1,197 Legal Executive jobs in the United States

Global law firm is adding a high-level Legal Executive Assistant to their Boston team.

MUST have 3+ years legal executive assistant experience supporting Partners.

MUST not have a jumpy employment history!

Summary

Supporting multiple lawyers, the Legal Executive Assistant (LEA) proactively filters and attends to the day-to-day functions of a partner's practice so that they can focus on building and maintaining their practice. This role serves as a consultant for the partner, connecting departments, projects, and critical business information to the partner, ensuring meetings and materials are efficient and effective, and serving as a trusted partner to help deliver against the priorities of the practice and clients.

Responsibilities

• Completes and carries out major assignments and a broad variety of tasks in support of the partner's practice.

• Exercises judgment and delegates administrative tasks and document work as appropriate to other Legal Support Services team members (Legal Support Assistants and Legal Administrative Assistants) and firm resources. When delegating, maintains responsibility for and tracks all activities/tasks/projects to successful completion. Collaborates with peers to provide team support and coverage.

• Performs work that substantively and positively impacts the success of the partner's financial viability with client matters.

• Exercises discretion and professional judgment with confidential and sensitive matters.

• Plans, coordinates, and ensures attorney Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries.

• Works closely and proactively with attorneys to keep them well informed of upcoming commitments and responsibilities, preparing materials in advance, and following up appropriately.

• Successfully completes critical aspects of deliverables with a proactive, hands-on approach, including drafting letters or other correspondence, preparing reports, and other tasks that facilitate partner's ability to effectively build the practice.

• Handles extensive direct interaction with clients and outside business contacts.

• Prepares agendas, reports, and presentations; composes correspondence that is sometimes confidential.

• Develops and maintains professional relationships and ensures teams work together efficiently and effectively, providing clear direction and constructive feedback on projects and assignments.

• Coordinates department or practice group meetings. Takes lead in preparing logistics and engaging appropriate parties to ensure a successful meeting.

• Participates in practice group and client team meetings, as appropriate. Prepares meeting agendas, reviews meeting materials for accuracy and completeness and distributes to meeting attendees.

• Maintains paper and electronic filing systems, helping to ensure compliance with Information Governance policies and procedures.

• Oversees billing matters (prebilling tasks including all approval forms and collaboration correspondence, international billing, liaise with biller regarding questions/issues, liaise with collections team); monitors client budgets for reporting purposes.

Desired Skills

Advanced computer skills in Excel, Word and PowerPoint are required. Exhibits excellent communication and interpersonal skills required to interact with peers, lawyers, clients, business professionals, and various firm departments on a regular basis. Solid organizational skills required to manage multiple high priority projects at one time. Performs a broad range of assignments with efficiency and accuracy. Excellent time management skills necessary and the ability to work effectively in a fast-paced environment. Demonstrates strong work ethic and a flexible, dependable and positive attitude. Must maintain confidentiality and demonstrate good professional judgment.

Minimum Education

• High School Diploma or GED

Preferred Education

• Bachelor's Degree

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

• Supports and demonstrates fluency in the Firm's Trusted Advisor and Proactive Assistance programs.
• Demonstrates a professional demeanor in appearance and behavior.
• Maintains strict confidentiality in all interactions.
• Possesses exceptional verbal and written communication skills adhering to proper business writing standards while demonstrating a keen eye for detail in informal and formal communications.
• Works effectively with other departments, seeking solutions to business problems and demonstrates a solid ability to communicate with all levels of the organization.
• Possesses strong interpersonal skills, maintains a positive and professional attitude at all times (i.e. an openness to constructive feedback and a flexibility to adjust behavior or performance as needed) and demonstrates an intellectual curiosity and continuous drive to improve service.

• Composes, edits and proofreads correspondence, presentations and other documents while demonstrating exceptional technological/document production skills.
• Monitors lawyer's inbox. Cleans-up, organizes and/or responds per lawyer preferences. Organizes and cleans up Outlook folder structure. Ensures client/matter related documents and emails are stored in iManage Workspaces.
• Organize and maintain paper and electronic files in accordance with Firm records retention policies.

• Demonstrates an exceptional understanding of Microsoft Outlook while utilizing creative problem solving to solve challenging scheduling requirements. Manages multiple calendars and supports scheduling requirements across multiple lawyers, clients, offices and time zones.
• Proactively coordinates internal/external meetings with limited direction. Arranges proper logistics based on meeting requirements (visitor offices, conference room, video conference and dial-in number, as appropriate).
• Tracks lawyers' business development activities utilizing firm prescribed best practices and software.

