5,853 Information Assistant jobs in the United States

• Salary range: $75,000-85,000K (Compensation will depend on a variety of factors, including but not limited to skill level, relevant work experience & education)
• Medical, dental, vision, 401K plan & access to health & wellness programs
• Paid vacation, holidays, summer Fridays, birthdays off, volunteer time & more
• Makeup gratis, employee discount on tarte.com, team give back initiatives
• Friendly, fun, creative & collaborative work environment

As the Frontliner for the office, the Visitor Services Information Assistant will perform services such as greeting visitors, answering telephones, responding to routine inquiries from a variety of customers and providing overall support to the admin Assistant, Information, Service, Technology

• Follow/adhere to the Code of Conduct
• Follow/adhere to organization, federal/state regulations and guidelines, including Resident Rights
• Maintain neatness, cleanliness, good personal hygiene, and a well-groomed appearance, adhering to dress code of the department
• Perform duties of job without posing a threat to the health and safety of themselves or others
• Maintain sound mental and physical health and strength
• Must be free of communicable diseases
• Exhibit Messiah Lifeways Core Values
• Willingness to work independently but able to accept direction and supervision
• Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies personnel and the general public
• Must be able to communicate with the staff, and other department supervisors
• Maintain a rapport with the residents and their families
• Must be willing to seek out new methods and be willing to incorporate them into existing practices
• Must attend and participate in continuing educational programs
• May be asked to work beyond normal working hours, and in other positions temporarily, when necessary
• Move frequently throughout the Neighborhood and facility
• Assume accountability for compliance with federal, state and local regulations within the assigned duties and within his or her span of control
• Will assume responsibility to ensure secure handling of information, and will adhere to HIPAA Privacy and Security standards
• Recognize your role as part of the QAPI efforts of your organization and attend training to build understanding and capacity to undertake QAPI work
• Carry out QAPI roles and responsibilities as assigned
• Look for and share with leadership ideas for improvement in the organization

• Participate in accountability for resident and family satisfaction
• Transcribe and process physician orders accurately
• Assist physicians and other team members in locating resident data, charts and appropriate personnel upon request
• Complete Long Term Care paperwork timely
• Audit charts in accordance with the Thinning Chart Procedure for compliance with regulations
• Close charts upon resident discharge and file closed charts with labels/ dates in an organized systematic order
• Maintain closed resident charts and transfers to off-sight storage as appropriate
• Order office supplies as necessary for the smooth operation of the Enhanced Living neighborhood
• Complete necessary orders for diets, therapies, maintenance requests, IS requests, and other medical specialists
• Contact physician offices/hospitals for appointments, schedules, x-rays and labs per the direction of the EL Director of Nursing, Lead Clinical Manager or Neighborhood Nurse
• Seek opportunity for professional growth and development
• Adhere to the safety policies and procedures of the facility
• Aware of fire and evacuation procedure and can assist with evacuation during a fire emergency
• Utilize safety equipment appropriate for job functions
• Report any needed equipment or supplies to the EL Director of Nursing
• Prepare clinical record for new admissions
• Perform receptionist duties for Neighborhood
• Organize the flow of information in the Neighborhoods through effective communication with other Health Information Specialists, Nurses, EL Director of Nursing and Lead Clinical Manager
• Keep supplies organized and neat, along with work area
• Keep sufficient copies of clinical forms on the EL neighborhoods
• Transport residents to and from onsite appointments to PCP, Podiatrist, and other medical professionals
• Arrange transportation to medical appointments off premises in conjunction with family and resident
• Answer call bells and respond appropriately to the residents' need
• Actively participates in orientation and training of new team members
• Demonstrate proficiency with Point Click Care and other electronic Health programs such as Epic
• Proficient with Messiah email and other Messiah computer programs as related to job functions
• Ensure and maintain confidentiality of resident information
• May be asked to participate and assist with the annual Department of Human Services survey
• Participate in orienting and mentoring newly hired HIAs
• May be asked to perform other duties as assigned

• Must be able to read, write, speak and understand the English language
• Proficient secretarial and organization skills
• Must have basic computer skills; utilizing Google Suite Applications
• Must have excellent communication skills, including phone and receptionist skills
• Must have a sense of responsibility, attention to detail, and good judgment
• Must have patience, a cheerful disposition and enthusiasm, as well as the willingness to handle challenging situations on a routine basis
• Must have the ability to work with accuracy with frequent interruptions

