696 Legal Department jobs in the United States

Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to their busy Legal Department. This is a fully remote position, ideal for an experienced administrative professional who thrives in a structured yet flexible work environment. You will be instrumental in ensuring the smooth and efficient operation of the legal team, managing complex calendars, coordinating meetings, preparing documents, and serving as a primary point of contact. The ideal candidate possesses exceptional communication, interpersonal, and organizational skills, with a keen eye for detail and the ability to anticipate needs. You will be responsible for managing travel arrangements, processing expense reports, drafting and proofreading correspondence, and maintaining confidential files. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with experience using virtual collaboration tools. Experience supporting legal professionals or a legal department is highly preferred. This role requires a high degree of professionalism, discretion, and the ability to handle sensitive information with utmost confidentiality. You will be expected to manage multiple priorities, meet tight deadlines, and demonstrate a proactive approach to problem-solving. The ability to work independently with minimal supervision, while also being an effective team player, is crucial. This is an excellent opportunity to contribute to a dynamic legal team and support high-level executives in a remote-first setting. We are looking for someone who is dedicated, resourceful, and committed to providing exceptional administrative support. The successful candidate will be adept at navigating complex schedules and facilitating seamless communication across various internal and external stakeholders.

Responsibilities:

• Manage complex and dynamic calendars for multiple legal executives, including scheduling internal and external meetings, conference calls, and virtual events.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation, preparing detailed itineraries.
• Prepare and process expense reports, ensuring compliance with company policies.
• Draft, edit, and proofread correspondence, memos, presentations, and legal documents with a high degree of accuracy.
• Screen and prioritize incoming communications, including emails and phone calls, responding or directing them appropriately.
• Maintain confidential filing systems, both physical and digital, ensuring easy retrieval of information.
• Assist with the preparation of legal documents, including agreements, pleadings, and corporate filings, under the guidance of legal counsel.
• Liaise with internal departments and external clients, counsel, and vendors in a professional and efficient manner.
• Conduct research as needed and compile reports or summaries.
• Provide general administrative support, including managing mail, ordering supplies, and coordinating office logistics as required.
• Handle sensitive and confidential information with the utmost discretion and integrity.
• Proactively identify and address administrative challenges to ensure optimal workflow.

Qualifications:

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
• Minimum of 5 years of experience as an Executive Administrative Assistant, preferably supporting legal professionals or a legal department.
• Proven experience managing complex calendars and coordinating complex travel arrangements.
• Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Strong understanding of legal terminology and basic legal document formatting is a significant plus.
• Excellent written and verbal communication skills, with impeccable grammar and proofreading abilities.
• High level of professionalism, discretion, and ability to handle confidential information.
• Outstanding organizational and time management skills, with the ability to prioritize multiple tasks and meet deadlines.
• Proactive problem-solving abilities and a resourceful approach to challenges.
• Ability to work independently with minimal supervision in a remote setting.
• Experience with legal document management systems is advantageous.

This position is fully remote and requires the candidate to have a dedicated home office space with reliable internet connectivity. We are based in **Portland, Oregon, US**, and are looking for a dedicated professional to seamlessly integrate into our legal team. The focus is on delivering exceptional administrative support to drive legal operations forward.

