5,086 Meeting Planning jobs in the United States
Director Meeting Planning
07932 Florham Park, New Jersey
System One
Posted 3 days ago
Job Viewed
Job Description
Job Title: Director, Meeting Planning
Location: Florham Park, NJ
Hours/Schedule: Full-time
Compensation: $170-190k
Type: Direct Hire (Permanent)
Overview
A global pharmaceutical organization based in New Jersey is seeking a Director of Meeting Planning to lead and execute high-impact, non-HCP corporate meetings and events. This highly visible role will work closely with C-suite executives and cross-functional teams to deliver strategic programs that support business continuity, culture, and engagement. If you're passionate about flawless execution and relationship-driven event strategy, we want to hear from you!
Responsibilities
-
Plan, manage, and execute internal and external corporate meetings and events (sales meetings, town halls, C-suite events, etc.).
-
Develop event strategies including timelines, budgets, run-of-show, and stakeholder communications.
-
Source venues, manage vendors, negotiate contracts, and oversee event logistics.
-
Ensure compliance with internal policies and industry regulations.
-
Manage on-site execution including AV, catering, travel, and rooming logistics.
-
Utilize tools like CVENT for attendee registration, communication, and post-event follow-up.
-
Provide leadership support and coordination with internal teams and executive stakeholders.
Requirements
-
Bachelor's degree required; 8-10+ years in corporate event/meeting planning.
-
Experience in pharmaceutical or life sciences industry preferred.
-
Strong project management and organizational skills with ability to manage multiple events.
-
Proficient in CVENT and virtual meeting platforms (Webex, Teams, Zoom).
-
Proven track record managing event budgets, contracts, and vendor relationships.
-
Excellent communication, stakeholder engagement, and problem-solving abilities.
-
Willingness to travel 30-50% and support occasional evening/weekend events.
Ref: #568-Clinical
System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
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0
Director Meeting Planning
07932 Florham Park, New Jersey
Joulé
Posted 4 days ago
Job Viewed
Job Description
Job Title: Director, Meeting Planning (PERM)
Location: US-NJ-Florham Park
Overview:
The Director of Meeting Planning works across all US departments and has direct responsibility and oversight of the Meeting Planning function which inc
Location: US-NJ-Florham Park
Overview:
The Director of Meeting Planning works across all US departments and has direct responsibility and oversight of the Meeting Planning function which inc
View Now
1
Director, Meeting Planning
07932 Florham Park, New Jersey
Shionogi Inc.
Posted 5 days ago
Job Viewed
Job Description
Overview
The Director of Meeting Planning works across all Shionogi US departments and has direct responsibility and oversight of the Meeting Planning function which includes the execution, and management of all Shionogi non-HCP, internal (onsite) and external (off-site) meeting planning activities.
This individual will bring subject matter meeting and event planning expertise to Shionogi US, with responsibilities including both individual management of events as well as management of vendors (when appropriate) to ensure seamless execution of larger events, managing each meeting's budget, and executing each program on-time and within budget while ensuring events, meetings, and activities are compliant. This role requires significant relationship management of internal stakeholders, including interfacing with and supporting C-suite level executives and high-profile customers in appropriate engagements.
This role is considered pivotal to the success of the business by ensuring meaningful meetings are planned and executed flawlessly, thus enabling continuity of the business and encouraging strategic dialogue.
Responsibilities
Qualifications
Additional Information
The base salary range for this full-time position is $180,000 - $210,000. Individual pay is determined by several factors, which include but are not limited to: job-related skills, experience, and relevant education or training. The range does not include the comprehensive benefits, bonus, long-term incentive, applicable allowances, or any additional compensation that may be associated with this role.
EEO
Shionogi Inc. is an equal opportunity employer supporting individuals with disabilities and veterans.
All qualified applicants will receive equal consideration for employment opportunities based on valid job requirements without regard to race, color, religion, sex (including pregnancy), marital status, national origin, age, ancestry, citizenship, disability, genetic information, status as a disabled veteran, a recently separated veteran, Active Duty Wartime or Campaign Badge Veterans, and Armed Forces Service Medal Veterans, or any other characteristic protected by applicable law.
It is the policy of Shionogi Inc. to undertake affirmative action for protected veterans and individuals with disabilities in compliance with all federal, state, and local requirements to recruit a diverse pool of protected veteran and individuals with disabilities applicants and to ensure that our employment practices are, in fact, non-discriminatory.
If you are qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access this website to apply for a vacancy as a result of your disability. You can request accommodations by calling or by sending an email to
The Director of Meeting Planning works across all Shionogi US departments and has direct responsibility and oversight of the Meeting Planning function which includes the execution, and management of all Shionogi non-HCP, internal (onsite) and external (off-site) meeting planning activities.
This individual will bring subject matter meeting and event planning expertise to Shionogi US, with responsibilities including both individual management of events as well as management of vendors (when appropriate) to ensure seamless execution of larger events, managing each meeting's budget, and executing each program on-time and within budget while ensuring events, meetings, and activities are compliant. This role requires significant relationship management of internal stakeholders, including interfacing with and supporting C-suite level executives and high-profile customers in appropriate engagements.
This role is considered pivotal to the success of the business by ensuring meaningful meetings are planned and executed flawlessly, thus enabling continuity of the business and encouraging strategic dialogue.
Responsibilities
- Directly oversees and is responsible for the Planning, Management, Execution and Reconciliation of all Shionogi US non-HCP meetings including but not limited to:
- National Sales Meetings
- Launch Meetings
- Corporate Town Halls
- Corporate Events
- External Congresses/Conferences and Meetings
- C-suite Meetings
- Medium to larger on-site and/or hybrid business meetings e.g., trainings/workshops, department/team offsite meetings, Team Building events, etc.
- Serve as key project lead for Shionogi US; this requires creation of and execution against a strategic plan for each event that includes (not an exhaustive list):
- Detailed event documents, including scope and strategy of the event
- Venue/location sourcing and scoping, including cost proposals
- Detailed budgets with vendors, costs, and expenses outlined
- Responsibilities grid outlining choice of vendor(s) and roles
- Full meeting agendas including a run of show and detailed schedules
- Communication plan including internal stakeholder touchpoints, attendee management, and overall meeting organization
- Rooming lists & travel manifestos including ground transportation, air/other travel, etc.
- Event décor, ambience, banquet event documentation, meeting room and audio-visual equipment requirements, food/beverage requirements, and other pertinent needs
- Guidance and details of operations of customer events and activities
- Responsible for the establishment/negotiation of all meeting/event contract terms and conditions to minimize risk and cost
- May provide professional guidance and contract support to additional contracts that do not require meeting planning assistance i.e., hotel/venue contracts for offsite meetings
- Prior to each meeting, ensures that a formal meeting planning process and budget is in place and communicated to required stakeholders.