• Preferred graduate of a medical secretary/assistance program

Join to apply for the Health Information Management Assistant role at Beth Israel Lahey Health Join to apply for the Health Information Management Assistant role at Beth Israel Lahey Health Get AI-powered advice on this job and more exclusive features. Job Type: Regular Time Type: Full time Work Shift: Day (United States of America) FLSA Status: Non-Exempt When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. ***This is a fully on-site position at 330 Brookline Avenue, Boston MA*** The Health Information Management (HIM) Assistant 2 will serve as the main point of contact for the HIM department for a designated clinical area. Responsible for managing and prioritizing the electronic scanning and indexing of all medical documents for a designated area. Responsible for validating the accuracy of indexed documents and presentation of documents in the Electronic Health Record (EHR). Job Description: Essential Duties & Responsibilities: Promotes a culture of ongoing feedback with clinical staff and supervisors to promote efficient and accurate processing of medical documentation to encourage best practices. Provides customer service including assistance to clinical users in retrieving patient information from various EHR applications. In keeping with department guidelines, maintains efficient workflow process to support the department mission of timely, complete, accurate, and available patient information. Prioritizes, prepares, and analyzes documents for inclusion in the electronic health record, including patient data validation, form validation, and correct date of service. Based on priority, scans, and indexes documents. Validates that the documents are viewable in the appropriate EHR applications within established timeframes. Identifies scanning errors and routes for correction and performs quality assurance activities as assigned. In keeping with department guidelines, responds to HIM-related questions and ad hoc requests by staff of designated clinical areas and follows up on customer service issues. Learn, adapt, and apply skills to new technology and processes as they are implemented. Maintains courteous and effective interactions with colleagues and patients. Demonstrates an understanding of the job description, performance expectations, and competency assessment. Demonstrates a commitment toward meeting and exceeding the needs of our customers and consistently adheres to Customer Service standards. Participates in departmental and/or interdepartmental quality improvement activities. Participates in and successfully completes Mandatory Education. Performs all other duties as needed or directed to meet the needs of the department. Minimum Qualifications: Education: High School diploma or GED required. Experience: 0-1 year of related work experience required. Basic familiarity with computers. Ability to navigate at a basic level within web-based applications. Skills, Knowledge & Abilities: Ability to work independently, effectively organize and prioritize workflow tasks, and effectively, professionally, and clearly communicate with customers in a positive manner. Ability to access and process electronic information utilizing computer technology. Preferred Qualifications & Skills: Previous experience in an office environment. This is a fully on-site position at 330 Brookline Avenue, Boston MA*** As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more about this requirement. More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger. Equal Opportunity Employer/Veterans/Disabled Seniority level Seniority level Entry level Employment type Employment type Full-time Job function Job function Other Industries Hospitals and Health Care Referrals increase your chances of interviewing at Beth Israel Lahey Health by 2x Sign in to set job alerts for “Information Assistant” roles. Guild - Head Staff Assistant Grade 28 (SY25-26) Administrative/Accounting Assistant (Public Safety) Administrative Assistant - Great Entry Level Opportunity! Boston, MA $40,000.00-$41,000.00 5 days ago Administrative Assistant to Enrollment Department Administrative Assistant-Social Services We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr

About the job Information Systems Assistant

Location: West Virginia (Hybrid)

5 years Contract

1 year experience: - Data/word processing, computer operations, systems monitoring, data job coordination
- Maintain hardware and software
- Backup and recovery procedures
- Maintaining and preparing reports such as inventory, electronic calendars, database files
- Purchasing computer hardware components

Join to apply for the RECEPTIONIST/INFORMATION & EVENTS ASSISTANT (Boston) role at Barnes & Thornburg LLP

Join to apply for the RECEPTIONIST/INFORMATION & EVENTS ASSISTANT (Boston) role at Barnes & Thornburg LLP

Get AI-powered advice on this job and more exclusive features.

Summary

The Receptionist / Information & Events Assistant (IEA) supports the Office Administrator in a wide range of administrative functions. This role combines reception duties, event coordination, basic accounting, and general office support. The ideal candidate will have a positive, professional demeanor and exceptional customer service skills to ensure a seamless experience for visitors, callers, and firm personnel. Confidentiality of client and firm matters are essential.