**Position Overview**
The Legal Department and Claims Administrator will be responsible for providing administrative support with the management of contracts and claims processes for Encore's Legal Department. This position reports to the VP of Global Risk Management and Safety.
**Key Job Responsibilities**
**_Incident and Claims Administration_**
+ Provides support to Encore's Claims Manager with incident reporting and intake setup, investigations and OSHA recordkeeping.
+ Coordinates with appropriate departments and provides guidance on various filing and process activities relating to claims management.
**_Contract & Claim File Management_**
+ Ensures key contract terms and commissions are entered correctly into the contract management system.
+ Follows standards for processing, filing and organizing for all contracts and insurance claims related documents.
+ Produces reports as needed for venue agreements, chains, ownership, and management groups.
**_Legal and Insurance Support_**
+ Manages the billing/expenses payments for Legal Department.
+ Provides timely responses to requests for certificates of insurance.
+ Supports the Legal Team, as needed.
+ Manages the arrangements for department meetings.
**Job Qualifications**
+ Bachelor's degree preferred or equivalent combination of education and experience
+ 3+ years' experience in a Claim Adjuster / Coordinator or Contract / Legal Administration role
+ Must be proficient in Microsoft Word, Excel, Navigator and Outlook
+ Excellent written and verbal skills
+ Strong organizational skills
**Competencies**
+ Deliver World Class Service
+ Hospitality
+ Ownership
+ Do The Right Thing
+ Demonstrates Self-Awareness
+ Drive Results
+ Ensures Accountability
+ See The Big Picture
+ Decision Quality
+ Manages Complexity
+ Value People
+ Collaborates
#INDCORP
Salary Pay Range: $61,610.00 - $83,858.00
The compensation offered for this role is determined based on the qualifications outlined in the job posting for the specified location. Final compensation is based on a number of factors including location, travel, relevant work experience, or particular skills and expertise. In addition, some positions may be eligible for other compensation such as potential overtime, bonuses or incentives.
Encore is committed to providing the best benefits options for our employees and families. Click here to view the benefits options for our employees worldwide.
We pride ourselves on cultivating a welcoming culture where every individual is celebrated for their unique strengths and differences. Click here to view details on our commitment to inclusivity and belonging.
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

Administrative Assistant - 87DA8N We're determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals - and to help others accomplish theirs, too. Join our team as we help shape the future. Position Summary: Hartford Funds is seeking an experienced Administrative Assistant to support the firm's Legal Department on a part-time basis. This visible role offers the opportunity to assist the General Counsel, six other senior attorneys, and three paralegals in a wide range of matters. Working in a highly regulated industry, confidentiality and discretion are key, as is the ability to meet high standards of professionalism and business operations. The ideal candidate will be an experienced professional who can provide a broad range of administrative and technical support, as well as successfully build and maintain effective working relationships throughout the organization. The role is three days/week and requires working in our Wayne, PA office on Tuesdays, Wednesdays and Thursdays. Responsibilities: + Provide administrative support to the General Counsel requiring the exercise of independent judgment on complex administrative matters involving sensitive and confidential information. + Communicate (clearly and effectively) with members of the Legal Department and coordinate with other assistants within the organization. + Prepare correspondence, including a variety of letters, memoranda, reports, charts, tables, legal forms, etc.; prepare agendas; transcribe minutes; compose documents from handwritten or verbal instructions; review documents for completeness and accuracy including proper format, grammar, spelling, punctuation, and adherence to policy and procedure; extracts and compile data and other information for reports; copy and distribute information. + Develop, maintain, and manage accurate and organized manual and computerized filing systems; must be able to provide documents or information when requested, and create new files and filing systems when needed. + Assist the attorneys and paralegals supporting the Boards of Directors/Trustees of the Hartford Funds Family of Funds, including maintaining various corporate documents. Assist in preparing, editing, and publishing notices, agendas, and materials in connection with Board and Committee meetings. + Manage complex calendaring of busy, fluctuating schedules that often conflict, includes adding, canceling, and editing meeting requests, as well as ensuring timing and logistical details are in place. + Maintain records related to billing for professional services, including establishing billing matter numbers within the legal accounting and invoice system. Assist the General Counsel and other attorneys in various budget-related matters, including preparing reports and coordinating with the Finance Department. + Arrange and manage business travel and prepares expense reports. + Assist attorneys in maintaining state law licenses and continuing legal education requirements. + Manage the subscriptions for professional publications and the availability of office supplies for the team. Qualifications + 5+ years of relevant experience with the ability to quickly develop a general understanding of firm's business operations. + Proficiency in the Microsoft Office suite of desktop applications and the ability to quickly learn other applications used by the team is required. Document management, recordkeeping, and general organizational skills are essential to successfully perform in this role. + Demonstrated exceptional document management and recordkeeping skills, and general organizational skills. + Ability to build relationships and interact and communicate with individuals at all levels of the company, including the senior leadership team, and representatives from outside firms providing professional services (law firms, auditors, etc.). + Must be capable of exercising judgment, work independently, and the ability to multi-task and manage competing priorities effectively. + Function as an effective communicator, problem-solver, and consummate team player + Approachable, flexible, and supportive; maintain a positive attitude and a sense of humor. Compensation The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role. The base pay is just one component of The Hartford's total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition. The annualized base pay range for this role is: $37,500 - $50,000 Equal Opportunity Employer/Sex/Race/Color/Veterans/Disability/Sexual Orientation/Gender Identity or Expression/Religion/Age About Us ( | Our Culture ( | What It's Like to Work Here ( | Perks & Benefits ( Every day, a day to do right. Showing up for people isn't just what we do. It's who we are - and have been for more than 200 years. We're devoted to finding innovative ways to serve our customers, communities and employees-continually asking ourselves what more we can do. Is our policy language as simple and inclusive as it can be? Can we better help businesses navigate our ever-changing world? What else can we do to destigmatize mental health in the workplace? Can we make our communities more equitable? That we can rise to the challenge of these questions is due in no small part to our company values that our employees have shaped and defined. And while how we contribute looks different for each of us, it's these values that drive all of us to do more and to do better every day. About Us ( Our Culture What It's Like to Work Here ( Perks & Benefits ( Legal Notice ( Accessibility StatementProducer Compensation ( EEO Privacy Policy ( California Privacy Policy Your California Privacy Choices ( International Privacy Policy Canadian Privacy Policy ( Unincorporated Areas of LA County, CA (Applicant Information) MA Applicant Notice (

