612 Live Event Production jobs in the United States

Live Event Production Sales ConsultantCTI has been a leading AV provider for over 35 years. Since we began in 1988, our mission has been simple: to provide a fantastic customer experience.At CTI, our biggest asset is our people, and we know that sometimes the most awesome employees do not fit the typical mold. If you are hardworking, friendly, and know the importance of fantastic customer service, you could be a good fit at CTI. We have developed a collaborative and lively working environment. Here, the best and the brightest show up to work each day, ready to have fun and employ their passion for and knowledge of technology in everything they do. This creative atmosphere helps us apply and share our skills with clients seeking quality high-end AV and Conference Solutions.So, what are we looking for?We are looking for a Live Event Production Sales Consultant for our Detroit, MI branch in Novi, MI whose attitude, skills, and work ethic will embody our mission "to provide a fantastic customer experience." Our Sales Associates are sharp, driven, and outgoing sales professionals who prefer to meet potential leads and customers instead of sitting at a desk. They are creative with their AV Live event Designs and Strategies for closing the deal and leaving the customer happy to have chosen to work with CTI. We provide technical support so that you can focus on what you do best: build relationships with both existing and new customers. We take pride in our employees, who are known throughout the industry as customer-focused problem-solvers.What are your responsibilities?- Generate sales through given leads and source/network with new customers.- Negotiate and close new and existing audiovisual business effectively and efficiently.- Manage all business and customer information using event software and Microsoft Dynamics 365 CRM.- Participate in all customer meetings, as required.- Evaluate customer needs, prepare quotes, prepare labor estimates, and work with the team to produce diagrams and engineering.- Provide creative and technical A/V production solutions for events through consultative techniques. - Coordinate with the operations team to ensure a successful event.- Cultivate and maintain strong relationships with the in-house team and customers. - Attend events with/hosted by local associations and businesses to build relationships through customer contacts. Will you fit in?- Our employees fearlessly embrace the company culture, and applicants who merely want to punch in their time cards every day are not what we are looking for. - You can work independently with minimal guidance but are not afraid to ask the right questions when you need help. - You have strong verbal and written communication skills and can be the face of our company to our clients.Does experience count?- Education: Associate degree is preferred but not required. We also consider relevant experience/skills. - Sales Experience: At least three years of sales experience, including sourcing new business through past and current client relationships. - Communication: You must be able to market yourself to garner new business and have experience networking to build relationships and sales. - Audio Visual Events: Experience with the production, design, layout, and ability to communicate designs. - Customer Service Experience: Customers are our highest priority, and we need a Sales Consultant with a strong customer focus. - Attitude and Aptitude: We need a Sales Consultant who is eager to learn and comes to work ready to tackle any situation.What is in it for you?At CTI, we know our company's success depends on the success of our employees. We thrive on and encourage employee growth, both professionally and personally. Our competitive compensation package includes:- A competitive base commission (DOE) - Employer-matched medical and dental insurance (available after 60 days of employment) - Employer matched 401K up to 3% (after six months of employment) - Bonus eligibility is based on a results-oriented incentive plan (after three months of employment) - A graduated PTO program, all major holidays off, as well as three "floating" holidays, available upon the first day of employment - Special gifts for significant life events, such as getting married, the birth of a child, or buying a house. - Cell phone reimbursement plan. - Long and Short Term Disability 100% paid by CTI.CTI. is an equal opportunity employer. We do not and shall not discriminate on the basis of race, color, religion, gender, age, national origin, disability, marital status, sexual orientation, or military status in any of its activities or operations. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

• Develop and manage comprehensive production plans and schedules for multiple live events, ensuring all deadlines are met.
• Oversee all technical aspects of event production, including staging, audio-visual equipment, lighting, and special effects.
• Source, negotiate with, and manage external vendors and contractors, including technical crews, rigging specialists, and equipment suppliers.
• Collaborate closely with artistic directors, performers, and creative teams to bring event concepts to life.
• Develop and meticulously manage event budgets, tracking expenses and identifying cost-saving opportunities without compromising quality.
• Conduct site surveys and risk assessments to ensure venue suitability and safety compliance for all attendees and staff.
• Develop and implement emergency response plans and contingency strategies for unforeseen circumstances.
• Manage on-site operations during events, ensuring smooth transitions between acts and flawless execution of all production elements.
• Coordinate logistics, including load-in/load-out schedules, transportation, and accommodation for crews and performers.
• Conduct post-event evaluations, analyzing performance, gathering feedback, and identifying areas for improvement in future productions.
• Ensure compliance with all relevant permits, licenses, and regulatory requirements.
• Foster strong relationships with venue management, local authorities, and key stakeholders.
• Lead and motivate production teams, providing clear direction and fostering a collaborative work environment.
• Manage inventory of production assets and equipment.
• Stay abreast of emerging technologies and trends in live event production.