- Develops, manages and monitors detailed meeting planning budgets, contracts, billing, control documents and financial data reports/analysis in a compliant and timely manner
- Manages all activities and logistics associated with each meeting, including but not limited to:
- Managing external vendors, agencies, convention centers/hotels/venues etc.
- Attendance management i.e., oversight of meeting planning event portal, CVENT and all meeting requests, registrations and communications
- Manages and directs the installation and dismantle crews at off-site meetings and provides on-site support for all off-site meetings to ensure goals are met
- Audiovisual and presentation management
- Budget development and reconciliation
- Program evaluations and follow-up
- Serves as the key representative of Shionogi US in the meeting to assist internal clients: Employees, executives, and customers.
- Support ad-hoc meetings and events and procurement needs e.g., meeting favors and gift items as required
- Dotted-line oversight of Administrative Assistant to support the administrative execution of specific Meeting planning tasks
Qualifications
- Bachelor's Degree required
- Minimum of 8-10 years of progressive experience in meeting/event planning in a corporate environment; Experience in pharmaceutical industry meeting management
- Proven experience overseeing meeting and event management programs, resources, vendors and vendor staff for onsite, remote and hybrid meetings
- Proven ability to manage span of control and resources for different types and sizes of meetings/events both independently and through a vendor
- Experience overseeing meeting planning contracts and financial budgeting, expensing and reporting
- Experience working in a meeting planning portal (i.e., CVENT) and remote meeting platforms (i.e., Webex, Team) highly preferred
- Excellent project management, organization and time management skills with the ability to simultaneously keep multiple projects priority and moving with multiple stakeholders
- Flexibility and ability to successfully navigate and succeed in a rapidly changing, fast-paced, deadline driven environment with multiple priorities
- Growth mindset with "can do" attitude and high emotional intelligence
- Ability to problem-solve and develop solutions for routine day-to-day issues
- Strong ability to influence laterally and vertically
- Anticipates needs, proactively identifies solutions and makes recommendations to key stakeholders
- Strong interpersonal and relationship management skills with the ability to develop effective working relationships with multiple levels of management and across a range of functions
- Advanced verbal and written communication skills, comfortable presenting to stakeholders and Senior Leadership
- Must be willing to work flexible hours including occasionally weekends and evenings
- Ability and willingness to travel approximately 30-50% of the year
- Must live a commutable distance to our US Corporate Headquarters in Florham Park, NJ. Office presence is required at least 3 days per week
Additional Information
The base salary range for this full-time position is $180,000 - $210,000. Individual pay is determined by several factors, which include but are not limited to: job-related skills, experience, and relevant education or training. The range does not include the comprehensive benefits, bonus, long-term incentive, applicable allowances, or any additional compensation that may be associated with this role.
EEO
Shionogi Inc. is an equal opportunity employer supporting individuals with disabilities and veterans.
All qualified applicants will receive equal consideration for employment opportunities based on valid job requirements without regard to race, color, religion, sex (including pregnancy), marital status, national origin, age, ancestry, citizenship, disability, genetic information, status as a disabled veteran, a recently separated veteran, Active Duty Wartime or Campaign Badge Veterans, and Armed Forces Service Medal Veterans, or any other characteristic protected by applicable law.
It is the policy of Shionogi Inc. to undertake affirmative action for protected veterans and individuals with disabilities in compliance with all federal, state, and local requirements to recruit a diverse pool of protected veteran and individuals with disabilities applicants and to ensure that our employment practices are, in fact, non-discriminatory.
If you are qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access this website to apply for a vacancy as a result of your disability. You can request accommodations by calling or by sending an email to
View Now
2
Director Meeting Planning
07932 Florham Park, New Jersey
System One
Posted 7 days ago
Job Viewed
Job Description
Job Title: Director, Meeting Planning
Location: Florham Park, NJ
Hours/Schedule: Full-time
Compensation: $170-190k
Type: Direct Hire (Permanent)
Overview
A global pharmaceutical organization based in New Jersey is seeking a Director of Meeting Planning to lead and execute high-impact, non-HCP corporate meetings and events. This highly visible role will work closely with C-suite executives and cross-functional teams to deliver strategic programs that support business continuity, culture, and engagement. If you're passionate about flawless execution and relationship-driven event strategy, we want to hear from you!
Responsibilities
+ Plan, manage, and execute internal and external corporate meetings and events (sales meetings, town halls, C-suite events, etc.).
+ Develop event strategies including timelines, budgets, run-of-show, and stakeholder communications.
+ Source venues, manage vendors, negotiate contracts, and oversee event logistics.
+ Ensure compliance with internal policies and industry regulations.
+ Manage on-site execution including AV, catering, travel, and rooming logistics.
+ Utilize tools like CVENT for attendee registration, communication, and post-event follow-up.
+ Provide leadership support and coordination with internal teams and executive stakeholders.
Requirements
+ Bachelor's degree required; 8-10+ years in corporate event/meeting planning.
+ Experience in pharmaceutical or life sciences industry preferred.
+ Strong project management and organizational skills with ability to manage multiple events.
+ Proficient in CVENT and virtual meeting platforms (Webex, Teams, Zoom).
+ Proven track record managing event budgets, contracts, and vendor relationships.
+ Excellent communication, stakeholder engagement, and problem-solving abilities.
+ Willingness to travel 30-50% and support occasional evening/weekend events.
Ref: #568-Clinical
System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
Location: Florham Park, NJ
Hours/Schedule: Full-time
Compensation: $170-190k
Type: Direct Hire (Permanent)
Overview
A global pharmaceutical organization based in New Jersey is seeking a Director of Meeting Planning to lead and execute high-impact, non-HCP corporate meetings and events. This highly visible role will work closely with C-suite executives and cross-functional teams to deliver strategic programs that support business continuity, culture, and engagement. If you're passionate about flawless execution and relationship-driven event strategy, we want to hear from you!
Responsibilities
+ Plan, manage, and execute internal and external corporate meetings and events (sales meetings, town halls, C-suite events, etc.).
+ Develop event strategies including timelines, budgets, run-of-show, and stakeholder communications.
+ Source venues, manage vendors, negotiate contracts, and oversee event logistics.
+ Ensure compliance with internal policies and industry regulations.
+ Manage on-site execution including AV, catering, travel, and rooming logistics.
+ Utilize tools like CVENT for attendee registration, communication, and post-event follow-up.
+ Provide leadership support and coordination with internal teams and executive stakeholders.
Requirements
+ Bachelor's degree required; 8-10+ years in corporate event/meeting planning.
+ Experience in pharmaceutical or life sciences industry preferred.
