536 Higher Education Administrator jobs in the United States

At Houston Methodist, the Manager Grants Administration position is responsible for overseeing grants, finances and budgets related to pre- and post-award grant applications and awarded grants. The Manager, Grants Administration position will provide high-quality end-to-end management for all Houston Methodist grants, including research of opportunities, proposal and budget development and writing, ensuring compliance with all institutional policies, Sponsor policies and federal, state, and local government regulations.
The manager position responsibilities include managing the daily work activities of the work unit/department staff, ensuring quality, productivity, functional excellence and efficiency while assisting management in accomplishing strategic and operational objectives. In addition, this position provides guidance to staff and is responsible for staffing, budget compliance, contributing to staffing decisions such as hiring and terminating employment, coaching and counseling employees on work-related performance, and assisting in the development and implementation of policies and procedures to ensure a safe and effective work environment. This position also implements training, monitoring and operations initiatives that secure compliance with ethical and legal business practices and accreditation/regulatory/government regulations.
**PEOPLE ESSENTIAL FUNCTIONS**
+ Performs management responsibilities of selection, scheduling, supervision, retention, and evaluation of employees in the department. Provides development and mentoring of staff. Meets or exceeds threshold goal for department turnover. Develops direct reports to perform these same functions.
+ Provides fair and consistent leadership and communication to maintain a competent and engaged employee group by conducting regular department meetings to review policies and procedures and operational matters, rounding on all employees, completing performance appraisals, conducting new hire feedback sessions, coaching/corrective counseling, and providing recognition/commendations to achieve desired outcomes. Provides timely guidance and feedback to help others strengthen specific knowledge/skill areas needed to accomplish a task or solve a problem.
+ Facilitates and promotes effective team dynamics and teambuilding strategies within and between departments; participates and/or leads and facilitates department process improvements as needed.
+ Meets or exceeds threshold goal for department and/or system metrics on employee engagement indicators.
+ Works closely with investigators, senior institutional officials, institutional administrative and financial components, and sponsors. Manages and provides training and oversight for employees within the Grants Administration team, providing daily operational leadership including coordinating the daily activities of the team.
**SERVICE ESSENTIAL FUNCTIONS**
+ Plans and organizes day-to-day department operations, schedule and activities. Sets priorities and functional standards, giving direction to staff as necessary to ensure the best possible delivery of service and high customer/patient satisfaction.
+ Drives department service standards and activities to impact department and/or system score for patient/customer-based satisfaction, through role modeling and fostering accountability. Serves and actively participates on various entity committees as a voice for the department.
+ Reviews and ensures we are following federal and non-profit sponsor regulations and policies, including Office of Management and Budget (OMB) Circulars, National Institutes of Health (NIH) and Public Health Service (PHS) Grants Policies.
+ Provides advanced level assistance to Principal Investigators and their staff to ensure allowability and allocability available to them by counseling and/or disseminating information and guidelines of the various granting agencies. Distributes to Principal Investigators pertinent information relating to contractual provisions and obligations.
**QUALITY/SAFETY ESSENTIAL FUNCTIONS**
+ Ensures a safe and effective working environment; monitors and/or revises the department safety plan and/or any specific accreditation/regulatory required safety guidelines, including infection control principles. Monitors and confirms staff maintain their required credentials that demonstrate competency per accrediting agency or department guidelines as applicable.
+ Uses and optimizes information systems to enhance operations; supports entity-specific performance improvement and data management/analysis functions.
+ Employs a proactive approach in the optimization of safe outcomes by monitoring and improving the department workflow, using peer-to-peer accountability, reporting accidents, near misses, and/or adverse events immediately per department protocol and identifying solutions via collaboration. Adopts lean principles in driving process improvements. Role models situational awareness, using teachable moments to improve safety.
+ Monitors self and employee compliance with policies, procedures, and System HR Standards of Practice and performs associated actions upon non-compliance (i.e., focal point review requirements, disaster plan, in-services, influenza immunization, wage and hour, standard hours, timely termination submission, timely timecard approval, etc.).
