1,926 Junior Office Manager jobs in the United States

• Manage day-to-day operations of the clinic, including patient scheduling, reception, billing, and record-keeping.
• Oversee and support administrative staff, providing training, performance management, and daily guidance.
• Ensure compliance with all healthcare regulations, including HIPAA, and maintain patient confidentiality.
• Manage physician and staff schedules, ensuring adequate coverage and efficient workflow.
• Handle patient inquiries, resolve complaints, and ensure a high level of patient satisfaction.
• Coordinate with insurance providers regarding authorizations, claims, and billing inquiries.
• Maintain inventory of medical supplies and office equipment, placing orders as needed.
• Implement and refine office policies and procedures to improve efficiency and effectiveness.
• Manage the office budget, including accounts payable and receivable.
• Liaise with IT support to ensure all systems and equipment are functioning properly.
• Assist in the onboarding process for new clinical and administrative staff.
• Contribute to maintaining a safe, clean, and welcoming environment for patients and staff.
• Support physicians and clinical staff with administrative tasks as required.
• Assist in marketing and patient outreach initiatives.

• Associate's degree or Bachelor's degree in Healthcare Administration, Business Administration, or a related field is preferred.
• Minimum of 5 years of experience in office management, preferably within a medical or healthcare setting.
• Thorough understanding of medical office procedures, healthcare regulations (HIPAA), and billing practices.
• Proficiency in Electronic Health Records (EHR) systems and standard office software (Microsoft Office Suite).
• Excellent organizational, time-management, and multitasking abilities.
• Strong communication and interpersonal skills, with a focus on patient service.
• Proven ability to lead and motivate a team.
• Experience with insurance verification and medical billing is highly advantageous.
• Detail-oriented with a strong commitment to accuracy.

We are seeking a highly organized and proactive Remote Office Manager to oversee administrative operations, coordinate virtual workflows, and support team productivity across departments. The ideal candidate will be self-motivated, tech-savvy, and experienced in managing business functions in a fully remote environment.

• Manage and optimize daily remote office operations, tools, and workflows
• Oversee calendar scheduling, virtual meeting logistics, and team-wide communications
• Serve as the main point of contact for internal staff regarding office-related queries
• Assist with onboarding/offboarding processes and maintaining digital employee records
• Coordinate with IT, HR, and Finance departments to support organizational needs
• Track inventory of software licenses, equipment, and office budgets
• Organize virtual events, team-building activities, and internal communications
• Ensure compliance with remote work policies, procedures, and data security standards
• Monitor general email inboxes and route inquiries appropriately
• Assist executive leadership with administrative tasks and special projects

• Proven experience as an Office Manager, Administrative Manager, or similar role
• Excellent written and verbal communication skills
• Strong organizational, time management, and problem-solving abilities
• Proficient in tools like Google Workspace, Slack, Zoom, Asana, Notion, and Microsoft 365
• Ability to work independently and support a distributed team across time zones
• Familiarity with HR, IT, or basic accounting processes is a plus
• High level of discretion and professionalism

1 year

We are looking for an experienced & talented Office Manager to join our team. Our ideal candidate will have a positive attitude, restaurant knowledge, be hardworking & team oriented.  The Office Manager must have a solid background in restaurant/hospitality accounting and experience with the following systems would be an asset: Accounting software (Netsuite), Payroll software (Paycom), Point of Sale software (GoTab), Inventory management software (MarginEdge), as well as Excel, Word, etc. The Office Manager should have a bachelor's degree in accounting, finance, or business administration. This individual must be a strong communicator and be able to work with store level management and ownership.

Job responsibilities would include, but not be limited to:

• Preparing, reviewing and submitting payroll 
• Effectively manage and communicate payroll related issues to management and ownership. This includes accurate and timely preparation of timecards and tip reporting
• Oversight of all financial aspects of each restaurant including daily reporting, forecasting and facilitating preparation of weekly, biweekly, & monthly P&Ls for a single restaurant along with the general manager, store management and corporate accounting team
• Auditing and documenting daily sales and banquet event orders
• Direct working relationship with restaurant managers
• Daily cash management
• Bookkeeping
• Acting as role model and providing guidance on company culture
• Involvement in accounting policies, procedure and systems to improve business
• A/P support of entering bills into MarginEdge
• Assist with annual budgeting

Job Type: Full Time, Salary, In-person

Pay: $ 65,000 -$75,000 per year

Why This Is A Career & Not Just A Job!