• Applies best practices when arranging travel, utilizing agent assist and on-line tools appropriately and maintains up-to-date travel preferences (frequent flyers, Known Traveler Number, passport, etc.).
• Monitors lawyers' travel to ensure smooth arrival and departure.

• Provides superior client service with internal and external clients displaying a proactive, "can do" attitude when meeting individuals, answering telephone calls, and acting on behalf of the lawyers.
• Assist with new client and new matter intake utilizing prescribed best practices, monitor progress and follow-up as necessary.
• Acts as the gatekeeper prioritizing conflicting needs. Handles matters confidentially, expeditiously, proactively and independently and follows through on tasks until successful completion.
• Demonstrates intimate knowledge of lawyers' work habits and preferences. Anticipates needs and shepherds work forward with limited direction and can suggest new processes/procedures to expedite projects and day-to-day workflow.
• Maintains a professional relationship with other legal counsel, courts, agencies and professional organizations on behalf of the lawyer.
• Maintains updated client contacts in InterAction, as well as detailed client/matter lists.
• Works closely with, and effectively manages, lawyers' practice to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.

• Obtains subject matter expert level knowledge of the billing process.
• Actively manages lawyers' diaries. Creates draft entries based on knowledge of lawyer activity, review of inbox, diary entries or other knowledge. Edits and reviews entries to ensure conformity to best practices.
• Proactively manages lawyers to ensure entries meet submission, target and year-end deadlines. • Proactively communicates and collaborates with assigned billing coordinators. Coordinates the proper review of proformas, tracks, edits and updates, and facilitates final approval of bill to ensure timely delivery to client.

• Efficiently reconciles and processes expenses.
• Reviews inbox, diary entries, calendar and other items to classify business and personal expenses.
• Reviews Chrome River and American Express Card to allocate expense items by obtaining receipts from lawyer or other means if available and collaborate with internal or external resources to address all outstanding Chrome River or AMEX items within payment window, running inquiries when necessary.

• Proactively coaches lawyers to delegate non-billable tasks to their LEA allowing the lawyer to focus on legal work and engage in their practice. Tasks include, but are not limited to, printing, scanning, copying/binding, filing, notary services, document preparation and package shipment.

• Fosters open and frequent communication with teammates to ensure smooth and expeditious support to assigned lawyers. Cross-trains teammates ensuring same first-class service while away or out of the office.
• Maintains collaborative and respectful relationships with teammates, managers, and firmwide colleagues, in line with the firm's core values and one-firm approach.

• Actively contributes to secretarial huddles and other team related activities.
• Participates in focus groups, lunch and learns, and other knowledge sharing activities including the mentor program, when necessary.
• Maintains subject matter level expertise in the Firm's core applications and understands and adheres to best practices.

• Performs other work-related duties as assigned.

• College degree or equivalent.
• Expert proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) applications.
• Strong organizational skills that reflect ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail.
• Strong interpersonal skills and the ability to build relationships with internal and external lawyers, staff and clients.
• Expert written and verbal communication skills.
• Proactive approach to problem-solving and strong decision-making capability.

LHH Recruitment Solutions is recruiting a Legal Executive Assistant for a downtown Cleveland law firm. The Legal Executive Assistant performs a variety of administrative duties and delivers high quality service to the law firm's managing partner.
Responsibilities:

• Assist attorneys with preparation of legal documents and general correspondence in an accurate and timely manner.
• Draft standard correspondence, proofread, edit, and format documents.
• Coordination and management of calendars, scheduling, and travel plans.
• Input time entries accurately and efficiently into the firm's timekeeping system.
• Maintain paper and electronic client and administrative files in accordance with firm procedures and the document management system.
• Attention to other administrative tasks including conflict checks, new client/matter intake process, client bills, mail, and expense and reimbursement requests.
• Communicate and interact professionally with clients, attorneys, legal team members and staff to deliver a high level of customer service.

• High School diploma required.
• 5 years administrative assistant experience in a law firm or other legal department required.
• Excellent organizational, time management and follow up skills.
• Strong verbal and written communication skills.
• Exceptional attention to detail.
• Ability to handle multiple, competing deadlines and priorities in an effective manner.
• Excellent interpersonal skills with a strong focus on client service.
• Ability to work independently and as part of a team.
• Proficient in Microsoft Office Suite.

