4,670 Meeting jobs in the United States
Meeting Coordinator
33336 Fort Lauderdale, Florida
American Meetings LLC
Posted today
Job Viewed
Job Description
The Meeting Coordinator provides direct support to the AMI Meeting Managers. The Meeting Coordinator will work with each of the Planners and assist them from the start of the meeting through the close out of the meeting. This includes building registration websites for each meeting, creating all printed materials, bin management, managing expenses, exhibitor and sponsorship sales and general client services (as required per meeting).
-Build and Maintain Registration Websites- Candidate must have experience building websites and maintaining them. At least one year minimum of experience.
-Manage Attendee Registration
-Manage Internal Communications
-Oversee collateral printing and meeting materials
-Support Meeting Planners with administrative tasks
-Extremely Detail Oriented
-Excellent interpersonal skills
- Manage all aspects of Cvent/Veeva
- Attendee Management (Invites, Questions, Customer Service Calls etc.)
- Manage data entry and ensure 100% accuracy into internal and client expense systems
- Manage incoming and outgoing fax activity.
- Ensure all meeting bins are properly packed with necessary meeting supplies and prepped for shipping
- Create and print meeting collateral
- Support each of the Meeting Planner with any and all tasks meeting-related, including virtual meeting card processing on a per meeting basis
- Manage and customize supply bins for each meeting/event
- Provide suggestions on improvements to company systems & processes that will increase efficiency & allow for better client service
- On-site support and travel when necessary
- Provide suggestions on improvements to company systems & processes that will increase efficiency & allow for better client service
Requirements:
Bachelor's Degree- Hospitality Management preferred
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0
Meeting Coordinator
20022 Washington, District Of Columbia
National Association of Attorneys General
Posted 1 day ago
Job Viewed
Job Description
ID: 1047
Location: Washington, D.C.
Department: NAAG Training & Research
Location: Washington, D.C.
Department: NAAG Training & Research
Meeting Coordinator
Who We Are:
Founded in 1907, the National Association of Attorneys General (NAAG) serves as the national forum for attorneys general and their staff to collaboratively address issues important to their work and provides resources to support the work of the offices of attorneys general in protecting the Rule of Law and the United States Constitution. NAAG fosters an environment of "cooperative leadership," helping attorneys general respond effectively - individually and collectively - to emerging state and federal issues. NAAG emphasizes a commitment to professional excellence and the quality of life for our employees.
NAAG provides innovative, legal skills training and resources to support the evolving needs of attorney general offices. NAAG delivers training courses in various formats: in person and online, live and on-demand, utilizing both experiential (learn- by-doing) and instructional learning.
We are looking for a Meeting Coordinator to join our team to help support our programs.
The Job Brief:
The Meeting Coordinator supports the work of NAAG by coordinating all logistical aspects of assigned programs, in both in-person and virtual environments. This position reports to the Director of Meetings and Events.
Travel is inherent to this position. (accounts for approximately 50% of the position)
A Typical Day:
Programmatic
- Conduct pre-training and onsite support/logistics for in-person programs, to include oversight of hotel rooming lists, meeting room setup, food and beverage, audio visual, transportation, materials, name badges, attendance list, gifts, and related duties
- Conduct pre-training and live support for online programs, to include oversight of attendee registration on the association management system (AMS), online platforms, learning management system (LMS) set-up, and related duties
- Serve as direct contact for in-person and virtual programming, maintaining a professional and courteous relationship with all internal and external personnel
- Adhere to programmatic and financial close-out procedures
- Provide administrative support, as needed, which may include items such as agenda formatting, panel call scheduling, and other logistical coordination
- Monitor and adhere to program budgets, keeping track of all program expenses and being accountable for spending
- Assist with travel arrangements of attendees, speakers/faculty, and staff for face-to-face programs, as assigned
- Input information for each program into organization-wide databases, including student and faculty information and post-program evaluation results
- Coordinate with the communications and online learning departments
- Respond to inquiries by state attorneys and circulate information to Attorneys General staff as needed
- Develop and coordinate internal/external projects with oversight from the Meetings and Membership Director
- Conduct pertinent research and support projects led by program counsel
- Demonstrate core understanding of position responsibilities
- Other tasks as assigned based on the needs of the Association
Is This You?
- Bachelor's degree in a related field or commensurate with work experience
- 1-2 years of professional or business experience (meeting planning experience preferred)
- Possess strong interpersonal skills, liaising with internal and external personnel
- Exercise tact and diplomacy
- Employ problem-solving skills to make decisions
- Display excellent attention to customer service by phone and email
- Possess excellent computer skills including experience with Microsoft Office (PowerPoint, Outlook, Excel (spreadsheets/SmartSheet), Word and general database knowledge
- Prioritize tasks from different functional areas and teams
- Manage competing projects or deadlines at one time
- Exhibit high level of professionalism
- Experience working in an individual contributor role as well as working in a collaborative team environment
Location:
NAAG is headquartered in Washington, D.C.
Terrific Total Compensation Package:
- Salary range for this position is $47,000.00-$50,000.00, commensurate with experience. commensurate with experience
- NAAG offers a generous benefits package which includes paid time off, health, dental, vision, life/disability, long-term care, and 401k retirement plan
To Apply:
We invite you to apply today! Please click "Apply" below and please be sure to submit a letter of Interest and your resume. Applications received prior to September 26, 2025 will be given priority review. Applications will be reviewed on an ongoing basis.
NAAG believes that diversity, equity, and inclusion are critical to our success.
We seek to recruit, develop, and retain the most talented people from a diverse candidate pool.
PId355db26731f-5010
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1
Pharmaceutical Meeting Coordinator
30081 Smyrna, Georgia
Randstad USA
Posted today
Job Viewed
Job Description
**Contract position**
Job Description
Operational excellence, in our more than 200+ meetings and congresses planned annually, is a US
Immunology priority. We are seeking a detail-oriented and proactive Meeting Coordinator to support
the planning, execution, and reconciliation of various external meetings. This contractor role is critical to
ensuring operational excellence and budget accuracy across all meeting-related activities.
