1,284 Kirkland Ellis jobs in the United States

Siegfried Rivera has an immediate opening for a Legal Assistant for the community association law practice in its Coral Gables office. Candidate must have strong written and verbal communication skills, scheduling, and digital document management, be detail-oriented, organized, proficient in Microsoft Office 365, and able to work in a group setting. Join a well-established firm offering competitive compensation and benefits packages.

Some Job Duties:

• Provide administrative support to two or more attorneys.
• Draft letters, meeting packages, amendments, addendums, and agreements with attention to detail.
• Answer phone calls, take messages, and redirect calls when appropriate.
• Perform conflict checks, opening and closing of matters, and new client proposals.
• Maintain regular communication with supervising attorneys and clients.
• Conduct corporate searches and navigate State and DBPR websites for information.
• Keep cases organized by maintaining files and data management.
• Able to adapt to changing priorities and work in a fast-paced environment with a "can do" positive attitude.

• Must have strong computer skills with the ability to learn new software, if needed. Knowledge of PerfectLaw DMS is a plus.
• Must have experience with MS Office 365.
• Must have outstanding time management and verbal and written communication skills.
• Must have the following: Legal Administration Skills, Client Relationships, Dependability, and Client Confidentiality.
• Real estate experience or HOA/Condo experience is preferred.

Job Description

LOCATION: Century City, California.

COMPENSATION: $25-$35: Commensurate with your experience and skill set (Negotiable); Health benefits (general, vision and dental); Retirement benefits and parking for full time employees.

HOURS: 9:00 a.m. to 5:30 p.m. (Mon-Fri). Some overtime available (based on work needs).

REQUIREMENTS: At least two (2) years prior work experience at a litigation law firm is required . General knowledge of the litigation process (from the filing of a complaint through trial). Must be detail oriented, able to follow instruction, and able to multi-task. You must be experienced with Microsoft Word, and Adobe.

JOB DESCRIPTION/DUTIES: Litigation secretary. Draft discovery/pleading shells; Calendar hearing dates; Calendar pleading/discovery deadlines; File pleadings with State and District Courts (paper and electronic filings); Process and serve subpoenas; Some administrative/phone duties.

Primary duties include:

• Scheduling court appearances & depositions
• Drafting of letters, email correspondence and pleadings
• Creating and maintaining files and indexes
• Maintaining attorneys’ calendars of appointments as well as reminders
• Telephone correspondence with opposing counsel and court clerks
• Preparing/Serving/Filing pleadings for filing with the court (State & Federal)
• Preparing and service of discovery (State & Federal)
• Processing/Handling incoming subpoenas, and obtaining medical records
• Scanning documents to maintain electronic version of file
• Preparing attorney-client contracts
• Emailing and calling clients to obtain or provide information
• Anticipating next steps relative to case and documents that need to be prepared

The ideal candidate will have the following qualifications:

• Associate Arts Degree (“AA”) or Bachelor’s Degree preferred
• Independent resourcefulness and problem-solving capabilities
• Strong organizational skills
• Proficiency with drafting and editing correspondence
• Strong communicator with professional and pleasant phone skills
• Computer competency and knowledge of Adobe Pro, WordPerfect, Microsoft Outlook, Word and Excel
• Certified Paralegal and/or Notary Public is a plus

APPLICATION INSTRUCTIONS: Please email your resumes. Do NOT fax your resumes.

**Please have your email address listed on your resume.**

We are a full-service and leading Plaintiff's litigation law firm who faithfully serves our clients in employment and civil rights matters.

We are a full-service and leading Plaintiff's litigation law firm who faithfully serves our clients in employment and civil rights matters.

