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STV is seeking a Project Manager-Higher Education for our PM/CM group in Connecticut.

The Project Manager for Higher Education will oversee the planning, design, and construction of capital projects on campus, ensuring that projects are completed on time, within budget, and in compliance with the institution's quality standards. The CPM will work closely with architects, contractors, engineers, and university stakeholders to coordinate all aspects of the construction process from concept through to project closeout.

Key Responsibilities:

Project Management:

• Project Planning & Design:

• Oversee multiple construction projects simultaneously, ensuring projects are completed on time, within budget, and to the institution's specifications.
• Develop and manage project budgets, schedules, and scopes of work.
• Coordinate all phases of the project, including planning, design, procurement, construction, and post-construction activities.
• Ensure effective communication and collaboration between all parties, including university staff, contractors, architects, and consultants.
• Prepare and maintain comprehensive project documentation, including contracts, project logs, change orders, meeting minutes, and progress reports.

• Procurement & Contract Management:

• Work with the planning and design teams to define project scope, objectives, and schedules.
• Facilitate coordination between design professionals and university stakeholders to align project goals with institutional needs.
• Review project designs for compliance with university standards, regulations, and sustainability goals.
• Ensure that all applicable codes, laws, and safety standards are followed during the design and construction processes.

• Budget & Cost Control:

• Manage the selection and procurement of contractors, subcontractors, and vendors.
• Negotiate and administer construction contracts, ensuring compliance with terms and conditions.
• Oversee the bidding process and recommend contractors/vendors to senior management.

• Risk Management & Safety:

• Prepare detailed cost estimates and monitor project budgets to prevent cost overruns.
• Approve contractor invoices and change orders, ensuring proper documentation and adherence to budgetary constraints.
• Implement cost-saving measures and value engineering techniques when appropriate.

• Stakeholder Communication & Reporting:

• Identify potential risks to the project and develop mitigation strategies.
• Ensure construction projects adhere to safety protocols, environmental standards, and institutional policies.
• Conduct regular site visits to monitor safety compliance and quality control.
• Serve as the primary point of contact for any issues that arise during construction, resolving conflicts as they occur.

• Post-Construction & Close-Out:

• Provide regular updates to university leadership, stakeholders, and department heads on the status of projects.
• Organize and lead project meetings, documenting key decisions, milestones, and action items.
• Ensure that all stakeholders are informed of any changes or delays affecting the project timeline or budget.

• Ensure that all punch-list items are completed to the institution's satisfaction.
• Coordinate the transfer of building operations and maintenance information to university facilities management staff.
• Prepare final reports and financial documents, including project completion reviews.

Qualifications:

• Education:

• Experience:

• • Bachelor's degree in Construction Management, Architecture, Engineering, or a related field (required). Master's degree (preferred).

• Skills & Competencies:

• • At least 5 years of experience in managing construction projects, with a focus on higher education or institutional projects (preferred).
  • Proven experience managing large-scale, complex construction projects.
  • Experience working with architects, contractors, and facility management teams.
  • Familiarity with applicable building codes, regulations, and sustainability standards.

• • Strong project management skills, including budgeting, scheduling, and risk management.
  • Excellent communication and negotiation skills.
  • Ability to manage multiple projects simultaneously and work under pressure.
  • Knowledge of construction-related software (e.g., Procore, Buildertrend, MS Project).
  • Strong leadership and team management abilities.
  • Commitment to safety, quality, and environmental sustainability.

Physical Demands:

• Ability to walk and stand for long periods of time on construction sites.
• Ability to lift, carry, or move materials up to 25 lbs.
• Ability to navigate construction sites with varying terrain and conditions.

It is expected the PM will be full time on-site at the University Campus

Compensation Range:
$112,253.66 - $149,671.54

Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At STV, we are fully committed to expanding our culture of diversity and inclusion, one that will reflect the clients we serve and the communities we work in, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description we encourage you to apply anyways. You may be just the right candidate for this or other roles.

STV offers the following benefits •Health insurance, including an option with a Health Savings Account •Dental insurance •Vision insurance •Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable) •Disability insurance •Life Insurance and Accidental Death & Dismemberment •401(k) Plan •Retirement Counseling •Employee Assistance Program •Paid Time Off (16 days) •Paid Holidays (8 days) •Back-Up Dependent Care (up to 10 days per year) •Parental Leave (up to 80 hours) •Continuing Education Program •Professional Licensure and Society Memberships

STV is committed to paying all of its employees in a fair, equitable, and transparent manner. The listed pay range is STV's good-faith salary estimate for this position. Please note that the final salary offered for this position may be outside of this published range based on many factors, including but not limited to geography, education, experience, and/or certifications.

