307 Legal Practice jobs in the United States

• Preparing Documents: Using word processing and document management software, the Practice Assistant 2 prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.
• Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.
• Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
• Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.
• Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.
• General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
  • The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:
    • Assist with mentoring new office staff
    • Assist with piloting new software

• 4+ years of experience as a practice assistant or legal secretary
• Knowledge of legal terminology, legal documents and legal processes
• Accurate typing of at least 70 words per minute
• Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software
• Excellent communication skills, written and verbal
• Understanding of correct grammar, spelling and punctuation
• Strong proofreading skills
• Superior organizational skills including filing, calendaring, and proofreading
• Time management skills and ability to work independently as well as with a team
• Regular predictable attendance

Law Firm experience Legal Practice Assistant background!

Seeking an LPA candidate with three plus (3+) years of legal experience to support Members of the Firm, associates, and paralegals in the areas of Litigation, White Collar, Intellectual Property, Bankruptcy, Corporate, Environmental, Real Estate and Tax, Trusts & Estates Candidates should possess excellent communication and organizational skills. The Washington, D.C. LPA will work directly with attorneys to prepare, review/edit and e-file case pleadings, assist with case projects, maintain case and attorney calendars, and maintain case files. In addition, the LPA will be stationed at the reception desk on an as needed basis and will have an opportunity to engage clients and the public on behalf of the firm. Strong working knowledge of Microsoft Word, Excel and PDF Editing required; knowledge of iManage, PowerPoint, and Federal and State Court Electronic Filing a plus. Telework options, and a comprehensive benefits program.

Requirements:

• 3+ years of Legal Practice experience
• Excellent communication and organizational skills
• Strong working knowledge of Microsoft Word, Excel and PDF Editing, Power Point, knowledge of iManage
• Federal and State Court Electronic Filing a plus.

• Provide administrative and clerical support to attorneys and paralegals
• Assist with preparation of legal documents (editing, proofing, printing)
• Time Entry/Billing/Expense Reimbursements
• Assist with document production for real estate and bond closings, including compiling transcripts
• Calendaring/Answering Phones/Meeting Arrangements
• Good organizational and calendaring skills
• Running conflict checks, opening and maintaining client files

• Excellent interpersonal and organizational skills and the ability to work successfully with multiple team members, interacting with employees at all levels of the organization
• Competent to handle a variety of activities with attention to detail and quality, with the ability to follow through and follow up, and adapt to quickly meet changing deadlines and priorities
• Advanced proficiency with Microsoft Office Suite applications, including Word, Excel, PowerPoint, Outlook and ability to type 50 wpm
• Ability to complete multiple tasks and a high volume of work on short deadlines and follow through on assigned tasks with limited supervision
• Retain a high level of flexibility and resourceful problem solving
• Exceptional verbal and written communication skills
• Ability to handle sensitive information with the highest degree of integrity and confidentiality

• High School diploma required
• Prior legal experience preferred

• In office position
• Ability to work extended hours when necessary
• Normal office environment; no unusual physical demands

An elite global Law Firm that serves leading companies, financial institutions, and governments worldwide in helping clients resolve complex legal challenges is looking for a project-based Legal Assistant for their New York location. The Legal Assistant will support attorneys by performing a diverse range of administrative tasks with precision and discretion. The position calls for skillful multi-tasking and prioritization of assignments. This role will start off on a long-term temporary basis and demands a high level of organizational skill, attention to detail, and the ability to thrive in a dynamic and fast-paced environment.

Responsibilities:

• Provide administrative and legal support to assigned practice groups and other attorney teams as needed.
  
  
• Plan and coordinate attorneys' schedules, appointments, conferences, and meetings.
  
  
• Manage complex domestic and international travel arrangements, including preparing business itineraries.
  
  
• Handle expense reports, phone calls, and incoming correspondence, ensuring accurate and timely communication.
  
  
• Draft, proofread, and release time sheets, maintain client and matter lists, and complete conflict search reports.
  
  
• Cultivate positive working relationships and navigate the organization on behalf of lawyer assignments, maintaining a professional demeanor at all times.