Key Responsibilities
Meeting Department Coordination
- Continuous monitoring to ensure the iPVU has a current and accurate list of planned meetings on the iPVU Calendar (both National and Local)
- Manage sponsorship (E-requests) for all planned programs within company internal system
- Initiate virtual meeting cards for all planned programs
- Serve as the primary point of contact for day-to-day meeting-related inquiries re: internal process
Meeting Logistics
- Oversee logistics for miscellaneous meetings including advisory boards, with oversight
from the Strategic Meetings Solutions Lead or Meeting Specialist(s)
Financial Tracking & Reporting
- Prepare and manage Statements of Work (SOWs) and monthly accruals
- Reconcile budgets monthly as meetings close
- Provide accurate financial reports to internal stakeholders
Stakeholder Engagement
- Collaborate with internal teams and external vendors to ensure timely execution of meeting deliverables
- Support External Experts (EEs) engagement and tracking, if applicable
Compliance & Documentation
- Ensure all meeting documentation complies with internal policies and industry regulations.
- Maintain organized records of meeting approvals, budgets, and outcomes.
Required Skills:
- Project Coordination: Proven ability to manage multiple meeting workflows simultaneously with attention to detail
- Budget Management: Exposure with SOWs, accruals, and project reconciliation
- Pharma Industry Knowledge: Familiarity with pharmaceutical compliance standards and medical meeting protocols
- Communication: Strong interpersonal and written communication skills for cross-functional collaboration.
- Tech Proficiency: Comfortable using Microsoft Teams, Outlook, Excel, and internal request systems (e.g., Erequests).
- Problem Solving: Ability to handle day-to-day questions and troubleshoot meeting-related issues independently.
- Time Management: Skilled in prioritizing tasks and meeting deadlines in a fast-paced environment.
Additional Qualifications + Experience:
- Bachelor’s degree
- 2 – 4 years of associated meeting coordination or planning experience
- Travel (~30 – 50%) to provide onsite logistics is required. This will include weekend and evening hours
Contract Details:
- Location: Hybrid; Smyrna office
- Reporting To: Strategic Meeting Solutions Lead
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2
Technical Interchange Meeting Coordinator
84056 Hill Afb, Utah
Parsons Corporation
Posted 8 days ago
Job Viewed
Job Description
In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with exceptional people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We've got what you're looking for.
**Job Description:**
Parsons is looking for an amazingly talented **Technical Interchange Meeting Coordinator** to join our team! In this role you will get to ensure Facility Requirements Document (FRD) and Hybrid Facility Criteria updates trace back to documented interchanges as well as organize meetings.
**What You'll Be Doing:**
+ Organize and facilitate regularly scheduled technical interchange meetings.
+ Record and publish official minutes and action items
+ Maintain the Feedback Incorporation Log (source, date, disposition).
+ Ensure Facility Requirements Document (FRD) and Hybrid Facility Criteria updates trace back to documented interchanges
+ Plan, schedule, and manage all aspects of the meeting, including logistics, agendas, and follow-ups
+ Lead and facilitate discussions, ensuring the meeting stays on track and achieves its objectives
**What Required Skills You'll Bring:**
+ Bachelor's Degree in fields such as engineering, project management, business administration, or a related technical discipline is preferred
+ 5+ years of experience in coordinating meetings, workshops, or technical reviews
+ Experience in managing cross-functional teams or working in a collaborative environment
+ Experience working in environments that involve systems engineering, product development, or government contracts is a plus.
+ Ability to clearly document meeting minutes, action items, and decisions
+ Excellent verbal and written communication skills to coordinate with diverse stakeholders, including engineers, program managers, and customers
+ Ensuring all meeting materials, logistics, and documentation are accurate and complete
+ Proficiency in tools such as Microsoft Office (Word, Excel, PowerPoint) or project management software (e.g., Microsoft Project, Jira, or Trello).
+ Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams, WebEx) for remote or hybrid TIMs
+ Active Secret clearance
**What Desired Skills You'll Bring:**
+ Sentinel or ICBM modernization experience preferred.
**Security Clearance Requirement:**
An active Secret security clearance is required for this position.
This position is part of our Federal Solutions team.
The Federal Solutions segment delivers resources to our US government customers that ensure the success of missions around the globe. Our intelligent employees drive the state of the art as they provide services and solutions in the areas of defense, security, intelligence, infrastructure, and environmental. We promote a culture of excellence and close-knit teams that take pride in delivering, protecting, and sustaining our nation's most critical assets, from Earth to cyberspace. Throughout the company, our people are anticipating what's next to deliver the solutions our customers need now.
We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!
Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status.
We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest-APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to .
About Us
Parsons is a digitally enabled solutions provider focused on the defense, security, and infrastructure markets. With nearly 75 years of experience, Parsons is uniquely qualified to deliver cyber/converged security, technology-based intellectual property, and other innovative services to federal, regional, and local government agencies, as well as to private industrial customers worldwide.
Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQ+.
For more about Parsons, visit parsons.com and follow us on Facebook, Twitter, LinkedIn, and YouTube.
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with exceptional people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We've got what you're looking for.
**Job Description:**
Parsons is looking for an amazingly talented **Technical Interchange Meeting Coordinator** to join our team! In this role you will get to ensure Facility Requirements Document (FRD) and Hybrid Facility Criteria updates trace back to documented interchanges as well as organize meetings.
**What You'll Be Doing:**
+ Organize and facilitate regularly scheduled technical interchange meetings.
+ Record and publish official minutes and action items
+ Maintain the Feedback Incorporation Log (source, date, disposition).
+ Ensure Facility Requirements Document (FRD) and Hybrid Facility Criteria updates trace back to documented interchanges
+ Plan, schedule, and manage all aspects of the meeting, including logistics, agendas, and follow-ups
+ Lead and facilitate discussions, ensuring the meeting stays on track and achieves its objectives
**What Required Skills You'll Bring:**
+ Bachelor's Degree in fields such as engineering, project management, business administration, or a related technical discipline is preferred
+ 5+ years of experience in coordinating meetings, workshops, or technical reviews
+ Experience in managing cross-functional teams or working in a collaborative environment
+ Experience working in environments that involve systems engineering, product development, or government contracts is a plus.
+ Ability to clearly document meeting minutes, action items, and decisions
+ Excellent verbal and written communication skills to coordinate with diverse stakeholders, including engineers, program managers, and customers
+ Ensuring all meeting materials, logistics, and documentation are accurate and complete
+ Proficiency in tools such as Microsoft Office (Word, Excel, PowerPoint) or project management software (e.g., Microsoft Project, Jira, or Trello).
+ Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams, WebEx) for remote or hybrid TIMs
+ Active Secret clearance
**What Desired Skills You'll Bring:**
+ Sentinel or ICBM modernization experience preferred.
**Security Clearance Requirement:**
An active Secret security clearance is required for this position.
This position is part of our Federal Solutions team.
The Federal Solutions segment delivers resources to our US government customers that ensure the success of missions around the globe. Our intelligent employees drive the state of the art as they provide services and solutions in the areas of defense, security, intelligence, infrastructure, and environmental. We promote a culture of excellence and close-knit teams that take pride in delivering, protecting, and sustaining our nation's most critical assets, from Earth to cyberspace. Throughout the company, our people are anticipating what's next to deliver the solutions our customers need now.
We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!
Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status.
We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest-APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to .
About Us
Parsons is a digitally enabled solutions provider focused on the defense, security, and infrastructure markets. With nearly 75 years of experience, Parsons is uniquely qualified to deliver cyber/converged security, technology-based intellectual property, and other innovative services to federal, regional, and local government agencies, as well as to private industrial customers worldwide.
Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQ+.
For more about Parsons, visit parsons.com and follow us on Facebook, Twitter, LinkedIn, and YouTube.
View Now
3
Senior Meeting & Events Coordinator
20080 Washington, District Of Columbia
CBRE
Posted 7 days ago
Job Viewed
Job Description
Senior Meeting & Events Coordinator
Job ID
Posted
23-Sep-2025
Service line
Advisory Segment
Role type
Full-time
Areas of Interest
Customer Service, Property Management
Location(s)
Washington, D.C. - District of Columbia - United States of America
**About The Role:**
As a CBRE Senior Meeting & Events Coordinator, you will assist with the planning, coordination, and day-of execution of meetings, conferences, and events. This role is integral to ensuring the detailed delivery of high-quality events that meet client expectations.
**What You'll Do:**
+ Coordinate the setup, refresh, and removal of food, beverage, and service items to ensure smooth operations.
+ Collaborate with management to communicate department goals and align event execution with client vision.
+ Confirm pre-event setup, including space configurations and audio/visual requirements, ensuring all details are complete.
+ Follow up with clients pre- and post-event to confirm satisfaction and capture feedback for continuous improvement.
+ Troubleshoot and resolve sophisticated client inquiries and advanced complaints efficiently. Assist in the execution of SLAs, critical metrics, benchmarks, and recurring reports to maintain high service standards.
+ Lead the meeting and events calendar for event spaces, ensuring optimal utilization.
+ Order and handle event supplies as needed, maintaining inventory and ensuring availability.
+ Gather and analyze data to identify and solve complex problems, recommending new techniques and improvements.
+ Impact own team and other teams whose work activities are closely related, fostering a collaborative environment.
**What You'll Need:**
To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
+ High School Diploma or GED with 2-3 years of job-related experience in event planning or coordination.
+ Ability to fulfill the physical requirements associated with this role, including stooping, standing, walking, and lifting/carrying heavy loads of 50 lbs. or more.
+ Comprehensive understanding of event planning processes, procedures, and systems. Strong organizational skills with an advanced inquisitive mentality to continuously improve event execution.
+ In-depth knowledge of Microsoft Office products, including Word, Excel, and Outlook. Advanced math skills with the ability to calculate figures such as percentages, discounts, and markups.
+ Excellent communication skills to evaluate and convey complex content in a concise and logical manner.
+ Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.
+ Experience in managing client relationships and ensuring high levels of client satisfaction
**WHY CBRE**
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.
**Our Values in Hiring**
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.
**Disclaimers**
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
APPLICANT AI USE DISCLOSURE
We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
About CBRE Group, Inc.
CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world's largest commercial real estate services and investment firm (based on 2024 revenue). The company has more than 140,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage serving, valuations); Building Operations & Experience (facilities management, property management, flex space & experience); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Senior Meeting & Events Coordinator position is $65,000 annually and the maximum salary for the position is $72,000 annually. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience.
**Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at (U.S.) and (Canada).
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
Job ID
Posted
23-Sep-2025
Service line
Advisory Segment
Role type
Full-time
Areas of Interest
Customer Service, Property Management
Location(s)
Washington, D.C. - District of Columbia - United States of America
**About The Role:**
As a CBRE Senior Meeting & Events Coordinator, you will assist with the planning, coordination, and day-of execution of meetings, conferences, and events. This role is integral to ensuring the detailed delivery of high-quality events that meet client expectations.
**What You'll Do:**
+ Coordinate the setup, refresh, and removal of food, beverage, and service items to ensure smooth operations.
+ Collaborate with management to communicate department goals and align event execution with client vision.
+ Confirm pre-event setup, including space configurations and audio/visual requirements, ensuring all details are complete.
+ Follow up with clients pre- and post-event to confirm satisfaction and capture feedback for continuous improvement.
+ Troubleshoot and resolve sophisticated client inquiries and advanced complaints efficiently. Assist in the execution of SLAs, critical metrics, benchmarks, and recurring reports to maintain high service standards.
+ Lead the meeting and events calendar for event spaces, ensuring optimal utilization.
+ Order and handle event supplies as needed, maintaining inventory and ensuring availability.
+ Gather and analyze data to identify and solve complex problems, recommending new techniques and improvements.
+ Impact own team and other teams whose work activities are closely related, fostering a collaborative environment.
**What You'll Need:**
To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
+ High School Diploma or GED with 2-3 years of job-related experience in event planning or coordination.
+ Ability to fulfill the physical requirements associated with this role, including stooping, standing, walking, and lifting/carrying heavy loads of 50 lbs. or more.
+ Comprehensive understanding of event planning processes, procedures, and systems. Strong organizational skills with an advanced inquisitive mentality to continuously improve event execution.
+ In-depth knowledge of Microsoft Office products, including Word, Excel, and Outlook. Advanced math skills with the ability to calculate figures such as percentages, discounts, and markups.
+ Excellent communication skills to evaluate and convey complex content in a concise and logical manner.
+ Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.
+ Experience in managing client relationships and ensuring high levels of client satisfaction
**WHY CBRE**
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.
**Our Values in Hiring**
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.
**Disclaimers**
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
APPLICANT AI USE DISCLOSURE
We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
About CBRE Group, Inc.
CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world's largest commercial real estate services and investment firm (based on 2024 revenue). The company has more than 140,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage serving, valuations); Building Operations & Experience (facilities management, property management, flex space & experience); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Senior Meeting & Events Coordinator position is $65,000 annually and the maximum salary for the position is $72,000 annually. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience.
**Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at (U.S.) and (Canada).
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
View Now
4
Senior Meeting & Events Coordinator
55112 Mounds View, Minnesota
Land O'Lakes Inc.
Posted 27 days ago
Job Viewed
Job Description
Senior Meeting & Events Coordinator
Cvent Registration & Technology Management
Event Experience & Onsite Logistics
Administrative & Operational Support
Design & Collateral Production
Overview:
The Land O'Lakes Meetings & Events team is hiring a Senior Meeting & Experiences Coordinator to support the design, logistics, and technology needs for internal and external events across the enterprise. This role will have a strong focus on Cvent registration site builds , attendee management , and collateral production , while also supporting planners on large-scale programs and live event operations.
You'll collaborate closely with meeting planners to create smooth, engaging attendee journeys-from registration through onsite check-in-and ensure every touchpoint is thoughtfully executed and well-branded. If you're tech-savvy, detail-oriented, and energized by the pace of events, we'd love to have you on the team.
Position Purpose:
The Land O'Lakes, Inc. Meetings and Experiences team is responsible for the successful procurement, planning, and execution of enterprise-wide meetings and events for internal and external audiences. From inception through completion, the Meeting & Experiences Coordinator will provide administrative and logistical support to department meeting planners in the development, coordination, and implementation of all live and virtual meetings and events ranging in size from 50-3,000 people.
Key Responsibilities:
Event Planning & Coordination Execution
- Collaborate with internal clients to gather requirements and ensure event objectives are achieved.
Cvent Registration & Technology Management
- Build, manage, and maintain Cvent registration sites, including:
- Custom registration forms, activity selection, attendee types, and email communications (save-the-dates, invitations, confirmations, Know Before You Go, etc.).
- Provide attendee reporting and real-time updates (registration, housing, travel, dietary needs).
- Support mobile event app development and maintenance via Cvent's Event App platform.
- Assist with attendee updates and troubleshooting during the registration period.
Event Experience & Onsite Logistics
- Support meeting planners with logistical needs such as invite lists, rooming reports, flight & transportation manifests, registration summaries, and other planning documents.
- Support the Meetings & Events team with attendee communication, real-time updates, and troubleshooting during live events.
- Assist with the organization and preparation of meeting materials, signage, and onsite collateral.
- Collaborate with planners to ensure all materials, supplies, and registration tools are in place for seamless onsite execution.
- Provide onsite support for meetings and events, including registration desk management, attendee check-in, and setup/teardown assistance.
Administrative & Operational Support
- Supervise the meeting packing process, including preparation, shipping, and tracking of supplies for both domestic and international events.
- Assist in sourcing and coordinating delivery of promotional items, ensuring quality control and on-time arrival.
- Identify and recommend improvements to the planning and implementation process.
- Ensure documentation and standard operating procedures are followed.
Design & Collateral Production
- Design and produce event materials using Adobe Creative Suite, including:
- Name badges, signage, agendas, table tents, menus, and other branded materials.
- Ensure all event collateral aligns with brand standards and is delivered on time.
- Coordinate production and printing timelines in collaboration with internal teams and vendors.
Required Experience & Education
- College Degree with 1 year, or more, of professional work experience in event coordination or related field OR High school diploma and 2 years, or more, of professional work experience in event coordination or related field -required
- Adobe Creative Suite (InDesign, Illustrator, Photoshop) - preferred
- Experience using Cvent, or other event management systems, for registration builds and reporting - required
- Availability to travel up to 25% for local, domestic and international onsite event support - required
- Ability to work flexible hours to support event execution - required
Salary range : $57,920 - $86,880 ( i n most cases, candidates offered employment can expect to be hired at a pay rate near the middle of our salary ranges)
About Land O'Lakes, Inc.
Join us and be part of a Fortune 250, farmer- and member-owned cooperative that is reimagining the business of food. We have been named a Top Workplace by Indeed and LinkedIn, and to the TIME 100 Most Influential Companies list.
Benefits for most full-time roles include medical, dental, vision, PTO, life & disability insurance, education assistance, a 401k and a variety of well-being resources. Most part-time employees are eligible for prorated PTO, holiday pay, employee development programs, prorated education assistance, and a 401(k).
Land O'Lakes, Inc. is an Equal Opportunity Employer (EOE) M/F/Vets/Disabled. The company maintains a drug-free workforce, including post-employment substance abuse testing pursuant to a Drug and Alcohol Policy.
Neither Land O'Lakes, nor its search firms, will ever contact you and ask for confidential information over the phone or in email. If you receive a call or email like this, please do not provide the information being requested.
Apply Now
5
Meeting Services Coordinator - AmerisourceBergen HQ
19428 Conshohocken, Pennsylvania
ARAMARK
Posted 1 day ago
Job Viewed
Job Description
**Job Description**
As a part of the meeting services, you will leave a lasting impression on employees and clients. Meeting Services is an essential part of our company, creating a vital platform for internal communication and collaboration, key business presentation, and client interaction contributing to the overall growth and success of the organization
The ideal candidate will be well organized and detailed oriented. You will have the opportunity to build working relationships with all fellow colleagues including facilities, technology, marketing and event teams. The focus will be on maintaining attractive meeting rooms, event setups/take downs, maintaining adequate inventory in pantries, ordering catering for meetings. This role requires time management, organizational skills, attention to detail, and confidence.
**Job Responsibilities**
+ Manage the appearance of meeting rooms, client facing space, and employee cafes
+ Participate in meetings pre and post events to ensure smooth execution
+ Ensures meetings are set up on time, with careful attention to cleanliness and detail
+ Check rooms making sure catering, audio visual and room sets align with the request
+ Inspect Copy and Café Center inventory, and place order for out-of-stock supplies
+ Manage space issues, escalate unresolved matters to manager
+ Use technology to detail reservations, review in-coming requests and present reports aiding team
Develop rapport with executive admins and meeting contacts to learn about business needs while understanding the importance of meeting their expectations
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
+ Formal Hospitality Training (Preferred)
+ Food and Beverage Training (Preferred)
+ A minimum of 3 years' experience in hospitality, event planning, or food & beverage with customer service focus
+ Maintain effective open written and verbal communication and collaboration
+ Must be capable of prioritizing, organizing and multitasking
+ Flexible to deal with a fast-paced and diverse environment
+ Customer service-oriented with a positive attitude
+ Model professional attire and conduct at all times
+ Regular and reliable attendance
+ Proficient MS Office skills
+ Working knowledge of audio-visual systems
This role may have physical demands including, but not limited to, lifting, bending, pushing, pulling and/or extended walking and standing. This role may also require uniforms and/or usage of Personal Protective Equipment (PPE).