+ Strong project management and organizational skills with ability to manage multiple events.
+ Proficient in CVENT and virtual meeting platforms (Webex, Teams, Zoom).
+ Proven track record managing event budgets, contracts, and vendor relationships.
+ Excellent communication, stakeholder engagement, and problem-solving abilities.
+ Willingness to travel 30-50% and support occasional evening/weekend events.
Ref: #568-Clinical
System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
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3
Principal Meeting Planning Specialist
06473 North Haven, Connecticut
Medtronic
Posted 1 day ago
Job Viewed
Job Description
We anticipate the application window for this opening will close on - 28 Aug 2025
At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You'll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.
**A Day in the Life**
To provide logistical and operational support for Human Factors (HF) validation studies and other R&D activities. This role is critical for ensuring smooth execution of events, including site logistics, contracting, payments, and resource coordination across multiple project
**At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We're working a minimum of 4 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary.** **? ?**
?
**You Will:**
+ Be responsible for all event management, logistics for KOL engagements, meeting compliance and BCS policy adherence for the Surgical Physician Relations function
+ Responsible for all event management, logistics for KOL engagements, meeting compliance and BCS policy adherence
+ Dedicated resource responsible for managing the HCP contracting process and submitting honoraria payments to KOLs
+ Administers, extends, negotiates and terminates standard and nonstandard contracts (master service agreements, consulting work orders, training and education work orders, affiliate work orders), and facility agreements
+ Conducts proposal preparation, contract negotiation, contract administration, and customer contact activities to provide for proper contract fulfillment and associated payments in accordance with company policies, legal requirements, and customer specifications.
+ Processes payments and reimbursement forms from healthcare professional events through proper system (eCATS, PCI) to ensure accuracy and completeness
+ Manages project brief for team, ensuring engagement request forms are submitted for each contractual requirement
+ Advises management of contractual rights and obligations; compiles and analyzes data and maintains historical information
+ In compliance with Medtronic policies and relevant regulations, plans and organizes internal and external business-related meetings, symposiums, conferences and program events by working with meeting stakeholders to align and execute against strategic direction (e.g., meeting objectives, desired outcomes, intended audience, content coordination, creative and innovative engagement techniques).
+ Addresses all aspects of budget and billing, including development of and tracking against budgets, identification and capture of cost savings/cost avoidance efforts, reconciling master bill, coordinating payment to vendors, and managing meeting expenses.
+ Investigates, sources, negotiates, and coordinates hotel and ancillary meeting services (includes contractors, vendors, onsite staff) while managing logistics of program functions, including but not limited to space set-up, food and beverage, arrangement of air and ground transportation, passport and VISA clearances.
+ Selects, books and coordinates AV / Production and Auxiliary Technical Services (e.g., mobile applications, augmented/virtual reality applications, audience response systems, polling/surveys) to ensure successful execution and evaluation of meetings.
+ Facilitates attendee experience through registration site design, event promotion and communications, and attendee management to support needs related to meeting attendance (e.g., accommodation requests, RSVPs for sessions, travel manifests).
+ Generates, analyzes and communicates event level and cross-event reporting against identified key meeting metrics and value-proposition indicators, as needed.
**Must Have:**
+ High School Diploma or equivalent with 8+ years of relevant experience in meeting or event planning or equivalent experience
+ Or an Associate's Degree with 6+ years experience
+ Or a Baccalaureate Degree with 4+ years experience
**Nice to Have:**
+ Substantial experience in meeting planning with a large, matrixed organization
+ Experience as a Medtronic Meeting Planner is highly preferred
+ Ability to create processes and SOPs, proven experience in developing new systems, ways of work and programs
+ Experience managing budgets
+ Customer facing experience
+ Exposure to contracting and payments
+ Experience working with Sunshine Laws
+ Experience working with global regions, diverse cultures and audiences
+ Must be self directed and able to work autonomously. Take initiative and problem solve/troubleshoot without needing direction
+ Software proficiency in MS Outlook, Teams, PowerPoint, Excel, Word, etc.
+ Cvent, eCats experience preferred
**Physical Job Requirements**
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position?
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.
**Benefits & Compensation**
**Medtronic offers a competitive Salary and flexible Benefits Package**
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
Salary ranges for U.S (excl. PR) locations (USD):$102,400.00 - $153,600.00
This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).
The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).
The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance, Health Savings Account, Healthcare Flexible Spending Account, Life insurance, Long-term disability leave, Dependent daycare spending account, Tuition assistance/reimbursement, and Simple Steps (global well-being program).
The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match, Short-term disability, Paid time off, Paid holidays, Employee Stock Purchase Plan, Employee Assistance Program, Non-qualified Retirement Plan Supplement (subject to IRS earning minimums), and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).
Regular employees are those who are not temporary, such as interns. Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.
Further details are available at the link below:
Medtronic benefits and compensation plans ( Medtronic**
We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission - to alleviate pain, restore health, and extend life - unites a global team of 95,000+ passionate people.
We are engineers at heart- putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.
Learn more about our business, mission, and our commitment to diversity here ( .
It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.
If you are applying to perform work for Medtronic, Inc. ("Medtronic") in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find here ( a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission - to alleviate pain, restore health, and extend life - unites a global team of 95,000+ passionate people.
We are engineers at heart- putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.
**We change lives** . Each team member, each day, helps to improve and redefine how the world treats the most pressing health conditions, from heart disease to diabetes. Our industry leadership comes from the passion and ingenuity of our people. That's who we are. Working alongside one another, we use science, medicine, and a profound understanding of the human body to build extraordinary technologies that can transform lives.
**We build extraordinary solutions as one team** . With one Medtronic Mindset defining how we work. Speed and decisiveness run through our DNA. Diverse perspectives inspire our bold answers to any challenge that comes our way. And we deliver results the right way, breakthrough after patient breakthrough.
**This life-changing career is yours to engineer** . By bringing your ambitious ideas, unique perspective and contributions, you will.
+ **Build** a better future, amplifying your impact on the causes that matter to you and the world
+ **Grow** a career reflective of your passion and abilities
+ **Connect** to a dynamic and inclusive culture that welcomes the challenge of life-long learning
These commitments set our team apart from the rest:
**Experiences that put people first** . Respect for people is the hallmark of our humanity. It fuels our team to positively impact even a single life. And it means we put our people first at Medtronic as well, creating a culture of belonging and always pushing to get you the career-building resources you need.
**Life-transforming technologies** . No matter your role, you contribute to technologies that transform lives. What we build empowers patients to live life on their terms.
**Better outcomes for our world** . Here, it's about more than the bottom line. Our Mission to improve human welfare drives us. We advance healthcare, society, and equity with every design, inside and outside our walls.
