1,363 Junior Office Manager jobs in the United States

• Manage and maintain the office facilities, ensuring a clean, safe, and welcoming environment.
• Oversee office supplies inventory, ordering, and distribution.
• Manage relationships with vendors, contractors, and service providers (e.g., cleaning services, IT support, maintenance).
• Coordinate and manage incoming and outgoing mail and deliveries.
• Serve as the primary point of contact for office-related inquiries.
• Assist with the onboarding process for new employees, including workspace setup.
• Organize company events, meetings, and travel arrangements as needed.
• Implement and enforce office policies and procedures.
• Manage the office budget and process expense reports.
• Provide administrative support to various departments and management.
• Ensure all office equipment is functioning properly and arrange for repairs when necessary.
• Assist with special projects and initiatives as assigned.
• Maintain reception area and ensure professionalism.
• Manage visitor access and security protocols.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• 3+ years of experience in office management, administrative support, or a related role.
• Proven ability to manage multiple priorities and tasks in a fast-paced environment.
• Excellent organizational and time management skills.
• Strong interpersonal and communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with vendor management and negotiation.
• Proactive approach to problem-solving and resourcefulness.
• Ability to maintain confidentiality and exercise discretion.
• Experience in facilities management is a plus.

Seeking a dynamic individual who brings leadership, managerial, and problem solving skills to the table. Will coach and lead office staff to promote a customer service focused, high performing team. Organize data and designs reports to provide timely and accurate information to company leadership. Manage human resources and employee benefits portfolio. Manage IT resources and systems. Lead the development and implementation of efficient operational systems and processes. Organize company meetings and special events. Develop and Manage budgets for administrative staff and activities.

QUALIFICATIONS

• Leadership and problem-solving skills
• Bachelor’s degree or equivalent experience in a related field
• Previous management experience
• Demonstrated ability to make quick and effective decisions and solve problems
• Excellent attention to detail and ability to organize data
• Accountability and superior customer service focus
• Proficiency in Word, Excel, Power Point and Outlook

This role will sit ONSITE out of the Blacksburg, VA office.

Seeking a dynamic individual who brings leadership, managerial, and problem solving skills to the table. Will coach and lead office staff to promote a customer service focused, high performing team. Organize data and designs reports to provide timely and accurate information to company leadership. Manage human resources and employee benefits portfolio. Manage IT resources and systems. Lead the development and implementation of efficient operational systems and processes. Organize company meetings and special events. Develop and Manage budgets for administrative staff and activities.

QUALIFICATIONS

• Leadership and problem-solving skills
• Bachelors degree or equivalent experience in a related field
• Previous management experience
• Demonstrated ability to make quick and effective decisions and solve problems
• Excellent attention to detail and ability to organize data
• Accountability and superior customer service focus
• Proficiency in Word, Excel, Power Point and Outlook

This role will sit ONSITE out of the Blacksburg, VA office.

Our company is looking to hire an office manager to be responsible for the general operation of our office. Duties will involve greeting visitors, answering incoming phone calls, purchasing office supplies . You will also be required to create presentations and produce management-level reports.

Responsibilities

Overseeing general office operation.
Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers
Coordinating appointments and meetings and managing staff calendars and schedules
Supervising, mentoring, training, and coaching our office staff and delegating assignments to ensure maximum productivity
Purchasing office supplies and equipment and maintaining proper stock levels.
Producing reports, composing correspondence, and drafting new contracts
Creating presentations and other management level reports

Maintain accurate records, reports, and filing systems.

Support budgeting, expense tracking, and financial reporting as needed.

Requirements

A bachelor degree or equivalent.
Two years of experience in office administration
Office management experience.
Excellent computer skills

The Office Manager plays a critical role in the success of the organization, serving as both the backbone of our daily operations and a key ambassador of our company culture. This position requires a highly organized, detail-oriented, and experienced professional who thrives in a fast-paced environment and is dedicated to maintaining efficiency across all aspects of the workplace.

The Office Manager will be the face of the office, interacting daily with employees, School employees/administrators, parents/guardians, and students. They are responsible for keeping the office running smoothly, managing schedules and supplies, coordinating logistics, and ensuring the work environment is both welcoming and productive.

Essential Functions

· Oversee day-to-day office operations, ensuring efficiency and consistency in all administrative processes.

· Coordinate with School District activities staff to meet district travel needs

· Scheduling & coordinating the travel needs of various community organizations

· Create weekly driver schedules for both motor coach and school bus

· Lead the core business functions including payroll, accounts receivables/payable, and human resources

· Develop and implement employee training program and manage the School staff Type III compliance program

· Participate in district contract negotiations

· Complete quarterly government reporting & and maintain relations with all agencies

· Provide recruiting support by coordinating interview schedules, tracking resumes/applications, and managing candidate communication.

