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Asset Management Paralegal - Commercial Real Estate - Job Description 

(Exempt)

About Us:

Shin Yen Retail Property Management is a premier commercial real estate company with a diverse portfolio of shopping centers and retail properties. We are committed to excellence in property management, investment, and client service. As part of our continued growth, we are seeking a detail-oriented and proactive Asset Management Paralegal to join our team. This hybrid role combines asset management support with paralegal expertise to ensure smooth lease administration, legal compliance, and portfolio performance.

The Asset Management Paralegal will work closely with the Asset Management and Legal teams to oversee lease administration, contracts, compliance, and risk management for our commercial real estate portfolio. This role requires strong legal knowledge, excellent organizational skills, and the ability to manage both operational and legal responsibilities in a fast-paced environment.

Lease Administration & Legal Support

• Review, draft, and prepare lease agreements, amendments, assignments, and license agreements.
• Prepare summaries and reports for management on lease status, upcoming obligations, escalations, and tenant compliance. 
• Maintain accurate records of critical dates such as renewal, termination, and option periods.
• Maintain accurate and up-to-date lease files and abstract key provisions into databases.
• Coordinate with legal counsel on disputes, evictions, and compliance matters.
• Prepare estoppel certificates, SNDA agreements, and other tenant-related legal documents.
• Support dispute resolution between tenants and property management when necessary.
• Ensure compliance with lease terms and regulatory requirements.

Due Diligence

• Assist in acquisitions, dispositions, and refinancing by compiling and reviewing due diligence materials, including title reports, surveys, environmental assessments, zoning compliance, and property condition reports.
• Identify potential legal or operational risks associated with properties and flag issues to management.
• Coordinate document requests and organize due diligence checklists to ensure timely closings.

Asset & Portfolio Management

• Assist in developing and executing strategic asset management plans to maximize property value.
• Review with the asset management team on budgeting, CAM reconciliations, and financial analysis for shopping centers.
• Track lease expirations, renewals, and tenant performance, flagging key action items.
• Conduct research on market trends, comparable properties, and investment opportunities.

Vendor & Tenant Relations

• Coordinate and prepare legal documents relating to tenant and vendor contracts to ensure smooth operations.
• Respond to tenant inquiries about lease administration and legal items on lease obligations and compliance matters.

Corporate Governance

• Maintain corporate records for entities holding real estate assets, including organizational documents, entity filings, and annual reports.
• Ensure compliance with regulatory requirements, corporate bylaws, and internal policies.
• Assist with the preparation and filing of annual state and local reports.
• Track ownership interests and changes in corporate entities associated with the portfolio.

Transaction Support

• Serve as liaison between attorneys, brokers, property managers, lenders, and third-party vendors during property acquisitions, sales, or refinancing.
• Prepare and organize closing documents, including closing binders and post-closing follow-up materials.
• Coordinate signatures, notarizations, and recordation of key documents.
• Support management in negotiating minor contractual changes and documenting approvals.

Portfolio Management

• Maintain accurate and up-to-date databases for property records, contracts, and correspondence.
• Manage digital filing systems to ensure easy retrieval of legal and operational documents.
• Generate reports for management on property performance, compliance, and key dates.

Reporting & Documentation

• Provide support in litigation preparation, audits, and corporate governance as needed.

• Bachelor’s degree in Business, Real Estate, Legal Studies, or related field.
• Paralegal certification is strongly preferred.
• 3+ years of experience in commercial real estate, paralegal work, or asset management.
• Strong knowledge of commercial lease terms, real estate law, and property management practices.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); Yardi or Argus a plus.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
• Strong written and verbal communication skills with the ability to draft and review legal documents.
• Ability to work independently and collaboratively in a team environment.

Pay: $70,000-$80,000 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Work Location: In person

Macdonald and Company are partnered with an entrepreneurial real estate investment firm focused on industrial, IOS, and retail assets to appoint an Asset Management Associate, who will support the performance of their growing portfolio.

The Role

The Asset Management Associate will join a small, entrepreneurial real estate investment firm focused on industrial, IOS, and retail assets. This role will oversee a portfolio of single-tenant properties in a fast-paced, high-transaction environment.

Role Responsibilities

• Monitor performance of assigned assets, including leasing, tenant relations, financial analysis, and reporting.
• Track critical lease dates, renewals, and capital events to optimize portfolio performance.
• Assist with dispositions, refinancings, and other transactional activity.
• Review property-level financials, budgets, and operating results; identify variances and recommend solutions.
• Conduct market research and benchmarking to support asset strategy.
• Coordinate with property managers, brokers, and internal teams to execute business plans.

