8,150 Health Services Assistant jobs in the United States

Description
It takes more than highly-specialized knowledge and insight to bring breakthrough discoveries to life. It requires a true passion for uncovering the unknown. At UCLA Health, that's what our researchers bring to their critical work every day. Join the Department of Surgery as a full time Research Assistant and make a vital contribution to our incredible achievements. The David Geffen School of Medicine (DGSOM), Department of Surgery is seeking to hire a full-time Research Assistant to join the Population-Health Research Unit (PHRU). This position presents an exciting opportunity to be part of a fast-paced team responsible for providing the A-Zs of population health research-development, implementation, and dissemination. Under the direction of the PHRC Manager, the Research Assistant will work with a variety of personnel and leading health care researchers (i.e., Principal Investigators, Sub-Investigators, trainees, and national/international collaborators) to complete the following duties:
+ The execution of operations to meet the mission and goals of the program / project assigned.
+ Developing and producing deliverables including presentations, website, social media content, communications, and other materials. This may include works related to IRB protocol submission and approval.
+ Supporting the effort to ensure compliance with all UCLA as well as relevant federal and state regulations.
+ Collaborating in works toward the completion of all program/project activities, research, outreach, and recruitment. Work with research participants on consent and surveys/interviews.
+ Assisting with producing weekly status reports, schedules, and drafts documents, data collection/data clean up, and analysis.
+ Creates materials, develops and maintains databases.
+ Supporting all aspects of event planning from internal meetings to conferences and site visits.
+ Supporting the team in the development and production of all program/project deliverables including reports, presentations, website, social media content, communication, and other materials.
At UCLA Health, our passion for discovery and our limitless curiosity have enabled us to become a world-renowned source of medical breakthroughs. In addition to the extensive medical research and clinical education capabilities of the David Geffen School of Medicine, we're home to four award-winning hospitals and more than 270 community clinics throughout Southern California. If you're looking to experience greater challenge and fulfillment in your career, come to UCLA Health.
Pay Range: $28.30 - $54.74 hourlyQualifications
+ Bachelor's Degree or equivalent combination of education and experience.
+ 2-4 years of relevant experience.
+ Ability to work independently and also have interpersonal skills to work with teams.
+ Demonstrated writing skills to produce wide range of documents and deliverables.
+ Experience communicating effectively and professionally and working with a variety of internal and external partners, including UCLA administrators, outside funders, policy makers and community representatives.
+ Working knowledge of evaluation, creating datasets, grant writing and proposal submission.
+ Strong organizational skills to successfully work on and track complex programs involving short deadlines and multiple tasks, in coordination with multiple teams to achieve program/project mission and goals.
+ Working knowledge of program/project development, evaluation, creating datasets, financial management and reporting, research principles including CITI training, grant writing and proposal submission, University procedures and policies, program/project related federal and state regulations.
+ Ability to seek out and learn new policies, procedures, and software to advance the mission of the program/project.
+ Ability to train new program/project managers and other staff within and external to the unit.
UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

Health Services Staff Assistant, Part-Time - ( 25000165 )
**Description**
Milton Hershey School (MHS) is one of the world's best private schools, where over 2,000 pre-K through 12th grade students from disadvantaged backgrounds are provided a home and career-focused education so they can learn and grow to reach their full potential. Thanks to the generosity of Milton and Catherine Hershey, the school is fully endowed with the resources to ensure every child and staff member has what they need to succeed. The school has prepared almost 12,000 graduates to lead fulfilling and productive lives and is expanding to serve more students in the coming years.
MHS is seeking a Part-Time Health Services Staff Assistant (HSSA) to join the Health Center Clinic. The HSSA provides front desk support to the nurses and physicians through various administrative duties, such as receiving and transferring calls regarding student concerns, tracking paperwork, scanning medical records, filing, fax. Furthermore, assists with the coordination of various projects related to student medical data retrieval, reporting, record retention and working with several electronic systems.
This is a year-round position Monday through Friday up to 29 hours per week and hours will fall between 12:00 pm - 9:00 pm with a primary focus from 3:00 pm - 8:00 pm. Hourly rate: $19.45 - $25.96 (plus 5% shift differential), pay is determined based on experience. Part-time employees are eligible for a retirement savings plan, an employee assistance program (EAP), and Hershey area discounts.
**Qualifications**
+ High School Diploma or Equivalent requires.
+ Minimum 1 year of experience performing secretarial duties in a medical/healthcare facility.
+ Experience with medical terminology and medical records preferred.
+ Current CPR/First Aid certification, preferred.
+ OSHA Training a plus.
+ Valid PA Driver's license in good standing.
+ Proficiency with Microsoft applications and other systems.
+ Strong organizational and problem-solving skills to handle several scheduling demands.
+ Strong time management, ability to work independently and multitask effectively.
+ Strong written and verbal communication skills (telephone etiquette).
+ Ability to handle confidential information and to maintain professional boundaries with students and staff.
+ Ability to communicate effectively with a diverse group of students, staff, and others.
+ Spanish fluency a plus.
+ Candidates should be willing to actively engage with students beyond the scope of their job responsibilities.
+ Candidates should demonstrate a high degree of integrity, as all MHS staff are role models for MHS students.
**Schedule** : Part-time
**Job Type** **: Standard**
**Job Posting** **: Aug 19, 2025**
**Req ID:** 25000165
Equal Employment Opportunity Policy
Milton Hershey School does not discriminate against applicants or employees, in hiring, promotion or any terms or conditions of employment, on the basis of race, color, national or ethnic origin, ancestry, sex, age, religion or religious creed, veteran status, disability or use of a guide or support animal because of the blindness, deafness or physical handicap of the user or because the user is a handler or trainer of support or guide animals, or any other status protected under applicable federal or Pennsylvania law.

Summary

Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities.

Duties

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In collaboration with the Health System Administrator (HSA) and the Clinical Director, provides oversight of the day-to-day operations of the Health Services Department, which involves managing and directing the activities of a multi-disciplinary team of health care professionals who are responsible for medical, dental and allied health services to the inmate population.

