7,822 Legal Assistant Roles jobs in the United States

• Manage the CEO's complex calendar, personal and professional and coordinate meetings across multiple time zones
• Optimize the executive's time and priorities, acting as gatekeeper taking as much off his plate as possible to pursue his goals and priorities with the business
• Manage his inbox, prioritizing and crafting emails on his behalf
• Coordinate global travel and logistics, including detailed itineraries
• Prepare any other needed correspondence, meeting notes with action items
• Work closely with the internal team to support on-going initiatives/projects.
• Plan parties and events, personal and professional
• Expense reporting
• Manage ad hoc projects, personal and professional; personal errands, mailing packages, hiring household staff

• 3-5 years supporting a Principal, C-Suite Executive or Founder, preferably in the tech space
• Proactive and anticipatory mindset - always ten steps ahead and can think "outside the box"
• High emotional and intellectual IQ, always striving for excellence in anything you do
• Ultra-organized and detail-oriented
• Tech-savvy: Google Suite, Slack; an interest in AI to improve processes
• Trustworthy: Maintain a high degree of confidentiality with discretion.
• A warm engaging personality that has a "high touch" service mentality with a "no job too small" attitude.

Position Overview

As the Executive Personal Assistant, you will provide high-level administrative and personal support to the Company President ensuring smooth day-to-day operations. You will act as a trusted gatekeeper, managing communications, travel, scheduling, and special projects with a high degree of professionalism, discretion, and autonomy. The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities with discretion and efficiency.

Key Responsibilities

• Manage and maintain schedules, appointments, and meetings
• Coordinate travel arrangements, including flights, accommodations, passports/visas, and itineraries
• Screen and manage incoming communications (calls, emails, mail)
• Prepare reports, presentations, and confidential documents
• Assist with personal tasks and errands as needed (e.g., reservations, gift purchasing, family coordination)
• Plan and execute events, meetings, and offsites
• Anticipate executive’s needs and proactively resolve issues
• Handle expense reporting and basic bookkeeping
• Assist with document preparation, email management, and data entry
• Organize files, records, and correspondence (both physical and digital)
• Run occasional personal errands and assist with household/vendor coordination
• Liaise with internal departments and external vendors on behalf of the executive
• Prioritize tasks and follow up to ensure timely completion
• Maintain strict confidentiality at all times

Qualifications

• 5+ years of experience supporting C-level executives in a fast-paced environment
• Exceptional organizational and time-management skills
• High level of discretion, integrity, and confidentiality
• Strong communication and interpersonal skills
• Tech-savvy and proficient in Microsoft Office, Google Workspace, and scheduling/travel tools
• Ability to multitask and adapt quickly to changing priorities
• Bachelor’s degree or relevant certifications preferred
• Notary Public

Please forward resumes to

Managing Partner at a real estate firm in Miami, FL is hiring an Executive Personal Assistant.

This role is in office with some flexibility. Hours 9am-5pm, but will need to be flexible to answer after hours. Must be okay with traveling when needed.

• Coordinate and book travel arrangements
• Assist with managing residences
• Manage work and personal calendar
• Assist with home projects
• Ordering gifts for clients

Role Description

The President of RDY Advisors, LLC, a boutique real estate investment and advisory firm based in NYC, is looking to hire an executive/personal assistant for approximately 5-7 hours per day, Monday to Friday. Tasks will vary day-to-day and span personal assistant tasks (booking travel, dog walking, running errands etc.), executive assistant tasks (email dictation, file organization, to-do lists, etc.), and real estate related tasks (market research, preparing client presentations, redlining documents, etc.). We are looking for someone who is very driven, solution-oriented, and able to juggle many projects, tasks, and topics at once. This is a very engaging role with great potential for professional growth. 

Position Overview : 

• Assisting President in all day-to-day functions 
• Office and administrative management 
• Operations and office organization 
• Support President’s work in the commercial real estate industry and personal affairs 

What We’re Looking For:  

• A problem solver who thrives in a dynamic, fast-paced environment 
• Excellent communication skills with clients and colleagues 
• Tech-savvy with high proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneDrive), Zoom/Teams, Dropbox, Apple OS; familiarity with real estate platforms (LoopNet, CoStar, Crexi) a plus, but not required 
• Highly organized with strong attention to detail 
• Business acumen and ability to work independently 
• Self-starter who takes initiative, anticipates needs, and is eager to learn 
• Ability to hit the ground running and enable the President to focus on clients and new deal development 
• ON TIME OR EARLY for work 

Daily Tasks Include:  

• Review and flag email inbox 
• Prepare client reports and presentations 
• Research real estate comps and create comp reports/availability surveys 
• Create Excel spreadsheets to track cashflow and check for discrepancies in financial analyses 
• Transcribe dictated emails 
• Update and maintain to-do / project list 
• Update and maintain calendar 
• Book travel and dining reservations 
• Scan & organize documents for files/Dropbox 
• Redline documents 
• Miscellaneous day-to-day items: Online orders (Instacart, Amazon, etc.), run errands, pick up mail, tech problem-solving as needed (iPhone, Laptop, Wifi, printer) 

Additional Details:  