**FINANCE ESSENTIAL FUNCTIONS**
+ Assists in the development of department budget and ensures that the department operates in a cost-effective manner. Manages/audits department expenses within approved budget parameters, ensuring that the department meets the budgeted/flex revenue and/or expense targets on a monthly and annual basis. Develops staffing plans and schedules to meet department/patient needs that reflect understanding of the importance of cost-effectiveness.
+ Implements department strategies to achieve financial target and staffing needs, developing others to do the same, through optimizing productivity, supply/resource efficiency, minimizing incidental overtime and overtime percentage, and other areas according to department specifications.
+ Ensures adequate preparation for annual single audit.
+ Compiles financial and personnel reports for grants and contracts at the departmental or institutional level. Adjusts budgets dependent upon grant requirements.
+ Oversees proper close-out of grants and contracts, including final financial reports to grant agency. Creates inventory of assets procured under contract and grant accounts. Negotiates with agency regarding renewal of contract/sub-contract.
**GROWTH/INNOVATION ESSENTIAL FUNCTIONS**
+ Identifies and implements innovative solutions for practice or workflow changes to improve department operations or other department-specific measures by leading unit projects and/or other department/system-directed/shared governance activities. Supports change initiatives, maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements or cultures.
+ Proactively evaluates processes; recommends and implements action plan(s) for change; follows through to ensure effective, sustainable change. Participates in the development and implementation of new procedures and the review and revision of existing procedures.
+ Identifies opportunities and takes action to build strategic relationships between one's area and other areas, teams, departments, and units to achieve business goals.
+ Seeks opportunities to identify developmental needs of self and staff and takes appropriate action. Ensures own career discussions occur with appropriate management. Completes and updates My Development Plan (MDP) on an ongoing basis. Conducts conversations with staff on their development.
This job description is not intended to be all-inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.
**EDUCATION**
+ Bachelor's degree in health care administration, finance, accounting, or related field
+ Masters degree preferred
**WORK EXPERIENCE**
+ Five years direct experience with federal, State and private foundation research grant applications and awards of which one year must have been in people management role
**LICENSES AND CERTIFICATIONS - REQUIRED**
+ N/A
**KNOWLEDGE, SKILLS, AND ABILITIES**
+ Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through ongoing skills, competency assessments, and performance evaluations
+ Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
+ Ability to effectively communicate through a variety of channels with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles; engages the recipient(s) and helps them understand and retain the message
+ Demonstrates the ability to interact with others in a way that gives them confidence in one's intentions and those of the organization
+ Ability to use appropriate interpersonal styles and techniques to gain acceptance of ideas or plans; modifying one's own behavior to accommodate tasks, situations and individuals involved
+ Demonstrates leadership qualities and critical thinking through self-direction initiative and effective interpersonal skills and oral/written communication skills
+ Ability to identify and understand issues, problems and opportunities, comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints and probable consequences
+ Ability to work effectively in a fast-paced environment
+ Demonstrates flexibility and adaptability in the workplace
**SUPPLEMENTAL REQUIREMENTS**
**WORK ATTIRE**
+ Uniform No
+ Scrubs No
+ Business professional Yes
+ Other (department approved) No
**ON-CALL***
_*Note that employees may be required to be on-call during emergencies (ie. DIsaster, Severe Weather Events, etc) regardless of selection below._
+ On Call* No
**TRAVEL***
_**Travel specifications may vary by department**_
+ May require travel within the Houston Metropolitan area Yes
+ May require travel outside Houston Metropolitan area No
**Company Profile:**
Houston Methodist Academic Institute oversees the Education Institute and Research Institute, including 772 faculty and 56,250 learners. The Academic Institute aligns our research and education initiatives in service to the clinical mission, providing solutions that answer the call for new technologies and skills our clinicians need for patient care.
Houston Methodist Education Institute coordinates our primary academic affiliation with Weill Cornell Medicine and other joint programs, including the Engineering Medicine Program at Texas A&M University Intercollegiate School of Engineering Medicine. The Education Institute also oversees continuing medical education and graduate medical education, and supports more than 1,000 trainees in residence for medical, nursing, allied health and research education programs.
Houston Methodist Research Institute supports research programs and infrastructure that enable faculty across the system to bring new scientific discoveries to patients as rapidly as possible through the full cycle of a cure from conceptual bench research, to prototyping and development, to clinical trials and FDA approval. The Research Institute supports more than 1,387 clinical research protocols and $70.3 million in extramurally funded translational research programs.
Houston Methodist is an Equal Opportunity Employer.