Initiates and develops schedules for accomplishing the health care mission of the institution, assists and discusses the program plans with assigned providers and ancillary staff.

Assists in monitoring the annual budget for inside and outside medical services; plans and coordinates purchases and/or contracts for supplies, equipment, specialty care or ancillary services; and maintains par inventory levels.

Assists the HSA and Regional HSA to implement the Bureau's re-entry initiates including timely Inmate Skills Assessment data entry at admission and evaluation of health status documented in an updated electronic exit summary of release.

Organizes training for medical personnel within the guidelines of BOP medical program standards, American Correctional Association (ACA) standards, and individual medical program standards.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and is performed on a regular and recurring basis.

Requirements

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Conditions of employment

• U.S. Citizenship is Required.
• See Special Conditions of Employment Section.

The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP eligibility, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and score 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at: Click Here

Qualifications

To be considered for the position, you must meet the following qualification requirements.

Basic Requirements:

Education:

Undergraduate and Graduate Education: Major study - hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration.

OR

Specialized Experience:

Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following:

• Missions, organizations, programs, and requirements of health care delivery systems
• Regulations and standards of various regulatory and credentialing groups
• Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement.

Applicants must also possess:

• Management ability to delegate authority, evaluate and oversee people and programs, recognize and adapt to changing priorities; and
• Knowledge of the interrelationships and interdependencies among various medical and administrative services and programs.

OR

Special Provision for Inservice Placement:

Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included:

• Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements;
• Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and
• Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program.

AND

In addition to meeting the Basic Requirements, applicants must have the following:

Education:

Ph.D. or equivalent doctoral degree; OR 3 full years of progressively higher level graduate education leading to such a degree; OR LL.M., if related.

Evaluation of Education: Major study-hospital administration, public health administration, or related fields, such as business or public administration with course work in health care administration.

OR

Experience:

You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level in federal service. To be creditable, this experience must have equipped the applicant with the particular qualifications to successfully perform the duties of the position and must typically be in or related to the position to be filled.

Some examples of the qualifying experience are:

• Experience assisting with managing and directing the activities of a multi-disciplinary team of health care professionals responsible for medical and health services in a healthcare organization.
• Experience in contributing to the establishment of policy and/or program regulatory compliance requirements for a health care entity.
• Knowledge of fiscal management principles and awareness of medical equipment, supplies and service cost.

OR

Combination of Education and Experience:

Have a combination of education and experience. This experience must have equipped you with the particular qualifications to perform the major duties of this position as described above.

If applicable, credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as number of hours worked per week) spent in the activities.

**Your eligibility for consideration will be based on your responses to the questions in the application.**

Education

See Qualifications Section for education requirements, if applicable .

ONLY if education is a requirement/substitution for specialized experience, applicant MUST upload legible transcripts as verification of educational requirement. Transcripts MUST be uploaded and electronically linked from USAJOBS at the time you apply and MUST include identifying information to include School Name, Student Name, Degree and Date Awarded (if applicable). All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, Click Here.

Foreign Education: For information regarding foreign education requirements, please see Foreign Diploma and Credit Recognition at the U.S. Department of Education website: Recognition of Foreign Qualifications.

If you are selected for this position and qualified based on education (i.e. basic education requirement and/or substitution of education), you will be required to provide an OFFICIAL transcript prior to your first day on duty.

Additional information

This position IS NOT included in the bargaining unit.

In accordance with 5 U.S.C. 3307, a maximum entry age of 36 has been established for initial appointment to a position in a Bureau of Prisons institution.

The representative rate for this position is $81,331 per annum ($38.97 per hour).

Special Conditions of Employment Section:

Initial appointment to a supervisory/managerial position requires a one-year probationary period.

The incumbent is subject to geographic relocation to meet the needs of the agency.

Appointment is subject to satisfactory completion of a urinalysis, physical, and background investigation. All applicants are subject to National Crime Information Center (NCIC) and credit checks.

All applicants not currently working in an institution will be required to complete a qualification inquiry regarding convictions of misdemeanor crimes of domestic violence in order to be authorized to carry a firearm.

The Core Value Assessment (CVA) is an in-person assessment that must be facilitated at a Bureau of Prisons Human Resource Servicing office. On the day of the scheduled interview, a CVA will be administered. The applicant assessment must be completed within a 70 minute time period and a passing score of 68 must be obtained. Further employment consideration will not be extended if the applicant fails to complete the examination or fails to achieve a passing score. Note: The Core Value Assessment will not be administered to current BOP employees.

Successful completion of the "Introduction to Correctional Techniques," three-week training course at Glynco, Georgia is required.

The addresses listed on the USAJOBS account/resume must be the primary residence at the time of application. You may be required to provide proof of residence.

Additional selections may be made if vacancies occur within the life of the certificate.

Although competitive and non-competitive applications are being accepted, the selecting official may elect to have only one group reviewed.

Expand Hide additional information

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Job Description

Job Description

Overview

Are you looking for a career you can feel good about? We hire only those that strive to do their best. By joining our family, you'll receive the honor and recognition that comes with working for the industry's global leader in evidenced based rehabilitation.

Who We Are:

GEO provides complementary, turnkey solutions for numerous government partners worldwide across a spectrum of diversified correctional and community reentry services. From the development of state-of-the-art facilities and the provision of management services and evidence-based rehabilitation to the post-release reintegration and supervision of individuals in the community, GEO offers fully diversified, cost-effective services that deliver enhanced quality and improved outcomes.

Why Work for GEO:

• We believe that work is more than a place you go to every day. It is about being inspired and motivated to achieve extraordinary things.
• Employee benefits play an important role in making The GEO Group a great place to work. At GEO, we believe in the three pillars of employee wellbeing: physical, emotional, and financial. With comprehensive benefits and competitive wages, we trust that you will find all the resources you need here to be successful.