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

• Generate, prepare, and organize documentation and forms requisite to our legal departments
• Prepare certified excerpts of trust documents; assemble execution and post-ex documents and affix appropriate backing
• Create, edit, and compile large, complex, heavily formatted documents as well as prepare correspondence, memos, and other legal documents from draft utilizing MS Word. Proofread all documents for accuracy and completeness
• Open new client matters and request conflict checks. Generate new files and ensure filing is kept current
• Prepare files to be closed utilizing proper records storage procedures
• Maintain up-to-date listing of client/matter names and numbers for attorneys
• Maintain attorney calendars by planning and scheduling meetings, teleconferences, and travel
• Coordinate attorney travel schedules, transportation, and accommodations
• Provide excellent telephone coverage, manage high call volume, and distribute messages in a timely and appropriate manner
• Build client relationships by courteously communicating with clients and co-workers
• Work as part of a secretarial team and provide assistance to attorneys
• Assist in day-to-day duties such as faxing, filing, copying, messenger service, etc.
• Demonstrate the highest level of confidentiality with client and attorney information
• Prepare expense reports via Chrome River system and submit as appropriate
• Enter attorney time and review entries in Intapp
• Liaise with Client Operations team for Partner billing matters
• Other projects and duties as assigned

• Bachelor's Degree
• 5-10 years of administrative or legal experience
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), comfort with technology and ability to learn programs/software
• Self-starter, extremely organized and detailed-oriented with a strong commitment to accuracy
• Maintain composure in high-pressure situations and a fast-paced, multi-authority environment
• Multi-task and manage priorities effectively
• Discretion when dealing with confidential matters
• Exceptional follow-up and follow-through skills
• Available to work overtime as needed

Job Description

Position Overview

Ultimate Staffing is actively seeking a Legal Executive Assistant (Trust & Estates) to join a dynamic team in Boston, Massachusetts. This role offers a unique opportunity to provide high-level administrative support to attorneys, acting as their right-hand in managing their practices. Ideal candidates are resourceful, self-starters who are adept at maintaining confidentiality and thrive in both independent and collaborative work environments.
Responsibilities

• Serve as the right-hand to the attorneys in the administration of their Private Client practices and the service of their clients; develop and maintain a deep understanding of the practices and clients.
• Manage the flow of information to help organize, prioritize, and address requests from both internal and external clients through to completion.
• Take initiative to proactively assist attorneys with their practices and with administrative tasks, including calendaring, conflict checks, and communications.
• Monitor and manage attorneys' calendars and diaries for time-keeping purposes.
• Draft, format, proofread, and edit legal documents, PowerPoint presentations, and Excel spreadsheets; ensure accuracy of details.
• Assist with time entry and preparation of client bills, ensuring time is submitted timely and bills are sent to clients.
• Arrange and coordinate logistics and services for meetings, events, signings, etc.
• Handle travel arrangements for out-of-town meetings and conferences.
• Coordinate reimbursements, efficiently reconcile expenses and submit invoices.
• Track business development activities, including calendaring of follow-up actions.
• Develop positive and productive relationships with members of the firm and its vendors, allowing for the effective use of internal services to efficiently perform work.
• Transmit all correspondence and other legal documentation to the appropriate client/matter files and title files and retrieve the same.
• Arrange for service of process, hand-deliveries, and conference calls.
• Relay/interpret communications and/or work assignments between partners, associates, paralegals, and other firm personnel.

• BA/BS degree preferred, but not required.
• 8-10 years of prior administrative, legal, and/or executive assistant experience required. Private Client or Trust and Estates experience preferred.
• Expertise in Microsoft Word (styles), Microsoft Outlook, PowerPoint, and Excel. Comprehensive understanding of PDF (Kofax, Adobe) functions.

• Willingness to develop a deep understanding of the Private Client practice and clients.
• Top-notch client service skills - for both internal and external clients.
• Excellent attention to detail and organizational skills with the ability to timely and accurately follow instructions and maintain accurate records.
• A high level of professionalism, organization, flexibility, thoughtfulness, initiative, and reliability to appropriately set priorities, and manage multiple responsibilities efficiently and effectively.
• Exceptional written and verbal communication skills.
• A consistent "can do" approach, and the ability to remain cool and professional under pressure.
• Ability to maintain strict confidentiality of client and Firm matters.
• Creative problem-solving skills and the ability to anticipate the next question or task.
• Demonstrates the ability to communicate effectively with all levels of personnel within the Firm.
• Ability to adjust work schedule to accommodate occasional overtime work.

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Ascension Global Staffing & Executive Search is seeking a Legal Administrative Assistant for its client's Tampa office.