· Monitor and replenish office supplies, ensuring stock levels meet organizational needs.

· Serve as the primary contact for office-related matters such as maintenance, mail, shipping, equipment, billing, and errands.

Required Education and Experience

• Previous experience as an Office Manager in any setting.
• Excellent time management, multitasking, and organizational skills.
• Exceptional attention to detail and strong problem-solving abilities.
• High level of proficiency in Microsoft Office Suite.
• Strong written and verbal communication skills.

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Paid time off

The Office Manager plays a critical role in the success of the organization, serving as both the backbone of our daily operations and a key ambassador of our company culture. This position requires a highly organized, detail-oriented, and experienced professional who thrives in a fast-paced environment and is dedicated to maintaining efficiency across all aspects of the workplace.

The Office Manager will be the face of the office, interacting daily with employees, School employees/administrators, parents/guardians, and students. They are responsible for keeping the office running smoothly, managing schedules and supplies, coordinating logistics, and ensuring the work environment is both welcoming and productive.

Essential Functions

· Oversee day-to-day office operations, ensuring efficiency and consistency in all administrative processes.

· Coordinate with School District activities staff to meet district travel needs

· Scheduling & coordinating the travel needs of various community organizations

· Create weekly driver schedules for both motor coach and school bus

· Lead the core business functions including payroll, accounts receivables/payable, and human resources

· Develop and implement employee training program and manage the School staff Type III compliance program

· Participate in district contract negotiations

· Complete quarterly government reporting & and maintain relations with all agencies

· Provide recruiting support by coordinating interview schedules, tracking resumes/applications, and managing candidate communication.

· Monitor and replenish office supplies, ensuring stock levels meet organizational needs.

· Serve as the primary contact for office-related matters such as maintenance, mail, shipping, equipment, billing, and errands.

Required Education and Experience

• Previous experience as an Office Manager in any setting.
• Excellent time management, multitasking, and organizational skills.
• Exceptional attention to detail and strong problem-solving abilities.
• High level of proficiency in Microsoft Office Suite.
• Strong written and verbal communication skills.

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Paid time off

About Us

One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn’t your average doctor’s office. We’re on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years.

In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we’re building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive.

The Opportunity:

As we continue to expand and transform the primary care experience, we are looking for a Practice Manager (internally known as an Operations Manager) to join us on our journey to make it drastically easier for customers to find, choose, afford, and engage with the services, products, and professionals they need to get and stay healthy! As the Operations Manager, you will help lead our people and processes to support growing teams and practices with increased complexity. You are responsible for the operation oversight, compliance and success of up to five locations, including safety, quality, customer experience, budgetary, people development and operations objectives. The Operations Manager will manage the office team, including administrative staff and phlebotomists (Laboratory Service Specialists) and will work in collaboration with clinical leadership to lead the providers, coaching and mentoring the office team to ensure performance objectives are met. You will build positive employee relations and build leadership bench strength within the organization. Reporting to the Senior Operations Manager, the Operations Manager will partner with them to drive performance within your respective practices and the Metropolitan Service Area (MSA) and ensure we are meeting patient and team experience goals.

You are a strong team leader, innovative problem-solver, and critical thinker, with a love for service and a passion for changing healthcare. You are a self-starter who can develop ideas independently, prioritize, adapt quickly to team needs, and strategically align team goals with the organization’s goals to drive results. You are financially savvy, self-aware, and a continual learner who focuses on the big picture and emphasizes developing talent, driving performance and all things people, process and office management. You have a strong commitment to patient safety and high standards of service to deliver on being the earth’s most customer-centric primary care provider. If this sounds like you, we would love to connect. What you’ll work on:

• Build an engaged office team leveraging CICARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other), Active Daily Management, and Lean principles to meet patient and team experience goals
• In collaboration with Clinical Leadership, take ownership of the business, operational, and financial performance within assigned offices. Responsibilities include but are not limited to: recruiting, staffing, ensuring optimal access, and managing lab operations.
• Drive continuous improvement, and organizational metric achievement with key stakeholders and business line leaders. Champion creation of quality initiatives, process change efforts, and other Lean endeavors to enable offices to meet and exceed the operating plan.
• Model the ideal team member experience through excellent on-boarding, training, performance feedback, skills coaching, learning opportunities and engaged career development. Participate in talent management planning activities to ensure team members are in place and ready to take on the next opportunity as we grow.
• In partnership with Clinical Leadership, support quality health outcomes, patient safety, regulatory compliance, and implement improvement initiatives to manage population health. Educate staff on policies, standard work, reporting guidelines as they relate to quality best practice. Set and clarify requirements and expectations for employees.
• Partner with cross functional teams to drive strategic priorities and growth efforts through idea generation, local support, and MSA implementation (including new office launches). 
• Adhere to cost to serve targets, manage practice expenses, and meet budget expectations. Oversee procurement patterns and expense reporting. Control expenses through intervention and waste reduction.
• Commit to lead change as the organization evolves. Implement change and/or develop new processes as required to provide the ability to better service customers, reduce cost to serve, and improve contribution.
• Perform administrative duties such as managing escalations surfaced by practice staff, intervening for complex cases of service recovery, and overseeing crucial office functions such as task queue management, copay collection, and provider schedule deployment . 
• In partnership with the Senior Operations Manager, manage workflow by effectively delegating daily operational responsibilities and ensuring accountability and performance of the practice level leadership team.