Responsibilities

Role and Responsibilities:

You will manage and evaluate facility health services activities based on company policies, contractual agreements, and healthcare goals and objectives. You will also manage your department's budget and improve the operational efficiency of your facility's health service program.

• Maintains a good working relationship with correctional personnel, nursing staff, contract providers, and outside provider agencies.
• Utilizes established corporate and correctional policies and procedures in making decisions.
• Responsible for staff scheduling and supervision including:
  • Assisting management in recruiting, orienting, supervising and evaluating the performance of nursing and clerical staff.
  • Directs the work of other nursing and clerical staff. This includes the selection, hiring, evaluating job performance, employee training/development, promoting and any disciplinary action, including termination
  • Staff Scheduling:
    • Ensures adequate coverage on all shifts.
    • Fills in as needed during periods of short staffing
    • Monitors call-ins and use of overtime.
  • Monitors staff compliance with facility policies and unit directives by counseling employees who violate policies established by the company or the facility, after consultation with management.
  • Ensures the proper flow of relevant information (policies, procedures, in-service, problems, etc.) to supervisor and supervised personnel.
  • Monitors and ensures strict staff compliance with all applicable pharmacy laws.
  • Organizes monthly in-service education. Ensures that staff receives in-service as required.
  • Arranges for staff participation in off-facility workshops for CEUs and current nursing practice.
  • Maintains current licensure on all staff requiring such licensure.
  • Organizes daily activities and ensures adequate staffing for these activities.
  • Maintains shift assignments.
  • Reports any staff problems to management on a regular basis.
• Ensures adequate supplies and pharmaceuticals to meet the needs of the detainee/inmate population. Reports any over-usage, vendor problems, needs, recommendations and budgetary concerns to management.
• Ensures that detainees/inmates arriving at the facility are adequately oriented to services available and procedure for obtaining medical services.
• Ensures that all detainees/inmates assigned to work as medical orderlies are trained in the handling of contaminated waste and proper cleaning of contaminated surfaces. Monitors their compliance with instructions.
• Performs random audits of medical records, logs, sharps, narcotic counts, outside referrals and sick call, etc. Counsel employees or provide in-service for noted errors. All findings shall be submitted to the management for review and recommendations.
• Participates in quality assurance activities. Makes recommendations for monitoring needs and plans activities for correcting deficiencies. Reports problem areas in writing to management.
• Monitors the assignments, review of records, and care plans of the chronic disease clinics ensuring follow through per policies and procedures.
• Reviews activities of infection control nurse and makes recommendations for containment of infections.
• Assists management in monitoring environmental sanitation, safety and health related issues by performing inspections. Generates recommendations based on inspections and review of other inspections to management for further management dissemination.
• Responds to informal grievances from inmates to management’s designee. Reports any grievance with potential liability to the management for his/her information and consideration of action.
• Monitors care of serious medical conditions with the potential for life threatening or liability issues for appropriate follow-through.
• Assumes on-call status for staff problems. Assumes on-call status in absence of direct management.
• Performs other duties as assigned.

Qualifications

Competencies Required:

Patience, empathy, and problem-solving abilities are key qualities we look for when hiring. This position is for someone who wants to handle a variety of responsibilities and demonstrate exceptional organizational and communication skills. Apply if you have:

• Two (2) years of work experience in healthcare administration or healthcare management in a supervisory capacity, including experience managing clinical staff and clinical operations.
• Graduate of an accredited school of nursing required. Must have a current, unrestricted license to practice as Registered Nurse in the state the facility is located.
• Strong verbal and writing skills. Must be able to disseminate verbal instructions or training clearly and in a manner that is understood by the intended audience. Must be able to write memorandums and reports in a clear, concise, and accurate manner.
• Ability to work with computers and the necessary software.
• Experience in healthcare planning, budgeting, and meeting contractual obligations
• Must be a United States citizen or Lawful Permanent Resident.

Preferred :

• Bachelor’s degree in Healthcare Administration or a Bachelor’s or Associate’s degree in Nursing.
• Work experience in a correctional or detention setting in an administrative or supervisory capacity.
• Experience working in an outpatient setting.

Physical Requirements:

• Frequently : Lift or carry 10 lbs.; walk, stand, sit.
• Occasionally : Lift or carry up to 60 lbs.; Push/pull up to 40 lbs.; Bend, stoop, reach above shoulder level, drive automatic vehicles, work with machinery, climb.

GEO Secured Services

Job Description

Assistant Director of Health Services

Who we are:

Walk through our doors and see the difference in the future with senior living and care. We provide upscale resort style living located adjacent to The Mall at Partridge Creek in the quiet and beautiful Montclair neighborhood. Life Care Services is the premier provider of senior living in the nation. Our Clinton Township location is at 44003 Partridge Creek Blvd.

Rose Senior Living Clinton Township offers more than just a job. Our team of passionate professionals enhances the lives of seniors in our community every day. We are looking for more team members who are ready to serve, who want to make an impact, and who enjoy creating memorable experiences for others.

$75,000-$80,000 yearly- Full-Time

Who you are:

• Minimum 1 year nursing experience (preferred)
• Current/valid nursing license
• Experience in Assisted Living and Memory Care (preferred)
• Willingness to be available for any and all emergencies at the community.
• BLS Certification (Preferred)
• RN (Preferred)

Come be a hero in a job you'll love.you'll be glad you did!

The Community embraces a culture of hospitality. To that end, all employees are expected as a condition of employment to practice the LCS Hospitality Promises™ in all interactions with residents, fellow employees, and guests:

• We greet you warmly, by name and with a smile.
• We treat everyone with courteous respect.
• We anticipate your needs and act accordingly.
• We listen and respond enthusiastically in a timely manner.
• We hold ourselves and one another accountable.
• We make you feel important.
• We embrace and value our differences.
• We ask, "Is there anything else I can do for you?"
• We maintain high levels of professionalism, both in conduct and appearance, at all times.
• We pay attention to details.