Job Description

Benefits:

• 401(k)
• Bonus based on performance
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Training & development
• Vision insurance

• Serve as one of the first points of contact for prospective clients
• Provide and explain intake documents, assisting clients as needed to ensure forms are completed accurately and thoroughly
• Review and process intake questionnaires and supporting documents for attorney review
• Create client case files and enter complete, accurate information into the case managements system
• Maintain ongoing communication with prospective clients and assist with onboarding new clients
• File Applications for Adjudication of claims with the WCAB and serve all appropriate parties

• Schedule medical-legal evolutions, including AQME, PQME, PTP, and STP appointments
• Coordinate with physician offices to confirm availability, send notice of appointments, and provide QME advocacy letters
• Track and calendar all medical-legal deadlines and appointment timelines
• Request panel QME lists as needed
• Monitor med-legal report due dates and assist with follow-up

• Schedule and confirm depositions with clients, attorneys, and defense counsel
• Calendar depositions, medical evaluations, hearings, and other critical deadlines
• Prepare and coordinate deposition preparation materials
• File legal documents in EAMS (e.g. Applications, COAs, DORs, Liens)
• Organize and maintain client case files
• Serve medical-legal reports and other discovery materials to defense counsel
• Provide administrative support to attorneys, paralegals, and the firm administrator
• Maintain confidentiality and uphold legal privacy

• Experience in California Workers' Compensation (required)
• Strong written and verbal communication skills
• Excellent organizational skills with the ability to manage multiple deadlines
• Comfortable interacting with high-profile clients, including professional athletes
• Experience with EAMS and WCAB procedures (preferred)
• Proficiency in Microsoft Office, Dropbox, and case management systems
• Self-starter with a collaborative and proactive work style

• Bachelor's degree or Paralegal Certificate (or equivalent work experience)
• 1+ years of experience as a Legal Assistant or Legal Secretary in a Workers' Compensation setting
• Interest in or an appreciation for professional sports and athlete advocacy

• Competitive salary based on experience
• Performance-based bonus opportunities
• Paid vacation and holidays
• Flexible schedule and hybrid/remote options after training period
• Supportive, mission-driven team work environment
• Health and dental insurance available
• 401 (k) with employer contribution

Job Description

We are an applicant-side Workers' Compensation law firm with a niche focus on representing professional athletes. From recently retired players to those who competed decades ago, we are committed to securing the benefits and future medical care they rightfully deserve. Our firm delivers a client-first experience within a collaborative, supportive work culture.

We are currently seeking a highly-organized, personable Legal Assistant to join our team. This role combines three key responsibilities: Client Intake, Medical-Legal Scheduling, and Deposition Coordination. As a primary point of contact for both new and current clients, you will play a vital role in ensuring a seamless, timely, and professional experience.

Primary Responsibilities: 

Client Intake:

• Serve as one of the first points of contact for prospective clients
• Provide and explain intake documents, assisting clients as needed to ensure forms are completed accurately and thoroughly
• Review and process intake questionnaires and supporting documents for attorney review
• Create client case files and enter complete, accurate information into the case managements system
• Maintain ongoing communication with prospective clients and assist with onboarding new clients
• File Applications for Adjudication of claims with the WCAB and serve all appropriate parties

Medical Scheduling:

• Schedule medical-legal evolutions, including AQME, PQME, PTP, and STP appointments
• Coordinate with physician offices to confirm availability, send notice of appointments, and provide QME advocacy letters
• Track and calendar all medical-legal deadlines and appointment timelines
• Request panel QME lists as needed
• Monitor med-legal report due dates and assist with follow-up

Deposition Coordination & Legal Support

• Schedule and confirm depositions with clients, attorneys, and defense counsel
• Calendar depositions, medical evaluations, hearings, and other critical deadlines
• Prepare and coordinate deposition preparation materials
• File legal documents in EAMS (e.g. Applications, COAs, DORs, Liens)
• Organize and maintain client case files
• Serve medical-legal reports and other discovery materials to defense counsel
• Provide administrative support to attorneys, paralegals, and the firm administrator
• Maintain confidentiality and uphold legal privacy

Qualifications:

