients in Connecticut, and extends access to specialty care for more than 2.5 million individuals across the U.S. It is a national accrediting body for organizations training advanced practice providers, and offers accredited education and training for Medical Assistants in multiple states. As an incubator for new ideas in areas including social justice, the environment, and social determinants of health, the MWHS is addressing challenges faced by providers caring for underserved communities, creating innovative and impactful initiatives led by nationally and internationally recognized experts. As it forges pathways into the future of primary care, the MWHS honors Lillian Reba Moses ), a granddaughter of slaves, and Gerard (Gerry) Weitzman ), whose ancestors escaped pogroms in Eastern Europe. Their vision and commitment to justice and equity in healthcare is the foundation upon which the Moses/Weitzman Health System was built.
**Time Type:**
Full time
MWHS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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4
CONSERVATION GRANT ADMINISTRATOR I
62704 Il, Illinois
State of Illinois
Posted today
Job Viewed
Job Description
CONSERVATION GRANT ADMINISTRATOR I at State of Illinois summary:
The Conservation Grant Administrator I supports state and federal grant administration by preparing contracts, managing budgets, and ensuring compliance with reporting requirements. They maintain administrative files and respond to inquiries regarding various grant programs related to natural resource conservation. This role requires knowledge of grant management systems, state and federal regulations, and excellent organizational skills.
Job Requisition ID: 50003Closing Date: 10/09/2025
Agency: Department of Natural Resources
Class Title: CONS GRANT ADMINISTRATOR I - 09311
Skill Option: None
Bilingual Option: None
Salary: Anticipated Starting Salary $5,928 a month; Full Range $,928 - 8,493 a month
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC062 Technical Employees, AFSCME
Merit Comp Code: N/A
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.
No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
This position will provide support in state and federal grantmaking administrative activities. This includes preparing grants contracts, contract billings, project amendments, budget compliance and state and federal mandated reporting. This person will also maintain administrative files for federal and state grant programs and respond to grant inquiries from staff consultants, various officials and legislators. We welcome interested applicants who would like to be part of this team to apply today.
Essential Functions
- Under direction, assists and provides support in managing grant projects under multifaceted state and federal programs administered by the Office of Grant Management and Assistance.
- Participates in completing reimbursement documents and reviewing for accuracy, completeness, and eligibility of state and federal grant projects, utilizing Amplifund.
- Maintains administrative files for various federal and state grant programs.
- Prepares responses to routine oral/written grant inquiries from local officials professional staff consultants and legislators regarding various grant programs.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill and metal development equivalent to completion of four years of college with course work in public administration.
- Requires one year professional experience in a public organization or in a grants administration field.
Preferred Qualifications
- Prefers two (2) years of working experience using the GOMB/GATA site or something similar.
- Prefers working knowledge of grant administration, reporting, and compliance with the Grant Accountability and Transparency Act (GATA) reporting within designated time frames and formats.
- Prefers working knowledge of Amplifund - Grant Management System or a similar system.
- Prefers working knowledge of SAP or a similar system.
Conditions of Employment
All applicants must be able to meet the following Conditions of Employment, with or without reasonable accommodation, to be considered for this position. The State of Illinois complies with federal and state disability laws and will make reasonable accommodations for applicants and employees with disabilities:
- Requires completion of a background check and self-disclosure of criminal history.
- Requires appropriate, valid driver's license.
- Ability to travel in the performance of duties, with overnight stays as appropriate.
- This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
- Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Agency and Division Statements
DNR Agency Statement
Charged with preserving, protecting, and promoting Illinois' natural resources, the Illinois Department of Natural Resources (IDNR) employees oversee water, wildlife, wetlands and oil wells, parks, historic sites - and everything in between. Employment opportunities vary greatly, often providing employees the chance to work indoors and out in a dynamic yet relaxed environment. Working for the State of Illinois, IDNR employees receive excellent benefits, including health, vision and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; as well as pre-tax benefit programs; flexible/remote work schedules may be available in for certain positions.
Office of Grant Management & Assistance
The Office of Grant Management and Assistance is responsible for managing and coordinating the Department's various Recreational Grant In Aid Programs to local government entities. These programs provide federal and state funds to enhance and improve recreational amenities through a competitive selection process. The programs include the Open Space Land Acquisition and Development (OSLAD) Program. This funds projects which will provide new recreational facilities such as parks and playgrounds. The Bikeway's Program provides for bike trail enhancement and development. The Boat Access program provides for new and improved boat accesses. The Snowmobile Access & Development program provides for new and improved snowmobile trails and trail access.