**Education**
High School Diploma
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .
As a part of the meeting services, you will leave a lasting impression on employees and clients. Meeting Services is an essential part of our company, creating a vital platform for internal communication and collaboration, key business presentation, and client interaction contributing to the overall growth and success of the organization
The ideal candidate will be well organized and detailed oriented. You will have the opportunity to build working relationships with all fellow colleagues including facilities, technology, marketing and event teams. The focus will be on maintaining attractive meeting rooms, event setups/take downs, maintaining adequate inventory in pantries, ordering catering for meetings. This role requires time management, organizational skills, attention to detail, and confidence.
**Job Responsibilities**
+ Manage the appearance of meeting rooms, client facing space, and employee cafes
+ Participate in meetings pre and post events to ensure smooth execution
+ Ensures meetings are set up on time, with careful attention to cleanliness and detail
+ Check rooms making sure catering, audio visual and room sets align with the request
+ Inspect Copy and Café Center inventory, and place order for out-of-stock supplies
+ Manage space issues, escalate unresolved matters to manager
+ Use technology to detail reservations, review in-coming requests and present reports aiding team
Develop rapport with executive admins and meeting contacts to learn about business needs while understanding the importance of meeting their expectations
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
+ Formal Hospitality Training (Preferred)
+ Food and Beverage Training (Preferred)
+ A minimum of 3 years' experience in hospitality, event planning, or food & beverage with customer service focus
+ Maintain effective open written and verbal communication and collaboration
+ Must be capable of prioritizing, organizing and multitasking
+ Flexible to deal with a fast-paced and diverse environment
+ Customer service-oriented with a positive attitude
+ Model professional attire and conduct at all times
+ Regular and reliable attendance
+ Proficient MS Office skills
+ Working knowledge of audio-visual systems
This role may have physical demands including, but not limited to, lifting, bending, pushing, pulling and/or extended walking and standing. This role may also require uniforms and/or usage of Personal Protective Equipment (PPE).
**Education**
High School Diploma
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .
View Now
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6
Meeting & Events Coordinator, Kohler Hospitality
53044 Kohler, Wisconsin
Kohler Co.
Posted 7 days ago
Job Viewed
Job Description
**Meeting & Events Coordinator, Kohler Hospitality**
_Work Mode: Onsite_
**Location: ** Kohler, WI
**Opportunity**
Coordinate all weddings, social events, social day meetings and select designated corporate events held within Kohler,WI as designated by Meeting & Events Management while at the same time selling the resort and satellite properties at the best possible profit while ensuring complete guest satisfaction. Focused sales effort to maximize catering business throughout Destination Kohler and other Kohler Hospitality properties. Complete administrative duties based on event needs.
**SPECIFIC RESPONSIBILITIES**
**Guest Focus:**
+ Collaborate with Client to capture the vision and objective of their event.
+ Drive incremental revenue to the resort by promoting high margin programming; up-selling clients to exceed Food & Beverage minimums and adding incremental programming.
+ Serve as on-site contact during weddings, social events, social day meetings and select corporate events.There is a heavy weekend component with wedding and social events for on-site coverage.
+ Partner with Wedding Sales Manager on pre-contracted site visits to increase capture rate of weddings.
+ Entertain clients on site during subsequent additional planning site visits and tastings.
**Revenue Generation:**
+ Partner with Client to achieve resort spend above contracted obligation: F&B selections, additional activity selections, guestroom upgrades and promotion of pre/post guest stays.
+ Partner with Kohler Décor & Design Team and connect them with contacts to enhance events with upgraded linens, event space upgrades, custom branding opportunities, etc.
+ Deliver Five Star programming to increase rebooking rates.
**Operational:**
+ Attend weekly Banquet & Event Order (BEO) and Resume meetings to drive scheduling and ordering assignments throughout the resort.
+ Participate in departmental coverage as scheduled.
+ Develop detailed estimates for Client and internal accounting team and negotiate with 3rd party product and service providers.
+ Develop detailed wedding notes to outline all wedding details to share with Client.
+ Communicate up to the minute client revisions throughout the resort to promote the guest experience.
+ Conduct Pre and Post Conference Meetings with Client and internal sales team as needed -- providing profitability analysis on programming to internal teams.
**Position Standards:**
Within all established guidelines:
+ Deliver banquet events orders prior to group arrival.
+ Deliver group resumes prior to group arrival.
+ Follow up on all accounts receivable billing concerns.
**Administrative and Other Responsibilities/Requirements:**
+ Basic computer literacy.
+ Preparation of Printed Materials - Menu Cards, Place Cards, Table Numbers, Vouchers, Luggage Pull Letters, Pre-Merge Group Resumes etc.
+ Complete department reporting and completion of accounting items such as the accrual tracker.
+ Assist any team members when necessary.
+ Accomplish all other reasonable task as assigned by Meeting & Events Management.
**Skills/Requirements**
+ Minimum of a high school diploma.
+ College degree in Hospitality management preferred.
+ Minimum of one to three years of Hospitality experience.
+ Catering, Meeting and Event experience preferred.
+ Knowledge of computer software to include Windows, Word, and Amadeus is a plus.
**_Applicants must be authorized to work in the US without requiring sponsorship now or in the future._**
_We believe in supporting you from the moment you join us, which is why Kohler offers day 1 benefits. This means you'll have access to your applicable benefit programs from your first day on the job, with no waiting period. The hourly range for this position is $27.00. The specific hourly rate offered to a candidate may be influenced by a variety of factors including the candidate's experience, their education, and the work location. Available benefits include medical, dental, vision & 401k._
**Why Work at Kohler Co?**
Kohler Co.'s mission is to contribute to a higher level of gracious living for those who are touched by our products and services. We understand that it takes investment in our associates' development to make that happen. So, we offer ongoing investment in each individual's personal development and the opportunity to collaborate with others across functions and roles at Kohler.