**Insight-driven care** . Fresh viewpoints. Cutting-edge AI, data, and automation. You're shaping the future of healthcare technology and defining the next generation of breakthroughs in care
It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.
For sales reps and other patient facing field employees, going into a healthcare setting?is considered an essential function of the job and we expect our employees to comply with all credentialing requirements at the hospitals or clinics they support.
This employer participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here ( .
For updates on job applications, please go to the candidate login page and sign in to check your application status.
If you need assistance completing your application please email
To request removal of your personal information from our systems please email
At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You'll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.
**A Day in the Life**
To provide logistical and operational support for Human Factors (HF) validation studies and other R&D activities. This role is critical for ensuring smooth execution of events, including site logistics, contracting, payments, and resource coordination across multiple project
**At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We're working a minimum of 4 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary.** **? ?**
?
**You Will:**
+ Be responsible for all event management, logistics for KOL engagements, meeting compliance and BCS policy adherence for the Surgical Physician Relations function
+ Responsible for all event management, logistics for KOL engagements, meeting compliance and BCS policy adherence
+ Dedicated resource responsible for managing the HCP contracting process and submitting honoraria payments to KOLs
+ Administers, extends, negotiates and terminates standard and nonstandard contracts (master service agreements, consulting work orders, training and education work orders, affiliate work orders), and facility agreements
+ Conducts proposal preparation, contract negotiation, contract administration, and customer contact activities to provide for proper contract fulfillment and associated payments in accordance with company policies, legal requirements, and customer specifications.
+ Processes payments and reimbursement forms from healthcare professional events through proper system (eCATS, PCI) to ensure accuracy and completeness
+ Manages project brief for team, ensuring engagement request forms are submitted for each contractual requirement
+ Advises management of contractual rights and obligations; compiles and analyzes data and maintains historical information
+ In compliance with Medtronic policies and relevant regulations, plans and organizes internal and external business-related meetings, symposiums, conferences and program events by working with meeting stakeholders to align and execute against strategic direction (e.g., meeting objectives, desired outcomes, intended audience, content coordination, creative and innovative engagement techniques).
+ Addresses all aspects of budget and billing, including development of and tracking against budgets, identification and capture of cost savings/cost avoidance efforts, reconciling master bill, coordinating payment to vendors, and managing meeting expenses.
+ Investigates, sources, negotiates, and coordinates hotel and ancillary meeting services (includes contractors, vendors, onsite staff) while managing logistics of program functions, including but not limited to space set-up, food and beverage, arrangement of air and ground transportation, passport and VISA clearances.
+ Selects, books and coordinates AV / Production and Auxiliary Technical Services (e.g., mobile applications, augmented/virtual reality applications, audience response systems, polling/surveys) to ensure successful execution and evaluation of meetings.
+ Facilitates attendee experience through registration site design, event promotion and communications, and attendee management to support needs related to meeting attendance (e.g., accommodation requests, RSVPs for sessions, travel manifests).
+ Generates, analyzes and communicates event level and cross-event reporting against identified key meeting metrics and value-proposition indicators, as needed.
**Must Have:**
+ High School Diploma or equivalent with 8+ years of relevant experience in meeting or event planning or equivalent experience
+ Or an Associate's Degree with 6+ years experience
+ Or a Baccalaureate Degree with 4+ years experience
**Nice to Have:**
+ Substantial experience in meeting planning with a large, matrixed organization
+ Experience as a Medtronic Meeting Planner is highly preferred
+ Ability to create processes and SOPs, proven experience in developing new systems, ways of work and programs
+ Experience managing budgets
+ Customer facing experience
+ Exposure to contracting and payments
+ Experience working with Sunshine Laws
+ Experience working with global regions, diverse cultures and audiences
+ Must be self directed and able to work autonomously. Take initiative and problem solve/troubleshoot without needing direction
+ Software proficiency in MS Outlook, Teams, PowerPoint, Excel, Word, etc.
+ Cvent, eCats experience preferred
**Physical Job Requirements**
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position?
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.
**Benefits & Compensation**
**Medtronic offers a competitive Salary and flexible Benefits Package**
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
Salary ranges for U.S (excl. PR) locations (USD):$102,400.00 - $153,600.00
This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).
The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).
The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance, Health Savings Account, Healthcare Flexible Spending Account, Life insurance, Long-term disability leave, Dependent daycare spending account, Tuition assistance/reimbursement, and Simple Steps (global well-being program).
The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match, Short-term disability, Paid time off, Paid holidays, Employee Stock Purchase Plan, Employee Assistance Program, Non-qualified Retirement Plan Supplement (subject to IRS earning minimums), and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).
Regular employees are those who are not temporary, such as interns. Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.
Further details are available at the link below:
Medtronic benefits and compensation plans ( Medtronic**
We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission - to alleviate pain, restore health, and extend life - unites a global team of 95,000+ passionate people.
We are engineers at heart- putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.
Learn more about our business, mission, and our commitment to diversity here ( .
It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.
If you are applying to perform work for Medtronic, Inc. ("Medtronic") in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find here ( a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission - to alleviate pain, restore health, and extend life - unites a global team of 95,000+ passionate people.
We are engineers at heart- putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.
**We change lives** . Each team member, each day, helps to improve and redefine how the world treats the most pressing health conditions, from heart disease to diabetes. Our industry leadership comes from the passion and ingenuity of our people. That's who we are. Working alongside one another, we use science, medicine, and a profound understanding of the human body to build extraordinary technologies that can transform lives.
**We build extraordinary solutions as one team** . With one Medtronic Mindset defining how we work. Speed and decisiveness run through our DNA. Diverse perspectives inspire our bold answers to any challenge that comes our way. And we deliver results the right way, breakthrough after patient breakthrough.
**This life-changing career is yours to engineer** . By bringing your ambitious ideas, unique perspective and contributions, you will.
+ **Build** a better future, amplifying your impact on the causes that matter to you and the world
+ **Grow** a career reflective of your passion and abilities
+ **Connect** to a dynamic and inclusive culture that welcomes the challenge of life-long learning
These commitments set our team apart from the rest:
**Experiences that put people first** . Respect for people is the hallmark of our humanity. It fuels our team to positively impact even a single life. And it means we put our people first at Medtronic as well, creating a culture of belonging and always pushing to get you the career-building resources you need.
**Life-transforming technologies** . No matter your role, you contribute to technologies that transform lives. What we build empowers patients to live life on their terms.
**Better outcomes for our world** . Here, it's about more than the bottom line. Our Mission to improve human welfare drives us. We advance healthcare, society, and equity with every design, inside and outside our walls.
**Insight-driven care** . Fresh viewpoints. Cutting-edge AI, data, and automation. You're shaping the future of healthcare technology and defining the next generation of breakthroughs in care
It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.