Introduction

Established in 1912, Bank of China is one of the largest banks in the world, with over $3 trillion in assets and a footprint that spans more than 60 countries and regions. Our long-term outlook, institutional weight and global breadth provide our clients with a stable and reliable financial partner, whether in Corporate or Personal Banking or our Trade Services, Commodities, Financial Institutions and Global Markets lines of business.

Overview

The Level 1 Alert Monitoring Associate is primarily responsible for reviewing different types of alerts generated (e.g. on intermediary wires, foreign correspondence banks, and or other unusual activity), via transaction monitoring systems, for potentially unusual and or suspicious activity as it relates to the Bank's risk appetite and policies. They will maintain all supporting documents to substantiate ultimate conclusion/decision. They will be adhering to and complying with bank policies and procedures, all applicable laws and regulation guidance, and to fulfill the departmental deliverable and regulatory expectations.

Responsibilities

Include but not limited to:

Transaction Monitoring Alert Review, Alert Due Diligence/Alert Research, and Documentation

• Review generated alerts (including Mantas alerts, Compensating Control alerts and other ad hoc alert types) for unusual financial transactions and to determine whether further investigation is warranted
• Complete all the transaction monitoring within the required timeframe, and ensure completion with both work quality and quantity
• Conduct due diligence through internal systems and external sources, collecting and uploading transaction documents to the system, and documenting the reason for the alert disposition to waive close or escalate potentially suspicious activity to L2 Team for further investigation
• Maintain an active communication with the QA analysts/senior analyst or team lead for guidance during the transaction monitoring period

Record Retention and Alert Escalation

• Maintain alerts are fully review and document, including supporting data, analysis, narrative and rationale for disposition, within the case management system
• Report and/or escalate any unusual transaction(s)/activity to L2 team with fully documented

Other

• Perform additional tasks and projects as directed by the Team Lead
• Attend trainings that were provided by the bank or external resources to keep self-abreast with the update laws and regulation guidance in relate to AML/BSA field and be able to apply to the daily job obligation
• Ensure compliance with BSA/AML related laws and regulations and identify matters of noncompliance and escalates them as necessary for resolution
• Receive cross training between functional teams (DC/IW/CB) within Level 1 Alert Monitoring team to enhance skill set for professional development

Qualifications

• Bachelor's degree is required
• 1-3 years of financial institutions and/or BSA/AML Compliance Related field experience is required
• Transaction monitoring experience (prefer experience with correspondent banking/intermediary wires) including alert review, case investigation, knowledge of BSA and AML background (Red Flags/Typologies) required
• Knowledge of U.S. Banking regulations and compliance practice, compliance risk management, and BOC Risk Governance Framework with strong emphasis on all aspects of BSA, AML and OFAC. Demonstrate ability to implement the bank's policies and procedures required

Pay Range

Actual salary is commensurate with candidate's relevant years of experience, skillset, education and other qualifications.