In addition to the investment in your development, Kohler offers a benefits package including a competitive salary, health, vision, dental, 401(k) with company matching, and more!
**About Us**
Beyond the competitive benefits and compensation, Kohler proudly offers a rich history, steeped in creativity and a commitment to our associates and communities. We invite you to learn more about our culture and company at .
It is Kohler's policy to recruit, hire, and promote qualified personnel in all job classifications without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact . Kohler Co. is an equal opportunity/affirmative action employer.
We invite you to learn more about equal employment opportunity by reviewing the FederalEEO is the Law ( and theEEO is the Law Supplement ( .
_Work Mode: Onsite_
**Location: ** Kohler, WI
**Opportunity**
Coordinate all weddings, social events, social day meetings and select designated corporate events held within Kohler,WI as designated by Meeting & Events Management while at the same time selling the resort and satellite properties at the best possible profit while ensuring complete guest satisfaction. Focused sales effort to maximize catering business throughout Destination Kohler and other Kohler Hospitality properties. Complete administrative duties based on event needs.
**SPECIFIC RESPONSIBILITIES**
**Guest Focus:**
+ Collaborate with Client to capture the vision and objective of their event.
+ Drive incremental revenue to the resort by promoting high margin programming; up-selling clients to exceed Food & Beverage minimums and adding incremental programming.
+ Serve as on-site contact during weddings, social events, social day meetings and select corporate events.There is a heavy weekend component with wedding and social events for on-site coverage.
+ Partner with Wedding Sales Manager on pre-contracted site visits to increase capture rate of weddings.
+ Entertain clients on site during subsequent additional planning site visits and tastings.
**Revenue Generation:**
+ Partner with Client to achieve resort spend above contracted obligation: F&B selections, additional activity selections, guestroom upgrades and promotion of pre/post guest stays.
+ Partner with Kohler Décor & Design Team and connect them with contacts to enhance events with upgraded linens, event space upgrades, custom branding opportunities, etc.
+ Deliver Five Star programming to increase rebooking rates.
**Operational:**
+ Attend weekly Banquet & Event Order (BEO) and Resume meetings to drive scheduling and ordering assignments throughout the resort.
+ Participate in departmental coverage as scheduled.
+ Develop detailed estimates for Client and internal accounting team and negotiate with 3rd party product and service providers.
+ Develop detailed wedding notes to outline all wedding details to share with Client.
+ Communicate up to the minute client revisions throughout the resort to promote the guest experience.
+ Conduct Pre and Post Conference Meetings with Client and internal sales team as needed -- providing profitability analysis on programming to internal teams.
**Position Standards:**
Within all established guidelines:
+ Deliver banquet events orders prior to group arrival.
+ Deliver group resumes prior to group arrival.
+ Follow up on all accounts receivable billing concerns.
**Administrative and Other Responsibilities/Requirements:**
+ Basic computer literacy.
+ Preparation of Printed Materials - Menu Cards, Place Cards, Table Numbers, Vouchers, Luggage Pull Letters, Pre-Merge Group Resumes etc.
+ Complete department reporting and completion of accounting items such as the accrual tracker.
+ Assist any team members when necessary.
+ Accomplish all other reasonable task as assigned by Meeting & Events Management.
**Skills/Requirements**
+ Minimum of a high school diploma.
+ College degree in Hospitality management preferred.
+ Minimum of one to three years of Hospitality experience.
+ Catering, Meeting and Event experience preferred.
+ Knowledge of computer software to include Windows, Word, and Amadeus is a plus.
**_Applicants must be authorized to work in the US without requiring sponsorship now or in the future._**
_We believe in supporting you from the moment you join us, which is why Kohler offers day 1 benefits. This means you'll have access to your applicable benefit programs from your first day on the job, with no waiting period. The hourly range for this position is $27.00. The specific hourly rate offered to a candidate may be influenced by a variety of factors including the candidate's experience, their education, and the work location. Available benefits include medical, dental, vision & 401k._
**Why Work at Kohler Co?**
Kohler Co.'s mission is to contribute to a higher level of gracious living for those who are touched by our products and services. We understand that it takes investment in our associates' development to make that happen. So, we offer ongoing investment in each individual's personal development and the opportunity to collaborate with others across functions and roles at Kohler.
In addition to the investment in your development, Kohler offers a benefits package including a competitive salary, health, vision, dental, 401(k) with company matching, and more!
**About Us**
Beyond the competitive benefits and compensation, Kohler proudly offers a rich history, steeped in creativity and a commitment to our associates and communities. We invite you to learn more about our culture and company at .
It is Kohler's policy to recruit, hire, and promote qualified personnel in all job classifications without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact . Kohler Co. is an equal opportunity/affirmative action employer.
We invite you to learn more about equal employment opportunity by reviewing the FederalEEO is the Law ( and theEEO is the Law Supplement ( .
View Now
7
Meeting & Events Coordinator - Austin, TX
78703 Austin, Texas
CBRE
Posted 7 days ago
Job Viewed
Job Description
Meeting & Events Coordinator - Austin, TX
Job ID
Posted
27-Aug-2025
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Customer Service, Marketing, Project Management
Location(s)
Austin - Texas - United States of America
**About the Role:**
As a CBRE Events Coordinator, you will assist events team in tasks as needed for successful events experience.
This job is part of the Events job function. They are responsible for being the Concierge Desk lead which includes billing creation and processing, guest services liaison for the facility, while providing back-up support to building security and mail services/loading dock.
**What You'll Do:**
+ Be the first point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor.
+ Record and log service requests and track the statuses. Provide administrative aid to the event team as needed.
+ Deliver world-class customer service to all individuals in the facility.
+ Build and maintain a database of local business recommendations. This includes preferred transportation sources, dining, entertainment, etc.
+ Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building.
+ Acknowledge inquiries or complaints from clients, co-workers, and supervisors. Provide solutions in a professional customer service-driven manner.
+ Resolve problems and identify appropriate approaches to existing solutions to accomplish team objectives.
+ May establish new techniques to ensure the team is able to meet its objectives.
+ Has a direct impact on the team objectives as well as the objectives of related teams.
+ Ensure personal and team outcomes have a positive impact on customer objectives.
+ Lead by example and model behaviors that are consistent with CBRE RISE values. Guide team through the application of basic knowledge of practices and procedures. Work to build consensus.
+ Provide support for meetings and events as needed.