• Excellent interpersonal skills and ability to work in a demanding environment, liaising with all levels of staff, attorneys, and clients.
  
  
• 3-5 years of law firm experience with strong written and verbal communication skills.
  
  
• Exceptional organizational skills, positive initiative-driven approach, and ability to work well both independently and as part of a team.

• Understand the specific needs and business of the practice areas.
• Manage the business intake process, run adversary searches, draft screening memos and engagement letters, and open new files.
• Prepare, revise, and format legal documents and correspondence using various software applications and according to instructions. Proofread documents and correspondence for content, spelling, grammar, language usage, and punctuation, and save documents in final form.
• Maintain and manage timekeeper calendars, including court docket deadlines, conferences, teleconferences, depositions, and other meetings as requested.
• Assist as needed with projects, overflow work, administrative work, and other duties to provide support and to help with the workloads of attorneys, peers, and other colleagues throughout the firm.
• Manage administrative tasks as requested, including, but not limited to, processing and distributing mail, preparing audit letter responses, completing expense reports, preparing check requests, and reviewing client billing statements.
• Use the CST workflow application to enter and to manage support requests, providing proactive communication with the attorney or other timekeeper from start to completion of the task.
• Navigate the CST workflow application with a proficient level of skill while prioritizing and completing the tasks efficiently.
• Regularly monitor the task queue upon completing assignments to identify and take on new tasks in a timely manner, minimizing delays in tasks completion and supporting consistent workflow.
• Evaluate task urgency and workload capacity to offer availability when appropriate, accepting assignments that align with current expertise while also identifying and participating in training opportunities to expand capabilities and support overall team efficiency.
• Assist the timekeepers and the team with projects, overflow work, administrative work, and other duties to provide support with a positive and collaborative approach to working with others.
• Serve as a resource to teammates while demonstrating the willingness to mentor and share knowledge.
• Participate in a weekly rotation with other members of the Assigned Team to monitor and review work requests, ensuring tasks are completed by the deadline. Coordinate coverage if the assigned weekly rotation coincides with an absence and inform the office manager of the coverage arrangements.

• High school diploma or equivalent.
• 3+ years of legal practice assistant experience required.
• Highly proficient in Microsoft Office software programs.
• Ability to learn and apply practice group and/or firm specific software programs, including the CST workflow application, at a proficient level.
• Ability to work independently and collaboratively within a team structure.
• Ability to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• Ability to cooperate, work and communicate effectively and professionally with Firm clients and Firm personnel at all levels on the telephone, by e-mail as well as in-person.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to work in a fast-paced environment and shift attention from one area of work to another quickly and effectively.
• Ability to handle confidential information.

An AM 200 Law firm has an opening for a Legal Practice Assistant for their Hackensack, NJ location. This person will support attorneys, associates, and paralegals in the areas of Litigation, White Collar, Intellectual Property, Bankruptcy, Corporate, Environmental Real Estate and Tax, Trusts & Estates.

This person will work directly with attorneys to prepare, review/edit and e-file case pleadings, assist with case projects, maintain case and attorney calendars, and maintain case files. In addition, the LPA will be stationed at the reception desk on an as needed basis and will have an opportunity to engage clients and the public on behalf of the firm.

Requirements:

• 3+ years of Legal Practice experience
• Excellent communication and organizational skills
• Strong working knowledge of Microsoft Word, Excel and PDF Editing, Power Point, InTapp and knowledge of iManage
• Federal and State Court Electronic Filing a plus.