For sales reps and other patient facing field employees, going into a healthcare setting?is considered an essential function of the job and we expect our employees to comply with all credentialing requirements at the hospitals or clinics they support.
This employer participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here ( .
For updates on job applications, please go to the candidate login page and sign in to check your application status.
If you need assistance completing your application please email
To request removal of your personal information from our systems please email
View Now
4
Specialist, Meeting Planning Operations
08544 Princeton, New Jersey
Otsuka America Pharmaceutical Inc.
Posted 11 days ago
Job Viewed
Job Description
**Position Summary**
The Meeting Planning Operations Specialist supports the execution and administration of corporate meeting and events and HCP programs ensuring seamless logistics, financial management, and compliance tracking. This role assists with day-to-day program coordination, vendor interactions, and reporting, while also working closely with the Promotional Medical Education team and other key stakeholders to align operational execution with key business deliverables and HCP speaker engagement strategies.
**Key Responsibilities:**
**Program Coordination & Execution**
+ Assist in the execution of HCP events, ensuring logistics run smoothly.
+ Support venue contracting, payment processing, and event documentation for HCPs and attendees.
+ Ensure all program-related data is accurately captured and reported.
**Collaboration with Cross-Functional Partners**
+ Partner with the Promotional Medical Education team to ensure smooth coordination of HCP events and activities.
+ Maintain accurate records of HCP engagement and performance insights.
+ Ensure consistent communication between the HCP, Speaker Bureau and broader KOL engagement initiatives.
+ Partner with finance and procure to manage contracts, SOW, budget and invoice reconciliations and payments.
+ Partner with Otsuka Stakeholders and Requestors of Service to support, plan, and execute corporate, departmental, and field meetings and events logistics.
**Compliance & Documentation**
+ Maintain contracts, SOWs, event records, and compliance documentation.
+ Ensure all engagements comply with company policies and industry regulations.
+ Assist in the preparation of compliance audits and reporting.
**Reporting & Insights**
+ Track event attendance, and budget adherence, providing regular reports.
+ Support the development of dashboards and analytics tools to measure program success.
+ Identify opportunities for process improvements in meeting and events execution.
**Qualifications & Experience**
**Required:**
+ Bachelor's degree in Business, Marketing, or a related field.
+ 3-5 years of experience in operations, event management, or HCP engagement support.
+ Strong attention to detail and ability to manage multiple projects simultaneously.
+ Familiarity with contracting, budget tracking, and compliance requirements.
+ Proficiency in event management platforms (e.g., Cvent, Veeva Vault, or similar tools).
**Preferred:**
+ Experience in the pharmaceutical or biotech industry.
+ Strong organizational and problem-solving skills.
**Competencies**
**Accountability for Results -** Stay focused on key strategic objectives, be accountable for high standards of performance, and take an active role in leading change.
**Strategic Thinking & Problem Solving -** Make decisions considering the long-term impact to customers, patients, employees, and the business.
**Patient & Customer Centricity -** Maintain an ongoing focus on the needs of our customers and/or key stakeholders.
**Impactful Communication -** Communicate with logic, clarity, and respect. Influence at all levels to achieve the best results for Otsuka.
**Respectful Collaboration -** Seek and value others' perspectives and strive for diverse partnerships to enhance work toward common goals.
**Empowered Development -** Play an active role in professional development as a business imperative.
Minimum $69,440.00 - Maximum $95,480.00, plus incentive opportunity: The range shown represents a typical pay range or starting salary for candidates hired to perform the work. Other elements may be used to determine actual salary such as the candidate's job experience, specific skills, and comparison to internal incumbents currently in role. This information is provided to applicants in accordance with states and local laws.
**Company benefits** : Comprehensive medical, dental, vision, prescription drug coverage, company provided basic life, accidental death & dismemberment, short-term and long-term disability insurance, tuition reimbursement, student loan assistance, a generous 401(k) match, flexible time off, paid holidays, and paid leave programs as well as other company provided benefits.
Come discover more about Otsuka and our benefit offerings; .
**Disclaimer:**
This job description is intended to describe the general nature and level of the work being performed by the people assigned to this position. It is not intended to include every job duty and responsibility specific to the position. Otsuka reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.
Otsuka is an equal opportunity employer. All qualified applicants are encouraged to apply and will be given consideration for employment without regard to race, color, sex, gender identity or gender expression, sexual orientation, age, disability, religion, national origin, veteran status, marital status, or any other legally protected characteristic.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation, if you are unable or limited in your ability to apply to this job opening as a result of your disability. You can request reasonable accommodations by contacting Accommodation Request ( ) .
**Statement Regarding Job Recruiting Fraud Scams**
At Otsuka we take security and protection of your personal information very seriously. Please be aware individuals may approach you and falsely present themselves as our employees or representatives. They may use this false pretense to try to gain access to your personal information or acquire money from you by offering fictitious employment opportunities purportedly on our behalf.
Please understand, Otsuka will **never** ask for financial information of any kind or for payment of money during the job application process. We do not require any financial, credit card or bank account information and/or any payment of any kind to be considered for employment. We will also not offer you money to buy equipment, software, or for any other purpose during the job application process. If you are being asked to pay or offered money for equipment fees or some other application processing fee, even if claimed you will be reimbursed, this is not Otsuka. These claims are fraudulent and you are strongly advised to exercise caution when you receive such an offer of employment.
Otsuka will also never ask you to download a third-party application in order to communicate about a legitimate job opportunity. Scammers may also send offers or claims from a fake email address or from Yahoo, Gmail, Hotmail, etc, and not from an official Otsuka email address. Please take extra caution while examining such an email address, as the scammers may misspell an official Otsuka email address and use a slightly modified version duplicating letters.
To ensure that you are communicating about a legitimate job opportunity at Otsuka, please only deal directly with Otsuka through its official Otsuka Career website .
Otsuka will not be held liable or responsible for any claims, losses, damages or expenses resulting from job recruiting scams. If you suspect a position is fraudulent, please contact Otsuka's call center at: . If you believe you are the victim of fraud resulting from a job recruiting scam, please contact the FBI through the Internet Crime Complaint Center at: , or your local authorities.
Otsuka America Pharmaceutical Inc., Otsuka Pharmaceutical Development & Commercialization, Inc., and Otsuka Precision Health, Inc. ("Otsuka") does not accept unsolicited assistance from search firms for employment opportunities. All CVs/resumes submitted by search firms to any Otsuka employee directly or through Otsuka's application portal without a valid written search agreement in place for the position will be considered Otsuka's sole property. No fee will be paid if a candidate is hired by Otsuka as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
The Meeting Planning Operations Specialist supports the execution and administration of corporate meeting and events and HCP programs ensuring seamless logistics, financial management, and compliance tracking. This role assists with day-to-day program coordination, vendor interactions, and reporting, while also working closely with the Promotional Medical Education team and other key stakeholders to align operational execution with key business deliverables and HCP speaker engagement strategies.