USD $2,000.00 - USD 90,000.00 /Yr.

Job Description

Job Description

Are you passionate about helping clients navigate the complexities of legal matters involving death, disability, and aging? At our firm, we pride ourselves on being a compassionate team that genuinely cares and fights for clients. Join us and make a difference in people’s lives.

Our dynamic legal firm is seeking an efficient and organized Legal Support Assistant to join our team in Cumming, Georgia. In this role, you will be integral in supporting our attorneys and paralegals by greeting clients, preparing legal documents, managing office correspondence, and handling calendaring tasks. Expect a fast-paced and exciting work environment that brings new challenges and rewards every day.

This is a full-time, in-office position.

Compensation:

$34,000 - $42,000 yearly

Responsibilities:

• Be an essential part of a team dedicated to making a positive impact on clients’ lives
• Exhibit energy, happiness, and a willingness to learn and adapt to new systems and procedures
• Demonstrate excellent communication skills and take direction well
• Be comfortable with technology and computer literate
• Greet clients and maintain the lobby and conference room areas
• Answer phone calls, create messages, and manage the phone message board
• Process and review incoming mail and documents
• Calendar important dates and deadlines meticulously
• Manage electronic and physical case files daily
• Log case expenses in Case Management software
• Collaborate with attorneys and paralegals to prepare transmittals of legal documents such as pleadings, motions, subpoenas, affidavits, contracts, and briefs
• Tackle various administrative tasks to ensure smooth firm operations

Qualifications:

• Ability to come to an inviting law office every working day
• High School diploma or equivalent is necessary
• 1 year of prior experience in an office environment as an administrative assistant
• Advanced computer literacy, including familiarity with standard office software
• Strong interpersonal, oral, and written communication skills
• Exceptional organizational and project management skills
• Profoundly detail-oriented, ensuring accuracy in all endeavors
• Ability to prioritize multiple projects
• Exemplary professionalism and discretion in handling sensitive and confidential information
• Adaptability in handling diverse tasks and responsibilities
• Ability to work independently as well as being a dedicated team member
• You understand change and can adapt quickly to it
• You feel an urgency to complete your To-Do list
• You want your talents and work ethic to make a difference
• You do not think scanning and copying are "beneath you"

About Company

Who We Are: We are a probate and elder law firm that is on track for aggressive growth and we need motivated, experienced team members to work directly with the owners and attorneys to support the team and help clients.

We are a tech-forward firm, so you should be able to solve basic tech problems yourself. If you're not a fan of new tech, this position is probably not the best for you. Similarly, we're big believers in the importance of creating and fostering the client relationship. We’re not the type of people that try to handle everything over email – because frequently, it doesn’t work as well as a phone call, it’s not as personal, and law is a service industry.

We are a client and goal-focused firm known for educating and empowering clients to make informed choices, and for helping clients navigate the legal process and court system by supporting the whole person. We have a reputation for being effective and efficient.