• Open and maintain the reception area daily, ensuring cleanliness and organization.
• Provide exceptional customer service by greeting and announcing visitors, answering calls, and directing inquiries appropriately.
• Operate a multi-line phone system and relay messages accurately via email or voicemail.
• Reserve conference rooms and coordinate logistics including catering, beverages, AV needs, and visitor access.
• Reserve visitor offices, manage building security procedures, issue guest ID badges, validate parking, and maintain visitor logs.
• Maintain and update directories, lists, and the Reception Desk manual.
• Coordinate daily conference room schedules and communicate visitor lists.
• Handle daily deposits for Trust and Operating account receivables.
• Process travel and expense reports, invoices, and reimbursements using Chrome River.
• Perform confidential administrative tasks requiring discretion and independent judgment.
• Report building maintenance issues (e.g., lighting, HVAC, restrooms).
• Issue and track employee ID cards for security purposes, including requesting employee access cards, and enter into office security system, and removing departed employees from security system.
• Assist with conference room setup/breakdown and order office/hospitality supplies.
• Coordinate courier deliveries and other logistical needs.
• Order meals for meetings and provide cost details and receipts to the Office Administrator.
• Maintain and update the BTConnect office page with personnel and material changes.
• Perform notarizations for clients and staff.
• Serve as the primary point of contact for managing client records within the office, ensuring proper handling, organization, and confidentiality.
• Support the Marketing Department with handouts, attendance tracking, and CLE reporting.
• Collaborate with the Office Administrator and Marketing to plan office and client events.
• Assist IT with laptop shipments and office technology needs.
• Provide support for overflow tasks including typing, time entry, Chrome River, IP-related projects, records, and other assignments.
• Partner with Office Administrator, Resource Center, Marketing, and IT to facilitate events.
• Perform other duties as assigned.
  
  

• Open and maintain the reception area daily, ensuring cleanliness and organization.
• Provide exceptional customer service by greeting and announcing visitors, answering calls, and directing inquiries appropriately.
• Operate a multi-line phone system and relay messages accurately via email or voicemail.
• Reserve conference rooms and coordinate logistics including catering, beverages, AV needs, and visitor access.
• Reserve visitor offices, manage building security procedures, issue guest ID badges, validate parking, and maintain visitor logs.
• Maintain and update directories, lists, and the Reception Desk manual.
• Coordinate daily conference room schedules and communicate visitor lists.
• Handle daily deposits for Trust and Operating account receivables.
• Process travel and expense reports, invoices, and reimbursements using Chrome River.
• Perform confidential administrative tasks requiring discretion and independent judgment.
• Report building maintenance issues (e.g., lighting, HVAC, restrooms).
• Issue and track employee ID cards for security purposes, including requesting employee access cards, and enter into office security system, and removing departed employees from security system.
• Assist with conference room setup/breakdown and order office/hospitality supplies.
• Coordinate courier deliveries and other logistical needs.
• Order meals for meetings and provide cost details and receipts to the Office Administrator.
• Maintain and update the BTConnect office page with personnel and material changes.
• Perform notarizations for clients and staff.
• Serve as the primary point of contact for managing client records within the office, ensuring proper handling, organization, and confidentiality.
• Support the Marketing Department with handouts, attendance tracking, and CLE reporting.
• Collaborate with the Office Administrator and Marketing to plan office and client events.
• Assist IT with laptop shipments and office technology needs.
• Provide support for overflow tasks including typing, time entry, Chrome River, IP-related projects, records, and other assignments.
• Partner with Office Administrator, Resource Center, Marketing, and IT to facilitate events.
• Perform other duties as assigned.
  
  

• Strong communication skills (verbal and written), professionalism, and customer service orientation.
• Proficiency in Microsoft Office; basic accounting and typing skills.
• High attention to detail, critical thinking, and ability to work independently.
• Ability to follow detailed instructions and office procedures.
• Minimum of two years experience in reception, event planning, or administrative support.
• Strong organizational skills, both physical and digital.
• Ability to manage multiple tasks and meet deadlines.
• Positive attitude and interpersonal skills for effective communication.
• Flexibility to work occasional extended hours for events or business continuity.
• Ability to lift items up to 20 lbs.
  
  

• Professional law office environment with minimal exposure to noise, dust, or temperature fluctuations.
• Duties may vary based on firm needs and may change with or without notice.
• Employees must meet the firms standards for skill, experience, education, and safety.
  
  

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Law Practice

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