Work Hours: Monday - Friday 8:00AM - 4:30PM w/ 1/2 hr lunch
Work Location: IDNR, 1 Natural Resources Wy, Springfield, Illinois, 62702
Agency Contact: Vicky Fowler
Email:
Phone #:
Posting Group: Environmental & Natural Resources
This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the "Apply" button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.
The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
Revolving Door:
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor ("OEIG") or may be subject to a fine.
Keywords:
grant administration, state and federal grants, budget compliance, grant reporting, contract management, natural resources, grant inquiries, Amplifund, GATA compliance, public administration
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5
Senior Grant Administrator - Remote
70181 New Orleans, Louisiana
Ochsner Health
Posted today
Job Viewed
Job Description
**We've made a lot of progress since opening the doors in 1942, but one thing has never changed - our commitment to serve, heal, lead, educate,** **and innovate. We believe** **that every award earned, every record broken and every patient helped is because of the dedicated employees who fill our hallways.**
**At Ochsner, whether you work with patients** **every day** **or support those who do, you are making a difference and that matters. Come make a difference at Ochsner Health and discover your future today!**
This job resides within Research Financial Operations, which manages research and federal grant applications across the Ochsner Health system. This project management position focuses on grant administration, the "project" being the accurate, consistent, and professional provision of comprehensive pre-award services to a range of Principal Investigators/Project Directors (PI/PDs) across biomedical disciplines and Ochsner sites. These services include the thorough review of budget justifications in terms of Ochsner policy and sponsor requirements; budget preparation; application coordination; and the timely, error-free submission of applications to a variety of portals. The incumbent's duties will include maintaining meticulous records; preparing timely activity, Just in Time, and progress reports; and providing PI/PDs with consulting and problem solving services. The Project Manager will also act as the primary point of contact for the PI/PD, relevant Ochsner units, research support teams, and sponsors to ensure coordination among stakeholders and contributors, all the while upholding high standards and exemplifying best practices.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties.
This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at the company's discretion.
**Education**
Required - Bachelor's degree.
**Work Experience**
Required - 5 years of relevant experience including 3 years of supervisory or project management experience.
**Knowledge Skills and Abilities (KSAs)**
+ Effective verbal and written communication skills and the ability to present information clearly and professionally.
+ Proficiency in various office software packages, including but not limited to Excel, Word, Access, and PowerPoint.
+ Excellent judgment, decision-making, delegating and leadership skills.
+ Analytical skills and ability to demonstrate a logical through process in order to formulate practical solutions to problems.
+ Positive interpersonal skills and ability to effectively and professionally work with people from all backgrounds.
+ Ability to travel throughout and between facilities and work variable schedule, such as nights, evenings, weekends, holidays, extended shifts, etc.
**Job Duties**
+ Manages all facets of assigned project(s).
+ Ensures the project supports organizational and departmental goals.
+ Gathers and analyzes information to prepare status reports.
+ Maintains and enhances professional competency.
+ Performs other related duties as required.
The above statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time.
Remains knowledgeable on current federal, state and local laws, accreditation standards or regulatory agency requirements that apply to the assigned area of responsibility and ensures compliance with all such laws, regulations and standards.
This employer maintains and complies with its Compliance & Privacy Program and Standards of Conduct, including the immediate reporting of any known or suspected unethical or questionable behaviors or conduct; patient/employee safety, patient privacy, and/or other compliance-related concerns.
The employer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.
**Physical and Environmental Demands**
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Normal routine involves no exposure to blood, body fluid or tissue, but exposure or potential for exposure may occur.
The incumbent may work around or with patients who have known or suspected communicable diseases and may enter isolation rooms. The incumbent may have an occupational risk for exposure to all communicable diseases.
Because the incumbent works within a healthcare setting, there may be occupational risk for exposure to hazardous medications or hazardous waste within the environment through receipt, transport, storage, preparation, dispensing, administration, cleaning and/or disposal of contaminated waste. The risk level of exposure may increase depending on the essential job duties of the role.