Description
We are looking for a dedicated Legal Support specialist to join our team in Houston, Texas. This Contract to permanent position focuses on assisting the intake department with client onboarding, sales strategies, and operational oversight. The ideal candidate will play a key role in improving processes, mentoring team members, and ensuring an exceptional experience for prospective clients. Bilingual (Spanish) required.
Responsibilities:
- Assist the Intake Manager in managing department operations, including scheduling, workload distribution, and monitoring daily performance.
- Mentor and support team members to enhance their sales techniques and client service skills.
- Utilize consultative sales strategies to qualify and convert prospective leads into signed cases, demonstrating attention to detail and empathy.
- Collaborate with the Intake Manager to track and analyze sales metrics such as conversion rates and response times.
- Partner with the marketing team to streamline lead follow-up and ensure accurate tracking of prospective clients.
- Identify and implement process improvements to increase departmental efficiency and improve client experiences.
- Maintain precise documentation of leads, calls, and conversions using intake software.
- Prepare regular performance reports for the Intake Manager and firm leadership.
- Act as a role model and escalation point for intake staff, promoting high standards of professionalism and client care.
Requirements
- Bilingual (Spanish) required.
- At least 3-5 years of experience in a sales-driven environment, such as inside sales, business development, or client intake.
- Proven ability to meet or exceed sales and conversion targets.
- Strong communication and negotiation skills, with a detail-oriented and empathetic approach.
- Experience mentoring or supporting team members and collaborating with management.
- Highly organized with excellent attention to detail and follow-through.
- Proficient in Microsoft Office Suite; experience with legal intake software is preferred.
- Ability to perform effectively in a fast-paced, high-pressure setting while maintaining a focus on client care.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
Robert Half Legal is seeking a highly organized and detail-oriented Pre-Litigation Legal Support Specialist with 2-3 years of experience, to assist attorneys and clients in the critical preparation stages of legal matters in Houston, Texas. This contract role invites a motivated professional to support pre-litigation activities through drafting, research, and document review while keeping the process streamlined and efficient.
Responsibilities:
+ Assist attorneys in drafting demand letters, correspondence, and documentation needed for pre-litigation strategies.
+ Review, organize, and manage legal files, including client records and evidence, ensuring all materials are readily accessible.
+ Conduct factual research and gather relevant information, including reviewing police reports, medical records, and related documents.
+ Coordinate communication between clients, opposing parties, witnesses, experts, and legal teams to facilitate case progress.
+ Calendar and track pre-litigation deadlines to ensure timely submission of materials.
+ Support settlement negotiations by organizing and maintaining evidence, records, and communication documentation.
+ Prepare pre-litigation reports and summaries for attorneys in advance of potential litigation.
+ Ensure compliance with applicable legal standards and procedures in all pre-litigation phases.
Requirements
Qualifications:
+ Minimum of 2-3 years of experience in a pre-litigation legal support role or closely related position.
+ Knowledge of legal processes related to pre-litigation matters, including personal injury, business disputes, or similar areas of law.
+ Strong organizational abilities, with the aptitude to manage multiple tasks and meet deadlines.
+ Excellent communication skills - both written and verbal - with a professional demeanor when liaising with clients and external parties.
+ Attention to detail and accuracy in managing documentation, drafting, and correspondence.
+ Familiarity with case management software and relevant legal research tools preferred.
+ Paralegal certificate or equivalent education/training required; Associate's or Bachelor's degree preferred.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