• Draft, format, and proofread written materials, forms, and other documents in MS Word with vigilant attention to detail, grammar, and editing
• Data maintenance, data / electronic document management, and reporting, in compliance with firm policies using document management software and spreadsheets, such as NetDocs or iManage and MS Excel
• Organized, timely, and accurate filing of documents on a regular basis
• Manage, monitor, and proactively follow up on both docketed and non-docketed deadlines (firm has docketing dept.)
• E-Court filing using State and Federal Court filing systems and the ability to accurately decipher court rules (Turbo Court) (CM/ECF)
• Prepare and maintain document binders (or supervise the work of project clerks who prepare them)
• Redlining of contracts utilizing comparison software
• Schedule and organize events such as meetings as well as liaise with multiple internal departments, or utilize and review the work of other internal resources handling the details
• Interact with Clients creating notifications regarding service of process, answer due dates and disclosure statement and pleading information needed (with a cc to Litigation Team)
• Proactively outreach to clients to provide updates, follow up on open items, and communicate next steps
• Complete projects under agreed-upon deadlines and proactively work towards successfully meeting those deadlines
• Take ownership to organize and track the many activities occurring during the lifecycle of a matter
• Develop and maintain positive business relationships with clients, paralegals, attorneys, and other colleagues
• Maintain complete confidentiality of client matters through demonstrated diplomacy and discretion
• Manage and maintain timekeepers’ schedules and calendars
• Handle CLE related tasks including updating the Firm’s CLE database for assigned lawyers’ CLEs, research issues, and obtain needed certification documents
• Deliver important administrative support needed by a busy lawyer, such as scheduling, time entry based on detailed notes, expense reporting for client and court related expenses, email management, correspondence, initiating conflict checks, and opening matters as requested
• Successfully work as part of a team and collaborates with colleagues

• At least 5 or more years of experience of litigation experience
• Demonstrated knowledge of the administrative aspects of the practice of commercial law, and litigation in particular
• Associate or Bachelor degree, additional relevant experience will be considered as an alternative
• Self-managed, energetic, and value-added to the Team
• Hands on experience with both electronic and paper file organization and maintenance; NetDocs or iManage preferred
• Intermediate expertise with MS Word and experience utilizing MS Excel for tracking projects or managing deadlines
• Solid time management skills; ability to execute within established processes and directions on a timely basis; solid prioritization skills and results-driven orientation
• Demonstrated ability to capture details and work in a busy practice producing work product with a high degree of accuracy
• Professional demeanor and experience communicating through different channels, and with different personalities/audiences
• Proven, highly developed organizational skills
• Project management mindset including the ability to monitor the due dates and status of multiple tasks simultaneously, both their own and that of others involved in the work
• Demonstrates astute judgement – knowing when to triage a problem and work through it on their own and when it is best engage or notify others

Job Description

Are you an exceptional Litigation Legal Assistant seeking a truly unique opportunity? Join our AmLaw 100 firm, renowned for its legal prowess, yet fostering a boutique, family-office type vibe that prioritizes collaboration, mentorship, and a supportive environment. This is a rare chance to work directly with the managing partner/attorney of a top firm, gaining unparalleled exposure and professional growth.

The role offers the opportunity to support three dynamic Partners across thriving Insurance, Labor & Employment, and Construction practices. You'll be instrumental in managing a diverse range of tasks, leveraging your expertise in e-filing in state and federal courts (MA, RI, CT, and NY preferred) and meticulously preparing, processing, and organizing legal documents. You'll play a key role in maintaining our document management systems ( iManage is a plus!), ensuring seamless operations and efficient client service within a highly respected firm.

What You'll Do:

• Master Document Management: Prepare, format, and proofread a wide array of legal documents, including pleadings, correspondence, and memoranda. You'll be a pro at using iManage and keeping our electronic and paper files in perfect order.
• Navigate Court Systems: Handle e-filing with ease in various state and federal courts, especially if you have experience in MA, RI, CT, and NY. You'll also manage our docketing program (Docket Enterprise), ensuring all critical dates are tracked.
• Provide Essential Administrative Support: From managing calendars and scheduling meetings to answering phones and communicating with clients, you'll be the go-to person for administrative needs.
• Leverage Legal Tech: You'll be comfortable with legal platforms like InTapp Time, Adobe Acrobat, Chrome River, and DTE, or similar systems.
• Support Client Relationships: Assist with client onboarding and ensure compliance with client requirements, contributing to excellent service.