**Key Responsibilities:**
**Program Coordination & Execution**
+ Assist in the execution of HCP events, ensuring logistics run smoothly.
+ Support venue contracting, payment processing, and event documentation for HCPs and attendees.
+ Ensure all program-related data is accurately captured and reported.
**Collaboration with Cross-Functional Partners**
+ Partner with the Promotional Medical Education team to ensure smooth coordination of HCP events and activities.
+ Maintain accurate records of HCP engagement and performance insights.
+ Ensure consistent communication between the HCP, Speaker Bureau and broader KOL engagement initiatives.
+ Partner with finance and procure to manage contracts, SOW, budget and invoice reconciliations and payments.
+ Partner with Otsuka Stakeholders and Requestors of Service to support, plan, and execute corporate, departmental, and field meetings and events logistics.
**Compliance & Documentation**
+ Maintain contracts, SOWs, event records, and compliance documentation.
+ Ensure all engagements comply with company policies and industry regulations.
+ Assist in the preparation of compliance audits and reporting.
**Reporting & Insights**
+ Track event attendance, and budget adherence, providing regular reports.
+ Support the development of dashboards and analytics tools to measure program success.
+ Identify opportunities for process improvements in meeting and events execution.
**Qualifications & Experience**
**Required:**
+ Bachelor's degree in Business, Marketing, or a related field.
+ 3-5 years of experience in operations, event management, or HCP engagement support.
+ Strong attention to detail and ability to manage multiple projects simultaneously.
+ Familiarity with contracting, budget tracking, and compliance requirements.
+ Proficiency in event management platforms (e.g., Cvent, Veeva Vault, or similar tools).
**Preferred:**
+ Experience in the pharmaceutical or biotech industry.
+ Strong organizational and problem-solving skills.
**Competencies**
**Accountability for Results -** Stay focused on key strategic objectives, be accountable for high standards of performance, and take an active role in leading change.
**Strategic Thinking & Problem Solving -** Make decisions considering the long-term impact to customers, patients, employees, and the business.
**Patient & Customer Centricity -** Maintain an ongoing focus on the needs of our customers and/or key stakeholders.
**Impactful Communication -** Communicate with logic, clarity, and respect. Influence at all levels to achieve the best results for Otsuka.
**Respectful Collaboration -** Seek and value others' perspectives and strive for diverse partnerships to enhance work toward common goals.
**Empowered Development -** Play an active role in professional development as a business imperative.
Minimum $69,440.00 - Maximum $95,480.00, plus incentive opportunity: The range shown represents a typical pay range or starting salary for candidates hired to perform the work. Other elements may be used to determine actual salary such as the candidate's job experience, specific skills, and comparison to internal incumbents currently in role. This information is provided to applicants in accordance with states and local laws.
**Company benefits** : Comprehensive medical, dental, vision, prescription drug coverage, company provided basic life, accidental death & dismemberment, short-term and long-term disability insurance, tuition reimbursement, student loan assistance, a generous 401(k) match, flexible time off, paid holidays, and paid leave programs as well as other company provided benefits.
Come discover more about Otsuka and our benefit offerings; .
**Disclaimer:**
This job description is intended to describe the general nature and level of the work being performed by the people assigned to this position. It is not intended to include every job duty and responsibility specific to the position. Otsuka reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.
Otsuka is an equal opportunity employer. All qualified applicants are encouraged to apply and will be given consideration for employment without regard to race, color, sex, gender identity or gender expression, sexual orientation, age, disability, religion, national origin, veteran status, marital status, or any other legally protected characteristic.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation, if you are unable or limited in your ability to apply to this job opening as a result of your disability. You can request reasonable accommodations by contacting Accommodation Request ( ) .
**Statement Regarding Job Recruiting Fraud Scams**
At Otsuka we take security and protection of your personal information very seriously. Please be aware individuals may approach you and falsely present themselves as our employees or representatives. They may use this false pretense to try to gain access to your personal information or acquire money from you by offering fictitious employment opportunities purportedly on our behalf.
Please understand, Otsuka will **never** ask for financial information of any kind or for payment of money during the job application process. We do not require any financial, credit card or bank account information and/or any payment of any kind to be considered for employment. We will also not offer you money to buy equipment, software, or for any other purpose during the job application process. If you are being asked to pay or offered money for equipment fees or some other application processing fee, even if claimed you will be reimbursed, this is not Otsuka. These claims are fraudulent and you are strongly advised to exercise caution when you receive such an offer of employment.
Otsuka will also never ask you to download a third-party application in order to communicate about a legitimate job opportunity. Scammers may also send offers or claims from a fake email address or from Yahoo, Gmail, Hotmail, etc, and not from an official Otsuka email address. Please take extra caution while examining such an email address, as the scammers may misspell an official Otsuka email address and use a slightly modified version duplicating letters.
To ensure that you are communicating about a legitimate job opportunity at Otsuka, please only deal directly with Otsuka through its official Otsuka Career website .
Otsuka will not be held liable or responsible for any claims, losses, damages or expenses resulting from job recruiting scams. If you suspect a position is fraudulent, please contact Otsuka's call center at: . If you believe you are the victim of fraud resulting from a job recruiting scam, please contact the FBI through the Internet Crime Complaint Center at: , or your local authorities.
Otsuka America Pharmaceutical Inc., Otsuka Pharmaceutical Development & Commercialization, Inc., and Otsuka Precision Health, Inc. ("Otsuka") does not accept unsolicited assistance from search firms for employment opportunities. All CVs/resumes submitted by search firms to any Otsuka employee directly or through Otsuka's application portal without a valid written search agreement in place for the position will be considered Otsuka's sole property. No fee will be paid if a candidate is hired by Otsuka as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
View Now
5
Director Meeting Planning (Florham Park)
07932 Florham Park, New Jersey
Lensa
Posted 5 days ago
Job Viewed
Job Description
5 days ago Be among the first 25 applicants
Lensa is a career site that helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes jobs on LinkedIn on behalf of its direct clients, recruitment ad agencies, and marketing partners. Lensa partners with DirectEmployers to promote this job for System One.
Job Title: Director, Meeting Planning (PERM)
Location: US-NJ-Florham Park
Overview
The Director of Meeting Planning works across all US departments and has direct responsibility and oversight of the Meeting Planning function which includes the execution, and management of all non-HCP, internal (onsite) and external (off-site) meeting planning activities.