• Minimum of 7 years of progressive experience in live event production management, with a significant focus on large-scale events or festivals.
• Demonstrated expertise in technical production elements: sound, lighting, video, staging, and special effects.
• Proven ability to manage complex budgets and negotiate favorable contracts.
• Exceptional project management and organizational skills, with a keen eye for detail.
• Strong understanding of event safety regulations, risk management, and emergency preparedness.
• Experience with contract negotiation and vendor management.
• Excellent communication, interpersonal, and leadership skills.
• Ability to thrive in a high-pressure, deadline-driven environment.
• Proficiency in event production software and project management tools.
• Willingness to travel and work flexible hours, including evenings, weekends, and holidays as required by event schedules.
• Bachelor's degree in event management, theater production, hospitality, or a related field is preferred.

Event Planning Specialist

The Air Line Pilots Association, International (ALPA) , the largest airline pilot union in the world and the largest non-governmental aviation safety organization in the world (representing over 79,000 pilots at 42 U.S. and Canadian airlines) seeks an experienced Event Planning Specialist for our McLean, Virginia, office. As the primary contact for pilot members and MEC/LEC and ALPA National staff in obtaining meeting space and hotel accommodations, Event Planning Specialist assist their supervisor in all aspects of booking lodging rooms for pilots and staff and planning Association meetings, events, luncheons, conventions, room bookings, and other travel arrangements, as assigned. Travel is required.

Travel: 10 - 20 %. May include some nights and weekends.

ALPA is an equal opportunity employer that is committed to diversity and inclusion in a safe workplace. We prohibit discrimination, harassment and harmful behavior of any kind based on race, color, sex, religion, sexual orientation, national origin, gender identity, caste, disability, genetic information, pregnancy, or other protected characteristics as outlined in federal or provincial laws. We highly value everyone and all are encouraged to apply, including minorities, veterans, and people with disabilities.

This position is covered by a collective bargaining agreement.

ALPA is a member-driven, staff supported, union with two internal professional unions.

Qualifications:

Two years of college with emphasis in business math and/or accounting strongly preferred; high school diploma required; or, the equivalent combination of education and experience.
• Minimum two (2) years of prior or related experience, preferably in an event planning position, four (4) or more years strongly preferred.
• Two (2) years of experience in a project coordination role required, three (3) or more years strongly preferred. At management discretion, ALPA experience with proven expertise may be substituted for either of the above.
• Prior experience working with budgets strongly preferred.
• Solid interpersonal and communication skills, oral and written, for effective interaction with internal staff, pilots, pilot committees, officers, governing bodies, and other external contacts.
• Solid organizational skills, sufficient to successfully handle multiple projects and deadlines.
• Sound judgment and ability to make decisions on the spot while remaining calm under pressure.
• Strong math skills and accuracy with financial reports.
• Comprehensive knowledge of Microsoft Word, Outlook, PowerPoint, Teams, SharePoint, and Excel required.
• Knowledge of Cvent Event Diagramming (formerly Social Tables) and Swoogo strongly preferred.

Physical Demands:

Note: The physical demands described herein are characteristic of those that must be met to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals to perform the essential physical activities of this position described below.

Constantly operates a computer/smartphone/tablet. Regularly required to maintain a stationary position; move about the office and the Washington, D.C. metropolitan area; determine what others have said or written; and, converse with others and exchange accurate information.

Regularly required to sit, stand, bend, reach, and move about the office and travel (locally, nationally, and internationally). May also include occasional bending, stooping, squatting, and/or pushing and pulling or moving, e.g., to pack, unpack, and/or move cases.

Occasionally required to move, raise, reach, and/or retrieve binders, books, boxes, and files up to ten (10) pounds (lbs.). While on travel, could be responsible to move, raise, reach, and/or retrieve luggage weighing as much as 50 lbs. (Assistance may not always be available.)