Requirements:

• An experienced legal assistant with a background in litigation.
• Proficient in e-filing procedures for MA, RI, CT, and NY courts.
• Detail-oriented and highly organized, with excellent written and verbal communication skills.
• Technically savvy, with a strong grasp of legal software and document management systems.
• A proactive team player.
• Someone eager to learn and grow within a top-tier firm that values an inclusive and supportive culture.

If you're ready to make a significant impact and embark on a rewarding career path with a firm that combines the resources of an AmLaw 100 with the personal touch of a boutique, apply today!

#zrsep

Company Description

We Met Your Match.

Strategic Employment Partners (SEP) is a premier Technology Recruiting and Placement firm that services Greater Los Angeles, Orange County, San Bernardino, San Francisco, Boston and New York. Our mission is to connect the area's most innovative and well-respected companies. We provide placement services for Full-time/Direct-hire, Contract-to-Hire, and Contract positions.

We strive to create matches which serve both our clients' business needs and our candidates' career goals. Doing so creates long term business relationships which benefit both parties equally. This is why companies come back to us again to fulfill their Software and IT placement needs, and why candidates refer their most talented colleagues and friends to us. This is the secret to our success.

We Met Your Match.

Strategic Employment Partners (SEP) is a premier Technology Recruiting and Placement firm that services Greater Los Angeles, Orange County, San Bernardino, San Francisco, Boston and New York. Our mission is to connect the area's most innovative and well-respected companies. We provide placement services for Full-time/Direct-hire, Contract-to-Hire, and Contract positions.

We strive to create matches which serve both our clients' business needs and our candidates' career goals. Doing so creates long term business relationships which benefit both parties equally. This is why companies come back to us again to fulfill their Software and IT placement needs, and why candidates refer their most talented colleagues and friends to us. This is the secret to our success.

• Maintain attorney's calendar; follow-up as needed and confirm various meetings throughout the workday
• Manage attorney phone calls, including receiving/screening calls and setting up conference calls
• Type, transcribe and revise all communications and legal documents including memoranda, correspondence, legal documents, charts and tables using various word processing software
• Participate in weekly meetings and manage the agenda and minutes
• Proofread all work for both content and context
• In conjunction with Finance, process invoices, bills and net recovery distributions
• Prepare and submit conflict checks and New Matter Intake Forms
• Open, organize, prepare and maintain client and office files both in electronic and paper filing systems
• Use the Firm's docketing program. Enter all required scheduling and dates in the program
• Electronically file documents with the courts
• Fill out, revise and/or update information for Status Reports
• Coordinate CLE training classes
• Process attorneys' weekly time summaries and expense reports and meet the weekly deadline for reporting such items to ensure that attorney records are processed in a timely manner
• Monitor emails for both self and attorneys being supported
• Coordinate, schedule and docket/calendar meetings, court reporters, conference calls and client tasks
• Maintain client contact lists for marketing events
• Assist in preparation for trials, hearings, and conferences, including document organization and coordination.

• Must have at least 3 years' legal and/or executive secretarial experience with a preference for 5+
• Experience performing a same or similar role in a Family Law/Matrimonial Law practice is highly preferred
• Extensive and thorough working knowledge of software applications as tools to complete assigned tasks, including, but not limited to iManage/DeskSite/Worksite, Word, PowerPoint, Excel, InTapp, Big Hand, Docket Enterprise, DTE, ChromeRiver preferred
• Proficient in advanced levels of Microsoft Outlook, Teams, Excel and Word and the use and application of Styles, Redlining, Adobe Pro and PDF Docs4. If not proficient, must be able to operate the Firm's software applications on an advanced level within a reasonable period of time
• Typing skills of 60+ w.p.m.
• Detail-oriented with strong organizational skills and the ability to multitask. Strong Project management skills are required
• Outstanding written and verbal communications. Must be able to interact with clients, attorneys, and staff professionally
• Experience with efiling in both state and federal courts
• Assignments may change from time to time, and flexibility is essential. Legal Practice Assistants are expected to extend support and service to primary attorneys and any attorney within the Litigation practice and the office.
• Required to be in office at least 3 days per week
• High School Diploma or its equivalent required