• Experience in California Workers' Compensation (required)
• Strong written and verbal communication skills
• Excellent organizational skills with the ability to manage multiple deadlines
• Comfortable interacting with high-profile clients, including professional athletes
• Experience with EAMS and WCAB procedures (preferred)
• Proficiency in Microsoft Office, Dropbox, and case management systems
• Self-starter with a collaborative and proactive work style

Preferred Qualifications:

• Bachelor's degree or Paralegal Certificate (or equivalent work experience)
• 1+ years of experience as a Legal Assistant or Legal Secretary in a Workers' Compensation setting
• Interest in or an appreciation for professional sports and athlete advocacy

Benefits:

• Competitive salary based on experience
• Performance-based bonus opportunities
• Paid vacation and holidays
• Flexible schedule and hybrid/remote options after training period
• Supportive, mission-driven team work environment
• Health and dental insurance available
• 401 (k) with employer contribution

Job Description

The Kitsinian Law Firm, a boutique firm specializing in personal injury, property damage, and mass tort litigation, is seeking a receptionist / legal assistant to join our growing team in Encino, CA.

We’re looking for someone who is organized, dependable, and proactive—someone who can help around the office, assist with case files, maintain communication with clients, and keep the litigation process running smoothly.

Responsibilities:

- Keep office orderly and organized

- Assist with case files from intake through resolution

- Communicate with clients, medical providers, and insurance adjusters

- Collect and organize medical records, bills, and related documents

- Prepare case summaries and timelines

- Monitor deadlines and ensure timely case progression

- Support attorneys with daily case activities

- Maintain accurate and up-to-date case notes in case management software

Qualifications:

- No legal experience necessary but desirable (personal injury experience a plus)

- Excellent written and verbal communication skills

- Strong organizational skills and attention to detail

- Ability to multitask in a fast-paced environment

- Proficiency with Microsoft Office and Outlook

Why Join Us?

- Opportunity to work on meaningful cases with real impact

- Friendly, collaborative team in a professional office environment

- Room for promotion and long-term career development

- Competitive pay, based on experience

Location: Encino, CA

To Apply: Please email your resume to

• Develop project strategies to ensure efficient completion of tasks
• Coordinate complex travel requests including the procurement of visa-related materials and passport renewal applications
• Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work
• Coordinate with other Firm offices, both domestic and international
• Assist with Department initiatives and special projects
• Assist with preparing materials for presentations and conferences
• Enter attorneys' time records and submit attorneys' expense reports
• Assist with calendaring and scheduling requests
• Organize and facilitate conference and video calls
• Prepare engagement letters and new matter memos for new clients and matters
• Assist with new-business conflicts process
• Assist in promoting business development, entering business activities and coordinating with Marketing department

• Bachelor's Degree preferred
• 2+ years of related experience in a law or professional services firm
• Proficiency with Microsoft Excel, Word, and PowerPoint
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Ability to work independently
• Ability to handle sensitive matters and maintain confidentiality

• Develop project strategies to ensure efficient completion of tasks
• Coordinate complex travel requests including the procurement of visa-related materials and passport renewal applications
• Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work
• Coordinate with other Firm offices, both domestic and international
• Assist with Department initiatives and special projects
• Assist with preparing materials for presentations and conferences
• Enter attorneys' time records and submit attorneys' expense reports
• Assist with calendaring and scheduling requests
• Organize and facilitate conference and video calls
• Prepare engagement letters and new matter memos for new clients and matters
• Assist with new-business conflicts process
• Assist in promoting business development, entering business activities and coordinating with Marketing department

• Bachelor's Degree preferred
• 5+ years of related administrative experience in a law or professional services firm
• Understanding or experience working with travel visa and immigration forms a plus
• Proficiency with Microsoft Excel, Word, and PowerPoint
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Ability to work independently
• Ability to handle sensitive matters and maintain confidentiality