You will enjoy:

• Medical, Dental, and Vision Insurance
• Now Offering DailyPay!
• 401(k) with company match
• Employee assistance program
• PTO and eight paid holidays
• Discounted and Free meals
• Referral Program
• Employee Discounts
• Your personal and professional growth is important to us, so we provide continual professional training and career advancement opportunities.
• You will enjoy being part of a great team in a fun, engaging work environment!

Many roles in the community may require that we ask about your vaccination status. This could include MMR, chicken pox, hepatitis, flu, and COVID-19 vaccine status.

EEO Employer

Schedule:

• Day shift
• Holidays
• Weekend availability

Work Location: In person

Overview:

Assistant Director of Nursing

$3000** Sign on Bonus

RiverWoods is currently seeking a Assistant Director of Nursing to join our dynamic Healthcare Team at the Exeter Campus. The ideal candidate will provide quality customer service with a positive attitude and commitment to teamwork while meeting the needs of residents, staff, and visitors. The Assistant Director provides daily supervision and guidance to the nursing staff, to assure positive clinical outcomes and to assume the leadership responsibilities in the absence of the Director of Health Services.

At RiverWoods, you can expect to find a fun, energetic and friendly team of people who enjoy working together and creating excellence for our residents. Our staff, residents and trustees are partners in open communication in the development of our organization. We are a nationally-recognized Fit Friendly company and a non-smoking campus. RiverWoods offers many programs that support employees' personal and professional development and provides internal career growth opportunities.

Benefits:

• Competitive Pay!
• Low staffing ratios for Healthcare roles
• Medical and Dental Insurance, within 30 days of starting employment
• 403(b) Retirement plan with a company match
• Generous Earned Time off
• Paid Holidays and Personal Days
• Wellness Programs
• On-site fitness opportunities
• Employee meal program
• Education assistance

Responsibilities:

Under the general direction of the Director of Health Services, with established company and departmental policies and procedures, some key functions include but are not limited to:

• Supports nursing staff in the day-to-day operations of The Lodge by making daily rounds.
• Monitor care planning, documentation and the care provided to ensure that the standard care rendered to all Lodge residents is of the highest quality and the staffs performance is in accordance with the established Standard of Clinical Practice and Performance.
• Organizes and leads clinical outcome committees as assigned by the Director of Health Services.
• As part of the nursing management team, shares responsibility of being on call for in-house staff. This may mean assuming coverage as a staff nurse on the nursing units in the event of inadequate numbers of staff to care for residents.
• Assumes leadership of nursing department in the absence of a Director of Health Services.
• Provides in-service education and attendance logs
• Responsible for orienting new employees as directed by a Director of Health Services.
• Participates in the review, development and update of the Nursing Service Policy and Procedures Manual and nursing objectives and philosophies.
• May participate in the hiring, evaluating, and disciplining process for employees.
• Maintains the confidentiality of all resident care information.

Qualifications:

Education: Must possess, as a minimum, a Nursing Degree or Diploma from an accredited college, university or nursing school. BSN preferred.

Experience: Minimum of (3) years equivalent in nursing within a long term care facility. Specialized knowledge of nursing care of the elderly and rehabilitative nursing is preferred. Experience in teaching adults, infection control and quality assurance preferred.

Certification: Must hold a registered nursing (RN) license valid within the State of New Hampshire. Must be CPR certified. Must be certified and proficient in intravenous administration or eligible.

Work Schedule : The standard schedule will be daytime, Monday through Friday, however the schedule may be flexible to include evening hours. Healthcare Leadership roles are responsible for providing as-needed support on all shifts which may include some weekends and/ or holidays as well.

RiverWoods Group: Northern New Englands Largest Family of CCRCs

Three Communities, One Philosophy: Providing Community and Peace of Mind

Since 1994, every day we honor our founding premise: we are here to make things better. Everyone who works here, who serves on our board, who comes to live at one of our communities is connected to this concept. We are about making things better for people, every day. We believe that growing older should enhance, not diminish, the opportunity for a productive and rewarding life.

Each member of our team plays a critical role in achieving our mission: to create community and provide peace of mind to our residents. At RiverWoods, you will have the opportunity to work in a bright, attractive and vibrant community and enjoy a thriving long-term career.

If youre looking for work that has meaning, purpose, and a future then RiverWoods is for you.

**Full Bonus subject to meeting all eligibility requirements

Summary: The Arc of Union County Inc. is a leading provider of Person Centered services to individuals with intellectual and developmental disabilities through Adult Day Services programming.Under the direction of the Director, Day Health Services, or designate, this position is responsible for the overall management and supervision of assigned programs within The Arc of Union County. The Assistant Director, Day Health Services is responsible for providing programmatic direction and leadership to all assigned programs. The incumbent is responsible for overseeing and maintaining ongoing monitoring and documentation of service recipient's health needs, identify emerging health needs and provide appropriate guidance and intervention as directed. The incumbent is a member of an interdisciplinary team monitoring individual support needs and making recommendations relative to the identified needs. The incumbent will assemble staffing teams and assure the development of staff competencies and the quality of service delivery in assigned programs and in accordance with a "Person Centered" philosophy to enhance achievement of full social inclusion, independence, and personal and economic well-being.The incumbent provides oversight to ensure implementation of strategies necessary to assist the individual in progressing toward his/her personally defined outcomes as indicated in the Individual Service Plan (ISP). This position requires thorough knowledge of Fee for Service model system. The incumbent is a member of a support team that assesses individual support needs and determining relative need for services.

The Assistant Director, Day Health Services will assure compliance with program policies and procedures, and ensure that the programs operate in a safe, therapeutic and efficient manner. This position is responsible to ensure that all programming provides education and training to acquire the skills and experience needed to participate in the community, consistent with the participant's Service Plan. This include activities supporting participants with building problem-solving skills, self-help, social skills, adaptive skills, daily living skills, and leisure skills. Activities and environments are designed to foster the acquisition of skills, building positive social behavior and interpersonal competence, greater independence and personal choice. Day Health Habilitation programming engages service recipients in group outings to the community, leisure, educational activities and community experiences.