These responsibilities are intended to describe the general nature and level of work being performed by team members assigned to this job classification. They are not to be construed as an exhaustive list of job duties performed by team members in this classification. Other job related duties may be assigned by management.

What you’ll need:

• 3+ years relevant experience managing high-performing customer service or patient facing teams
• At least 1 year of experience managing teams in multiple locations or departments, or at least 1 year of experience managing large teams (10+ employees)
• Strong written and verbal communication skills, with the ability to think clearly, analyze quantitatively, problem-solve, support scope of requirements and prioritize 
• Proven ability to foster strong, collaborative team-dynamics that ensure a supportive and engaged team culture
• Experience developing talent through mentorship and coaching, consistent feedback, goal setting, monitoring performance metrics, performance management, and ensuring accountability
• Proven track record of leading successful change management and process improvement efforts
• Analytical thinking, attention to detail, ability to influence others, and exceptional organizational skills
• Experience in healthcare, particularly in collaboration with clinicians, is highly desirable

This is a full-time role based in-person with our team and patients at our Hyannis, MA office.

One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire:

Taking care of you today

• Paid sabbatical for every five years of service
• Free One Medical memberships for yourself, your friends and family
• Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues
• Competitive Medical, Dental and Vision plans
• Pre-Tax commuter benefits
• PTO cash outs - Option to cash out up to 40 accrued hours per year

Protecting your future for you and your family

• 401K match
• Credit towards emergency childcare
• Company paid maternity and paternity leave
• Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance
• Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance

In addition to the comprehensive benefits package outlined above, practicing clinicians also receive

• Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%.
• UpToDate Subscription - An evidence-based clinical research tool
• Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education
• Rounds - Providers end patient care one hour early each week to participate in this shared learning experience
• Discounted rate to attend One Medical’s Annual REAL primary care conference

One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities. One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster for additional information.

LHH is seeking an Office Manager for a direct hire position in Houston, TX.

Position: Office Manager / Executive Assistant

Type: Direct Hire

Location: 100% ONSITE - Houston, TX 77046

Pay Range: $ /hr DOE

Work Schedule: M-F, 8 AM-5 PM

• General administrative work – paperwork, answering the phones, greeting any vendors/guests

• Office management – ordering supplies, putting in contractor requests when needed, setting up

• Light A/P – recording purchasing orders, matching invoices

• Essentially keeping the office running and working directly with the team in place

DUTIES:

• Responsible for providing the CEO & MD and Senior Managers with Executive level administrative support, Accounts Payable function and ensuring the smooth operation of the Melbourne Office.

OFFICE OPERATIONS

• Effectively deliver all activities associated with the smooth running of the Houston Office, including:

• Facilities: Timely facilities management, ensuring high standards are maintained, office entry area is always neat and tidy, kitchen area is kept in a tidy manner and dishwasher is stacked and cleared when required, meeting rooms are cleared after use

• Mail & Couriers: Mail management, including sorting accounts mail. Co-ordinate couriers

• Stationery: Manage stationery and stock levels in a prompt, cost-effective and organised way

• Reception: Ensure visitors are welcomed in a courteous and professional manner and offered appropriate refreshments

• Call Management: Provide professional and timely response and follow-up to incoming phone calls and ensure prompt follow-up is undertaken. The internal telephone directory is updated and distributed to staff members.

• Equipment: Effective maintenance including ensuring photocopier is maintained and repaired in accordance with service agreement

• Couriers: Co-ordinate couriers, ensuring necessary packaging/wrapping is undertaken

• Filing: Ensure files are maintained in a timely and organised, user-friendly manner

• Petty Cash: Maintain petty cash for Houston Office, undertake reconciliation at the end of month and submit to accounts

• Company Functions: Organise and manage corporate functions and events such as Christmas Party, employee functions, Board meeting preparations, meetings with international corporate guests etc.