• Location: in-person position located on the Upper East Side 
• Pay: $25.00/hour 
• Current schedule: 8:00 am-1:00 pm, Monday – Friday* 
• Start time: immediately 

*Additional hours may be available for the right candidate 

COMPANY: Real Estate

POSITION: Personal/Executive Assistant

LOCATION: New York, NY (onsite 5 days)

HOURS: 8:30am – 5:30pm with flexibility/connectivity outside of work hours/weekends

COMPENSATION: Up to $130K* DOE plus discretionary bonus

BACHELOR'S DEGREE: Required

Our client, one of the most established developers, owners, and managers of residential and commercial spaces in New York City, is seeking a Personal/Executive Assistant to support four executives alongside another EA. About 80% of the work will be personal support and 20% business-related tasks. The role involves managing daily operations, anticipating needs, and ensuring both personal and professional priorities run seamlessly. The ideal candidate is extremely detail oriented, proactive with a “24/7” mindset, willing to take on any task, big or small, and is collaborative, kind, and team oriented.

Responsibilitiesof the Personal/Executive Assistant (In partnership with another Executive Assistant):

-Meticulously organize and coordinate four owners’ daily calendars—including but not limited to scheduling appointments, coordinating logistics for any events/engagements, dinner reservations, and handling special event invitations on behalf of the owners.

-Gatekeep and streamline communication, ensuring the owners receive critical updates.

-Ability to adapt to changes in a fast-paced work environment; manage competing demands and frequent changes, delays, or unexpected events.

-Ability to compose letters, emails, and other professional documents.

-Assist owners in preparation for internal and external meetings by managing organizational communication, scheduling, and logistics.

-Manage all aspects of complex international and domestic travel for the family, including flights (commercial and private), hotels, and transportation.

-Research and vet hotels, restaurants, and experiences, ensuring the highest standards.

-Adapt quickly to last-minute changes in travel plans.

-Work with trusted travel agents to ensure seamless arrangements.

-Coordinate special events such as social gatherings.

-Assist in answering the executives’ phone lines and direct calls as needed to staff.

-Maintain and update executives’ contacts and other similar systems.

-Distribute mail.

-Monitor and maintain inventory of necessary office supplies; order supplies as needed to keep basic supplies stocked, and to fulfill special requests from owners.

-Continually look for ways to evolve and improve the operational efficiency of systems and processes impacting owners and office operations.

-Maintain responsibility for general office upkeep and “look and feel.” This includes keeping kitchen and supply areas stocked, clean, and functional.

-Liaise with the family office regarding bill payments, personal expenses, and financial tracking.

-Handle medical appointments, insurance claims, and new doctor/dentist setups for the family.

-Act as a point of contact for the family’s children, assisting with logistics, scheduling, and general coordination.

-Liaise with household staff (including nannies, chefs, drivers, house managers), ensuring smooth day-to-day operations.

-Work on assigned projects and other administrative duties as needed.

-Run errands as needed.

Requirements of the Personal/Executive Assistant:

-Bachelor’s Degree.

-2+ years as a similar role, preferably in a related field and/or with a small fast-paced company.

-Real Estate rental experience a plus.

-Must be able to demonstrate excellent time management, organization, and attention to detail, along with good judgment and decision-making with a high level of confidence and discretion.

-Mature, adaptable, and a self-starter, but also a team player who can share and handle shifting priorities.

-Articulate and Professional – able to communicate efficiently and effectively to team members and owners (verbal and written) and represent the company at the highest level.

-Willing to do both simple and complex tasks – no ego.

-A creative thinker who can adapt quickly in a fast-paced environment and think from a solution-oriented perspective.

-Proficient in MS Office Suite and Adobe Acrobat with an emphasis on Outlook. Should possess the ability to quickly acclimate to technology after training.

-Must be able to maintain confidentiality and perform under pressure

-Must have a positive and go-getter attitude

-Flexible and available—this is not a 9-5 role, and occasional weekend or after-hours availability is required.

-Verification of identity, education, prior employment, and references may be required

*The salary range posted for this New York City-based position is a good faith estimate. Actual salary may vary based on several factors, including but not limited to, level, experience, and qualifications for the role.

We are seeking a highly organized, reliable, and proactive Personal Assistant to provide administrative and personal support manager. The ideal candidate will be detail-oriented, resourceful, and able to handle a wide range of tasks efficiently while maintaining confidentiality and professionalism.

Key Responsibilities:

• Manage daily schedules, appointments, and meetings.
• Handle correspondence (emails, phone calls, messages) on behalf of the employer.
• Make travel arrangements including flights, accommodations, and itineraries.
• Prepare reports, documents, and presentations as needed.
• Run personal errands and assist with day-to-day tasks.
• Maintain filing systems, records, and contact databases.
• Serve as the primary point of contact between the employer and internal/external stakeholders.
• Handle confidential information with discretion.
• Perform other duties as assigned to support the smooth running of operations.

Qualifications:

• High school diploma required; Associate’s or Bachelor’s degree preferred.
• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite, Google Workspace, or similar tools.
• Ability to multitask and prioritize under pressure.
• High level of discretion and confidentiality.