Join to apply for the Project Manager - Higher Education role at Colliers Engineering & Design

2 weeks ago Be among the first 25 applicants

Join to apply for the Project Manager - Higher Education role at Colliers Engineering & Design

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Overview

At Colliers Project Leaders we help leaders advance the built environment by assisting them to build amazing workplaces, businesses, and communities around the world. We do this by thinking differently, sharing innovative ideas, and offering a unique and collaborative workplace where you can succeed. We are currently looking for a Project Manager to join our team in New Haven, CT preferably with Higher Education experience.

Overview

At Colliers Project Leaders we help leaders advance the built environment by assisting them to build amazing workplaces, businesses, and communities around the world. We do this by thinking differently, sharing innovative ideas, and offering a unique and collaborative workplace where you can succeed. We are currently looking for a Project Manager to join our team in New Haven, CT preferably with Higher Education experience.

Responsibilities

• Lead and manage one or more concurrent construction projects from start to finish - on time and on budget.
• Build strong, trusting client relationships and bring the right people together to come up with innovative ideas and solutions.
• Demonstrate knowledge and understanding of the project management process and roles of each team member, including the architects, engineers, and other consultants, and manage all these dynamics.
• Manage the process and ensure the clients goals and objectives are being addressed and met within the financial and schedule parameters for multiple stakeholders.
• Identify, assess, and mitigate issues related to scheduling, logistics, sequencing, cost, quality, and progress as well as negotiating claims and change orders.
• Review and evaluate project related materials such as project descriptions, drawings and specifications, budgets, schedules, contracts, and proposals for services prepared by others, as well as review construction documents on a regular basis for conformance to project goals, value engineering and constructability.
• Develop project related documents such as monthly reports, budgets, schedules, presentations, minutes, insurance tracking logs, etc. and review documents prepared
• by internal team members for accuracy and reporting purposes.
• Oversee and manage staff with respect to deliverables, performance, and project commitments.
  
  

Qualifications

• A Bachelors degree preferably in architecture, construction management, or related field.
• 5+ years of experience in the building design / construction, architecture, and/or engineering field.
• Prior experience with Higher Education preferred.
• Knowledge of permitting and zoning laws.
• Strong knowledge of various construction methodologies, project management models and financial management, as well as building codes, contract law and relevant legislation.
• Demonstrated knowledge of the client relations, design, construction, and FF&E process.
• Demonstrated ability to manage various tasks, schedules, and deliverables.
• Enthusiasm to promote and drive implementation of projects.
• Professionally recognized designations are considered a strong asset.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.
  
  

What We Offer

At Colliers Engineering & Design, our people are our most important resource. Thats why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Womens Organization and ongoing philanthropic opportunities.

Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success ! Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Project Management
• Industries Professional Services

Referrals increase your chances of interviewing at Colliers Engineering & Design by 2x

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Project Manager

Our vision is simple. In our commitment to the Southeast, we create architecture that enriches community through a culture of design excellence and expertise, innovation and collaborative engagement.

What sets us apart is our unwavering commitment to creating spaces that enrich communities with lasting impact. Our projects are driven by a deep understanding of local culture, needs, and aspirations, resulting in designs that resonate with and enhance the communities they serve.

At LS3P, we don't just design buildings; we create iconic landmarks that define skylines, inspire people, and transform spaces. Join us in shaping the future of architecture and design in the Southeast!

We are currently seeking a Project Manager to join our Higher Education team in our Raleigh office. You are passionate about design and devoted to quality. You possess the organizational skills to prioritize tasks and handle multiple deadlines, a thorough knowledge of relevant codes, operations, processes and trends, a demonstrated ability to mentor and manage teams, and foster and nurture Client relationships. In this role, you will play a pivotal role in the design process, working closely with clients, project teams, and stakeholders to bring visionary architectural concepts to life.