ADMINISTRATIVE SUPPORT

• Provide administrative support to the Houston team, proactively and as requested, including all activities associated with:

o Expenses, mail, timesheets, and any other correspondence

o Proactively plan and co-ordinate larger meetings, training sessions, events, and complex travel while anticipating and managing any potential conflicts

o Prepare and revise documents including presentations, emails and reports as required

• Prepare and revise documents including presentations, emails and reports as required

• Maintain all travel records

ACCOUNTS PAYABLE SUPPORT

• Provide assistance to the Accounts Payable and Accounting function when required, including preparation of purchase orders, invoice approval forms, facilitating approvals, entering invoices into the accounting system

• Assist staff with compiling and submitting approved expense claims to Accounts Payable

QUALIFICATIONS:

• High school diploma

• Amiable personality, and good communicator both verbally and written

• Flexible, open to an ever-changing environment

• Ability to build relationships, understand how to ask questions, listen, etc.

• Can work independently

• Confident, knowledgeable

• Extremely organized and able to successfully prioritise, multitask, and problem solve / research

SKILLS:

• MS Word - Advanced

• Outlook - Advanced

• Excel - Intermediate to Advanced

• PowerPoint - Intermediate to Advanced

• Strong professional communication skills (both written and verbal)

EXPERIENCE:

• Minimum 5+ years of previous office manager/executive assistant experience

• Upstream oil and gas/energy background, is a plus!

• Some data entry/accounts payable experience

• Several years’ experience in administration in a commercial office environment

• Experience coordinating, planning, and supporting daily office operational and administrative functions

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

LHH is seeking an Office Manager for a direct hire position in Houston, TX.

Position: Office Manager / Executive Assistant

Type: Direct Hire

Location: 100% ONSITE - Houston, TX 77046

Pay Range: $ /hr DOE

Work Schedule: M-F, 8 AM-5 PM

• General administrative work – paperwork, answering the phones, greeting any vendors/guests

• Office management – ordering supplies, putting in contractor requests when needed, setting up

• Light A/P – recording purchasing orders, matching invoices

• Essentially keeping the office running and working directly with the team in place

DUTIES:

• Responsible for providing the CEO & MD and Senior Managers with Executive level administrative support, Accounts Payable function and ensuring the smooth operation of the Melbourne Office.

OFFICE OPERATIONS

• Effectively deliver all activities associated with the smooth running of the Houston Office, including:

• Facilities: Timely facilities management, ensuring high standards are maintained, office entry area is always neat and tidy, kitchen area is kept in a tidy manner and dishwasher is stacked and cleared when required, meeting rooms are cleared after use

• Mail & Couriers: Mail management, including sorting accounts mail. Co-ordinate couriers

• Stationery: Manage stationery and stock levels in a prompt, cost-effective and organised way

• Reception: Ensure visitors are welcomed in a courteous and professional manner and offered appropriate refreshments

• Call Management: Provide professional and timely response and follow-up to incoming phone calls and ensure prompt follow-up is undertaken. The internal telephone directory is updated and distributed to staff members.

• Equipment: Effective maintenance including ensuring photocopier is maintained and repaired in accordance with service agreement

• Couriers: Co-ordinate couriers, ensuring necessary packaging/wrapping is undertaken

• Filing: Ensure files are maintained in a timely and organised, user-friendly manner

• Petty Cash: Maintain petty cash for Houston Office, undertake reconciliation at the end of month and submit to accounts

• Company Functions: Organise and manage corporate functions and events such as Christmas Party, employee functions, Board meeting preparations, meetings with international corporate guests etc.

ADMINISTRATIVE SUPPORT

• Provide administrative support to the Houston team, proactively and as requested, including all activities associated with:

o Expenses, mail, timesheets, and any other correspondence

o Proactively plan and co-ordinate larger meetings, training sessions, events, and complex travel while anticipating and managing any potential conflicts

o Prepare and revise documents including presentations, emails and reports as required

• Prepare and revise documents including presentations, emails and reports as required

• Maintain all travel records

ACCOUNTS PAYABLE SUPPORT

• Provide assistance to the Accounts Payable and Accounting function when required, including preparation of purchase orders, invoice approval forms, facilitating approvals, entering invoices into the accounting system

• Assist staff with compiling and submitting approved expense claims to Accounts Payable

QUALIFICATIONS:

• High school diploma

• Amiable personality, and good communicator both verbally and written

• Flexible, open to an ever-changing environment

• Ability to build relationships, understand how to ask questions, listen, etc.

• Can work independently

• Confident, knowledgeable

• Extremely organized and able to successfully prioritise, multitask, and problem solve / research

SKILLS:

• MS Word - Advanced

• Outlook - Advanced

• Excel - Intermediate to Advanced

• PowerPoint - Intermediate to Advanced

• Strong professional communication skills (both written and verbal)

EXPERIENCE:

• Minimum 5+ years of previous office manager/executive assistant experience

• Upstream oil and gas/energy background, is a plus!

• Some data entry/accounts payable experience

• Several years’ experience in administration in a commercial office environment

• Experience coordinating, planning, and supporting daily office operational and administrative functions

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.