Qualified candidates must possess a minimum of 5 years of experience as a legal administrative assistant with a focus on l itigation and executive admin level support. Experience with construction litigation is preferred.

Qualified candidates must have high attention to detail, be proactive, flexible, have excellent organizational and strong communication skills, proficiency in using Microsoft Word, Excel, Outlook and PowerPoint, and experience with electronic document management systems; Filesite experience with iManage is a plus. The ability to multi-task and prioritize tasks based on business needs is essential.

Duties include, but not limited to:

• Assist attorneys in preparing, proofreading and revising legal documents
• Scheduling of Court appearances and depositions
• Trial and deposition preparation experience
• Proficiency with electronic filings in Federal and Florida State Courts, with JAMS and the AAA
• Time entry and client billing
• Maintenance of files and records
• Submission of new business intake and conflicts checks
• Scheduling travel, appointments and meetings, creating agendas and ordering catering as needed
• Maintaining attorneys' calendars and contact lists
• Backup coverage for other Legal Administrative Assistants when necessary

• Supports and demonstrates fluency in the Firm's Trusted Advisor and Proactive Assistance programs.
• Demonstrates a professional demeanor in appearance and behavior.
• Maintains strict confidentiality in all interactions.
• Possesses exceptional verbal and written communication skills adhering to proper business writing standards while demonstrating a keen eye for detail in informal and formal communications.
• Works effectively with other departments, seeking solutions to business problems and demonstrates a solid ability to communicate with all levels of the organization.
• Possesses strong interpersonal skills, maintains a positive and professional attitude at all times (i.e. an openness to constructive feedback and a flexibility to adjust behavior or performance as needed) and demonstrates an intellectual curiosity and continuous drive to improve service.
• Composes, edits and proofreads correspondence, presentations and other documents while demonstrating exceptional technological/document production skills.
• Monitors lawyer's inbox. Cleans-up, organizes and/or responds per lawyer preferences. Organizes and cleans up Outlook folder structure. Ensures client/matter related documents and emails are stored in iManage Workspaces.
• Organize and maintain paper and electronic files in accordance with Firm records retention policies.
• Demonstrates an exceptional understanding of Microsoft Outlook while utilizing creative problem solving to solve challenging scheduling requirements. Manages multiple calendars and supports scheduling requirements across multiple lawyers, clients, offices and time zones.
• Proactively coordinates internal/external meetings with limited direction. Arranges proper logistics based on meeting requirements (visitor offices, conference room, video conference and dial-in number, as appropriate).
• Tracks lawyers' business development activities utilizing firm prescribed best practices and software.
• Applies best practices when arranging travel, utilizing agent assist and on-line tools appropriately and maintains up-to-date travel preferences (frequent flyers, Known Traveler Number, passport, etc.).
• Monitors lawyers' travel to ensure smooth arrival and departure.
• Provides superior client service with internal and external clients displaying a proactive, "can do" attitude when meeting individuals, answering telephone calls, and acting on behalf of the lawyers.
• Assist with new client and new matter intake utilizing prescribed best practices, monitor progress and follow-up as necessary.
• Acts as the gatekeeper prioritizing conflicting needs. Handles matters confidentially, expeditiously, proactively and independently and follows through on tasks until successful completion.
• Demonstrates intimate knowledge of lawyers' work habits and preferences. Anticipates needs and shepherds work forward with limited direction and can suggest new processes/procedures to expedite projects and day-to-day workflow.
• Maintains a professional relationship with other legal counsel, courts, agencies and professional organizations on behalf of the lawyer.
• Maintains updated client contacts in InterAction, as well as detailed client/matter lists.
• Works closely with, and effectively manages, lawyers' practice to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
• Obtains subject matter expert level knowledge of the billing process.
• Actively manages lawyers' diaries. Creates draft entries based on knowledge of lawyer activity, review of inbox, diary entries or other knowledge. Edits and reviews entries to ensure conformity to best practices.
• Proactively manages lawyers to ensure entries meet submission, target and year-end deadlines. • Proactively communicates and collaborates with assigned billing coordinators. Coordinates the proper review of proformas, tracks, edits and updates, and facilitates final approval of bill to ensure timely delivery to client.
• Efficiently reconciles and processes expenses.
• Reviews inbox, diary entries, calendar and other items to classify business and personal expenses.
• Reviews Chrome River and American Express Card to allocate expense items by obtaining receipts from lawyer or other means if available and collaborate with internal or external resources to address all outstanding Chrome River or AMEX items within payment window, running inquiries when necessary.
• Proactively coaches lawyers to delegate non-billable tasks to their LEA allowing the lawyer to focus on legal work and engage in their practice. Tasks include, but are not limited to, printing, scanning, copying/binding, filing, notary services, document preparation and package shipment.
• Fosters open and frequent communication with teammates to ensure smooth and expeditious support to assigned lawyers. Cross-trains teammates ensuring same first-class service while away or out of the office.
• Maintains collaborative and respectful relationships with teammates, managers, and firmwide colleagues, in line with the firm's core values and one-firm approach.
• Actively contributes to secretarial huddles and other team related activities.
• Participates in focus groups, lunch and learns, and other knowledge sharing activities including the mentor program, when necessary.
• Maintains subject matter level expertise in the Firm's core applications and understands and adheres to best practices.
• Performs other work-related duties as assigned.