**Are you ready to make a difference? Apply Today!**
**_Ochsner Health does not consider an individual an applicant until they have formally applied to the open position on this careers website._**
**_Please refer to the job description to determine whether the position you are interested in is remote or on-site._** _Individuals who reside in and will work from the following areas are not eligible for remote work position_ _: Colorado, California, Hawaii, Illinois, Maryland, Minnesota, New Jersey, New York, Vermont, Washington,_ _and Washington D.C._
**_Ochsner Health endeavors to make our site accessible to all users. If you would like to contact us regarding the accessibility of our website, or if you need an accommodation to complete the application process, please contact our HR Employee Solution Center at (select option 1) or_** ** ** **_. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications._**
Ochsner is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to any legally protected class, including protected veterans and individuals with disabilities.
**At Ochsner, whether you work with patients** **every day** **or support those who do, you are making a difference and that matters. Come make a difference at Ochsner Health and discover your future today!**
This job resides within Research Financial Operations, which manages research and federal grant applications across the Ochsner Health system. This project management position focuses on grant administration, the "project" being the accurate, consistent, and professional provision of comprehensive pre-award services to a range of Principal Investigators/Project Directors (PI/PDs) across biomedical disciplines and Ochsner sites. These services include the thorough review of budget justifications in terms of Ochsner policy and sponsor requirements; budget preparation; application coordination; and the timely, error-free submission of applications to a variety of portals. The incumbent's duties will include maintaining meticulous records; preparing timely activity, Just in Time, and progress reports; and providing PI/PDs with consulting and problem solving services. The Project Manager will also act as the primary point of contact for the PI/PD, relevant Ochsner units, research support teams, and sponsors to ensure coordination among stakeholders and contributors, all the while upholding high standards and exemplifying best practices.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties.
This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at the company's discretion.
**Education**
Required - Bachelor's degree.
**Work Experience**
Required - 5 years of relevant experience including 3 years of supervisory or project management experience.
**Knowledge Skills and Abilities (KSAs)**
+ Effective verbal and written communication skills and the ability to present information clearly and professionally.
+ Proficiency in various office software packages, including but not limited to Excel, Word, Access, and PowerPoint.
+ Excellent judgment, decision-making, delegating and leadership skills.
+ Analytical skills and ability to demonstrate a logical through process in order to formulate practical solutions to problems.
+ Positive interpersonal skills and ability to effectively and professionally work with people from all backgrounds.
+ Ability to travel throughout and between facilities and work variable schedule, such as nights, evenings, weekends, holidays, extended shifts, etc.
**Job Duties**
+ Manages all facets of assigned project(s).
+ Ensures the project supports organizational and departmental goals.
+ Gathers and analyzes information to prepare status reports.
+ Maintains and enhances professional competency.
+ Performs other related duties as required.
The above statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time.
Remains knowledgeable on current federal, state and local laws, accreditation standards or regulatory agency requirements that apply to the assigned area of responsibility and ensures compliance with all such laws, regulations and standards.
This employer maintains and complies with its Compliance & Privacy Program and Standards of Conduct, including the immediate reporting of any known or suspected unethical or questionable behaviors or conduct; patient/employee safety, patient privacy, and/or other compliance-related concerns.
The employer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.
**Physical and Environmental Demands**
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Normal routine involves no exposure to blood, body fluid or tissue, but exposure or potential for exposure may occur.
The incumbent may work around or with patients who have known or suspected communicable diseases and may enter isolation rooms. The incumbent may have an occupational risk for exposure to all communicable diseases.
Because the incumbent works within a healthcare setting, there may be occupational risk for exposure to hazardous medications or hazardous waste within the environment through receipt, transport, storage, preparation, dispensing, administration, cleaning and/or disposal of contaminated waste. The risk level of exposure may increase depending on the essential job duties of the role.
**Are you ready to make a difference? Apply Today!**
**_Ochsner Health does not consider an individual an applicant until they have formally applied to the open position on this careers website._**
**_Please refer to the job description to determine whether the position you are interested in is remote or on-site._** _Individuals who reside in and will work from the following areas are not eligible for remote work position_ _: Colorado, California, Hawaii, Illinois, Maryland, Minnesota, New Jersey, New York, Vermont, Washington,_ _and Washington D.C._
**_Ochsner Health endeavors to make our site accessible to all users. If you would like to contact us regarding the accessibility of our website, or if you need an accommodation to complete the application process, please contact our HR Employee Solution Center at (select option 1) or_** ** ** **_. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications._**
Ochsner is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to any legally protected class, including protected veterans and individuals with disabilities.