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
**Job Location (Full Address):**
220 Hutchison Rd, Rochester, New York, United States of America, 14627
**Opening:**
Worker Subtype:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
40
Department:
200101 Ofc for Academ Fin Admn & Plng
Work Shift:
UR - Day (United States of America)
Range:
UR URG 116
Compensation Range:
$108,483.00 - $162,725.00
_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._
**Responsibilities:**
GENERAL PURPOSE
Reports to the Executive Vice Provost for Academic Finance Administration & Planning and is responsible for prioritization of project plans and end-to-end project management, including designing, implementing, and leading the structure necessary to achieve multiple project goals in a timely manner including prioritization of project plans. Collaborates with leaders in academic services, schools, and central administration offices across the University to lead the process transformation of academic systems in alignment with the University strategic plan and priorities and in support of students, faculty and staff. Operates with significant latitude for independent judgment and action to identify and prioritize projects based on the University and academic strategic plans and/or objectives of the provost or deans.
**ESSENTIAL FUNCTIONS**
PROJECT PLANNING
+ Develops appropriate structure and overall project planning process to facilitate the selection, initiation, execution, monitoring, success metrics, and completion of multiple projects within the Office of the Provost and throughout Academic Services.
+ Incorporates concepts of continuous improvement and change management best practices into a project management framework.
+ Reviews, assesses, and makes recommendations for change on key project plans to ensure alignment with strategic goals.
+ Manages relationships and builds coalitions for projects
PROJECT DELIVERY
+ Manages all parts of identified projects, in coordination with operational stakeholders and managers.
+ Develops project deliverables including charters, project plans, communication plans, success measures and reporting, facilitating governance committees and working groups as appropriate.
+ Builds and leads project teams spanning across all academic center divisions and relevant central administration offices.
PROJECT REPORTING
+ Provides consistent reporting and communication on overall project plan and assigned projects. Develops reporting and communication processes and plans, as appropriate.
+ Creates and delivers presentations for faculty, students, staff, senior leadership, and board of trustees' members as appropriate.
+ Identifies, communicates, and manages issues that arise within projects in collaboration with Academic leaders throughout project planning and delivery to minimize overall project risk and ensure collaboration and transparency.
+ Facilitates remediation and resolution of risks/issues and escalates to the provost and other key stakeholders as needed.
ADMINISTRATION
+ Leads the development and execution of strategic plan tactics for academic functions across multiple divisions, ensuring alignment with the University's mission and strategic goals.
+ Synthesizes information to create and distribute routine and ad hoc reports from various units for presentations to University leadership groups.
+ Drives continuous improvement efforts across academic functions, leveraging data analytics, industry best practices, and stakeholder feedback to optimize operations.
+ Partners with Academic Finance Administration & Planning team(s) as appropriate.
+ Serves as a liaison between the academic divisions and the broader University community, ensuring administrative functions support the institution's academic and research missions.
+ Represents the divisions in high-level meetings, committees, and external engagements, advocating for administrative needs and contributing to University-wide initiatives.
+ Partners with Executive Vice Provost Academic Finance Administration & Planning to ensure financial accountability for projects from the divisional finance officers.
+ Engages and leads target-setting activities as required.
+ Manages position control process in partnership with Executive Vice Provost Academic Finance Administration & Planning and the Provost.
+ Reviews submissions to ensure requests follow administrative structure, services, and budgets.
+ Identifies opportunities for centralization and/or improved resource allocation.
+ Communicates outcomes of requests.
+ Develops and implements processes and workflows.
OTHER DUTIES AS ASSIGNED
**MINIMUM EDUCATION & EXPERIENCE**
+ Bachelor's degree Required
+ Master's degree Preferred
+ 8 years of related professional experience Required
+ Experience in an academic or executive-level setting. Preferred
+ Project management experience. Preferred
+ Or equivalent combination of education and experience. Required
**KNOWLEDGE, SKILLS AND ABILITIES**
+ Demonstrated expertise in leading large-scale, strategic projects within an academic or healthcare setting Required
+ Ability to work in and foster a collaborative faculty, staff, and student environment. Required
+ Ability to collaborate cross-functionally in an office environment and to interface with various university stakeholders and constituents. Required
+ Ability to organize and effectively manage multiple priorities, programs, and projects. Required
+ Exceptional communication and interpersonal skills; exceptional leadership abilities with a track record of building consensus and driving results. Required
+ Proficiency in designing and delivering presentations.
 Required
+ Strong strategic thinking and problem-solving skills, with a proven ability to drive innovation and change. Required
+ Experience leading teams and developing positive relationships, partnerships, and alliances. Required
+ Understanding of and exposure to complex budget systems and financial models. Required
+ Advanced project management skills, including the ability to manage complex, multi-phase projects with multiple stakeholders. Required
+ Extensive experience with data analysis and the use of data to inform strategic decision-making. Required
+ Proficiency with advanced project management tools and data analysis software. Required
+ Commitment to continuous improvement, innovation, and excellence in strategic initiatives. Required
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
Notice: If you are a **Current** **Employee,** please **log into myURHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward.
**Learn. Discover. Heal. Create.**
Located in western New York, Rochester is our namesake and our home. One of the world's leading research universities, Rochester has a long tradition of breaking boundaries-always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.
If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals
At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better-Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.