A Day in the Life:

• Work side by side in a team environment with our Clients, Consultants, Design Leaders, Architects, Interior Designers, Urban Planners and Emerging Professionals on active production projects
• Prepares strategic plans, serves as the primary contact with clients
• Responsible for contract negotiations, billing, AR, performing close-out and archiving duties for Projects
• Manage budgets, schedules, and programs, including team assignments, estimating fees, determining scope of work, and proposal preparation
• Responsible for facilitating and sealing contract documents as the Architect in Responsible Charge, coordinating and obtaining the sign-off from quality assurance and studio and | client leadership for all required tasks
• Develop design assignments throughout all project phases
• Coordinate architectural drawings across disciplines
• Support communication between project team, client, vendors, contractors, and consultants
• Play an integral part in overall client satisfaction, design quality and profitability of all projects undertaken that contribute to the firm's strategic priorities

Your Strengths as a Project Manager:

• Technical production skills are necessary and require a demonstrated ability to effectively produce design and construction documents
• Proficiency in Revit is preferred
• Understanding of relevant codes such as state building codes, ANSI 117.1, BOMA
• LEED accreditation or interest in achieving accreditation is preferred
• Collaborates closely with Project Architect to facilitate internal design team leadership

What You Bring To The Table:

• Registered Architect with Bachelor's Degree or Master's Degree in Architecture from a NAAB-accredited university
• 10+ years of design experience is preferred
• Experience in the Higher Education market preferred

A cover letter, resume and portfolio demonstrating Revit skills and rendering abilities are required.

Life at LS3P:

Together, we are building the skylines of the Southeast.

Our values articulate our beliefs and ground us in a common culture. They are the core of our practice, and reflect the "who" of our community.

• EXCELLENCE is a beginning point
• INTEGRITY is at the core of our decision making and actions
• EMPOWERMENT with accountability makes better decisions
• COLLABORATION leverages the best in everyone
• BALANCE gives us fuel to do our best
• STEWARDSHIP ensures a future
• CARING for each other is what holds us together

We are made up of 12 offices that celebrate their own unique traditions, but we embrace a "one firm" attitude that unifies us.

LS3P's Commitment To You:

• Ongoing engagement with fantastic design team members
• To develop new skills and contribute to world-class projects
• Participate in meaningful collaboration and research efforts
• A competitive compensation and benefits package
• Professional development allowance to toward educational opportunities
• Leadership development and mentoring across sectors, markets, offices and the firm
• Participation in community service and outreach occasions supporting local and national organizations
• Flexibility and balance in your schedule

LS3P recognizes the value of diversity and inclusion in our workplace. We are committed to equal opportunity and believe that inclusivity benefits us all. We actively seek and consider all qualified employment applications without regard to race, color, religion, gender, age, national origin, disability, sexual orientation, sexual preference, partnership status, gender identity, pregnancy, childbirth, or related medical conditions and protected veteran status, status of participation in the U.S. Armed Services, or any other status protected by federal, state or local law.

Overview

National Award-Winning Studio & Winner of Design Firm of the Year is actively seeking a Job Captain to join their Berkeley or Sacramento office. With over 19 offices across the U.S., the award-winning architecture + design firm specializes in K-12 through college/university, healthcare, sports and corporate business sectors across the U.S. The company has won over 500 design awards and is recognized for shaping learning environments for students and the community. It's well established culture has also led the firm being named to the list of Best Places to Work. For over forty years, the multidisciplinary studio has created a client base of more than two-hundred clients, a list that includes university systems, hospital system, school districts, and Fortune 500 companies.

Essential Duties & Responsibilities

The Job Captain in Higher Education directly assists the Senior Project Manager on Day-to-Day Project responsibilities. The position has the opportunity to collaborate with multiple team members across the state of California, working directly with our design and project management teams. Although the position provides support to our Northern California studios, the Job Captain will likely interface with resources firmwide and be exposed to a range of project types.

• Assist Project Architect and Project Manager in developing documents for project phases, including programming, planning, document development, and construction administration.

• Communicate and coordinate with management, clients, consultants, and contractors related to daily project operations.

• Organize and coordinate the architectural and/or engineering team to execute the work in an orderly, timely, and coordinated manner.

• Provide support for any tasks required for the successful completion of the project.

• Ability to manage client relationships and project deliveries from the initial design phase to project completion with a focus on exceptional customer service.

• Prepare BIM models and construction documents working with consultants, contractors, and team members.

• Review shop drawings, project submittals, etc., for compliance with construction documents and code review.

