531 H 1b Visas jobs in the United States

US Immigration Specialist

32806 Orlando, Florida Siemens

Posted 1 day ago

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Job Description

**Job Family:** Hire-to-Retire Services
**Req ID:**
**USImmigration Specialist**
Here at
Siemens, we take pride in enabling sustainable progress through technology. We
do this through empowering customers by combining the real and digital worlds.
Improving how we live, work, and move today and for the next
generation! We know that the only way a business thrives is if our people
are thriving. That's why we always put our people first. Our global, diverse
team would be happy to support you and challenge you to grow in new ways. Who
knows where our shared journey will take you? 
We are seeking
a skilled and experienced US Immigration Specialist to join our team
based out of Orlando, Florida. The position will be hybrid and flexible to work
from a home office for a portion of the time. This person
will partner with HR Business Partners and Managers to support the
immigration needs of all the businesses and provide immigration guidance across
Siemens US. The Immigration Advisor will handle visas, track all case files,
and keep them moving through the process on time while utilizing the
immigration vendor. In addition, the Immigration Specialist will educate the
businesses and will develop best practices to improve our level of service and
efficiency.
**In this role, you will work a Hybrid work model reporting to ourOrlando, FL office, with the flexibility to work from a home office for aportion of the time.**
**#TransformtheEveryday**
**ResponsibilitiesInclude:**
+ Support theUS-inbound immigration needs of all the sectors across the enterprise, filecasework with the vendor, maintain their visa status, and where applicablemanage the permanent residency process.
+ Partner with HRto maintain compliance with immigration law. Where applicable, support filing anew visa petition in line with associated change(s).
+ Serve as theimmigration consultant for each segment and provide strategic solutions,working with outside counsel for more complex cases.
+ Advise keystakeholders on US immigration regulation, alerts, updates, procedures, etc. tosupport the business in their headcount planning.
+ Develop andleverage external networks to stay on top of US immigration updates and trendsto benchmark and develop alternative solutions to immigration challenges.
+ Monthlyinvoicing for outside vendors
+ Maintainmonthly billing Excel spreadsheets & status reports.
+ Evaluatecurrent Siemens immigration processes, suggesting improvements where needed toimprove operational objectives.
+ Maintaincentralized immigration folders on all visa and Green Card cases.
+ Proactivelycommunicate with employees and other relevant contacts regarding the status oftheir visa cases and extensions.
+ Create andprovide immigration training presentations to interested parties.
+ Provideexcellent customer service and maintain high standards for all work performed.
**BasicQualifications:**
+ Bachelor'sdegree
+ Minimum of 4plus years of direct experience in immigration and processing of US work visas
+ Knowledge ofemployment-based U.S. and global visas/work permits, permanent residencyapplications, and related immigration processes, forms, applications, laws, andcompliance trends
+ Proficiency inbusiness systems tools such as Microsoft (Word, Excel, PowerPoint).
+ Experience withHRIS and Immigration software databases.
+ Proficiency inEnglish (written and verbal)
+ Applicants mustbe legally authorized to work in the United States on a continual and permanentbasis without company sponsorship.
**PreferredQualifications:**
+ Ability tomaintain confidentiality and protect sensitive information.
+ Experience in afast-paced, high-volume environment
+ Strong organizationalskills.
+ Internationalwork experience a plus.
+ Attention todetail, with research skills and ability to provide analysis of US Immigrationrelated matters.
+ Written andoral communication skills that strengthen and maintain positive internal andexternal customer relationships.
+ Team buildingskills and the desire to work with various departments and fostercollaboration.
+ Ability tomultitask, prioritize and manage workflow under tight deadlines and withconflicting demands.
+ Workeffectively and confidently with outside counsel, customers, and all levels ofstakeholders.
About
Siemens:
We are a global
technology company focused on industry, infrastructure, transport, and
healthcare. From more resource-efficient factories, resilient supply chains,
and smarter buildings and grids, to sustainable transportation as well as
advanced healthcare, we create technology with purpose adding real value for
customers.
Our Commitment
to Diversity, Equity, and Inclusion:
We value your
unique identity and perspective. We are fully committed to providing equitable
opportunities and building a workplace that reflects the diversity of society.
Come bring your authentic self and create a better tomorrow with us.
Learn more about our commitment to DEI here ( .
Protecting the
environment, conserving our natural resources, fostering the health and
performance of our people as well as safeguarding their working conditions are
core to our social and business commitment at Siemens. They are an integral
part of our Business Conduct Guidelines and our corporate strategy.
#LI-JS
#LI-Hybrid
$73,500 $126,000 10%
**Organization:** Global Business Services
**Job Type:** Full-time
**Category:** People & Organization
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Entry Level Immigration Specialist