The Assistant Director, Day Health Services will assure a high level of quality program supervision and management throughout all assigned programs. The incumbent will assemble staffing teams and directly supervise Supervisor, Day Health Services

Support Professional, Day Health Services and other agency personnel as assigned or required. This position is responsible for staff evaluations and personnel actions. The incumbent will provide oversight in the assembly of staffing teams and assure the development of staff competencies. Foster and maintain positive employee/management relations; develop an atmosphere of cooperation and teamwork.

The Assistant Director, Day Health Services will ensure that all Day Habilitation programs are maintained in acceptable practice and appropriate conditions at all times for 3 Year Certification (Day Habilitation Certification), City Fire Safety Certification and full accreditation by CARF, etc.

This position requires completion of DDD System Mandatory Training Bundle within 90 days of hire, DDD and Agency Orientations, other designated trainings and a minimum of 12 Hours of Professional Development completed annually.

This position requires that information related to service recipient, employee, program operations is handled, channeled, managed and delivered professionally to the appropriate and right personnel or party consistent with agency and department policy.

Skills: This position requires Proficiency in Windows software, Ability to use a data entry software such as Therap, Ability to complete Shift and Individual Served ISP Data entry in web based electronic platformDemonstrate active listening. Ability to exercise evidence based clinical decisions. This position requires excellent interpersonal and conceptual skills. Critical thinking skills and problem solving. Strong management, leadership, planning and communication skills required. Ability to implement effective group and inter-group work, monitor group-level performance indicators, diagnose and resolve problems within and among work groups. Knowledgeable on staffing function and employment related legislations. Ability to manage information effectively. Ability to execute organizational plans, inspire and provide guidance to middle level managers. Demonstrate ability to initiate and execute managerial decisions and actions. Ability to exercise a high degree of initiative, sound judgement, and decision-making skills. Ability to solve management issues and direct numerous and varied program operations simultaneously. Demonstrate ability to utilize power point, spreadsheets, and audit invoices. Ability to review Budget, understand and apply matrices for service recipient attendance, roster management, staffing ratios, and work force/staffing management relative to budget. Knowledge of Fee for Service model systems required. Demonstrated ability to thrive and perform in an ever-changing, fast paced and demanding environment. Demonstrate ability to meet CARF accreditation and Day Habilitation Certification requirements

This is an exempt position and the incumbent reports to the Director, Day Health Services.

Qualifications: UnencumberedLPN License and a Bachelor Degree required. Minimum ofthree years of experience working with individuals diagnosed with developmental and with intellectual disabilities, managing a Day Habilitation program-serving individuals with intellectual disabilities or experience working in a long-term care setting with significant clinical experience in a related field serving individuals with developmental disabilities and supervisory responsibilities with proven success encompassing all areas above. Minimum 5 years of successful middle level to upper management supervisory, programmatic, operations and administrative experience required. Must have thorough knowledge of all DDD, CMS, CARF, Day Habilitation Certification standards and other external regulations and requirements. Must have strong management, leadership, planning and communication skills. Flexibility and sense of humor. Must be Flexible. Demonstrated ability to thrive and perform in an ever-changing, fast paced and demanding environment. Maintain professionalism and confidentiality at all times. Maintain consistent attendance and punctuality. Must be 21 years of age or older. A valid New Jersey driver's license and abstract (not to exceed 5 points) and ability to meet agency insurability requirements. Complete State/Federal Criminal Background checks and Central Registry checks.

Major Position Responsibilities

Provide oversight in service delivery to individuals with competencies in the following areas: Sensory/motor, cognitive abilities, communication, social interaction and sociability, self-direction, self-care/independent living skills, behavioral concerns, health, school experience, and employment and determine relative need for services and supports.

Provide oversight to ensure service recipients are supported and assisted in educational, enrichment or recreational activities as outlined in his/her Service Plan including community involvement.

Plan and assure that each service recipients participates in out of program community outing and/or experiences at least three times a week.

Ensure service recipients receive age-appropriate education, support and training to acquire the skills and experience needed to participate in the community, consistent with the participant's Individual Service Plan. This may include activities to support participants with building problem-solving skills, self-help, social skills, adaptive skills, daily living skills, and leisure skills. Activities and environments are designed to foster the acquisition of skills, building positive social behavior and interpersonal competence, greater independence and personal choice.

Assure programming that promotes individual interactions and experiences by emphasizing on age-appropriate community experiences, and offering a variety of activities and choices.

Assure planning, supports and assistance are provided to service recipients in educational, enrichment or recreational activities as outlined on their Service Plans to enhance inclusion in the community.

Assure planning of service recipients' indoor and group outings to community events, leisure and educational activities in the community.

Design Annual Activity Schedule for Program Supervisors and assure that Program Supervisors have Developed/Designed varied discipline lessons for review and approval by department head.

Observe the arrival of service recipients, oversee and direct the supervision and smooth flow of service recipients into Service Delivery Rooms, lead in the organization, startup and participation the day's activities.

Spend time in the Service delivery Rooms evaluate the quality of the service delivered, provide guidance and feedback to supervisors and staff on the floor.

Observe and assure that supervisors as part of the direct support-staffing ratio, spends time on the activity floor, lead in facilitating programming activities, and provide self in supporting and relieving staff during shift sessions as well as asses, inspect the environment.

Assess therapeutic elements for the individuals served and consult with support team as needed for an appropriate resolution i.e. lack of motivation in programs, inability to socialize.

Oversee and monitor overall health status of service recipients within the scope of practice and/or as directed including but not limited to regular weighing, blood pressure monitoring, blood sugar monitoring, etc., and make appropriate recommendations to enhance the service recipients' care.

Maintain proper knowledge of service recipients' health needs.

Perform body checks as required.

Oversee and Monitor health related practices and medical procedures as indicated within the scope of practice.