ALPA offers competitive salaries with terrific benefits, including:

• 401k Plan with Non-Elective Employer Contribution of 12% plus 2% into a Market-Based Cash Balance Plan after 180 days of employment. No employee contribution required! The 401k plan includes a Roth option and 4-year vesting schedule.
• Generous health care benefits on day one - PPO, Kaiser (where available), and a High Deductible Health Plan which includes coverage for medical, dental, and vision benefits for employee, spouse, and/or dependent children;
• 15 days paid vacation and 13 holidays per year plus 2 volunteer days per year;
• Generous sick and bereavement leave;
• Competitive parental leave;
• Company-paid premiums for disability and life insurance;
• Flexible Spending and Health Savings accounts;
• Retiree health plan;
• Education Assistance Program; and,
• Optional benefits including pet insurance, excess life insurance, legal plan, and qualified transportation fringe benefits, where available.
• Partial remote work opportunities.

PROJECTED ANNUAL SALARY RANGE: $ 57,406.00 - $ 80,456.00

Relocation not provided.

Sponsorship not available for this position.

• Bachelor's degree and/or 2+ years of hotel sales experience
• 1-year food and beverage experience
• Strong understanding of negotiation and interpretation of contracts
• Developed business communication skills, both written and verbal
• Working knowledge of computers and Microsoft office
• Present a professional appearance and confidence
• Ability to communicate effectively with public and other Team Members
• Strong time management skills, and ability to work under pressure
• Experience with major Hospitality Sales CRM systems

• Multiple Tiers of Medical Coverage
• Dental & Vision Coverage
• 24/7 Teledoc service
• Free Maintenance Medications
• Pet Insurance
• Hotel Discounts
• Tuition Reimbursement
• Paid Time Off (vacation, sick, bereavement, and Holidays).
• 401K Match

• Act as onsite contact for all assigned groups, as well as working with the customer to produce BEO's and Convention Resumes.
• Ensures that all special arrangements - Food and Beverage, Audio Visual, and other requests are properly documented on BEO's and signed by authorized representative.
• Ensures timely distribution of all BEO's and Resumes to the appropriate departments and follows up on any questions.
• Maintains detailed files, notes, records, and trace systems to ensure event meets with customer expectations.
• Verifies space requirements and meeting room set-up with the client, and ensures that public space needed is properly maintained and in good condition.
• Confirms revisions in agendas, room blocks, etc. and notifies corresponding departments in a timely manner.
• Finalizes the program/agenda with client and checks all scheduled functions one hour prior to start time.
• Reviews event sheets and works with appropriate departments to ensure quality and satisfaction.
• Maintains positive guest and employee relations through prompt, precise, and courteous communication.
• Other duties as assigned by the leader

• Bachelor's degree in business administration or sales and marketing preferred
• Minimum 3 years banquet or meeting planner experience; OR, equivalent combination of education and experience.

At Hyatt, we believe in the power of belonging- of making people feel at home no matter where they are in the world. We turn trips into journeys, encounters into experiences, and jobs into careers. Join a team that is making travel more human. Connected. Sustainable. Here, everyone's role matters. Opportunities are yours to shape. Your individuality is celebrated. At the heart of Hyatt is our shared belief that hospitality is more than just a job - it's a career for people who care.

Just steps from the beach, Hyatt Regency Clearwater Beach Resort and Spa has everything you might need right on site, from a year-round pool to in-house seafood and a rooftop restaurant and bar. We’re also close to the famous Pier 60, Clearwater Marine Aquarium, Busch Gardens, family-friendly activities and more.

The Event Planning Manager's primary focus is servicing Sale bookings. This position acts as the liaison between Meeting Planners and the hotel staff. Responsibilities include: administering the Sales agreement, detailing all Food, Beverage and A/V needs, managing room blocks and pick up, billing instructions and final review. Event Planning Managers also are the on-site contacts and are responsible for the smooth execution of all events.

Benefits & Perks:

As a colleague, we have you covered with awesome benefits and perks! Some of those include:

• Free parking
• Discounted Rooms at any participating Hyatt location starting on your first day of employment
• Up to 12 complimentary rooms at any participating Hyatt location after 3 months of service
• Free colleague meals during shift
• Free uniforms
• Medical, Dental, Vision, Prescription Insurance (after 30 days for full-time colleagues)
• 401k plus company match
• Tuition Reimbursement
• Discounts at various retailers – Apple, AT&T, Verizon, Headspace, and many more!

Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether it's career opportunities, job enrichment or a supportive work environment; if you are ready for this challenge, then we are ready for you.

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

• A true desire to satisfy the needs of others in a fast paced environment. Refined verbal and written communication skills
• A minimum of 1-3 years of hotel event sales/event planning or comparable experience preferred
• Must be proficient in general computer knowledge
• Candidates should be extremely detail oriented, organized and beable to handle a fast paced environment
• Prefer two years hotel experience or completed Event Management trainee program
• Preferred candidate has completed PSS or equivalent training

• Maintain strong client relationships and ensure that Event specifications are communicated and executed for a successful meeting experience for the meeting planner and attendees, consistent with hotel and Hyatt standards.
• Creation and oversight of Event Orders, Resumes, Invoices, Event Diagrams, Fire marshal approvals, and other required documents for all events.
• Monitor and manage room blocks according to contract utilizing group history reports and information given by clients to maximize hotel revenue, making adjustments if necessary in partnership with Sales, Revenue, and Group Reservations.
• Review sales contracts as well as other important information, ie: room block cut off, special concessions, certificates of insurance, etc and validate with client once the file is turned over from Sales
• Accurately forecast group rooms and group food and beverage revenues for assigned group business
• Implements and shares all information and/or resumes related to group business booked by Sales Managers to meet the needs of the client
• Arranges and disseminates all details for the group client on the Event Orders and Daily Detail Reports from Envision, including meeting set-up, food and beverage, guest room requirements, audio/visual, billing, outside activities, VIPs, special requests, and any other needs requested by the client or hotel.
• Coordinates through proper hotel departments all arrangements needed by client via system reports and property policies and procedures/SOPs.
• Lead and participate in Pre/Post convention meeting
• Participate in site visits and coordinate and lead pre-planning meetings for upcoming group business
• Provides feedback to all departments on client assessment of hotel performance

• Ability to perform month-end commentary and complete month-end reports as required
• Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner
• Ensure changes are communicated timely to impacted departments/operations leaders
• Attend daily/weekly/monthly meetings and any other functions required by management
• Perform other duties as requested by Hotel Leadership

• Knowledge of Delphi or the Envision Sales & Catering system
• Basic understanding of audio-visual equipment, preferred
• Demonstrate creativity and knowledge of food and beverage/events
• Must possess highly developed verbal & written communication skills to frequently negotiate, convince, sell and influence other managerial personnel, hotel guest(s) and/or group clients
• Shows analytical skills and strategic vision
• Must be proficient in general computer knowledge especially Microsoft Office products
• Must be able to work independently and simultaneously manage multiple tasks
• Strong organization and presentation skills
• Demonstrated ability to effectively interact and manage people of diverse socioeconomic, cultural, disability and ethnic backgrounds while solving complex problems and creating a productive services team
• Must work well in stressful, high pressure situations; maintain composure and objectivity under pressure

• Bachelor's Degree in Hotel or Business Administration preferred
• Two (2) plus years experience in Hotel Catering and/or Convention Services at a convention focused, resort property or related experience in the hospitality industry

• Must be able to work a flexible schedule to include evenings, weekends, and holidays as necessary for the success of the hotel
• Must be able to work under time constraints and within established deadlines

• Bachelor's degree and/or 2+ years of hotel sales experience
• 1-year food and beverage or detailing experience
• Strong understanding of negotiation and interpretation of contracts
• Developed business communication skills, both written and verbal
• Working knowledge of computers and Microsoft office
• Present a professional appearance and confidence
• Ability to communicate effectively with public and other Team Members
• Strong time management skills, and ability to work under pressure
• Experience with major Hospitality Sales CRM systems

• Multiple Tiers of Medical Coverage
• Dental & Vision Coverage
• 24/7 Teledoc service
• Free Maintenance Medications
• Pet Insurance
• Hotel Discounts
• Tuition Reimbursement
• Paid Time Off (vacation, sick, bereavement, and Holidays).
• 401K Match

Your journey begins now!

It is our ongoing purpose to bring imagination, authenticity and meaning to wellness. Each day we work to bring out the best in all we do for our guests and colleagues (you) to take comfort in.