The Legal Support Officer is an intermediate level, a non-attorney role, responsible for providing legal support to the Citi Legal team. This role will be responsible for legal support activities related to reviewing and processing legal settlement payments globally, while practicing and ensuring the highest level of confidentiality and compliance with Citi Legal and Tax Policies. This role requires a pragmatic, proactive professional with thorough understanding of the Citi Legal Team. The overall objective of this role is to provide support to the Legal Team.
**Responsibilities:**
+ Responsible for legal support activities related to legal operations, litigation, discovery or settlements
+ Responsible for robust and detailed reconciliations related to legal settlement expense account from the legal systems to the financial general ledgers
+ Applies in-depth understanding of how associated risks differ depending on product and documentation envisaged in relevant jurisdiction(s) and provides advice to the Risk function and business partners accordingly
+ Liaison with Payment Services teams globally, the Tax team, and attorneys or their delegates to ensure compliance and timely resolution of non-compliant items
+ Executes, reviews, processes and tracks legal documentation, executes transactions and completes varied work requests from multiple sources that may be complex in character and have tight deadlines
+ Maintains detailed records, prepares legal documentation and reports, conducts administrative legal work; may contribute to the processing of billing and/or legal settlements
+ Conducts independent research on legal precedent, applying institutional knowledge, while staying abreast of new and changing regulatory and legal issues and industry initiatives
+ May be responsible for legislative/regulatory tracking and distribution of tracking results to legal and business colleagues
+ Works closely with team's manager and legal peers to complete tasks assigned; investigations, research, communications, classification/routing of documentation
+ Communicates with senior management on legal issues
+ Mentor junior members of the team; training on established policies and procedures
+ Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
**Qualifications:**
+ 5-8 years of relevant industry experience, preferably with some experience working in a corporate legal department or law firm
+ Ability to manage complex documentation with organization and detail
+ Proficient in Microsoft Office: Word, PowerPoint, Excel, Outlook
+ Must possess excellent written and verbal communication skills as well as project management skills
+ In-depth knowledge of legal customs and practices
+ Knowledge and understanding of the financial services industry
**Education:**
+ Bachelors/University degree or equivalent experience
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**Job Family Group:**
Legal
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**Job Family:**
Legal Professionals
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**Time Type:**
Full time
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**Primary Location:**
Tampa Florida United States
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**Primary Location Full Time Salary Range:**
$79,120.00 - $118,680.00
In addition to salary, Citi's offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.
---
**Most Relevant Skills**
Please see the requirements listed above.
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**Other Relevant Skills**
Analytical Thinking, Detail-Oriented, Microsoft Excel, Teamwork.
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**Anticipated Posting Close Date:**
Sep 26, 2025
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_Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law._
_If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi ( ._
_View Citi's EEO Policy Statement ( and the Know Your Rights ( poster._
Citi is an equal opportunity and affirmative action employer.
Minority/Female/Veteran/Individuals with Disabilities/Sexual Orientation/Gender Identity.

The list of eligible candidates may be used to fill current and future vacancies. The level that this position is filled is at the discretion of the Department

The County of Riverside's Office of County Counsel has an opportunity for a Legal Support Assistant I/II -CN to support attorneys in the Child Welfare division in Indio, CA. The successful candidate will be responsible for performing a diverse range of specialized clerical tasks using legal terminology and procedures. This role involves supporting the legal staff within the Office of County Counsel.

The ideal candidate will have experience in a litigation office and familiarity with court services related to Child Protective Services (CPS) and Department of Public Social Services (DPSS). Additionally, candidates with major coursework in criminal justice or paralegal studies will be considered highly competitive for this role.

Schedule: 9/80 with a hybrid schedule (3 work from home days per pay period) after the training period which is typically 6 months. Telecommuting is at the discretion of the department and can change at any time.

Legal Support Assistant I - CN

Under general supervision, performs a wide variety of specialized and responsible clerical work involving the continual use of legal terminology and procedures; assists in processing and tracking a variety of legal documents, records and correspondence; performs the required specialized legal clerical work in support of legal staff within the Office of County Counsel; and performs other related duties as required.

The Legal Support Assistant I - CN (Confidential Non-Exempt) is the entry level class in the Legal Support Assistant series and provides clerical support to attorneys and/or other County staff within the Office of County Counsel. Incumbents are assigned to either perform a moderate range of specialized legal clerical work or, in a training capacity, learn to perform a wide variety of specialized legal clerical work characteristic of the Legal Support Assistant II - CN class. The Legal Support Assistant I - CN is distinguished from the Legal Support Assistant II - CN by the latter's ability to understand and apply a more extensive range of legal procedures related to the processing of legal documents. Incumbents may be expected to promote to the journey level class of Legal Support Assistant II - CN after acquiring the necessary experience and training and demonstrating satisfactory job performance.

Legal Support Assistant II - CN

Under general supervision, the Legal Support Assistant II performs a wide variety of specialized and responsible clerical work involving the continual use of legal terminology and procedures; assists in processing and tracking a wide variety of legal documents, records and correspondence; performs responsible and difficult specialized legal clerical work in support of two to three attorneys within the Office of County Counsel; and performs other related duties as required.