• Provide input on key elements of project management: scope, schedule, work plans, and budgets, and be able to communicate the technical implications of design decisions.

Education and Work Experience Requirements

• Must have an architectural degree from an accredited program with a goal for licensure.

• Have 3-6 years of experience in the industry. A focus on higher education project type is highly preferred.

• Ability to use Revit, CAD, Bluebeam, Microsoft Office Suite, Adobe Creative Suite, Lumion, and Twin Motions.

• Ability to work well under pressure, juggle and prioritize multiple projects and adjust work accordingly.

• Demonstrate strong organizational skills and oral and written communication skills.

Please Note:

Delays may be experienced if uploading portfolio pdf. Do not exit out of page during upload. We look forward to receiving your application!

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Overview

At Colliers Project Leaders we help leaders advance the built environment by assisting them to build amazing workplaces, businesses, and communities around the world. We do this by thinking differently, sharing innovative ideas, and offering a unique and collaborative workplace where you can succeed. We are currently looking for a Project Manager to join our team in New Haven, CT preferably with Higher Education experience.

Responsibilities

• Lead and manage one or more concurrent construction projects from start to finish - on time and on budget.
• Build strong, trusting client relationships and bring the right people together to come up with innovative ideas and solutions.
• Demonstrate knowledge and understanding of the project management process and roles of each team member, including the architects, engineers, and other consultants, and manage all these dynamics.
• Manage the process and ensure the clients' goals and objectives are being addressed and met within the financial and schedule parameters for multiple stakeholders.
• Identify, assess, and mitigate issues related to scheduling, logistics, sequencing, cost, quality, and progress as well as negotiating claims and change orders.
• Review and evaluate project related materials such as project descriptions, drawings and specifications, budgets, schedules, contracts, and proposals for services prepared by others, as well as review construction documents on a regular basis for conformance to project goals, value engineering and constructability.
• Develop project related documents such as monthly reports, budgets, schedules, presentations, minutes, insurance tracking logs, etc. and review documents prepared
• by internal team members for accuracy and reporting purposes.
• Oversee and manage staff with respect to deliverables, performance, and project commitments.

Qualifications

• A Bachelor's degree preferably in architecture, construction management, or related field.
• 5+ years of experience in the building design / construction, architecture, and/or engineering field.
• Prior experience with Higher Education preferred.
• Knowledge of permitting and zoning laws.
• Strong knowledge of various construction methodologies, project management models and financial management, as well as building codes, contract law and relevant legislation.
• Demonstrated knowledge of the client relations, design, construction, and FF&E process.
• Demonstrated ability to manage various tasks, schedules, and deliverables.
• Enthusiasm to promote and drive implementation of projects.
• Professionally recognized designations are considered a strong asset.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

What We Offer

At Colliers Engineering & Design, our people are our most important resource. That's why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women's Organization and ongoing philanthropic opportunities.

Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success !

#J-18808-Ljbffr

Join to apply for the Senior Investigator, Higher Education role at Nicole Miller & Associates, Inc.

1 week ago Be among the first 25 applicants

Join to apply for the Senior Investigator, Higher Education role at Nicole Miller & Associates, Inc.

Job Description

Senior Investigator (Unlawful Discrimination/ Title IX / Title 5 / Personnel Complaints)

110K 160 K Annual Salary is commensurate with knowledge, skills and experience

Tremendous opportunity for growth in salary after successful contribution to our solid team

Full time 40 hours per week employee (Hybrid Remote)

Flexible Alternative Work Schedule Work Majority from Home

Nicole Miller & Associates, Inc., (NMA) an independent private investigation firm seeks an intelligent, level-headed, kind, independent and hard-working professional for the position of Senior Investigator. The Senior Investigator is a dynamic and complex position that requires an individual with a unique balance of interpersonal and professional skills. This position is responsible for investigating Title 5, Title IX, UCP and other HR complaints filed by students, staff, and faculty of the colleges and K-12 school Districts NMA serves in the state of California. You will conduct timely investigations according to the institutions policies, interview involved parties, review evidence/documentation, and prepare initial and final reports.

This is a highly focused and unique employment opportunity demanding a tremendous skillset, specifically as it pertains to report writing, interviewing, analysis and research skills.

Work Schedule will be flexible as most work is completed remotely from your home office. However, you will be expected to meet on various school sites to conduct in person interviews on an as need basis. Typically, 70 percent of work is completed remotely and 30 percent is completed on various K-12, Community College and University sites.