• Draft legal documents from form templates
• Maintain litigation calendar, track court dates/deadlines
• Assist with coordination and organization of information for discovery responses and other legal requests
• Contacting administrative agency and court personnel to obtain procedural information
• Coordinate scheduling of meetings
• Assist with maintaining and organizing digital files
• Assist in managing shared email inboxes by reviewing, responding to, organizing, tracking and appropriately escalating messages
• Assist with gathering and organizing information for personnel files in response to subpoenas
• Coordinate the collection of required signatures on legal and administrative documents, ensuring accuracy and timely processing
• Prepare, package, and send outgoing mail, including tracking and confirming receipt, when necessary
• Prepare and submit check request for payments, as needed
• Prepare accurate and complete meeting notes, either directly or distilling key information from meeting transcripts
• Utilize legal and business technology to maximize efficiency in daily tasks
• Collaborate with Legal Operations Manager and other department leaders to assist in implementing of legal and business technical applications
• Other related tasks as necessary

• Gather time-sensitive information while maintaining positive relationships with stakeholders across the Company
• Actively collaborate with Legal Department team members and stakeholders across the company to achieve shared goals
• Ability to navigate sometimes stressful or time-sensitive situations with positivity, professionalism, and good humor
• Capacity to embrace and embody the Company's core values of Empathy, Service, Accountability, Team, Exploration and Joy Leading With Your Hands The art of bringing people together to leverage their skills, talents, and knowledge to achieve a common purpose with greater results
• Support, coordinate and collaborate with team members at different levels and in different functions throughout the Company
• Perform tasks with a spirit of continuous improvement and address challenges with a problem-solving approach
• Readily share areas of expertise with other team members
• Aptitude for learning about the Company's business functions and the veterinary industry to better understand and support the organization

• Associate's degree or equivalent work experience in a field that develops the skills required for the functions and responsibilities of the position
• Excellent communication skills, both written and spoken
• Strong grammatical skills, demonstrated through the creation of work product and accurate and thorough proofreading of the work product of others
• Meticulous attention to detail
• Strong organizational skills and ability to leverage technology to organize information
• Ability to handle private, sensitive, and confidential information appropriately, acting with integrity and discretion
• Proficiency in Microsoft Office suite
• Ability to multitask, prioritize, and meet deadlines
• Ability to work independently and within a team environment

Job Description

This position reports to the VP of Legal in the South Region’s Legal Department and supports the South’s Regional Legal Team. This position requires the ability to manage multiple administrative duties on a daily basis. The position requires organization, accuracy, attention-to-detail, relationship building skills, excellent verbal and written communication, judgment, and confidentiality.

Responsibilities:

• Independently manages a wide variety of administrative functions in the department.
• Processes a high volume of legal documents, including leases, amendments, license agreements and ancillary lease documents.
• Provides general administrative duties: correspondence, coping, filing, mailing, and answering phones.
• Acts as a liaison with other departments, tenants, and tenant attorneys to resolve issues or refer to others for resolution.
• Legal research, as necessary.
• Prepares and maintains monthly reports and other legal documentation as needed.
• Uses software programs to update reports on a regular and timely basis.
• Maintains departmental databases of various documents.
• Arranges conference calls as needed.
• Performs Notary Public duties as needed (preferred but not required).

Education and/or Experience:

• HS diploma or college degree preferred
• 2+ years of administrative support experience required
• Real Estate Legal administrative support experience a plus

Position Requirements:

• Excellent technical skills.
• Knowledge of office administrative procedures and use and operation of standard office equipment, at a level acquired through at least 2+ years related experience.
• Proven ability utilizing variety of computer software applications in word processing, spreadsheets, database, and presentation software (i.e. JD Edwards, Salesforce, Microsoft Office).
• Analytical ability required to gather and summarize data for reports, research, find solutions to various administrative problems.
• Work requires continuous attention-to-detail in composing, typing, and proofing materials as well as strong organizational skills and the ability to establish priorities to meet deadlines.
• Strong verbal and written communication skills with excellent command in English language to communicate clearly with both internal and external customers.
• Ability to present self and Brixmor Property Group in a professional manner in all customer communications and actions.
• Must be able to exhibit initiative and work independently.

Brixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities.

EOE (Brixmor is an Equal Opportunity Employer)

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