Interpret medical reports under the guidance of Registered Nurses.

Plan, direct and collaborate with the team to ensure proper documentation, maintenance of service recipients' medical records and disseminate medical information as instructed, including training as needed to other staff, outside personnel, etc., within the scope of practice.

Facilitate accompanying service recipients to medical evaluations as directed.

Provide skilled nursing care/treatment to service recipients as directed and within the scope of practice, e.g., wound care, ileostomy, colostomy care, other special procedures, etc. Medication administration may be required.

Serve as nursing liaison as needed with family members, professionals and other individuals/organizations in the community when indicated and within the scope of practice.

Plan and facilitate Program preparation for inspections (i.e., review of clinical charts, prescription labels for compliance, menus for nutritional information, audit first aid kits, emergency numbers posted, assure medications are secured properly, etc.)

Perform other duties as required by the nature of the position or as requested by Supervisor within the scope of practice. The duties must be performed consistent with Agency policies and New Jersey Nurse Practice Acts.

Develop positive, cooperative relationships with service recipients, families, guardians, staff, Support staff, volunteers, all agency departments/functional components, and community members including, CARF, DDD, and other State/Federal and Local agencies.

Oversee employment of qualified personnel in a timely and efficient manner.

Complete Personnel Status Notice in a timely manner upon receiving notification of staff status change or upon executing approved status change, submit to next level supervisor consistent with protocol for review and further processing. Complete and submit Personnel Requisition as necessary in a timely manner for prompt position posting and hiring of staff.

Employ, train and maintain a list of at least five Day Habilitation Support Professional Substitutes.

Assemble proficient and consistent management and Day Habilitation Support team.

Recommend program procedures and policies which ensure safe and secure efficient program operations in accordance with agency as well as external requirements, and which meet the agency mission and "Person Centered" standards.

Visit programs routinely to get staff input/feedback, interact with staff/service recipients and observe service delivery relative to operational objectives. Assess, evaluate and review programmatic practices. Observe and assess management staff on service delivery methods, styles and practices in conformance with department objectives. Provide guidance, support and mentoring as needed.

Audit, review, and inspect programs to assure operational practices, records and program systems are consistent with CARF, DDD, DHS, CCW standards and Agency standards etc.

Develop a working knowledge of DDD, Day Habilitation Certification standards, and CARF regulations and Agency Policies and Procedures. Assure the completion of all required documentation/records and administrative assignments pertaining to service recipients, programs, staff and agency administration in accordance with agency, CARF, DDD, DHS, CCW and/or other funding sources standards and requirements.

Maintain a working knowledge of all phases of program operations, organize, direct and provide support.

Support and assure that programs maintain required certifications, standards and manuals.

Facilitate and provide on agency/departmental designed new employee on-boarding communications, expectations and administrative orientations.

Facilitate employee Administrative Orientation and ongoing training on agency policies and procedure. Secure the signed orientation documentation, file and distribute as required. Responsible for auditing training records regularly, register staff for training and assure that all staff members are fully trained in all DDD trainings meet criteria of a minimum of 12 Hours of Professional Development completed annually, State trainings, etc. assure proper re-certifications, monitoring attendance and addressing training attendance performance in a timely manner.

Ensure that staff members are fully trained on program specific trainings, department, agency and DDD trainings, and meet criteria of a minimum of 12 Hours of Professional Development completed annually, etc Orient and train all assigned staff in Program specific and agency policies and procedures; monitor, and evaluate staff performance in trainings and compliance with all policies and procedures.

Complete all supervisory trainings as designated and attend professional development management workshop as directed.

Audit new or configure Medication Administration Records (MARs) in a timely manner, comparing MAR to prescription and Bubble pack assuring accuracy. Assure ongoing monitoring and documentation of medication administration, medication counts, and reordering as well as service recipients' health needs on electronic agency platform (Therap). Identify any emerging health needs and provide appropriate intervention.

Assure adequate medication refills, adequate medication supply at all times and proper medication administration standards.

Assure staff members are writing the date, the time and their initials on the bubble pack/bingo cards after administering medication.

Conduct meticulous random medication pack/bingo cards audits to ascertain proper medication administration and charting.

Assure programs have adequate Personal Protective Equipment's, cleaning supplies, etc.

Flexible to support staff, program, department or agency in completing outstanding projects, tasks or operational needs and serve on agency committees as assigned.

Audit and maintain policies, procedures and systems which involve service recipients, agency funds and agency property, use of agency and contract resources applicable to assigned programs and assure compliance with all DHS, Day Habilitation Certification standards, governmental and agency regulations and requirements. Ensure routinely agency property and funds are safeguarded.

Responsible for obtaining from Finance/Accounts Payable monthly or frequently a print out of a list of the service recipients' recorded checks issued to the supervisors, audit the service recipients' electronic ledgers and account for accurate and timely entries of the checks received/associated cash entered in each service recipient's Therap electronic ledger.

Assure the development, maintenance and accounting of all financial records and reports for program and service recipients' finances. Ensure effective management of agency petty cash and service recipients' funds, proper documentations appropriate practices consistent with agency policy. Assure financial report is submitted on time.

Monitor and assure compliance with all personnel and program policies/procedures related to staff and administrative requirements. Assure system update or record revision upon service recipient's, staffing or environmental/facilities.

Seek guidance from immediate supervisor on managerial and supervisory matters for desired administrative outcomes.

Assure required administrative and HR authorizations prior to executing personnel actions.

Assure required prior administrative review of letters, correspondences etc. intended for external distribution.

Foster and maintain positive employee/management relations; develop an atmosphere of cooperation and teamwork.

Schedule and facilitate monthly Assistant Director and Supervisors management meetings to provide training, assure a productive flow of communications, and to also address service recipients' and program related issues.

Oversee the development of management staff through role modeling, mentoring and coaching.

Monitor budget used and assure resources are utilized within the framework of the approved budget. Recommend budget modifications as required to assure effective and efficient service delivery.