+ Work with clients, vendors, and team members to coordinate guest services. This includes arrival experience, transportation, signage, displays, special needs requirements, printing, and event security.
+ Create a hospitable environment for attendees, event owners, and vendors on the day of the event.
+ Assist with conference room turnover and midday room refresh as needed. Take direction from senior team members.
+ Respond to event activities such as gathering event supplies, equipment needs, food & beverage services, facility security, etc.
+ Organize and track/inventory event supplies as needed and alert Team when new orders are required.
+ Escalate potential issues and concerns as appropriate.
+ Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
+ Impact own team and other teams whose work activities are closely related.
+ Deliver own output by following defined procedures and processes under close supervision and guidance.
+ Suggest improvements to existing processes and solutions to improve the efficiency of the team.
**What You'll Need:**
**Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future**
+ High School Diploma or GED with 2+ years of job-related experience.
+ In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.
+ Requires problem-solving skills with the capacity to review and select solutions from available options and the ability to explain complex concepts or sensitive information. Ability to explain detailed and complicated information within the team in a clear and concise manner.
+ Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
+ Strong organizational skills with an inquisitive mindset.
+ Fulfill the physical requirements associated with this role. This includes stooping, standing, walking, and climbing stairs. Must be able to lift/carry heavy loads of 50 lbs. or more.
+ Ability to follow basic work routines and standards in the application of work.
+ Communication skills to exchange straightforward information.
+ Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
**Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at (U.S.) and (Canada).
Host
Host is a service line of CBRE, the world's largest commercial real estate organization. Our mission is to increase individual well-being, personal productivity and organizational effectiveness through people-led, technology-enabled services. Put simply: our goal is to help people work smarter and delight in doing it.
Our experience offering connects employees to their environments - via technology, amenities, and communities that matter the most. Host's scalable product suite includes concierge-quality services provided by talented CBRE "hosts"; world-class customer service training and certification; and a powerful, enterprise-grade technology platform.
The platform, which can be tailored to specific client requirements, features a robust mobile experience that allows users to navigate the workplace, schedule meetings with colleagues, reserve workspaces, use food and beverage services, and access building and concierge services.
Find out more ( Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
Job ID
Posted
27-Aug-2025
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Customer Service, Marketing, Project Management
Location(s)
Austin - Texas - United States of America
**About the Role:**
As a CBRE Events Coordinator, you will assist events team in tasks as needed for successful events experience.
This job is part of the Events job function. They are responsible for being the Concierge Desk lead which includes billing creation and processing, guest services liaison for the facility, while providing back-up support to building security and mail services/loading dock.
**What You'll Do:**
+ Be the first point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor.
+ Record and log service requests and track the statuses. Provide administrative aid to the event team as needed.
+ Deliver world-class customer service to all individuals in the facility.
+ Build and maintain a database of local business recommendations. This includes preferred transportation sources, dining, entertainment, etc.
+ Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building.
+ Acknowledge inquiries or complaints from clients, co-workers, and supervisors. Provide solutions in a professional customer service-driven manner.
+ Resolve problems and identify appropriate approaches to existing solutions to accomplish team objectives.
+ May establish new techniques to ensure the team is able to meet its objectives.
+ Has a direct impact on the team objectives as well as the objectives of related teams.
+ Ensure personal and team outcomes have a positive impact on customer objectives.
+ Lead by example and model behaviors that are consistent with CBRE RISE values. Guide team through the application of basic knowledge of practices and procedures. Work to build consensus.
+ Provide support for meetings and events as needed.
+ Work with clients, vendors, and team members to coordinate guest services. This includes arrival experience, transportation, signage, displays, special needs requirements, printing, and event security.
+ Create a hospitable environment for attendees, event owners, and vendors on the day of the event.
+ Assist with conference room turnover and midday room refresh as needed. Take direction from senior team members.
+ Respond to event activities such as gathering event supplies, equipment needs, food & beverage services, facility security, etc.
+ Organize and track/inventory event supplies as needed and alert Team when new orders are required.
+ Escalate potential issues and concerns as appropriate.
+ Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
+ Impact own team and other teams whose work activities are closely related.
+ Deliver own output by following defined procedures and processes under close supervision and guidance.
+ Suggest improvements to existing processes and solutions to improve the efficiency of the team.
**What You'll Need:**
**Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future**
+ High School Diploma or GED with 2+ years of job-related experience.
+ In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.
+ Requires problem-solving skills with the capacity to review and select solutions from available options and the ability to explain complex concepts or sensitive information. Ability to explain detailed and complicated information within the team in a clear and concise manner.
+ Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
+ Strong organizational skills with an inquisitive mindset.
+ Fulfill the physical requirements associated with this role. This includes stooping, standing, walking, and climbing stairs. Must be able to lift/carry heavy loads of 50 lbs. or more.
+ Ability to follow basic work routines and standards in the application of work.
+ Communication skills to exchange straightforward information.
+ Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
**Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at (U.S.) and (Canada).
Host
Host is a service line of CBRE, the world's largest commercial real estate organization. Our mission is to increase individual well-being, personal productivity and organizational effectiveness through people-led, technology-enabled services. Put simply: our goal is to help people work smarter and delight in doing it.
Our experience offering connects employees to their environments - via technology, amenities, and communities that matter the most. Host's scalable product suite includes concierge-quality services provided by talented CBRE "hosts"; world-class customer service training and certification; and a powerful, enterprise-grade technology platform.
The platform, which can be tailored to specific client requirements, features a robust mobile experience that allows users to navigate the workplace, schedule meetings with colleagues, reserve workspaces, use food and beverage services, and access building and concierge services.
Find out more ( Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
View Now
8
Meeting & Events Coordinator - Austin, TX
78703 Austin, Texas
CBRE
Posted 7 days ago
Job Viewed
Job Description
Meeting & Events Coordinator - Austin, TX
Job ID
Posted
21-Aug-2025
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Customer Service, Marketing, Project Management
Location(s)
Austin - Texas - United States of America
**About the Role:**
As a CBRE Events Coordinator, you will assist events team in tasks as needed for successful events experience.
This job is part of the Events job function. They are responsible for being the Concierge Desk lead which includes billing creation and processing, guest services liaison for the facility, while providing back-up support to building security and mail services/loading dock.
**What You'll Do:**
+ Be the first point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor.
+ Record and log service requests and track the statuses. Provide administrative aid to the event team as needed.