University Office Administrator

Job Summary:

This is an exciting opportunity to work directly with the Dean of the School of Nursing in a well-respected academic environment.

Located in the Fenway area of Boston, you will serve as the primary administrative support resource, facilitating daily operations and acting as the first point of contact for the Dean's Office. Pay for this role is $23/hour

Key Responsibilities:

• Manage the Dean's calendar, including scheduling meetings with faculty and other stakeholders
• Coordinate department events and prepare necessary meeting documentation
• Monitor and respond to emails in the department inbox, ensuring timely follow-up
• Support communication across departments and proactively resolve administrative challenges
• Utilize Google Workspace tools daily without requiring additional training

Requirements for this position:

• 2+ years of administrative experience, including calendar management
• Proficiency in Google Suite (Docs, Sheets, Gmail, Calendar, Drive)
• Must have strong written and verbal communication skills in order to interact across different groups in the University
• Ability to work on-site in Boston

Nice-to-Have Experience:

• Previous experience supporting senior leadership or academic administrators
• Event planning or meeting coordination in a professional setting
• Familiarity with Microsoft Office (Word, Excel, Outlook)

There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All ProPivotal job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too.

ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.

University Office Administrator

Job Summary:

This is an exciting opportunity to work directly with theDean of the School of Nursing in a well-respected academic environment.

Located in the Fenway area of Boston, you will serve as theprimary administrative support resource, facilitating daily operations andacting as the first point of contact for the Dean's Office.Pay for this role is $23/hour

Key Responsibilities:

• Managethe Dean's calendar, including scheduling meetings with faculty and otherstakeholders
• Coordinatedepartment events and prepare necessary meeting documentation
• Monitorand respond to emails in the department inbox, ensuring timely follow-up
• Supportcommunication across departments and proactively resolve administrativechallenges
• UtilizeGoogle Workspace tools daily without requiring additional training

Requirements for this position:

• 2+years of administrative experience, including calendar management
• Proficiencyin Google Suite (Docs, Sheets, Gmail, Calendar, Drive)
• Musthave strong written and verbal communication skills in order to interact acrossdifferent groups in the University
• Abilityto work on-site in Boston

Nice-to-Have Experience:

• Previousexperience supporting senior leadership or academic administrators
• Eventplanning or meeting coordination in a professional setting
• Familiaritywith Microsoft Office (Word, Excel, Outlook)

There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All ProPivotal job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too.

ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.

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Job Posting

What We Are Looking For

Baylor University is seeking a Pre-Award University Research Administrator (URA) or a Senior Pre-Award URA to facilitate the submission of strong, compliant proposals by Baylor faculty and researchers. The URA navigates and interprets sponsor policies, guidelines, and requirements as well as enforces pre-award institutional and administrative compliance and policies while acting as an engaging and knowledgeable institutional partner.

Remote work is available for this position.

Qualifications:

For the Pre-Award URA, a Bachelor's degree and three years of relevant work experience is required.

For the Senior URA, a Bachelor's degree and seven years of relevant work experience is required.

A combination of education and experience will be considered in lieu of the degree requirement.

*All applicants must be currently authorized to work in the United States on a full-time basis.

The ideal candidate will possess the following competencies:

• Budgeting
• Cost Awareness
• Priority and Time Management
• Sharing Knowledge
• Analytical Thinking
• Superior attention to detail when reviewing grant and contract documents
• Ability to create and review complex budgets
• Ability to think independently and make qualified judgments
• Strong written and verbal communication skills

Baylor reserves the right to hire candidates into either classification based on education and experience.

What You Will Do

• Deliver customer service and guidance to researchers
• Provide high-quality customer service to Principal Investigators (PIs) and research teams, consulting with faculty on grant funding opportunities and application requirement
• Coordinate and manage grant proposal processes
• Oversee the grant proposal process by working closely with PIs and research teams to draft, compile, and refine proposals, manage timelines, and ensure all components are ready for submission
• Ensure compliance and review of submissions
• Review grant applications and associated budgets for compliance with sponsor requirements, interpret complex regulations, and secure all necessary institutional approvals before submission
• Collaborate with internal and external stakeholders
• Work with internal departments (finance, legal, contracts) and external partners (sub-awardees, collaborators) to gather required documents and approvals for successful applications
• Prepare budgets, reports, and documentation
• Develop and finalize project budgets, draft and fact-check proposal documents and presentations, attend team meetings to report on pre-award activities, and create complex reports and spreadsheets using specialized software
• Perform all other duties as assigned to support Baylor's mission
• Ability to comply with university policies
• Maintain regular and punctual attendance

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus.