• College degree or equivalent.
• Expert proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) applications.
• Strong organizational skills that reflect ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail.
• Strong interpersonal skills and the ability to build relationships with internal and external lawyers, staff and clients.
• Expert written and verbal communication skills.
• Proactive approach to problem-solving and strong decision-making capability.

• Chicago ($70,500 - $107,550)

Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team. This prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry.

Title: Legal Executive Assistant
Location: Phoenix, AZ (Hybrid)

Key Notes

• Support a renowned, multi-billion-dollar global law firm with a reputation for excellence
li >Work closely with high-level partners and clients, managing critical operations
• Join a culture of collaboration and high performance, fostering professional growth
• Hybrid work flexibility available after onboarding
• Competitive compensation and comprehensive benefits package

• Administrative Support & Coordination
  • Manages and maintains attorney Outlook calendars, resolves scheduling conflicts, and coordinates complex travel itineraries.
  • Prepares agendas, reports, and presentations; composes correspondence (sometimes confidential).
  • Plans and coordinates department or practice group meetings, including logistics and engaging appropriate parties.
  • Maintains paper and electronic filing systems, ensuring compliance with Information Governance policies.
  • Develops and maintains professional relationships and ensures teams work together efficiently.
  • Provides proactive communication to attorneys regarding upcoming commitments, preparing materials in advance.
  • Collaborates with peers for team support and coverage.
  • Performs general administrative tasks in support of the partner's practice.
• Delegation & Project Management
  • Delegates administrative and document work to other Legal Support Services team members (Legal Support Assistants and Legal Administrative Assistants) and firm resources.
  • Maintains responsibility for and tracks all delegated activities/tasks/projects to successful completion.
  • Works proactively to complete critical deliverables, including drafting letters, preparing reports, and other tasks that facilitate practice building.
• Client & Financial Manageme nt
  • Handles extensive direct interaction with clients and outside business contacts.
  • Oversees billing matters (prebilling tasks, approval forms, international billing, liaison with biller/collections team).
  • Monitors client budgets for reporting purposes.
  • Performs work that substantively and positively impacts the partner's financial viability with client matters.
• Confidentiality & Judgment
  • Exercises discretion and professional judgment with confidential and sensitive matters.
  • Meeting Participation & Preparation
  • Participates in practice group and client team meetings as appropriate.
  • Reviews meeting materials for accuracy and completeness and distributes to attendees.

• A minimum of 5 years of professional executive administrative experience, ideally supporting partners or executives in a legal or corporate environment
• Advanced proficiency in Microsoft Excel, Word, and PowerPoint, Aderant and Intapp 
li >Excellent communication and interpersonal skills, with the ability to interact with lawyers, clients, and business professionals
• Exceptional organizational and time management skills to handle multiple priorities effectively
• A strong work ethic, flexibility, and a positive, dependable attitude
• Proven ability to maintain confidentiality and exercise professional judgmen
• Understanding of Arizona state court rules to execute state and federal court filings.

li >Required: High School Diploma or GED
• Preferred: Bachelor’s Degree

< i >Medical, Dental and Vision Insurance  li >Health savings account (HSA)
• Flexible spending account (FSA)
• Commuter spending account
• Basic life and accidental death & dismemberment insurance (AD&D)
• Short Term and Long Term Disability coverage
• Guide+Thrive (EAP)
• Critical illness insurance
• 401(k) and Profit sharing plan
• PTO and Holiday 
li >Plus much more!