Candidates interested in joining us on this journey need to believe in the power of the individual and understand that regardless of the job, every position has meaning and is important to Miraval’s purpose.

As the Event Planning Manager, you will embody the ethos of the Miraval wellbeing brand, be a competent individual who has experience in events and the functions of a hotel.

The Event Planning Manager is responsible for planning and executing all aspects of assigned group events post-contract through the onsite event, and post-event finalization and follow up. This individual works with all resort departments to execute all aspects of contracted retreats and mindful meetings. For the resorts that offer mindful weddings, this position also may support their success. The Event Planning Manager engages groups in the Miraval experience with the best available, revenue-driven culinary, programming and spa options.

Reporting to the Director of Group Sales + Events, this position is a full-time salary position that is located at the resort.

Specific Duties:

· Serves as primary point of contact for all group business at Miraval and fully coordinates events so that guest experiences are consistent with what has been represented to our guests

· Generates revenue through educating and selling Miraval Experiences that are engaging and embody our core values; primarily meetings, private meals, and programming

· Assures that all event services are provided in a manner that exemplifies established quality standards and are in compliance with applicable regulations and requirements

· Schedules hotel spaces, creates and publishes calendars and notices to ensure that guests, attendees, and hotel staff are informed of all group events, including programming

· Interface with clients daily while on property and handle all staff introductions

· Responsible for accurate and timely revenue forecasting for all assigned events

· Daily tasks include, but are not limited to, conducting property tours, creating catering and sales portfolios (resumes), arranging AV and other meeting needs, creating collateral and menus, and communicating with other team members to ensure that scheduled events are run properly

· Manage rooming lists, cut off dates, and attrition calculations

· Manages final group bill, deposits and final payment including World of Hyatt points and commissions in conjunction with support staff

· Conducts and documents client follow up, post events

· Responsible for strategically improving guest survey scores

· Assist sales team in coordinating in-market sales trips or FAMs and competitive set shops when asked

· Stays informed on the latest trends for activities and programs of competitors and guest demands

· Performs all tasks and provides services in compliance with policies, procedures, work instructions, training, codes of conduct, recognized best practices, safety laws and regulations.

· Source vendors for meeting services not in Miraval inventory including upcharge per SOP.

· Assists/Conducts timely feedback sessions for Sales & Events Coordinator position

· Is familiar with all hotel services/features and local attractions/activities to respond to guest inquiries accurately

· Demonstrates a positive attitude and acknowledges guests in a welcoming and friendly manner

· Ensures that all confidential and financial data is maintained securely and handled in a discreet fashion

· Participates in available training opportunities and applies learnings and newly identified best practices where possible

· Makes suggestions to improve the delivery of guest services and identifies new business opportunities that will enrich the Miraval guest experience

· Supports the team by anticipating and providing help as needed.

· Responds to all complaints and problems in a positive manner and takes action to resolve

· Shows concern by taking action to assure that our guests have a quality experience

· Prioritizes and follows through on all job-related duties.

We thank you for your interest. Be well.

Miraval Berkshires offers:

· World class resort

· Awarded Fortune’s 100 best companies to work for

· Unlimited use of our fitness center, yoga classes, and lectures

· Tuition or wellbeing reimbursement

· Free golf

· Employee discounts on all spa services and programming

· Discounted rates at Hyatt Hotels

· Positions with flexible schedules

· Embraces the ethos and culture of the Miraval wellbeing brand

· University degree or diploma qualification in Sales or Marketing and/or Hospitality or Tourism Management or industry experience equivalent

· Previous experience in hotel event management or similar

· Minimum 3 years’ experience within a 4–5-star hotel sales environmentor equivalent professional planning position

· Understands that the Miraval clientele may vary from traditional hotels in regard to target audiences, size of group and intention of visit

· Excellent emotional intelligence

· Effective as a team player within the Sales Department, as well as the hotel in general

· Ability to easily and willingly adapt to a change of policy, procedures, and work environment

· Ability to Create detailed and complete event orders to communicate event setup, AV needs, F&B needs, and programing

· Understands how to communicate thru a group resume to convey all event needs

· Understands how to manage event orders, group resumes, and the distribution to services teams

· Experience conducting and planning site tours and visits

Hyatt is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. R easonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.