Must maintain residence in Southern California as most of the in-person work conducted is in the counties of Orange, San Bernardino, Riverside, Los Angeles and San Diego.

Specific duties include:

• 1. Conduct thorough, impartial, well-documented, and timely investigations in compliance with the institutions Title 5, Title IX, UCP, and Personnel complaint policies.
• 2. Interview complainants, respondents, and relevant witnesses. Document all interviews with parties and witnesses.
• 3. Gather relevant evidence.
• 4. Maintain detailed and organized confidential case files.
• 5. Draft comprehensive, concise, and well-written correspondence, documents, preliminary investigation reports, and final investigation reports in accordance with Policy.
• 6. Work collaboratively with the HR Coordinators of the Colleges and K-12 Districts to ensure investigations move forward in an equitable and timely manner and adhere to Policy.
  
  

Work Schedule: Most work is conducted remotely so you must maintain your own quiet home office. This full-time position is flexible in that you create your own schedule according to the needs of the work assigned. Weekend and after regular business hours work is not required. However, your daily work product will be evaluated by your supervisor. Local travel within Southern California is a requirement of the position as most interviews are conducted in person usually at the institutions district or school site.

Vaccination: Vaccination is not a condition of employment.

Compensation

Pay: The monthly salary for this position is competitive and commensurate with the duties, responsibilities, and qualifications required for the position, with a hiring range of $110,00 to $60,000 annually.

Benefits: We offer a comprehensive employment benefits package including medical, retirement, i.e., Simple IRA 401 K plan - up to 3 percent match by employer. In addition, employees with the firm for three consecutive years are eligible for a 30 day bi-annual paid Sabbatical leave. All employees receive 2 weeks of paid time off for sick/vacation time, and holiday pay is provided in accordance with the firms policy.

About You

You find this work meaningful and rewarding! You are independent, attentive to detail, courteous, mature, resourceful, intelligent, professional, trustworthy, dependable, thrive in high-pressure situations, open to constructive criticism, and have great strategies to help you stay positive and resilient. You are kind, respectful, and adaptable in difficult situations. You have strong ethics and an ability to be compassionate while remaining impartial. You take your responsibilities seriously and hold yourself to a high standard, while also appreciating a casual environment within your own team. You have exceptional writing skills, creativity, and the ability to identify innovative solutions.

Education and Experience: You have either:

• A bachelors (BA/BS) degree from an accredited institution plus five (5) years of experience in legal or compliance-related work, including conducting investigations involving allegations of discrimination, harassment, and retaliation.
  
  

OR

• A Juris Doctorate (JD) or a masters degree (in criminal justice, social work, or a related field) plus three (3) years of experience in legal or compliance-related work, including conducting investigations involving allegations of discrimination, harassment, and retaliation.
  
  

Preference will be given for:

• A JD (Juris Doctorate) or a masters degree in criminal justice, social work, or related field.
• Work experience in a higher education environment.
  
  

IMPORTANT REQUIREMENTS:

• Strong writing skills and proficiency in Microsoft Word
• Typing speed of at least 80 WPM
• Own a laptop and vehicle
• Must reside in Southern California. Applicants residing outside of Southern California will not be considered.
• Excellent writing and research skills and the ability to generate concise, logical, and grammatically correct analytical reports that convey complex and sensitive issues
• Committed to principals of due process, fairness and respect
  
  

ADDITIONAL REQUIREMENTS:

• a) Knowledge and familiarity with applicable state and federal laws related to discrimination, harassment, and retaliation.
• b) Knowledge and familiarity with handling complaints of discrimination, harassment, and retaliation through entire grievance process.
• c) The ability to review and interpret legal documents and policy and provide guidance and feedback.
• d) The ability and willingness to neutrally and independently conduct complex investigations involving allegations of discrimination, harassment, and retaliation.
• e) Exceptional written and oral communication skills in English with attention to detail, strong interview skills utilizing trauma-informed approach for parties and witnesses.
• f) The skills to maintain a high level of accuracy and confidentiality.
• g) Strong data and evidence collecting skills and the ability to assess relevancy.
• h) Strong ability to maintain composure in challenging, sensitive, and high-stakes situations.
• i) The ability and willingness to be a supportive and collaborative team member.
• j) The ability to prioritize and coordinate assignments to meet deadlines, including those involving collaboration with multiple individuals.
• k) The ability to quickly switch between tasks while maintaining focus, accuracy, and follow through.
• l) Demonstrated ability to work collaboratively with a diverse population of students, faculty, staff, and clients to build rapport and problem-solve in complex and time-sensitive situations.
  