RETS Associates, on behalf of our client, a fully integrated real estate investment and asset management firm, is seeking an Asset Management Associate in Santa Monica, CA. They invest and manage assets across the real estate capital structure, including properties, loans, and securities, with a mission to create long-term value for investors and sustain results across market cycles.

RESPONSIBILITIES:

• Build and maintain financial, valuation, and sensitivity models for real estate assets and debt investments, utilizing Excel and Argus to determine NPV and IRR.
• Direct preparation of quarterly business plans, including leasing strategies, operating budgets, capital improvement plans, and monetization strategies.
• Model strategic hold/sell recommendations and assist with asset disposition processes.
• Oversee business plan execution, working with joint venture partners, leasing teams, and property managers to ensure performance aligns with objectives.
• Assist in preparing quarterly reports, valuations, and capital improvement strategies, including vendor selection and contract negotiations.
• Provide periodic reporting for senior management, joint venture partners, lenders, and investor relations.
• Support due diligence efforts on potential acquisitions, including legal, financial, and physical reviews.

REQUIREMENTS:

• Bachelor’s Degree from an accredited four-year university.
• 2-4 years of experience in institutional real estate asset management or acquisitions.
• Strong analytical background in commercial real estate (multifamily, office, retail, mixed-use) across acquisitions, asset/portfolio management, or real estate finance.
• Advanced financial modeling and forecasting skills with the ability to generate actionable insights.
• Knowledge of key construction and development processes.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and organizational skills for presenting analyses and recommendations.
• Proficiency in Excel, Word, PowerPoint, and Argus.

Client offers a strong benefit package (medical, dental and vision insurance, 401k, disability and life insurance).

Position Title: Associate, Asset Management

Location: Boston

Reports to: Head of Asset Management

Company Overview:

Cottonwood Group is a private equity real estate investment firm with offices in Los Angeles, Boston, and New York. Since its founding in 2012, Cottonwood has served as a trusted investment partner to global institutions, foundations, pension funds, and family offices.

The firm operates a multi-strategy platform focused on North American real estate, with the majority of activity concentrated in the United States. Cottonwood’s flexible mandate enables it to act as a lender, investor, operator, and sponsor, allowing for tailored capital solutions and strategic alignment with partners.

To date, Cottonwood has invested, transacted, and advised on over $7 billion of U.S. real estate through a range of capital vehicles, including pooled funds, separate accounts, public and private investment platforms, and entities in which Cottonwood maintains control or governance rights.

Position Overview:

We are seeking a highly analytical and detail-oriented Associate to join our Asset Management team. You will be an integral member of the Asset Management team, responsible for monitoring and enhancing the performance of the firm’s real estate portfolio. This role involves deep financial analysis, proactive management of existing assets, and collaboration across internal and external stakeholders to drive value creation and operational success.

Key Responsibilities:

• Maintain detailed and dynamic financial models and cash flows in Excel and Argus for existing portfolio assets to support operational decisions.
• Analyze and model net effective rents, cash flows, operating assumptions, and financial statements to enhance business plan execution for residential assets.
• Review and monitor governing documents, including partnership agreements, loan agreements, leases, or other legal documents.
• Provide asset management support including project level communication with GPs.
• Review due diligence documentation as part of transaction due diligence and transition process.
• Prepare Investment Committee memos as well as quarterly and annual reporting evaluating asset performance.
• Proactively monitor local markets trends and generate new reporting as necessary to contribute to strategy discussions based on current and emerging risks.
• Assist in the execution of project-level objectives to enhance NOI and increase asset value through operational improvements and strategic capital programming.
• Apply qualitative and quantitative analysis to optimize leasing, repositioning projects, and property management.
• Ensure organized and timely communication between internal and external providers (e.g., joint venture partners, brokers, vendors, tenants, and outside counsel) on an array of ad hoc projects.
• Review property-level financials, capital calls, and loan draws in conjunction with internal deal teams.
• Other projects as required or assigned.

Qualifications:

• Bachelor’s Degree in Business Administration, Real Estate, Economics, Finance, or related focus of study preferred.
• 4-5 years of institutional real estate or asset management experience required. Experience with CRE & multi-family assets preferred.
• Self-starter with the ability to manage multiple priorities in a fast-paced, entrepreneurial environment.
• Demonstrated problem-solving capabilities; ability to think critically and creatively.
• Strong accounting and financial modeling expertise (Excel proficiency required).
• High level of judgment, risk assessment, and strategic thinking.
• Strong written and oral communication skills, ability to articulate complex concepts in clear concise and professional manner
• Highly organized with meticulous attention to detail; dedicated to excellence in work product and delivery.
• Team-oriented mindset with a collaborative approach.