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6
Senior/Lead Contract & Grant Administrator
Santa Monica, California
Vets Hired
Posted 10 days ago
Job Viewed
Job Description
The Contract & Grant Administrator at a Senior or Lead level will join the Contract & Grant Services department, with a focus on federal assistance grant awards. Experience with other sponsor types is also preferred, including federal government agencies, state and local governments, nonprofit organizations, private foundations, and commercial entities.
Under minimal supervision and guidance, the Senior/Lead Contract & Grant Administrator independently performs advanced to highly complex contract and grant administration activities including proposal submission, and negotiation, execution, and administration of sponsored research agreements. Employees at this level perform highly complex work to accomplish business goals and objectives.
Assignments at this level require the use of independent judgment and initiative in resolving problems and making recommendations. This position may also provide training and direction over less experienced Contract/Grant Administrators and other support staff.
Responsibilities
May perform any or all of the following duties:
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Review RFPs/RFQs for contractual issues and provide input in support of proposal efforts, including advising research and proposal development staff regarding proposal preparation and interpretation of sponsor requirements.
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Draft, coordinate, and execute proposal-related non-financial agreements, such as nondisclosure, teaming, and data use agreements.
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Serve as the authorized representative for compliance review and submission of sponsored research proposals.
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Review contract and grant agreements to ensure terms and conditions align with policies and mission.
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Research and interpret Federal Acquisition Regulations (FARs), Code of Federal Regulations (CFR), Uniform Guidance (UG), and other laws, regulations, rules, guidelines, and terms/conditions to determine compliance, engaging with legal, IT security, and other subject matter experts as needed.
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Negotiate the terms and conditions of sponsor agreements (Grant, FFP, T&M, LH, CPFF, IDIQ, Task Orders, etc.) and modifications. Draft agreements or mark up external agreements requiring full understanding of legal concepts and contract law.
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Develop negotiation strategies and draft terms/conditions acceptable to both the organization and sponsors.
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Monitor active projects for compliance with sponsor and organizational requirements; prepare status reports and change management notices as needed.
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Coordinate and manage post-award modification and change requests.
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Collaborate with pricing, purchasing, accounting, finance, and operations staff to resolve contractual issues and disputes.
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Maintain official contractual communications with sponsors. Serve as primary interface on substantial/sensitive contractual or business matters.
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Assist with copyrights, non-disclosure agreements, and intellectual property matters.
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Provide advice and guidance to project leaders and staff regarding terms, schedules, and obligations.
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Advise management on contractual rights, obligations, and risks.
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Monitor external publications for policy/legal developments issued by federal agencies.
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Facilitate problem identification and resolution in pre- and post-award areas.
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Maintain cooperative working relationships with internal offices and provide advice/assistance as needed.
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Act as a resource and mentor for colleagues with less experience.
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Maintain accurate electronic files and documentation.
Lead Contract & Grant Administrators may also:
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Champion policy and procedure revisions and improvements.
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Mentor, lead, and provide subject matter expertise to less experienced administrators and other stakeholders.
Qualifications
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Experience with Excel and Adobe Acrobat Professional.
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Experience with Workday and/or Salesforce a plus.
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Certification in Sponsored Research Administration or Contract Management a plus.
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Knowledge of financial and non-financial agreements and their influence on project administration and compliance.
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Ability to research, interpret, and communicate requirements to protect organizational rights and obligations.
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Strong communication skills with the ability to work effectively with internal and external partners.
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Ability to manage high volume tasks and competing priorities efficiently.
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Strategic thinker with strong problem-solving orientation.
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High attention to detail.
Education & Experience Senior Contract & Grant Administrator
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Bachelors degree in a related discipline and 6 years of relevant experience preferred.
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A combination of education and relevant experience may substitute for a degree.
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High School Diploma or GED with 10 years of experience required if no degree.
Education & Experience Lead Contract & Grant Administrator
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Bachelors degree in a related discipline and 10 years of relevant experience preferred.
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A combination of education and relevant experience may substitute for a degree.
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High School Diploma or GED with 14 years of experience required if no degree.
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