The budgeted salary or hourly range that the University reasonably expects to pay for Pre-Award URA is $70,000 - $0,000. The budgeted salary or hourly range that the University reasonably expects to pay for Senior Pre-Award URA is 80,000 - 90,000. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certification, analysis of internal equity, and other business and organizational needs.

Office Administrator - Salve Regina University

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Office Administrator - Salve Regina University

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Job Description

This position is eligible for up to one day remote work per week.

Job Description

This position is eligible for up to one day remote work per week.

BASIC FUNCTION

Provide administrative support to the Executive Director of IT and the Office of Information Technology.

Essential Duties And Responsibilities

• Perform general administrative duties such as phone calls, email, ordering office supplies, scanning, copying, filing, and sorting incoming / outgoing mail
• Tracking of credit card payments and receipts
• Vendor invoice, payment and contract maintenance for software and services
• Maintenance and reconciliation of department budget to accounts payable
• Scheduling and coordination of department meetings and events
• Assistance with travel arrangements for office staff
• Assist with the preparation of technical documentations and presentations
• Manage departmental knowledge base including presentations, handbooks, guides, policies, newsletters, proposals and website content
• Perform data entry maintaining departmental information such as equipment inventory and accounts
• Address office equipment needs and problems
• Research information as needed for analysis by department
  
  

Other Duties And Responsibilities

All other job-related duties as requested by the Executive Director of IT. Individual may also assist other members of the Office of Information Technology, as needed.

Licenses, Tools And Equipment

N/A

ENVIRONMENTAL CONDITIONS

The incumbent is not substantially exposed to adverse environmental conditions.

Requirements

Required

• High school diploma or GED and 3 years of office experience required.
• Must possess strong interpersonal skills and be comfortable communicating and working with a wide variety of people from both inside and outside the University.
• This position requires an individual with outstanding organizational skills who is able to work on multiple tasks simultaneously.
• An individual with an interest or passion for technology.
• Must be a team player yet have the ability to work independently.
• Must possess excellent computer skills; confidently employ office technology; proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook etc) and willing to increase skills as needed.
  
  

Preferred

• Associate or Bachelor's Degree preferred.
  
  

Additional Information

Salve Regina University offers generous benefits to eligible employees including (waiting periods apply):

• health, dental and vision coverage available on the first of the month following date of hire
• 403(b) retirement plan through TIAA with employee and employer contributions as well as access to advising services
• long-term disability coverage
• employer-paid life and AD&D insurance
• up to 100% free tuition at Salve for eligible employees and qualified dependents
• robust wellness program and free access to the on-campus Fitness Center
  
  

Other Available Benefits Include

• supplemental life insurance for employees and dependents
• supplemental insurance coverage through Aflac
• Tuition Exchange scholarship program. Application available for qualified dependents of eligible employees working full-time
• discounted pet insurance through ASPCA
• student loan forgiveness assistance program (SAVI)
• employee Assistance Program through Coastline EAP
• flexible spending health and dependent care accounts
• health savings accounts
• 529 collegebound saver program
• paid parental leave and adoption assistance
  
  

For more detailed information on Salve's benefits, visit .

Salve Regina University strives to cultivate belonging values through diversity, equity inclusion in order to foster a welcoming culture for our staff, faculty and students, as well as the wider community. Salve Regina University embraces all people with grace. No matter the path traveled to get here, the University acknowledges that many identities will intersect. Salve Regina belongs to all in its community.

Application Instructions

Applicants must apply online for any open staff and faculty positions by providing a cover-letter and resume. Please provide three professional references (1 current/former supervisor, 2 colleagues). If you are selected as one of our finalists applicants for the position, we will request the referee's you listed in your application to complete a reference screening form. By adding your referee's contact information below, you consent to allow Salve Regina University to contact your referee's for written references. Pre-employment background checks and reference checks are required of successful candidates. Salve Regina University participates in E-verify.

URL: Seniority level

• Seniority level Entry level

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• Employment type Full-time

Job function

• Job function Administrative
• Industries Administrative and Support Services

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Associate Director, Residential Education (Administrator I), Student Affairs

Job no: 548726
Work type: Management (MPP)
Location: San Bernardino - San Bernardino Campus
Categories: MPP, Administrative, At-Will, Full Time, On-site (work in-person at business location)

Job Summary:

Reporting to the Director, Housing and Residential Education, the Associate Director, Residential Education provides leadership and strategic vision to, and is responsible for, the comprehensive development and management of the residential education program grounded in student development theory and best practices that supports the mission of the Division of Student Affairs and CSUSB.