+ Deliver world-class customer service to all individuals in the facility.
+ Build and maintain a database of local business recommendations. This includes preferred transportation sources, dining, entertainment, etc.
+ Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building.
+ Acknowledge inquiries or complaints from clients, co-workers, and supervisors. Provide solutions in a professional customer service-driven manner.
+ Resolve problems and identify appropriate approaches to existing solutions to accomplish team objectives.
+ May establish new techniques to ensure the team is able to meet its objectives.
+ Has a direct impact on the team objectives as well as the objectives of related teams.
+ Ensure personal and team outcomes have a positive impact on customer objectives.
+ Lead by example and model behaviors that are consistent with CBRE RISE values. Guide team through the application of basic knowledge of practices and procedures. Work to build consensus.
+ Provide support for meetings and events as needed.
+ Work with clients, vendors, and team members to coordinate guest services. This includes arrival experience, transportation, signage, displays, special needs requirements, printing, and event security.
+ Create a hospitable environment for attendees, event owners, and vendors on the day of the event.
+ Assist with conference room turnover and midday room refresh as needed. Take direction from senior team members.
+ Respond to event activities such as gathering event supplies, equipment needs, food & beverage services, facility security, etc.
+ Organize and track/inventory event supplies as needed and alert Team when new orders are required.
+ Escalate potential issues and concerns as appropriate.
+ Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
+ Impact own team and other teams whose work activities are closely related.
+ Deliver own output by following defined procedures and processes under close supervision and guidance.
+ Suggest improvements to existing processes and solutions to improve the efficiency of the team.
**What You'll Need:**
**Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future**
+ High School Diploma or GED with 2+ years of job-related experience.
+ In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.
+ Requires problem-solving skills with the capacity to review and select solutions from available options and the ability to explain complex concepts or sensitive information. Ability to explain detailed and complicated information within the team in a clear and concise manner.
+ Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
+ Strong organizational skills with an inquisitive mindset.
+ Fulfill the physical requirements associated with this role. This includes stooping, standing, walking, and climbing stairs. Must be able to lift/carry heavy loads of 50 lbs. or more.
+ Ability to follow basic work routines and standards in the application of work.
+ Communication skills to exchange straightforward information.
+ Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
**Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at (U.S.) and (Canada).
Host
Host is a service line of CBRE, the world's largest commercial real estate organization. Our mission is to increase individual well-being, personal productivity and organizational effectiveness through people-led, technology-enabled services. Put simply: our goal is to help people work smarter and delight in doing it.
Our experience offering connects employees to their environments - via technology, amenities, and communities that matter the most. Host's scalable product suite includes concierge-quality services provided by talented CBRE "hosts"; world-class customer service training and certification; and a powerful, enterprise-grade technology platform.
The platform, which can be tailored to specific client requirements, features a robust mobile experience that allows users to navigate the workplace, schedule meetings with colleagues, reserve workspaces, use food and beverage services, and access building and concierge services.
Find out more ( Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
Job ID
Posted
21-Aug-2025
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Customer Service, Marketing, Project Management
Location(s)
Austin - Texas - United States of America
**About the Role:**
As a CBRE Events Coordinator, you will assist events team in tasks as needed for successful events experience.
This job is part of the Events job function. They are responsible for being the Concierge Desk lead which includes billing creation and processing, guest services liaison for the facility, while providing back-up support to building security and mail services/loading dock.
**What You'll Do:**
+ Be the first point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor.
+ Record and log service requests and track the statuses. Provide administrative aid to the event team as needed.
+ Deliver world-class customer service to all individuals in the facility.
+ Build and maintain a database of local business recommendations. This includes preferred transportation sources, dining, entertainment, etc.
+ Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building.
+ Acknowledge inquiries or complaints from clients, co-workers, and supervisors. Provide solutions in a professional customer service-driven manner.
+ Resolve problems and identify appropriate approaches to existing solutions to accomplish team objectives.
+ May establish new techniques to ensure the team is able to meet its objectives.
+ Has a direct impact on the team objectives as well as the objectives of related teams.
+ Ensure personal and team outcomes have a positive impact on customer objectives.
+ Lead by example and model behaviors that are consistent with CBRE RISE values. Guide team through the application of basic knowledge of practices and procedures. Work to build consensus.
+ Provide support for meetings and events as needed.
+ Work with clients, vendors, and team members to coordinate guest services. This includes arrival experience, transportation, signage, displays, special needs requirements, printing, and event security.
+ Create a hospitable environment for attendees, event owners, and vendors on the day of the event.
+ Assist with conference room turnover and midday room refresh as needed. Take direction from senior team members.
+ Respond to event activities such as gathering event supplies, equipment needs, food & beverage services, facility security, etc.
+ Organize and track/inventory event supplies as needed and alert Team when new orders are required.
+ Escalate potential issues and concerns as appropriate.
+ Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
+ Impact own team and other teams whose work activities are closely related.
+ Deliver own output by following defined procedures and processes under close supervision and guidance.
+ Suggest improvements to existing processes and solutions to improve the efficiency of the team.
**What You'll Need:**
**Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future**
+ High School Diploma or GED with 2+ years of job-related experience.
+ In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.
+ Requires problem-solving skills with the capacity to review and select solutions from available options and the ability to explain complex concepts or sensitive information. Ability to explain detailed and complicated information within the team in a clear and concise manner.
+ Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
+ Strong organizational skills with an inquisitive mindset.
+ Fulfill the physical requirements associated with this role. This includes stooping, standing, walking, and climbing stairs. Must be able to lift/carry heavy loads of 50 lbs. or more.
+ Ability to follow basic work routines and standards in the application of work.
+ Communication skills to exchange straightforward information.
+ Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
**Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at (U.S.) and (Canada).
Host
Host is a service line of CBRE, the world's largest commercial real estate organization. Our mission is to increase individual well-being, personal productivity and organizational effectiveness through people-led, technology-enabled services. Put simply: our goal is to help people work smarter and delight in doing it.
Our experience offering connects employees to their environments - via technology, amenities, and communities that matter the most. Host's scalable product suite includes concierge-quality services provided by talented CBRE "hosts"; world-class customer service training and certification; and a powerful, enterprise-grade technology platform.
The platform, which can be tailored to specific client requirements, features a robust mobile experience that allows users to navigate the workplace, schedule meetings with colleagues, reserve workspaces, use food and beverage services, and access building and concierge services.
Find out more ( Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
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