This individual will bring subject matter meeting and event planning expertise to US, with responsibilities including both individual management of events as well as management of vendors (when appropriate) to ensure seamless execution of larger events, managing each meeting’s budget, and executing each program on-time and within budget while ensuring events, meetings, and activities are compliant. This role requires significant relationship management of internal stakeholders, including interfacing with and supporting C-suite level executives and high-profile customers in appropriate engagements.
This role is considered pivotal to the success of the business by ensuring meaningful meetings are planned and executed flawlessly, thus enabling continuity of the business and encouraging strategic dialogue.
Detailed Description
- Directly oversees and is responsible for the Planning, Management, Execution and Reconciliation of all US non-HCP meetings including but not limited to:
- National Sales Meetings
- Launch Meetings
- Corporate Town Halls
- Corporate Events
- External Congresses/Conferences and Meetings
- C-suite Meetings
- Medium to larger on-site and/or hybrid business meetings e.g., trainings/workshops, department/team offsite meetings, Team Building events, etc.
- Serve as key project lead for US; this requires creation of and execution against a strategic plan for each event that includes (not an exhaustive list):
- Detailed event documents, including scope and strategy of the event
- Venue/location sourcing and scoping, including cost proposals
- Detailed budgets with vendors, costs, and expenses outlined
- Responsibilities grid outlining choice of vendor(s) and roles
- Full meeting agendas including a run of show and detailed schedules
- Communication plan including internal stakeholder touchpoints, attendee management, and overall meeting organization
- Rooming lists & travel manifestos including ground transportation, air/other travel, etc.
- Event décor, ambience, banquet event documentation, meeting room and audio-visual equipment requirements, food/beverage requirements, and other pertinent needs
- Guidance and details of operations of customer events and activities
- Responsible for the establishment/negotiation of all meeting/event contract terms and conditions to minimize risk and cost
- May provide professional guidance and contract support to additional contracts that do not require meeting planning assistance i.e., hotel/venue contracts for offsite meetings
- Prior to each meeting, ensures that a formal meeting planning process and budget is in place and communicated to required stakeholders.
- Develops, manages, and monitors detailed meeting planning budgets, contracts, billing, control documents, and financial data reports/analysis in a compliant and timely manner
- Manages all activities and logistics associated with each meeting, including but not limited to:
- Managing external vendors, agencies, convention centers/hotels/venues etc.
- Attendance management i.e., oversight of meeting planning event portal, CVENT, and all meeting requests, registrations, and communications
- Manages and directs the installation and dismantle crews at off-site meetings and provides on-site support for all off-site meetings to ensure goals are met
- Audiovisual and presentation management
- Budget development and reconciliation
- Program evaluations and follow-up
- Serves as the key representative of US in the meeting to assist internal clients: Employees, executives, and customers.
- Support ad-hoc meetings and events and procurement needs e.g., meeting favors and gift items as required
- Dotted-line oversight of Administrative Assistant to support the administrative execution of specific Meeting planning tasks
Minimum Job Requirements
- Bachelor’s Degree required
- Minimum of 8-10 years of progressive experience in meeting/event planning in a corporate environment; Experience in pharmaceutical industry meeting management
- Proven experience overseeing meeting and event management programs, resources, vendors and vendor staff for onsite, remote and hybrid meetings
- Proven ability to manage span of control and resources for different types and sizes of meetings/events both independently and through a vendor
- Experience overseeing meeting planning contracts and financial budgeting, expensing, and reporting
- Experience working in a meeting planning portal (i.e., CVENT) and remote meeting platforms (i.e., Webex, Team) is highly preferred
- Excellent project management, organization, and time management skills with the ability to simultaneously keep multiple projects priority and moving with multiple stakeholders
- Flexibility and ability to successfully navigate and succeed in a rapidly changing, fast-paced, deadline driven environment with multiple priorities
- Growth mindset with “can do” attitude and high emotional intelligence
- Ability to problem-solve and develop solutions for routine day-to-day issues
- Strong ability to influence laterally and vertically
- Anticipates needs, proactively identifies solutions, and makes recommendations to key stakeholders
- Strong interpersonal and relationship management skills with the ability to develop effective working relationships with multiple levels of management and across a range of functions
- Advanced verbal and written communication skills, comfortable presenting to stakeholders and Senior Leadership
- Must be willing to work flexible hours including occasionally weekends and evenings
- Ability and willingness to travel approximately 30-50% of the year
System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
If you have questions about this posting, please contact Seniority level
- Seniority level Director
- Employment type Full-time
- Job function Business Development and Sales
- Industries Internet Publishing
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6
Director Meeting Planning (Florham Park)
07932 Florham Park, New Jersey
Lensa
Posted 5 days ago
Job Viewed
Job Description
6 days ago Be among the first 25 applicants
Get AI-powered advice on this job and more exclusive features.
Lensa is a career site that helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes jobs on LinkedIn on behalf of its direct clients, recruitment ad agencies, and marketing partners. Lensa partners with DirectEmployers to promote this job for System One.
Job Title: Director, Meeting Planning (PERM)
Location: US-NJ-Florham Park
Overview
The Director of Meeting Planning works across all US departments and has direct responsibility and oversight of the Meeting Planning function which includes the execution, and management of all non-HCP, internal (onsite) and external (off-site) meeting planning activities.
This individual will bring subject matter meeting and event planning expertise to US, with responsibilities including both individual management of events as well as management of vendors (when appropriate) to ensure seamless execution of larger events, managing each meeting’s budget, and executing each program on-time and within budget while ensuring events, meetings, and activities are compliant. This role requires significant relationship management of internal stakeholders, including interfacing with and supporting C-suite level executives and high-profile customers in appropriate engagements.
This role is considered pivotal to the success of the business by ensuring meaningful meetings are planned and executed flawlessly, thus enabling continuity of the business and encouraging strategic dialogue.
Detailed Description
- Directly oversees and is responsible for the Planning, Management, Execution and Reconciliation of all US non-HCP meetings including but not limited to:
- National Sales Meetings
- Launch Meetings
- Corporate Town Halls
- Corporate Events
- External Congresses/Conferences and Meetings
- C-suite Meetings
- Medium to larger on-site and/or hybrid business meetings e.g., trainings/workshops, department/team offsite meetings, Team Building events, etc.
- Serve as key project lead for US; this requires creation of and execution against a strategic plan for each event that includes (not an exhaustive list):
- Detailed event documents, including scope and strategy of the event
- Venue/location sourcing and scoping, including cost proposals
- Detailed budgets with vendors, costs, and expenses outlined
- Responsibilities grid outlining choice of vendor(s) and roles
- Full meeting agendas including a run of show and detailed schedules
- Communication plan including internal stakeholder touchpoints, attendee management, and overall meeting organization
- Rooming lists & travel manifestos including ground transportation, air/other travel, etc.