The Associate Director, Residential Education has full responsibility for the overall development, management, and general leadership of a comprehensive Residential Life Program for students residing in campus housing, including coordination of activities, academic initiatives, programming, personnel, and budgeting, as well as the coordination of functions, which have a direct impact on residential living.

Requires evening and weekend commitments related to serving in 24/7 DHRE leadership on call rotation; evening and weekend commitments as needed for DHRE functions such as move-in/moveout, student leader training, etc.

Duties and responsibilities

Supervision: Directly supervises Residential Education professional staff employees and indirectly supervises all Residential Education student employees and student leaders.

Student Support: Manage the DHRE year-round, 24-hour on-call system; serve in the DHRE Leadership on-call rotation; provide leadership and guidance to DHRE staff during crises and emergency situations; coordinate with the CSUSB Senior Staff In Charge (SSIC) and Care Team to respond to student issues; manage on-campus housing aspects of CSUSB's Emergency Housing program; serve as a liaison across the CSUSB community and act as a referral resource for faculty, staff, students, and parents.

Academic Success and Community Development: Manage the educational and community building components of the residential experience, such as: the community engagement model, the Faculty-in-Residence program, and Living Learning Communities. Provide leadership to advisor for RHA, NRHH, and Village Councils.

Staff Selection Training and Development: Develop comprehensive professional and student staff training programs, as well as ongoing department and area staff development opportunities for Residential Education. Manage the selection processes for Residential Education full-time and student positions.

Administration: Manage various administrative processes, such as: staff evaluations, student conduct, room changes, check-in/check-out processes, programming, etc. Interprets and executes polices related to Residential Education, CSUSB, and the CSU, and in accordance with local, state, and federal laws. Manage Residential Education budget; complete required administrative reports, forms, and assessments.

Campus Involvement: Serve on DHRE, CSUSB, or Divisional committees; assist in the development and implementation of divisional or campus initiatives. Develop and maintain strong partnerships with faculty, academic and student affairs offices. Manage Residential Education outreach processes and presentations.

Other position-related duties as assigned.

Minimum Qualifications (required education and experience):

- Master's degree in College Student Personnel, Higher Education Administration, Counseling, or closely related field.
- A minimum of 5-8 years of progressively responsible experience in residence life and housing.

Required Qualifications:

- Understanding and utilize best or promising practices.
- Serve as a member of Housing and Residential Education's leadership team and assist in the development, implementation, and assessment of a comprehensive residential life program grounded in student development theory that supports the mission of the Division of Student Affairs and CSUSB
- Coordinate with the University's CARE Team to support students of concern.
- Determine current and future directions for special interest, theme, and living-learning communities, as well as develop recruitment efforts and strategies for continual improvement of living learning communities, and work with faculty to ensure the integration of curricular and co-curricular elements.
- Support campus and collaborative efforts to manage high-risk drinking and drug use, using evidence-informed management strategies, as participate in larger campus-wide alcohol conversations.
- Develop assessment strategies and communicate assessment results related to student learning and development to staff and faculty within and outside Student Affairs.
- Ability to directly supervise 7- 8 full-time professional staff, and indirectly supervises 70+ student workers and leaders within assigned area.
- Manage and provide leadership for the Faculty-in-Residence program.
- Determine actionable steps for implementation of high impact practices.
- Provide leadership and guidance to the Residence Hall Association and the Village Councils to endorse student leadership, advocacy and self-governance.
- Assist in the development and implementation of DHRE outreach programs, including Open Houses, Week of Welcome, Transfer Day, and Counselor's Day.
- Maintain a knowledge of and compliance with University procurement procedures.
- Manage the DHRE year-round, 24-hour on-call system; serve in the DHRE Leadership on-call rotation; provide leadership and guidance to DHRE staff during crises and emergency situations.
- Manage the development and coordination of department wide professional development opportunities.
- Serve on departmental and divisional committees and leads projects as required.
- Serve as a liaison across the CSUSB community and acts as a referral resource for faculty, staff, students, and parents.
- Experience in administration, budget management, advising student groups,
management/supervision, assessment, and project management.
- Demonstrated experience supervising, developing, and motivating a large and diverse professional and student staff team.
- Experience with student engagement and development programming, focused on first-year, upper class, and graduate students' developmental needs.
- Experience with developing, sustaining, and improving living learning communities.
- Experience building collaborative partnerships with faculty, administrators, students,
parents/families, and community partners.
- Experience working with diverse student populations.
- Demonstrated experience with crisis management skills, including problem-solving and critical thinking.
- Ability to manage multiple collaborative projects and systems simultaneously.
- Excellent organizational skills and the ability to work independently.
- Strong interpersonal, analytical, oral, and written communication skills.