Generate and reconcile requisitions, audit and validate expenses on receipts/invoices. Execute the agency procurement policies, procedures and duties.

Monitor and ensure that staff is following assigned schedules as well as clocking in/out payroll procedures. Review, approve and submit to payroll system time sheets for staff.

Understand and comply with Agency mission and strategic plans. Assure that program goals aligns with the agency's mission.

Partner with Agency Support Staff to enhance the quality of services and meet the Program, department and Agency goals and objectives. Follow through on recommendations from Nurses, Behaviorists, Maintenance Dept, Transportation Dept, Case managers, Day Habilitation auditors etc.

Respect confidentiality of all information pertaining to service recipients, employees and others throughout the Agency.

Active involvement in the Pre-Admission Meeting, complete the Pre-Admission Documentation, and secure all new admission documentation consistent with licensing, state and agency regulations. Assure successful admission into program.

Assure program (s) attain an overall performance rating of 88% or higher in internal and external expectation, objective, conformity audits/reviews.

Assure all required information and documentations for service recipient's placement and service delivery are obtained and maintained in service recipient's record file for effective plan development, effective service delivery, acquisition of a 3Year Day Habilitation Certification, fulfillment of Center for Medicaid Services requirements and agency objectives.

Assure program operational practices align with DDD Day Habilitation Standards, Supports Program Standards, and Agency Standards etc. Ensure each program is fully prepared for a successful day habilitation inspection/audit and attainment of a 3 Year Day Habilitation Certification or the highest level of certification/accreditation.

Run Therap activity report, audit and verify that each staff logs into Therap Daily and reviews all logs, Email, & S.Comm as required, each staff rotates daily in attending to or supporting different individuals in program, each staff rotates in various shift tasks namely: Rotation in community activities facilitation, Rotation in Med Administration & Meal prep, Rotation in Hygiene Support & Life Skills Training, Rotation in program cleaning, Rotation in Therap Data entry, Rotation in checking off on shift tasks as designated in Therap etc.

To ensure that the agency is able to bill Medicaid for the services provided, run Therap ISP Data report daily to ensure every shift has inputted data daily (Daily Tracking) on Therap for the service (s) provided to the service recipient directly i.e. personal care goals, ISP/IHP goals. Ensure immediate correction of any missed entries.

Ensure each supervisor develops and implements a weekly shift assignment schedule outlining daily staff rotations in assignments.

Assure each service recipient has a current Individual Service Plan (ISP), a Person Centered Plan (PCPT) or Service Detail Report (SDR).

Review provided information related to the individual, including the PCPT, previous ISP(s), available assessments, and evaluation data, as appropriate/relevant.

Actively participate in the planning of team meetings and work cooperatively in achieving consensus in the spirit of the ISP operating principles. Participate in IDT, ISP process and assure identified goals are accomplished in accordance with Agency policies. Ensure correct implementation of ISP objectives and Behavior Plans as written.

Oversee implementation of skill development, Behavior plans, ISP's and other plans as developed and directed.

Ensure recording of data (in Therap) relative to assigned outcomes for service recipients including ISP tracking, Daily Training Record (DTR) etc.

Ensure completion, review and timely submission of monthly reports for service recipients including ISP reporting, service recipients' finances, agency petty cash, etc.

Notify the Support Team and/or request a special team meeting to be scheduled whenever there is a significant change in the individual's status.

Review, periodically, the ISP document and report inconsistencies in service recipients' support needs (Ambulation, Self-Care, Behavioral & Medical) to appropriate agency personnel.

Responsible for receiving Nutrition Audit Report/Findings and immediately scan the report to the E Drive shared folder labeled "Department of Residential & Adult Day Prog-Nutritionist Consultant Audit Report" into the respective program's folder and notify Residential' s Assistant Directors, Supervisors, Assistant Supervisor, and healthcare supports through groups emails for access, prompt review follow up and/or timely and effective implementation.

Responsible for following up on recommendations made by the Nutrition Consultant and facilitation of implementation by front line staff.

Ensure the programs are implementing a comprehensive and person centered community integration and recreation program for the individuals served.

Facilitate donation requests annually on behalf of service recipients' invitations to Courier News Wish Book, for the Benefit of service recipients.

Facilitate staff meetings to assure a productive flow of communications and to address service recipients' and program related issues.

Attend and participate in all service and professional meetings, conferences, seminars, workshops and committees as assigned or as necessary for successful completion of agency and the Department of Day Health Services functional goals.

Maintain timely, thorough and effective communications regarding individual served and operations, to all appropriate parties including but not limited to Day Habilitation Support Staff, Supervisors, Directors, etc.

Assure timely, thorough and effective communications regarding program, employee operations, to all appropriate parties including but not limited to program staff, supervisor, director and/or executive designee.

Responsible for ensuring that, upon notification of qualifying or active incident, appropriate measures are taken consistently with agency policies, procedures and training, and support is directed toward the staff and the service recipient involved in a crisis. Provide guidance, direction, intervention, etc. and ensure that incidents, meeting the criteria of Unusual Incident Report, are reported through automated UIR/GER documentation, standardized notifications activated as indicated through DDD circular and Arc of Union County trainings.

Responsible for ensuring that upon notification of an employee accident at work, appropriate measures is taken consistently with agency policies and procedures. Provide guidance, direction, and assure claim is reported through standardized notification including Employee Accident Report, Root Cause Analysis documentation.

Ensure that staff are implementing agency Guidelines for Safe Transporting and Parking for Residential, Transportation, Day Program staff and Agency Employees, Safe Driving Policy.

Monitor agency vehicles under direct oversight, assure that they are utilized for the approved agency service or business purpose, within the approved operations timeframes and stored or parked at the approved location. Provide report to the Associate Executive Director Operations on vehicle resource mismanagement or deviations from agency policy.

Assure all vehicles are in good status and equipped to receive satisfactory inspection review by Office of Licensing, follow through on vehicle deficiencies featured on inspection/audit reports.