94103, California Insight Global

Posted 1 day ago

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Job Description

Job Description
We are seeking a detail-oriented and highly motivated Immigration Paralegal with at least one year of relevant experience to join our team. The ideal candidate will have a strong background in preparing and writing petitions, as well as a deep understanding of immigration law and procedures.
Key Responsibilities:
- Draft and prepare immigration petitions, applications, and supporting documents
- Conduct legal research related to immigration cases and policy changes
- Communicate with clients to gather necessary information and documentation
- Coordinate filings with government agencies and track case progress
- Maintain case files and ensure compliance with legal deadlines
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
Qualifications:
- At least one year of experience in immigration law
- Proven experience in writing petitions and preparing immigration filings
- Strong attention to detail and excellent organizational skills
- Ability to work independently and in a team setting
- Proficiency in legal research and case management software
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Global Mobility & Immigration Specialist

27722 Durham, North Carolina Nutanix

Posted 15 days ago

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Job Description

**Hungry, Humble, Honest, with Heart.**
**The Opportunity**
We are looking for a seasoned Global Mobility & Immigration Specialist to join our team. This position will play a significant role in supporting the Americas Immigration program, global relocation and requires some knowledge of APAC and EMEA countries immigration requirements.
In this role you will partner with and provide excellent customer service to People Business Partners, Talent Acquisition, HR Operations, our external vendor partners, and employees to support new hires and internally transferring employees. You will collaborate to provide context and consultation of our policies, and guidance around the complexity of Immigration and Global Mobility practices and issues. You will support updating our documented processes and standard operating procedures and recommending process improvements.
**About the Team**
As a potential job applicant considering a position in the Global Mobility & Immigration team at Nutanix, you would be joining a dedicated team of 4 members spread across different locations globally. The team culture at Nutanix emphasizes collaboration, teamwork, and a strong emphasis on supporting each other to achieve collective goals. Working closely together, team members often collaborate on projects, sharing knowledge and expertise to deliver high-quality results.
You will report to the Sr. Manager, Global Mobility & Immigration who leads while encouraging a culture of open communication and teamwork. The work setup for this role is hybrid, requiring the new hire to be present in the Durham office three days a week, allowing for both in-person collaboration and flexibility.
Travel requirements for this position at Nutanix are minimal, with no extensive travel obligations expected. This allows employees to focus on their work responsibilities without the stress or time constraints associated with frequent travel. Nutanix values employee well-being and ensures that job roles are structured to support a healthy work-life balance.
**Your Role**
+ Partner as part of the global mobility team to facilitate the America Immigration program and global relocation program to provide a good employee experience and service delivery.
+ Work collaboratively with the Program Manager to track cases, provide data on case metrics to help inform global strategy, and ensure deadlines are timely met.
+ Assist with cases associated with non-immigrant and immigrant visa filings, including H-1B, TN, E-3, L-1, O-1, J-1, PERM, EB-1, EB-2, and EB-3 cases, as well as global visas.
+ Knowledge of the I-9 compliance process, form, and acceptable employment eligibility documents as required by the USCIS to maintain compliance with federal regulations.
+ Conduct routine green card tasks such as postings, advertisements, and educating managers and employees on the process.
+ Initiate services with outside vendors to assist with immigration, relocation and tax services.
+ Monitor changes to employment status, job title, office location and salary and notify appropriate stakeholders.