Special Conditions:

Ability to occasionally work evenings and weekends.

Compensation and Benefits:

Anticipated Hiring Range: $6,000 - $6,800 per month.

The salary offered will take into account internal equity and experience among other factors.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

First considerations will be given to candidates who apply by Monday, June 9, 2025 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received.

Work status: Full-time/Exempt/At-Will Employment

Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

Ability to occasionally work evenings and weekends.

This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status.

This position is a "designated position" in the California State University's Conflict of Interest Code. The scope of responsibilities for this position includes making or participating in decisions that may have a material financial benefit to the incumbent. Therefore, the individual holding this position is required to file an initial Conflict of Interest: Statement of Economic Interests ("Form 700") within thirty (30 days) from the date of hire and on an annual basis. In addition, the individual holding this position must complete the required conflict of interest training within thirty (30) days of their appointment and at least once during each consecutive period of two calendar years following the appointment, subject to the Fair Political Practices Commission regulations.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Drivers License Check

Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

Mandated Reporter

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at

Smoking

CSUSB is a smoke and tobacco-free campus. See policy at

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at:

Advertised: May 23 2025 Pacific Daylight Time
Applications close:

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Join to apply for the Project Manager - Higher Education role at Colliers Engineering & Design

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Overview

At Colliers Project Leaders we help leaders advance the built environment by assisting them to build amazing workplaces, businesses, and communities around the world. We do this by thinking differently, sharing innovative ideas, and offering a unique and collaborative workplace where you can succeed. We are currently looking for a Project Manager to join our team in New Haven, CT preferably with Higher Education experience.

Overview

At Colliers Project Leaders we help leaders advance the built environment by assisting them to build amazing workplaces, businesses, and communities around the world. We do this by thinking differently, sharing innovative ideas, and offering a unique and collaborative workplace where you can succeed. We are currently looking for a Project Manager to join our team in New Haven, CT preferably with Higher Education experience.

Responsibilities

• Lead and manage one or more concurrent construction projects from start to finish - on time and on budget.
• Build strong, trusting client relationships and bring the right people together to come up with innovative ideas and solutions.
• Demonstrate knowledge and understanding of the project management process and roles of each team member, including the architects, engineers, and other consultants, and manage all these dynamics.
• Manage the process and ensure the clients goals and objectives are being addressed and met within the financial and schedule parameters for multiple stakeholders.
• Identify, assess, and mitigate issues related to scheduling, logistics, sequencing, cost, quality, and progress as well as negotiating claims and change orders.
• Review and evaluate project related materials such as project descriptions, drawings and specifications, budgets, schedules, contracts, and proposals for services prepared by others, as well as review construction documents on a regular basis for conformance to project goals, value engineering and constructability.
• Develop project related documents such as monthly reports, budgets, schedules, presentations, minutes, insurance tracking logs, etc. and review documents prepared
• by internal team members for accuracy and reporting purposes.
• Oversee and manage staff with respect to deliverables, performance, and project commitments.
  
  

Qualifications

• A Bachelors degree preferably in architecture, construction management, or related field.
• 5+ years of experience in the building design / construction, architecture, and/or engineering field.
• Prior experience with Higher Education preferred.
• Knowledge of permitting and zoning laws.
• Strong knowledge of various construction methodologies, project management models and financial management, as well as building codes, contract law and relevant legislation.
• Demonstrated knowledge of the client relations, design, construction, and FF&E process.
• Demonstrated ability to manage various tasks, schedules, and deliverables.
• Enthusiasm to promote and drive implementation of projects.
• Professionally recognized designations are considered a strong asset.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.
  
  

What We Offer

At Colliers Engineering & Design, our people are our most important resource. Thats why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Womens Organization and ongoing philanthropic opportunities.

Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success ! Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Project Management
• Industries Professional Services

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Overview

About Suffolk

Suffolk is a national enterprise that builds, innovates and invests. Suffolk is an end-to-end business that provides value throughout the entire project lifecycle by leveraging its core construction management services with vertical service lines that include real estate capital investment, design, self-perform construction services, technology start-up investment (Suffolk Technologies) and innovation research/development.

Suffolk Americas Contractor is a national company with more than $5.0 billion in annual revenue, 2,600 employees, and main offices in Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, and San Diego. Suffolk manages some of the most complex, sophisticated projects in the country, serving clients in every major industry sector, including healthcare, life sciences, education, gaming, transportation/aviation, government, mission critical and commercial.