Assure that the agency vehicles resource will be utilized for the approved agency service or business purpose, within the approved operations timeframes and stored or parked at the approved location.

Review, resolve and follow through on Safe Driving Policy Violations Reports promptly to ensure the safety and welfare of service recipients. These include Escalated Violations Report, Coach Warnings Report, Violations Exceeding Severity, etc.

Ensure completion and submission of the Agency Vehicle Accident Report within 24 hours, Police Crash Investigation Report, damage related pictures, and Repair Cost Estimate Report promptly to the HR, and Director of Transportation.

Actively support all agency policies and procedures to all internal and external contacts.

Prepare programs for external audits including Day Habilitation Certification review, CCW, CARF, etc.

Demonstrate a thorough understanding Departmental of Operational Plan, Agency Strategic Plan, and Human Resource Policies.

Assure the appropriate review, reporting and investigating of all unusual incidents, allegations, or charges pertaining to service recipients, staff or programs.

As part of the supervisory and monitoring responsibilities of this position, the incumbent may be required to train staff as directed; this will include but not be limited to activity planning, community integration, etc.

Serve, when necessary, as backup for Supervisor, Day Health Services, Support Professional, Day Health Services to ensure proper coverage and care for service recipients.

Provide proactive planning for programs relative to unexpected events such as inclement weather; coordinate and communicate decision making to assure service recipients' and staff safety.

Develop and update the Emergency Evacuation Plan (EEP) Narrative annually and Evacuation Assessments/Evaluations upon changes on individual's abilities to evacuate/needs promptly with the Director and Supervisor. Assure the EE Plan aligns with the Evacuation Assessment/Evaluation consistently at all times.

Assure that fire drills are conducted monthly in line with the annual Fire Drill Schedule with individuals served present.

Assure all types of disaster drills are run at least once a year in line with the Disaster Drill schedule assigned by the director including Bomb Threats, Blizzard, Earthquake, Hurricane, Tornado, Utility Failures, Act of Terrorism, Violent Events, and Other Threatening Situations etc.

Audit (Medical/Financial, Facility), review, and inspect programs to assure operational practices, records and facility systems are consistent with Day Habilitation standards, CARF, DDD, DHS, CCP standards, programs are operating within departmentally established guidelines and are maintaining progressive improvements in designated areas of performance including Quality Assurance etc.

Inform Director, Day Habilitation Services and update records in a timely manner regarding guardian's refusal to comply with agency service delivery polices/procedures, provision of required documents, or declination to consent to service delivery, e.g. medical treatment, community integration activities, photograph taking/publication, etc.

Initiate "on call" procedures with respect to arising incidents including 911 emergency calls, life threatening incidents, and/or operational breakdown etc. and complete Unusual Incident Reports (UIR) in a timely manner consistent with agency policy and state law.

Responsible to report to immediate Supervisor or through the chain of command any suspected incidents of abuse, neglect or exploitation of service recipients and complete Unusual Incident Reports (UIR) in a timely manner consistent with agency policy and state law.

Monitor and safeguard agency property and funds.

Perform duties according to the methods, manner and spirit of the ideals of the field of Human Services and within profession/job specific guidelines, including wearing appropriate attire, being a role model for staff, service recipients etc.

Must fully cooperate with all investigations, inspections, etc. internally and externally including full cooperation with the Department of Human Services, the Division of Developmental Disabilities, or any other duly authorized person regarding the care and service given to individuals' served by this Agency.

The Arc of Union County, Inc. is contracted with the New Jersey Department of Human Services to provide and facilitate essential personal care and health promotion services to individuals with disabilities and other comorbid conditions. As an essential employee, you are required to adhere to your assigned operations work schedule and/or as directed by upper management.

ADA Expectations

This position requires an employee to perform duties in an indoor and or outside setting where exposure to weather elements, dirt, and dust, unpleasant smells, and/or loud noises are possible including occasional temperature fluctuations depending on the climate/season/weather. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands : The physical demands for this position must be met by an employee to successfully perform the essential functions of the job. While performing the duties of this job, the employee may be regularly required to maintain a stationary position (standing and sitting), move/traverse, kneel, bend, reach with hands and arms for extended periods of time, twist, carry, lift up to 35 pounds, squat and drive a 6-person passenger van, may require operating manual devices such as hydraulic lifts, wheelchair lifts, vehicle doors, etc. for the purpose of transporting service recipients. Agility with wrist and finger dexterity to access, key and sort electronic information or file documents, ability to view computer and/or electronic device for extended period and other physical duties as directed by your supervisor and/or Director.

Ability to apply Agency Training Crisis Management Verbal and Physical Techniques during a crisis consistent with criteria as trained and in accordance with agency policies and procedure.

The essential Cognitive Functions of this position may include ability to analyze, compute, hear and repeat information, take notes, read documents, generate written information, independently problem solve, tolerate interruptions, maintain positive public relations, organize, verbally communicate and converse with a diverse group of people among others.

The Arc of Union County will reasonably accommodate qualified individuals with a disability so that they can perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace and the threat cannot be eliminated by reasonable accommodation or if the accommodation creates an undue hardship to The Arc of Union County.

The Arc of Union County is an Equal Opportunity Employer . All qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin or protected veteran status and will not be discriminated against due to a disability.

Work Environment - The agency offers safety trainings such as Universal Precautions/Infectious diseases, COVID-19 Education and Safety Practices among others to promote a safe environment for all employees and service recipients including visitors. Personal Protective Equipment's and necessary supplies such as disinfectants are supplied to all employees free or charge. Each employee is responsible to complete offered trainings and implement the health and safety protocols and mitigation practices consistently.

The agency may assign employees to any duties and to any work site it deems necessary in its sole discretion.

This is an administrative position; you are required to communicate abrupt absence directly to your supervisor/operation management and verbally handover (not necessary physically) programs to your supervisor for the smooth operation of programs and the safety and wellbeing of the service recipients. This position requires four (4) weeks' notice prior to leaving or resignation.