+ Support our vendor relationship to mitigate potential risks before they occur.
+ Support the day-to-day operations and activities with the Immigration and relocation vendors to ensure compliance, cost-effectiveness and optimal service levels to our employees.
+ Provide consultative support prior to and during domestic moves and cross border transfers, including cost analysis and vendor initiation and coordination.
+ Support managing the process with employees, managers, and people business partners for employees who may need to be relocated due to maxing out on their work permits
+ Help develop and maintain knowledge based articles to support our "self-service" initiatives.
+ Ensure foreign nationals are well-informed by the vendors regarding all stages of their immigrant status including timely documentation, strategy, and case progression.
+ Audit vendor invoices for domestic and international programs (e.g. relocation management company, immigration law firm, tax consultants, etc.)
+ Monitor immigration mailbox - Handle day-to-day inquiries regarding global mobility policies/programs as well as requests for information from managers, employees, recruiting team and outside immigration counsel.
+ Maintain appropriate information in our immigration and global mobility records, including Public Access Files.
**What You Will Bring**
+ 5+ years of U.S. Immigration experience (F1, H1B, L1, TN) and the entire Green Card process to include in-depth expertise administering corporate immigration programs in a corporate HR setting
+ Additional experience in a law firm setting with large corporate clients a plus.
+ Knowledge of global Immigration requirements within EMEA and APAC regions.
+ A thorough understanding of US domestic relocation/international transfers and mobility tax compliance requirements.
+ Experience with electronic I-9 Systems & E-verify, I-9 compliance and employment eligibility verification.
+ Understanding of federal immigration laws and regulations.
+ Ability to handle sensitive information with discretion and integrity.
+ Excellent attention to detail, verbal and written communication skills.
+ Ability to handle sensitive matters, maintaining privacy and confidentiality.
+ Ability to address complex situations and communicate impact effectively.
+ Experience reviewing company policies and practices to determine appropriate action.
+ Technical aptitude and experience with Applicant tracking systems, INSZoom, Workday and ServiceNow.
+ Strong interpersonal and stakeholder relationship management skills, with the ability to work cross-collaboratively across multiple internal and external teams
+ Strong project management, organizational, time management skills
**Work Arrangement**
Hybrid: This role operates in a hybrid capacity, blending the benefits of remote work with the advantages of in-person collaboration. For most roles, that will mean coming into an office a minimum of 3 days per week, however certain roles and/or teams may require more frequent in-office presence. Additional team-specific guidance and norms will be provided by your manager.
The pay range for this position at commencement of employment is expected to be between USD $ 83,840 and USD $ 168,120 per year.
However, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.
If hired, employee will be in an "at-will position" and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors. Our application deadline is 40 days from the date of posting. In good faith, the posting may be removed prior to this date if the position is filled or extended in good faith.
We're an Equal Opportunity Employer Nutanix is an Equal Employment Opportunity and (in the U.S.) an Affirmative Action employer. Qualified applicants are considered for employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, protected veteran status, disability status or any other category protected by applicable law. We hire and promote individuals solely on the basis of qualifications for the job to be filled. We strive to foster an inclusive working environment that enables all our Nutants to be themselves and to do great work in a safe and welcoming environment, free of unlawful discrimination, intimidation or harassment. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If you need a reasonable accommodation, please let us know by contacting
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Immigration Specialist - International Student & Scholar Services (ISSS)