The Role

Suffolk is seeking people who are bold, curious, innovative, and caring. Looking for the career opportunity of a lifetime. Well challenge and inspire you to be your very best. Well embrace what makes you unique and lift you up as you take chances. Here, youll find a place where you can act with purpose and integrity, bringing intelligence and grit to every aspect of your job. Join us for the chance to achieve your ambitions and build your legacy.

The Project Executive provides overall leadership and direction on the construction project. Typically, the Project Executive is responsible for negotiating the Owner contract, is the main contact for the Project Manager for issues concerning budget, billing and client satisfaction, and ensures the fiscal success of the project.

Responsibilities

1. Provide leadership in business judgment and all financial and profitability aspects of projects under your jurisdiction.
2. Participate extensively in the work acquisition process, working to define and develop project budgets and schedules that will achieve profitability objectives taking into account project-specific challenges.
3. Set appropriate milestones and assign staff qualified to handle the scope and complexity of the project.
4. Work closely with clients, owners, architects, and subcontractors to develop relationships that exceed client satisfaction to Suffolks demanding standards.
5. Provide oversight in managing all necessary resources throughout the entire project from start-up through closeout and ensure that the Owners expectations regarding budget, schedule, and quality, as well as Suffolks profitability objectives are met or exceeded.
6. Be the common thread that owns the project from Pre-Construction through Closeout and beyond, including:
1. Oversight of projects at a high level from beginning to end including budget, costs, unexpected events, general performance, and overall progress against plan.
2. Ensure that the day-to-day operations of projects are transitioned effectively to Project Managers and Superintendents from Preconstruction when work commences in the field.
3. Mentor, train, and coach staff to perform to or exceed Suffolk standards.
4. Represent Suffolk to the Owner(s), Architects, Consultants, Government Authorities, Vendors and Subcontractors.
7. Participate to understand unique owner needs, represent Suffolk capabilities and help close potential client.
8. Review projects for unique challenges that will impact budget/profitability objectives utilizing Litmus Test.
9. Utilize industry contacts and relationships to generate appropriate project leads and follow through to acquisition as required.
10. Participate in and contribute to the RFP response process including editing for project specific content, and interview preparation and participation as requested.
11. Participate in Contract negotiation as requested.
12. Assign appropriate Project Staff (Includes Project Management and Field Ops Staff).
13. Review and approve the pre-mobilization activities.
14. Ensure Turnover meeting occurs between Preconstruction and Operation teams.
15. Be the pre-construction lead as requested, working closely with the pre-construction, and estimating teams to develop project specific budgets, schedules, and logistics plans.
16. Responsible for ensuring that Projects achieve budget, schedule, quality, and profitability objectives.
17. Maintain a thorough understanding of the Suffolk/Owner Contract and ensure project team understanding of same and that project achieves compliance.
18. Visit sites regularly to monitor project performance, schedule, and expenditures with project staff, highlight potential challenges and provide leadership in responding creatively to bring projects in on schedule and under budget, where feasible, and to the standard of quality expected.
19. Monitor and evaluate Project Manager and Superintendent staff assignments.
20. Responsible for development of the entire team.
21. Assist in sourcing and screening of candidates as requested; mentor, coach, and train them to perform and ensure effective matching of talent to project scope.
22. Cash Management, Accounts Receivable, Accurate Financial Forecasting, P&L including full understanding of project contingencies, liabilities, and savings potential.
23. Assist the project staff in the development of the Baseline Schedule and monitor schedule performance.
24. Champion jobsite safety effort, motivating the on-site team in the implementation of Suffolk Safety Program.
25. Attend all scheduled meetings necessary to monitor and manage project profitability.
26. Attend owner and project meetings, maintain continuous client contact to gauge performance perceptions and communicate relevant information to Project Team.

Qualifications

• Bachelors degree with a minimum of 10-15 years of construction management experience for a large-scale general contractor or CM at Risk firm.
• Self-perform experience a plus.
• In-depth knowledge of intricate commercial construction practices required.
• Experience leading multiple successful project teams including development of direct reports and maintaining relationships with external entities.
• The ability to manage and embrace change. Respond and adapt to new processes and new ways of looking at old problems.
• Candidate must possess Suffolks Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring.

Our good faith estimate of the compensation range for this opportunity is a base salary of $10,000 - 280,000 if based in the San Francisco market. Individual pay decisions will vary based upon the experience and qualifications of the applicant. This range is based upon San Francisco market rates and determined by considering many factors such as external market salary survey data, internal data for comparable roles, and the operational and budgetary objectives of the company. Suffolk also offers a comprehensive benefits package as part of its overall compensation strategy.

Working Conditions

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

EEO Statement

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.

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