  

TO APPLY

Review of applications will commence immediately. Applications should be submitted to Nicole Miller, President & CEO at Applicants who do not follow submission instructions will not be considered. Please do not apply through the recruiting/job posting platform and only apply to Nicole Miller's email as directed. Please DO NOT contact Nicole Miller by phone.

• Resume: Include relevant experience with dates and other qualifications, and
• Cover Letter: Briefly, describe how your experience qualifies you for this position.
• Writing Sample: Include a piece of your own writing which showcases your ability to write well
  
  

Professional References: Selected applicants will be required to provide at least two professional references.

Equal Employment Opportunity

NMA is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, ancestry, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, covered military and veteran status, and disability.

The position is probationary and at will. At any time it is determined by your employer your performance is not meeting minimum expectation you will be released from probationary employment.

Job Type: Full-time

Pay: 110,000.00 - 160,000.00 per year

Benefits:

• 401(k) matching
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan
  
  

Schedule:

• Monday to Friday
  
  

Work Location: Hybrid remote in San Clemente, CA 92672

Company Description

Nicole Miller & Associates, Inc., is a full-service independent investigative firm serving public and private sector clients throughout Southern California. We have earned a reputation as the leading independent investigators in our field and have overseen thousands of human resource and civil investigations. We are looking for incredible writing talent and independent analytical skills to add strength to our stable and growing team. The training you'll receive is life changing and the opportunity for growth is endless!

Nicole Miller & Associates, Inc., is a full-service independent investigative firm serving public and private sector clients throughout Southern California. We have earned a reputation as the leading independent investigators in our field and have overseen thousands of human resource and civil investigations. We are looking for incredible writing talent and independent analytical skills to add strength to our stable and growing team. The training you'll receive is life changing and the opportunity for growth is endless! Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Other, Information Technology, and Management
• Industries Security and Investigations

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Records Specialist

Summary

Kaeppel Consulting is seeking a Records Specialist on a contract basis at our higher education client site in San Antonio, TX. This position serves as the primary point of contact for the Office of the Registrar, providing exceptional customer service to students, parents, alumni, faculty, staff, and visitors. The Records Specialist supports a wide range of registrar operations, including academic records management, registration processing, enrollment verifications, and transcript services. The role requires strong administrative skills, attention to detail, and the ability to work independently while maintaining compliance with institutional policies and FERPA regulations.

Job Duties

Essential duties may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations may be made as required. Requirements are representative of minimum levels of knowledge, skills, and/or abilities. The job description does not constitute an employment agreement and is subject to change at any time by the employer.

• Serves as a primary point of contact for the Office of the Registrar. Answers telephones, greets visitors, and responds to email inquiries. Monitors and responds to high-volume departmental inbox communications.
• Utilizes student information systems (Colleague, Workday) and document imaging software (ImageNow) to access data and respond to requests from students, faculty, and staff. Researches and provides historical course descriptions as requested.
• Processes FERPA consent forms and parental access requests. Ensures confidentiality of student records in accordance with federal regulations.
• Oversees purchasing functions for the office, tracks operating budgets, and reconciles departmental purchasing card charges.
• Coordinates and processes travel applications, reimbursements, and travel arrangements.
• Advises students and parents on academic policies and procedures. Explains services offered by the Office of the Registrar.
• Assists students and faculty with processing course withdrawals, cancellations, and exceptions to policy.
• Prepares and distributes Dean's Letters to students, parents, and academic advisors.
• Assists with class scheduling data entry and edits.
• Coordinates common exam scheduling with academic departments.
• Produces, updates, and prints office forms. Maintains an adequate supply of forms and other registrar-related materials.
• Provides administrative support to the Registrar and management team.
• Assists in advising students during registration and add/drop periods. Removes registration holds as needed.
• Serves as backup for processing transcripts, enrollment verifications, degree certifications, address/name changes, and other student record updates.
• Assists with commencement-related planning and activities.

Additional Duties

• Collaborates with colleagues and other departments in a spirit of teamwork and professionalism.
• Ensures exceptional service delivery during high-volume or urgent requests.
• Complies with all institutional and Kaeppel Consulting policies and guidelines.
• Performs other related duties as assigned.