More about you:

You are passionate about real estate and excited to join a performance-driven, growth-oriented firm. You bring strong analytical capabilities, attention to detail, and an owner’s mindset to every asset you touch. You have experience working across asset classes, with a focus on driving value through operations, leasing, capital programming, and financial performance. You’re comfortable navigating financial models, interpreting legal and financial documents, and distilling data into actionable insights. You are solutions-oriented, resourceful, and thrive in fast-moving environments where priorities shift and every day is different. You communicate clearly and confidently, and you’re skilled at managing relationships with internal teams, joint venture partners, and third-party stakeholders.

Why Join our Team?

• Be part of a firm that has consistently grown throughout market cycles, institutional investment grade while maintaining its nimble and entrepreneurial culture.
• Collaborative, respectful, supportive, and entrepreneurial culture.
• Beautiful office in Downtown Los Angeles/Boston, both with access to great restaurants and food trucks.
• Hybrid schedule that supports a healthy work-life balance with generous time off.
• Passion to provide opportunity for growth.
• Attractive and competitive compensation package.
• Rich benefit plans including affordable medical, dental, and vision coverage and 401K with up to 4% match.
• Company paid Long Term Disability and Life Insurance.

Compensation: Base plus bonus structure

• Cottonwood is an equal opportunity employer which takes pride in diversification and providing an environment where all team members can thrive. We do not unlawfully discriminate on the basis of any status or condition protected by applicable federal or state law.

COMPANY:

ASG Equities is the family office of the Gindi family headquartered in New York. The Gindi Family is known for founding the iconic Century 21 Stores NYC in 1961. ASG Equities manages numerous investments including operating businesses, real estate, equities, credit, private equity, venture capital, energy, and various other alternative investments. 

JOB INFORMATION:

ASG is seeking an Asset Management - Analyst who has organizational skills and a strong work ethic.

The Analyst’s primary job duties and responsibilities will include:

• Organize historical financial statements and create go-forward financial projections
• Analyze lease income, expenses, and financing for existing and new real estate investments
• Underwrite new investments in energy, credit, and other income generating assets
• Track history of investments and analyze actual and projected performance of each investment
• Communicate with investment managers, lenders, and attorneys for information processing
• Create and update investment reports summaries for owners and directors
• Organize pipeline of potential new investments
• Maintain tracker of workflows within the Asset Management, Finance, and Legal departments
• Complete and coordinate subscription documents for new investments

Candidates for the Analyst position must possess:

• Four-year bachelor's degree from an accredited university
• Competency with Microsoft Excel and PowerPoint
• Familiarity with financial statements (Income Statement, Balance Sheet, Cash Flows)
• Understanding of investment parameters and economics (MOIC, IRR, etc)
• Work or internship experience in finance, investment analysis, and/or real estate is preferred but not required. 

This is a full-time and in-office position. Salary range for this position is $55,000 - $80,000, which is dependent on education, work experience, skills, and qualifications.

Interested applicants should send resume to James Bright ( ).

• Develop and implement asset management strategies to optimize portfolio performance
• Oversee the management of real estate development projects
• Conduct regular budget reviews and financial assessments
• Collaborate with property management teams to ensure effective operational execution
• Analyze asset performance metrics and drive improvements
• Manage compliance and reporting requirements related to LIHTC and HUD regulations
• Lead a team of asset managers and provide mentorship and guidance
• Engage with stakeholders to foster relationships that support asset growth and sustainability
  
  

• Bachelor's degree in Finance, Real Estate, Business Administration, or a related field
• Minimum of 10 years of experience in asset management or real estate development
• Minimum of 5 years in a leadership position
• Strong knowledge of portfolio performance management and budgeting processes
• Experience with affordable housing programs and LIHTC regulations
• Proven track record in property management and asset performance analysis
• Excellent leadership and team management skills
• Strong analytical and decision-making abilities
• Exceptional communication and interpersonal skills
  
  

• Health, Vision, Dental
• IRA
• PTO
• ST and LT Disability
• Life and Supplemental Insurance
  
  

• Please do NOT change the email subject line in any way. You must keep the JobID: linkedin : TM -- in the email subject line for your application to be considered.***