30309 Midtown Atlanta, Georgia Emory Healthcare/Emory University

Posted 1 day ago

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Job Description

**Discover Your Career at Emory University**
Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.
**Description**
JOB DESCRIPTION:
+ Analyzes and applies federal immigration regulations and Emory University policies to advise international students, scholars, faculty, their dependents, administrators, and staff (including one walk-in advising assignment per week) regarding federal immigration and employment regulations, Emory resources, and related matters.
+ Serves as a DSO and ARO for Emory and performs associated duties, including ensuring timely resolution of requests, alert management, and record upkeep in both IOM and SEVIS.
+ Uses regulatory training and knowledge to independently analyze, interpret, and make decisions about student and scholar cases and provides appropriate advice based on analysis.
+ Ensures excellent customer/client service for office visitors as well as accurate and timely responses to all inquiries.
+ Is responsible for J-1 scholar check in, orientation, and government records validation processes.
+ Analyzes and processes Travel Information Update requests for F and J visa holders.
+ Assists with planning and coordination of other ISSS programs and events including OPT workshops, student orientations, on campus SSN appointments, International Coffee Hour, and others.
+ Coordinates the immigration-document issuance process.
+ Evaluates eligibility for I-20s and DS-2019s based on immigration law and analysis of individual student academic and financial circumstances.
+ Manages communication and customer service to navigate stakeholders through a multi-stage process and ensure timely resolution.
+ Assists ISSS staff with intake of employment-based visa requests (O-1, PR and IGA & Conrad 30) and compliance (LCA tracking, H-1B file deactivation, etc.).
+ Manages express mailing shipments including petitions, applications, and communication to the US government. Processes incoming mail.
+ Creates welcome packets for new exchange visitors.
+ Orders office supplies.
+ Assists with coordination of facility requests. Supports front desk coordinator as needed.
+ Performs related responsibilities as required.
MINIMUM QUALIFICATIONS:
+ A bachelor's degree in student personnel administration, international studies or a related field and one year of related experience or an equivalent combination of education, training and experience.
+ Must be able to immediately serve as a Designated School Official (DSO) and Alternate Responsible Officer (ARO) based on F/J federal law training, including government online training as evidenced by a certificate of passing, and meet government eligibility requirements.
+ Demonstrated ability to learn and understand ever-changing complex federal, state, and local regulations pertaining to foreign nationals and effectively communicate to others.
+ Excellent organizational skills and attention to detail.
+ Proficiency with Sunapsis international office module and PeopleSoft preferred.
+ Excellent written, verbal, and non-verbal communication skills. Must be able to work with a diverse population in a professional manner, maintaining high levels of customer service, cross-cultural sensitivity, and discretion in handling confidential information.
+ Experience living, studying, or working in a country different from one's own preferred.
PREFERRED QUALIFICATIONS:
+ Must be able to work with a diverse population in a professional manner, maintaining high levels of customer service, cross-cultural sensitivity, and discretion in handling confidential information.
+ Experience living, studying, or working in a country different from one's own preferred.
+ Effectively collaborate both within and across teams.
+ Synthesize information from multiple sources to provide accurate immigration advice.
+ Adapt to changing seasonal priorities to maintain excellent customer service and time-sensitive requests.
+ Handle sensitive information and maintain detailed and accurate files in accordance with governmental document retention requirements.
NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.
**Additional Details**
Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: (V) | (TDD).
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at (V) | (TDD). Please note that one week's advance notice is preferred.
**Connect With Us!**
Connect with us for general consideration!
**Job Number** _ _
**Job Type** _Regular Full-Time_
**Division** _EVP Provost Academic Affairs_
**Department** _Intl Student & Scholar Srvcs_
**Job Category** _Risk Legal and Compliance_
**Campus Location (For Posting) : Location** _US-GA-Atlanta_
**_Location : Name_** _North Decatur Bldg_
**Remote Work Classification** _Primarily On Campus_
**Health and Safety Information** _Not Applicable_
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LEGAL ASSISTANT

55441 Plymouth, Minnesota

Posted today

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Job Description

***$1,000 Sign-on Bonus After 90 Days***


Summary:

Legal Assistants will work closely with our attorneys in reviewing files, preparing documents for litigations, account reviews and working closely with courts in multiple states to ensure legal files are processed in a timely manner.


Essential Functions and Duties:

  • Review files based on client criteria and handle time-sensitive documents
  • Prepare documents for litigation
  • Perform account reviews
  • Process bank and wage garnishments
  • Work closely with courts, following files through the legal process in multiple states
  • Independent projects and other duties as assigned


Benefits & Perks Include:

  • Medical, Dental, & Vision Insurance
  • HSA & FSA Accounts
  • 401K, with 4% company contribution (after 1 year of service)
  • Paid time off (17 days per year)
  • Paid holidays off (7 days per year + a floating holiday)
  • Company Paid Life Insurance
  • Employee Assistance Program
  • Eligibility in Annual Discretionary Bonus
  • Building amenities include: Free parking, onsite restaurant, & onsite free gym


Required Education & Experience:

  • High School Diploma/GED
  • Associate’s degree or some college education preferred


Competencies:

  • An ability to work in a queue based, paperless environment
  • Strong attention to detail
  • Excellent communication and organizational skills
  • An ability to multitask and work under time-sensitive deadlines
  • Strong work ethic and a desire to succeed


Work Environment and Physical Demands:

This role operates in a professional office setting, routinely working with standard office equipment. Generally, due to the nature of this office position, the person in this role would be required to talk and hear, sit or stand for long period of time, and use their hands and fingers, to handle and feel. Occasionally required to walk, reach with arms and hand, climb or balance, and to stoop, kneel, or crouch. Regularly required to lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds. Vision abilities required by the job include close vision.


Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and to meet job requirements.


All applicants must pass a criminal background and drug screening before commencing employment with Messerli & Kramer, P.A.


Wage Disclaimer: The starting wage for this position is $7.31/hour. The wage range for this position is 17.31/hour to 21.75/hour.



Compensation details: Hourly Wage





PI08f941e4a5ba-

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Legal Assistant

95115 San Jose, California Robert Half

Posted today

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Job Description

Description
National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate or have 1-2+ years of experience working in an administrative capacity.
Responsibilities:
+ Organize and maintain legal documents detailing eligibility for visa classification.
+ Handle clerical tasks such as copying, printing, and scanning documents.
+ Create electronic and physical client files for efficient case management.
+ Track and monitor the status of immigration cases, ensuring timely updates.
+ Circulate incoming mail according to specified procedures.
+ Learn to analyze case documents and prepare immigration applications for filing.
+ Draft specialized support letters detailing eligibility for visa classification and other immigration benefits.
+ Interface with corporate representatives and foreign nationals.
+ Participate in legal practice meetings and alerts for updates on current events, advanced topics, and client relationship building skills.
+ Projects as assigned.
Requirements
Requirements:
+ Bachelors degree OR 1-2+ years of legal experience is required.
+ Must be willing to work on-site; remote work is not optional for this opportunity.
+ Proficient knowledge of Microsoft Office Suite.
+ Excellent verbal and written communication skills.
+ Ability to thrive in a fast-paced, high-volume environment.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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Legal Assistant

60065 Northbrook, Illinois Robert Half

Posted 1 day ago

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Job Description

Description We are looking for a dedicated Legal Assistant to join a civil litigation firm in Northbrook, Illinois. This Contract position focuses on providing critical support to a team of four attorneys specializing in insurance defense. If you have a background in civil litigation and excel at managing legal processes, we encourage you to apply.
Responsibilities:
- Prepare and submit legal documents through e-filing systems to ensure timely and accurate filings.
- Draft initial motions and appearances on behalf of attorneys, adhering to procedural requirements.
- Maintain and organize attorney calendars, ensuring deadlines and appointments are effectively managed.
- Coordinate and schedule depositions with all relevant parties.
- Utilize legal practice management tools, such as Practice Master or similar systems, to streamline workflows.
- Provide administrative support tailored to the needs of a civil litigation team.
- Collaborate with the legal team to ensure smooth case management and communication.
- Assist in preparing case-related documents and maintaining proper documentation for insurance defense matters. Requirements - Proven experience in civil litigation, with insurance defense experience considered a plus.
- Proficiency in e-filing systems and drafting legal documents.
- Strong organizational skills for effective calendar management and scheduling.
- Familiarity with legal practice management software, such as Practice Master or equivalent.
- Ability to communicate effectively and work collaboratively within a legal team.
- Detail-oriented approach to handling legal documents and deadlines.
- Prior experience supporting multiple attorneys in a fast-paced environment.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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Legal Assistant