Education

• Required: High School Diploma or GED.

Preferred:

• Bachelor's degree from a four-year accredited institution.

Experience

• Required: One year of general administrative experience in a professional office environment, including customer service.
• Experience communicating effectively and professionally via email, in person, and over the phone.

Preferred:

• One to two years of experience in a registrar or enrollment services office at a higher education institution.
• Recent experience with student records management systems.
• Experience collaborating with students, parents, and faculty.

Knowledge, Skills, and Abilities

• Required: Proficiency with Microsoft Office Suite (Word, Excel, Outlook). Familiarity with student records management practices and systems. Strong written and verbal communication skills. Ability to multitask and maintain exceptional attention to detail. Strong customer service orientation and professionalism.

Preferred:

• Experience maintaining accurate and organized student records.
• Knowledge of FERPA regulations and higher education processes.
• Ability to exercise sound judgment, prioritize tasks, and work independently.

Requisition ID: req59301

Job Title: Youth Higher Education Specialist

Sector: Social Work

Employment Category: Fixed Term

Employment Type: Full-Time

Compensation: USD 22.00 - 27.34 Hourly

Location: San Diego, CA USA

Work Arrangement:Hybrid

Job Description

The Youth Higher Education Specialist will be responsible for supporting San Diego County's education initiative, aimed at increasing submission rates for the Free Application for Federal Student Aid (FAFSA) and the California Dream Act Application (CADAA). Working under the guidance of the Education and Training Manager and Career Development Coordinator, the Specialist will collaborate with Education and Training colleagues and school personnel to identify opportunity youth, and graduating high-school seniors, with a particular focus on schools where the IRC Youth Department currently provides services.

The Specialist will provide educational workshops and personalized 1:1 support to predominantly refugee and immigrant youth, with the goal of increasing awareness and submission of FAFSA or CADAA applications. In addition, the Specialist will provide support for post-secondary institution applications, enrollment, and navigation. This position will also work individually with youth clients to assess their eligibility and readiness for the program, create career development plans, schedule, and implement career development activities, prepare job applications, and obtain successful job placements.

Major Responsibilities:

• Develop and conduct a minimum of 8 workshops to educate and facilitate the FAFSA and CADAA processes

• Provide personalized 1:1 assistance to a minimum of 130 clients with FAFSA/CADAA applications and financial aid education

• Assist with post-secondary applications and enrollment in vocational trainings, community colleges, 4-year universities, adult schools, or vocational programs

• Conduct outreach and recruit eligible students to the program services

• Collaborate and communicate with school personnel to identify and enroll eligible students

• Conduct eligibility and pre-enrollment assessments with potential participants, build career development plans with strategic direction, detailing actionable and realistic activities, and provide ongoing case management

• Provide one-on-one assistance to help clients prepare their resumes during training period, look for appropriate job opportunities, and practice interview skills

• Provide individual mentorship on resume writing, interview preparation, job search techniques, and other skills related to career advancement

• Ensure the delivery of individualized and group coaching and instruction of advanced work readiness and other employability skills

• Support clients in identifying, enrolling, and completing vocational training activities such as certification attainment, apprenticeships, paid/unpaid work experience, and recertification or licensure Stay updated on financial aid policies for students of various citizenship status

• Maintain and input student data including eligibility documents, attendance records, FAFSA/CADAA completion using IRC databases

• Follow program policies and report client progress

• Support general youth programming services, as needed.

• Connect students to tutoring services and other IRC programs based on individual needs

• Contribute to the development and implementation of IRC Refugee Student Scholarship program

• Attend and participate in Education and Training department meetings to collaborate with colleagues

• Provide training and supervision to department volunteers as required

• Perform other relevant duties as assigned.