• Benefit Packages (Medical, Dental and Vision) with employer subsidy
• Competitive Pay and 401K Eligibility
• Paid Time Off and Paid Sick Leave
• Monthly Food + Beverage Perks at our establishments

Our company is growing rapidly and we always prefer to develop Leadership from within!

We’re looking for a highly driven office manager to lead our administrative staff. You’ll be in charge of overseeing office operations, streamlining systems, Scheduling, Invoicing, and ensuring our administrative support is accurately following office policies. The ideal candidate is an organized and efficient leader who loves motivating and encouraging others to do their best work. If this sounds like you, apply today!

$25 hourly

• Optimize office policies and procedures to meet internal needs while upholding our business standards
• Communicate with third-party vendors, contractors, service providers and customers as a representative of our organization
• Streamline office systems including organizing filing systems, ordering office supplies, maintaining office equipment, scheduling team member meetings, and optimizing the organizational budget
• Perform additional human resources and office administration duties as needed
• Manage office’s secretarial duties including leading day-to-day operations and overseeing administrative assistants

• Must have graduated high school, received a G.E.D. or equivalent
• Basic computer skills including experience with Microsoft Office
• Must possess exemplary problem-solving, communication, and time management skills
• 2 years of management experience or similar work experience required

Family-owned company, so when you join our team you become family. We service the entire state of Colorado.

Compensation details: 25-25 Yearly Salary

PI22c85a04eadd-34600-37115298

Rainmaker is pioneering a modern cloud seeding system to solve water scarcity and inclement weather problems. We develop and incorporate radar validation, weather-resistant UAS, numerical weather modeling, and sustainable cloud seeds into an effective precipitation enhancement solution.

The Office Manager in El Segundo ensures smooth and efficient day-to-day office operations. This role is central to maintaining an organized, welcoming, and productive workspace for the Rainmaker team. The Office Manager will manage the front desk, maintain reliable Wi?Fi and office technology, oversee office supplies and meal schedules, prepare the office for events, coordinate service providers (cleaning crews, water delivery), and assist with scheduling meetings and appointments.

• Front Desk & Visitor Management: Greet visitors, answer calls, and coordinate mail and deliveries.
• Office Technology & Infrastructure: Monitor and maintain Wi?Fi, printers, phones, and other office equipment; troubleshoot basic IT issues and liaise with vendors for repairs.
• Supplies & Catering: Track inventory of office supplies and snacks; place orders; coordinate daily lunch schedules and special catering requests.
• Event & Meeting Preparation: Set up conference rooms, arrange AV equipment, and organize space for internal and external events.
• Vendor & Facilities Coordination: Schedule and oversee cleaning crews, maintenance services, and water delivery; manage relationships with building management and service providers.
• Calendar & Appointment Support: Assist leadership and team members with meeting scheduling, room bookings, and travel arrangements as needed.

• 3+ years of office management or administrative experience, preferably in a fast-paced startup or corporate environment.
• Strong organizational skills and attention to detail; ability to prioritize tasks and manage multiple projects simultaneously.
• Excellent verbal and written communication skills.
• Proactive problem?solver with a customer?service mindset.
• Proficiency with Microsoft Office, Google Workspace, and common office equipment.
• Experience coordinating events, vendor relationships, and facilities management.

No recruiting agencies

Job Description

Our customer is seeking a detail-oriented and adaptable Office Manager to support a small cluster of projects within the OC Sanitation Division. This role involves managing craft payroll, subcontractor compliance, accounts payable, and weekly reporting. The Office Manager will work closely with project leadership and administrative staff to ensure smooth operations and compliance with labor regulations. This position offers the opportunity to contribute to essential infrastructure projects while growing within a collaborative and fast-paced environment.

Key Responsibilities

 • Enter and process weekly certified payroll for craft employees

 • Manage subcontractor certified payrolls and ensure compliance

 • Submit weekly Labor Distribution Reports (LDRs)

 • Utilize LCP Tracker for labor compliance documentation

 • Route and process accounts payable invoices using CMiC

 • Assist with document control and support the document control lead

 • Run weekly job cost and progress reports

 • Support onboarding and training for payroll and compliance systems

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:

Skills and Requirements

• Strong understanding of certified payroll and labor compliance

 • Experience with accounts payable and invoice routing

 • Familiarity with subcontractor billing and change order tracking

 • Ability to manage multiple tasks and meet weekly reporting deadlines

 • Excellent organizational and communication skills

 • Comfortable working in a dynamic, team-oriented environment • Software experience with CMIC and Power BI

 • Experience in construction administration or related field null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to

•    Maintains confidential records and reports including current class lists, student records, mail distribution, maintenance of school office files, bulletins, appointment schedule and school calendar via the direction of the administrative team.
•    Answers phone calls and relays messages to the appropriate staff.
•    Maintains student files; updates as enrollment changes.
•    Keeps inventory of supplies and alerts when there is a reordering need.
•    Maintains staff absentee records and collects all relevant absentee reports. Reviews employee time sheets for accuracy and submits to the payroll department.
•    Maintains daily attendance records and submits reports to local school districts.
•    Maintains the administrative team appointment schedule and school calendar
•    Assists with the distribution of lunch, as needed.
•    Follows additional requests that are given by the administrative team.