60684 Chicago, Illinois Robert Half

Posted 1 day ago

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Description
Robert Half is looking for a Legal Assistant to join a wonderful firm in Chicago, Illinois. As a Legal Assistant, your role will involve preparing and reviewing various legal documents and correspondence, managing estate planning documents, maintaining trust/estate financial records, and acting as a liaison between lawyers and clients.
Responsibilities:
- Prepare, review, and edit a wide range of legal documents and correspondence, ensuring high quality, accuracy, and comprehensiveness.
- Prepare and review estate planning documents.
- Maintain trust/estate financial records.
- Create and maintain a filing system; open and close files in a timely fashion.
- Process client intake forms.
- Manage mail, e-mail, faxes, and phone calls in a confidential, organized, and efficient manner.
- Arrange meetings, coordinate travel arrangements, and schedule appointments.
- Prepare attorney expense claims and close transactions.
- Act as a liaison between assigned lawyer(s) and clients, as well as internal departments and external affiliates including financial institutions, municipal, and government departments as requested.
- Perform other related and administrative duties as assigned.
Requirements
- Proficiency in Microsoft Office Suites including Microsoft Excel.
- Experience in Calendar Management and expense reports.
- Familiarity with Management Systems.
- Strong skills in documentation and briefing.
- Knowledge of estate planning, wills, and power of attorney.
- Excellent written and verbal communication skills.
- Strong organizational skills with attention to detail.
- Ability to work both independently and as part of a team.
- Proactive and able to manage multiple tasks simultaneously.
- Ability to maintain confidentiality and handle sensitive information with discretion.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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Legal Assistant

60684 Chicago, Illinois Robert Half

Posted 1 day ago

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Description
Robert Half is looking for a full-time Legal Assistant to join a reputable law firm in Chicago, Illinois. In this role, you will play a key part in managing case files, communicating with various partners, and supporting the legal team with administrative and procedural tasks. The ideal candidate is proactive, organized, and skilled at multitasking in a fast-paced environment.
Responsibilities:
- Handle a high volume of case files and ensure all documentation is up to date.
- Communicate effectively with clients, insurance adjusters, opposing counsel, and medical providers to facilitate case progress.
- Coordinate with insurance representatives to secure necessary authorizations for client medications, treatments, and surgeries.
- Draft legal documents such as routine motions, subpoenas, discovery requests, and correspondence.
- Compile and prepare special reports for insurance carriers to support claims.
- Request and manage itemized bills and medical records from healthcare providers.
- Maintain accurate records and ensure compliance with case management software.
- Assist in billing functions and calendar management to keep schedules organized and deadlines met.
- Stay updated on workers' compensation laws and procedures to provide accurate support
Requirements - Minimum of 2 years of experience in a legal assistant or similar role.
- Proficiency with case management software and e-filing systems.
- Strong organizational skills with the ability to manage multiple priorities simultaneously.
- Excellent written and verbal communication abilities.
- Experience in client relations and claim administration.
- Familiarity with billing functions and calendar management.
- Knowledge of workers' compensation processes is highly desirable.
- Spanish fluency is a plus, but not required.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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Legal Assistant

60684 Chicago, Illinois Robert Half

Posted 1 day ago

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Job Description

Description
Robert Half is looking for a Litigation Legal Assistant to join a wonderful firm in Chicago, Illinois. In this role, you will provide vital support to attorneys by managing cases, coordinating communications, and ensuring the smooth flow of legal operations. The ideal candidate will have strong organizational skills and thrive in a fast-paced environment.
Responsibilities:
- Manage a high volume of cases, ensuring all details are tracked and deadlines are met.
- Serve as the primary liaison with clients, insurance adjusters, opposing counsel, and medical providers.
- Coordinate with insurance adjusters and claim representatives to secure authorizations for treatments, medications, and surgeries.
- Draft and edit legal documents, including motions, subpoenas, discovery requests, and correspondence.
- Compile and prepare special documentation for submission to insurance carriers.
- Request and organize itemized bills and medical records from clients and healthcare providers.
- Utilize case management software to maintain accurate and up-to-date records.
- Support billing functions and calendar management to optimize workflow efficiency.
- Assist in personal injury plaintiff and civil litigation matters.
- Contribute to client relations by providing clear and precise communication
Requirements
- Proficiency in case management software and legal billing systems.
- Strong organizational and calendar management skills.
- Knowledge of personal injury plaintiff and civil litigation processes.
- Ability to draft and edit legal documents with attention to detail.
- Familiarity with handling medical records and itemized billing.
- Polish language fluency is a plus.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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