Job Requirements:

Education

• Undergraduate degree required; undergraduate degree in the education or social services field preferred;

Work Experience

• Experience working with youth; experience in a school setting strongly preferred;

• Experience working with refugees, asylees, and/or immigrant populations required

• Experience with or familiarity with the FAFSA or CADAA processes required;

• Case management or coaching experience preferred;

• Experience in a non-profit setting and/or international setting a plus;

• Experience with online learning platforms including Zoom, Google Classroom and Drive a plus;

Demonstrated Skills & Competencies

• Strong written and verbal communication skills, including the ability to make presentations and lead groups;

• Proficiency in English and a refugee and/or immigrant language such as Spanish, Farsi/Dari, Pashto, Arabic, Swahili, etc. required;

• Ability to think and work independently;

• Must be very flexible, capable of working under pressure with deadlines and handling multiple priorities;

• Comfortable working in a fast-paced, multicultural environment;

• Strong digital literacy skills, particularly in MS Office applications and experience with databases;

Working Environment:

• Standard office environment, including the current hybrid mode of remote work within San Diego County and required in-office days, and some ‘field’ time within the service delivery area to perform the above outlined responsibilities. Office working environment is subject to change based on organization/business need.

• May require occasional weekend and/or evening work.

• Offices hours are scheduled as Monday-Friday, 8:30am-5pm.

• Access to a reliable vehicle to travel throughout the service delivery area with a valid driver's license and current insurance required.

Compensation: Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $143 per month, dental starting at $.50 per month, and vision starting at 5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

Higher Education Support Specialist - ( )

Description

Milton Hershey School (MHS) is one of the world's premier pre-K through 12th grade private schools, dedicated to providing cost-free education and housing to students from disadvantaged backgrounds. Founded in 1909 through the generosity of Milton and Catherine Hershey, MHS is fully endowed, ensuring students have the resources they need to thrive. The school has empowered nearly 12,000 graduates to lead fulfilling and productive lives and currently serves approximately 2,200 students, with ongoing expansion efforts to support even more young learners.

MHS is seeking a Higher Education Support Specialist to inspire, advise, and guide recent MHS graduates throughout their pursuit of higher education degrees and certifications. The Specialist plays a key role in supporting and guiding recent graduates through their post-secondary experience to help increase their college persistence and completion rates. Most MHS graduates are first generation college students. This position is responsible for supporting approximately 200 college students at a variety of college campuses across the state and country.

The Specialist is responsible for:

• Provide academic advising and academic progress monitoring for caseload of graduates attending post-secondary programs (reviewing academic schedules, academic progress, utilization of scholarship funding, and more).

• Assist with graduate retention and persistence efforts, tracking at-risk students for focused advising and assisting with special programming for student retention

• Maintain accurate records to monitor student progress and identify strategies for continuous improvement.

• Utilize programmatic data and results in determining students' academic performance

• Partnering with graduates' institutions of learning to ensure graduates are actively participating in relevant programming to ensure student success.

• Proactively building positive and trusting relationships with recent graduates to foster transparent conversations enabling the Specialist to provide meaningful guidance, direction, and support in a timely manner to graduates.

• Providing frequent, relevant, informative, and helpful outreach and updates to their graduate case load.

• Visiting graduates on their post-secondary school campuses. (60% travel)

• Periodically co-present in senior seminar courses teaching seniors about higher education and postsecondary success.

• Collaborate with other MHS staff to organize special events, align efforts, and ensure continuity.

• Pro-actively self-educate to ensure knowledge and strategies are current and best practices are being followed.

Qualifications

• Bachelor's degree required - Higher Education or School Counseling preferred.

• Minimum of 3 years of experience in higher education, academic advising and/or working with first-generation college students.

• Experience working with diverse and underrepresented populations.

• Demonstrated success in inspiring & facilitating graduate success.

• Exceptional interpersonal skills - including the ability to influence, lead, educate and collaborate.

• Exceptional organizational and time management skills.

• Demonstrated flexibility when plans or situations change unexpectedly.

• Proficiency with Microsoft applications and social media. Familiarity with PowerFAIDS applications a plus.

• Willing to travel frequently. 60% travel - including some overnight travel.

• Must maintain a valid driver's license.

• Candidates must demonstrate a high degree of integrity as all MHS staff are considered role models for students.

• MHS desires candidates who are "all in" and are interested in actively engaging with students.

Schedule : Full-time

Job Type : Standard

Job Posting : Aug 5, 2025

Req ID:

Equal Employment Opportunity Policy

Milton Hershey School does not discriminate against applicants or employees, in hiring, promotion or any terms or conditions of employment, on the basis of race, color, national or ethnic origin, ancestry, sex, age, religion or religious creed, veteran status, disability or use of a guide or support animal because of the blindness, deafness or physical handicap of the user or because the user is a handler or trainer of support or guide animals, or any other status protected under applicable federal or Pennsylvania law.