• Supports and demonstrates fluency in the Firm's Trusted Advisor and Proactive Assistance programs.
• Demonstrates a professional demeanor in appearance and behavior.
• Maintains strict confidentiality in all interactions.
• Possesses exceptional verbal and written communication skills adhering to proper business writing standards while demonstrating a keen eye for detail in informal and formal communications.
• Works effectively with other departments, seeking solutions to business problems and demonstrates a solid ability to communicate with all levels of the organization.
• Possesses strong interpersonal skills, maintains a positive and professional attitude at all times (i.e. an openness to constructive feedback and a flexibility to adjust behavior or performance as needed) and demonstrates an intellectual curiosity and continuous drive to improve service.
• Composes, edits and proofreads correspondence, presentations and other documents while demonstrating exceptional technological/document production skills.
• Monitors lawyer's inbox. Cleans-up, organizes and/or responds per lawyer preferences. Organizes and cleans up Outlook folder structure. Ensures client/matter related documents and emails are stored in iManage Workspaces.
• Organize and maintain paper and electronic files in accordance with Firm records retention policies.
• Applies best practices when arranging travel, utilizing agent assist and on-line tools appropriately and maintains up-to-date travel preferences (frequent flyers, Known Traveler Number, passport, etc.).
• Monitors lawyers' travel to ensure smooth arrival and departure.
• Provides superior client service with internal and external clients displaying a proactive, "can do" attitude when meeting individuals, answering telephone calls, and acting on behalf of the lawyers.
• Assist with new client and new matter intake utilizing prescribed best practices, monitor progress and follow-up as necessary.
• Acts as the gatekeeper prioritizing conflicting needs. Handles matters confidentially, expeditiously, proactively and independently and follows through on tasks until successful completion.
• Demonstrates intimate knowledge of lawyers' work habits and preferences. Anticipates needs and shepherds work forward with limited direction and can suggest new processes/procedures to expedite projects and day-to-day workflow.
• Maintains a professional relationship with other legal counsel, courts, agencies and professional organizations on behalf of the lawyer.
• Works closely with, and effectively manages, lawyers' practice to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
• Maintains updated client contacts in InterAction, as well as detailed client/matter lists.
• Obtains subject matter expert level knowledge of the billing process.
• Actively manages lawyers' diaries. Creates draft entries based on knowledge of lawyer activity, review of inbox, diary entries or other knowledge. Edits and reviews entries to ensure conformity to best practices.
• Proactively manages lawyers to ensure entries meet submission, target and year-end deadlines.
• Proactively communicates and collaborates with assigned billing coordinators. Coordinates the proper review of proformas, tracks, edits and updates, and facilitates final approval of bill to ensure timely delivery to client.
• Efficiently reconciles and processes expenses.
• Reviews inbox, diary entries, calendar and other items to classify business and personal expenses.
• Reviews Chrome River and American Express Card to allocate expense items by obtaining receipts from lawyer or other means if available and collaborate with internal or external resources to address all outstanding Chrome River or AMEX items within payment window, running inquiries when necessary.
• Proactively coaches lawyers to delegate non-billable tasks to their LEA allowing the lawyer to focus on legal work and engage in their practice. Tasks include, but are not limited to, printing, scanning, copying/binding, filing, notary services, document preparation and package shipment.
• Demonstrates an exceptional understanding of Microsoft Outlook while utilizing creative problem solving to solve challenging scheduling requirements. Manages multiple calendars and supports scheduling requirements across multiple lawyers, clients, offices and time zones.
• Proactively coordinates internal/external meetings with limited direction. Arranges proper logistics based on meeting requirements (visitor offices, conference room, video conference and dial-in number, as appropriate).
• Tracks lawyers' business development activities utilizing firm prescribed best practices and software. Fosters open and frequent communication with teammates to ensure smooth and expeditious support to assigned lawyers. Cross-trains teammates ensuring same first-class service while away or out of the office.
• Maintains collaborative and respectful relationships with teammates, managers, and firmwide colleagues, in line with the firm's core values and one-firm approach.
• Actively contributes to secretarial huddles and other team related activities.
• Participates in focus groups, lunch and learns, and other knowledge sharing activities including the mentor program, when necessary.
• Maintains subject matter level expertise in the Firm's core applications and understands and adheres to best practices.
• Performs other work-related duties as assigned.

• College degree or equivalent.
• Expert proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) applications.
• Strong organizational skills that reflect ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail.
• Strong interpersonal skills and the ability to build relationships with internal and external lawyers, staff and clients.
• Expert written and verbal communication skills.
• Proactive approach to problem-solving and strong decision-making capability.

• Washington, D.C.: $70,500 - $107,550