The Legal Support Assistant II - CN (Confidential Non-Exempt) is the journey level class in the Legal Support Assistant series and provides clerical support to attorneys and other County staff within the Office of County Counsel. The Legal Support Assistant II is distinguished from the Legal Support Assistant I by the former's ability to understand and apply a more extensive and complex range of legal procedures, including the preparation, completion and tracking of legal documents required by the attorneys' case building process.

___

Employees in a Confidential designated class are defined by Section 3.B. of the Employee Relations Resolution, as "any employee who may be privy to the decision-making process of County management affecting employee relations" and are only authorized for use within the departments of Executive Office, Clerk of the Board, County Counsel, and Human Resources.

Meet the Team! The Office of County Counsel is a full-service law office that provides advisory and litigation support on issues of vital concern to the County and its residents such as health care, public safety, child welfare, land development, environmental protection, public finance, taxation and elections.• Serve as secretarial and clerical support to attorneys and other County staff within the Office of County Counsel; schedule appointments, screen callers, and initiate reply to routine correspondence.

• Provide the more responsible and authoritative information to law enforcement officers, attorneys, officers of the court, other staff, agencies, or the general public; train lower-level staff; interpret legal, procedural or department requisites from the record to the public, law enforcement agencies and/or attorneys; contact by phone, automated system or in person, judges, attorneys, court clerks, witnesses, medical representatives, and other County departments or government agencies in order to obtain or confirm information for case files or to arrange medical appointments, depositions or hearings; prepare case files and maintain case status records including the posting of court actions and court dates to calendars.

• Maintain files of correspondence and legal documents, including a cross-reference index file; file legal papers with the proper courts; enter record of hearings in calendar; record pleas, trials, convictions, acquittals, sentences, judgments, orders, and other dispositions of cases.

• Type from drafts, rough notes, verbal instructions, or taped dictation a variety of correspondence and legal documents, including interviews, opinions, proceedings, ordinances, contracts, agreements, orders, motions, points and authorities, complaints, warrants, subpoenas, commitments, indictments, decisions, investigation requests, extraditions, affidavits, briefs, jury instructions, dismissal sheets, reports, appeals, writs, petitions for hearings, and other civil and criminal legal documents; may receive payments, issue receipts, turn in money, and file fee receipts with the court.

• Prepare and process materials involving the use of complex source material and a thorough familiarity with the policies, procedures, legal terminology, and various applicable laws in order to obtain the necessary data; compare dictated legal references with actual reference materials to ensure that citations are accurate.

• Compile a variety of reports locating sources of information and determining proper format for finished reports; convert general information into proper legal form; compose legal papers and complete legal documents for which general forms are available.Legal Support Assistant I - CN
$20.94 - $3.56 Hourly
3,630.07 - 5,817.08 Monthly
43,560.82 - 69,804.97 Annually
Education: Graduation from high school or possession of a Certificate of Proficiency issued by the California State Board of Education, or attainment of a satisfactory score on a G.E.D. test.

Experience: One year of clerical experience. (Completion of 18 semester or 27 quarter units from an accredited college or university in secretarial sciences, business education, or a closely related field or completion of 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field may be substituted for the clerical experience.)

Legal Support Assistant II - CN
23.41 - 38.67 Hourly
4,057.99 - 6,702.45 Monthly
48,695.92 - 80,429.46 Annually
Education: Graduation from high school or possession of a Certificate of Proficiency issued by the California State Board of Education, or attainment of a satisfactory score on a G.E.D. test.

Experience:

OPTION I: Tw o years of clerical experience, including one year in specialized legal services preparing and processing a variety of legal documents in a legal environment. (Completion of 18 semester or 27 quarter units from an accredited college or university or 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field may be substituted for the non-specialized clerical experience.)

OPTION II: One year as a Legal Support Assistant I with the County of Riverside.

Requirements for All Levels:

All candidates will be required to take a typing test prior to being considered.

Skill to type 40 words per minute is required.

Experience with Microsoft Outlook and Word is required.What's Next? This recruitment is open to all applicants. Applicants who are current County of Riverside employees and/or current employees of the Office of the County Counsel may be considered before other applicants depending on the volume of applications received.

General Information

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