•    Minimum High School Degree; Administrative School Experience Preferred
•    Must be able to provide all state clearances for working in a school setting.
•    This position may require staff to engage in our crisis intervention program, Verbal De-Escalation and Non-Harmful Restraint.

Job Description

We are looking for an office manager accountable for running Cribl's headquarters in San Francisco. This is a great opportunity to be the front face of the Workplace Experience team, responsible for organizing and coordinating administrative duties and office procedures. Your role is to create and maintain a welcoming work environment and ensure high organizational effectiveness, communication, and safety levels.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:

Skills and Requirements

Qualifications:

1 year of experience as an Office Manager

Experience interacting with C-Suite staff and executives

Experience in the Tech Industry and a Customer Service Background

Event support and planning experience

Experience with Slack and G Suite

Experience managing and distributing incoming and outgoing mail, as well as handling legal documents with accuracy and confidentiality

Effective communication with cross-functional teams and fostering collaborative relationships

Passionate about helping others and creating an inclusive environment that promotes community and engagement, both virtually and in person Project management experience and/or certifications (PMP)

Experience with Jira or other ticketing system null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to

• Lead and mentor the clinic team in all daily tasks (morning, afternoon, evening), collaborating with the Operations Manager to refine workflows and position-related responsibilities.
• Personally train staff rather than delegating to outside vendors, ensuring consistent quality and adherence to best practices.
• Manage staff scheduling to minimize overtime, ensure proper meal breaks, and allow early departures during slow periods.
• Build team morale, maintain updated SOPs and position binders, and create a positive, collaborative work environment.
• Drive clinic initiatives such as marketing campaigns, promotions, and policy implementation.
• Partner with the Doctor on purchasing decisions, process improvements, and new ideas.

• Set measurable goals for clinic performance based on historical data and our mission/vision (e.g., appointment flow, dental frequency, average transaction value).
• Design strategies to achieve these goals, such as improving service bundles or training assistants on client care plan presentations.
• Monitor and maintain patient flow, stepping in when bottlenecks arise, whether in rooming clients or assisting directly with veterinary assistant duties.
• Support the Doctor with accurate service quotes, especially for complex surgeries or extended hospitalizations.
• Create and implement SOPs for team efficiency (e.g., pharmacy workflows, CSR client engagement training, EMR best practices).

• Uphold our philosophy of working with clients to provide care they might not otherwise access, balancing compassion with financial responsibility.
• Resolve client concerns when escalation beyond staff or the doctor is needed.
• Manage financial discussions, including payment arrangements, CareCredit, ScratchPay, and delinquent accounts.
• Maintain the facility's cleanliness and visual appeal for both clients and staff.

• Collaborate with the HR Manager and the Doctor on hiring, performance evaluations, promotions, disciplinary actions, and terminations.
• Mediate staff disputes and maintain a respectful, productive work environment.
• Develop and enforce company policies regarding breaks, cell phone use, dress code, professional conduct, and task completion during slower times.

• Passion for helping people and their pets.
• Minimum 3 years of veterinary clinic experience.
• Minimum 1 year of leadership or management experience.
• Proficient in veterinary software (Shepherd preferred) and adaptable to new systems.
• Highly organized, detail-oriented, and disciplined with strong time management skills.
• Punctual, with an awareness of clinic flow and the ability to keep operations on track.
• High school diploma or G.E.D. required; Associate's or Bachelor's degree preferred.
• Strong soft skills: negotiation, emotional intelligence, patience, and problem-solving.

• Job Type: Full-time
• Schedule:
  
  • Clinic open SundayWednesday; Thursdays reserved for administrative duties.
  • Must be available every Sunday (except scheduled PTO), non-negotiable.
• Location: On-site, working from the CM office in the treatment area for daily team engagement (private office available for meetings).

• Employee discount
• Supplemental insurance options
• Uniform allowance
• Paid time off
• Bonus structure