- Event décor, ambience, banquet event documentation, meeting room and audio-visual equipment requirements, food/beverage requirements, and other pertinent needs
- Guidance and details of operations of customer events and activities
- Responsible for the establishment/negotiation of all meeting/event contract terms and conditions to minimize risk and cost
- May provide professional guidance and contract support to additional contracts that do not require meeting planning assistance i.e., hotel/venue contracts for offsite meetings
- Prior to each meeting, ensures that a formal meeting planning process and budget is in place and communicated to required stakeholders.
- Develops, manages, and monitors detailed meeting planning budgets, contracts, billing, control documents, and financial data reports/analysis in a compliant and timely manner
- Manages all activities and logistics associated with each meeting, including but not limited to:
- Managing external vendors, agencies, convention centers/hotels/venues etc.
- Attendance management i.e., oversight of meeting planning event portal, CVENT, and all meeting requests, registrations, and communications
- Manages and directs the installation and dismantle crews at off-site meetings and provides on-site support for all off-site meetings to ensure goals are met
- Audiovisual and presentation management
- Budget development and reconciliation
- Program evaluations and follow-up
- Serves as the key representative of US in the meeting to assist internal clients: Employees, executives, and customers.
- Support ad-hoc meetings and events and procurement needs e.g., meeting favors and gift items as required
- Dotted-line oversight of Administrative Assistant to support the administrative execution of specific Meeting planning tasks
Minimum Job Requirements
- Bachelor’s Degree required
- Minimum of 8-10 years of progressive experience in meeting/event planning in a corporate environment; Experience in pharmaceutical industry meeting management
- Proven experience overseeing meeting and event management programs, resources, vendors and vendor staff for onsite, remote and hybrid meetings
- Proven ability to manage span of control and resources for different types and sizes of meetings/events both independently and through a vendor
- Experience overseeing meeting planning contracts and financial budgeting, expensing, and reporting
- Experience working in a meeting planning portal (i.e., CVENT) and remote meeting platforms (i.e., Webex, Team) is highly preferred
- Excellent project management, organization, and time management skills with the ability to simultaneously keep multiple projects priority and moving with multiple stakeholders
- Flexibility and ability to successfully navigate and succeed in a rapidly changing, fast-paced, deadline driven environment with multiple priorities
- Growth mindset with “can do” attitude and high emotional intelligence
- Ability to problem-solve and develop solutions for routine day-to-day issues
- Strong ability to influence laterally and vertically
- Anticipates needs, proactively identifies solutions, and makes recommendations to key stakeholders
- Strong interpersonal and relationship management skills with the ability to develop effective working relationships with multiple levels of management and across a range of functions
- Advanced verbal and written communication skills, comfortable presenting to stakeholders and Senior Leadership
- Must be willing to work flexible hours including occasionally weekends and evenings
- Ability and willingness to travel approximately 30-50% of the year
System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
If you have questions about this posting, please contact Seniority level
- Seniority level Director
- Employment type Full-time
- Job function Business Development and Sales
- Industries Internet Publishing
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Director, Meeting Planning (Florham Park)
07932 Florham Park, New Jersey
Shionogi Inc. (U.S.)
Posted 5 days ago
Job Viewed
Job Description
Join to apply for the Director, Meeting Planning role at Shionogi Inc. (U.S.)
Join to apply for the Director, Meeting Planning role at Shionogi Inc. (U.S.)
The Director of Meeting Planning works across all Shionogi US departments and has direct responsibility and oversight of the Meeting Planning function which includes the execution, and management of all Shionogi non-HCP, internal (onsite) and external (off-site) meeting planning activities.
This individual will bring subject matter meeting and event planning expertise to Shionogi US, with responsibilities including both individual management of events as well as management of vendors (when appropriate) to ensure seamless execution of larger events, managing each meeting’s budget, and executing each program on-time and within budget while ensuring events, meetings, and activities are compliant. This role requires significant relationship management of internal stakeholders, including interfacing with and supporting C-suite level executives and high-profile customers in appropriate engagements.
This role is considered pivotal to the success of the business by ensuring meaningful meetings are planned and executed flawlessly, thus enabling continuity of the business and encouraging strategic dialogue.
Responsibilities
- Directly oversees and is responsible for the Planning, Management, Execution and Reconciliation of all Shionogi US non-HCP meetings including but not limited to:
- National Sales Meetings
- Launch Meetings
- Corporate Town Halls
- Corporate Events
- External Congresses/Conferences and Meetings
- C-suite Meetings
- Medium to larger on-site and/or hybrid business meetings e.g., trainings/workshops, department/team offsite meetings, Team Building events, etc.
- Serve as key project lead for Shionogi US; this requires creation of and execution against a strategic plan for each event that includes (not an exhaustive list):
- Detailed event documents, including scope and strategy of the event
- Venue/location sourcing and scoping, including cost proposals
- Detailed budgets with vendors, costs, and expenses outlined
- Responsibilities grid outlining choice of vendor(s) and roles
- Full meeting agendas including a run of show and detailed schedules
- Communication plan including internal stakeholder touchpoints, attendee management, and overall meeting organization
- Rooming lists & travel manifestos including ground transportation, air/other travel, etc.
- Event décor, ambience, banquet event documentation, meeting room and audio-visual equipment requirements, food/beverage requirements, and other pertinent needs
- Guidance and details of operations of customer events and activities
- Responsible for the establishment/negotiation of all meeting/event contract terms and conditions to minimize risk and cost
- May provide professional guidance and contract support to additional contracts that do not require meeting planning assistance i.e., hotel/venue contracts for offsite meetings
- Prior to each meeting, ensures that a formal meeting planning process and budget is in place and communicated to required stakeholders.
- Develops, manages and monitors detailed meeting planning budgets, contracts, billing, control documents and financial data reports/analysis in a compliant and timely manner
- Manages all activities and logistics associated with each meeting, including but not limited to:
- Managing external vendors, agencies, convention centers/hotels/venues etc.
- Attendance management i.e., oversight of meeting planning event portal, CVENT and all meeting requests, registrations and communications
- Manages and directs the installation and dismantle crews at off-site meetings and provides on-site support for all off-site meetings to ensure goals are met
- Audiovisual and presentation management
- Budget development and reconciliation
- Program evaluations and follow-up
- Serves as the key representative of Shionogi US in the meeting to assist internal clients: Employees, executives, and customers.
- Support ad-hoc meetings and events and procurement needs e.g., meeting favors and gift items as required
- Dotted-line oversight of Administrative Assistant to support the administrative execution of specific Meeting planning tasks
Qualifications
- Bachelor’s Degree required
- Minimum of 8-10 years of progressive experience in meeting/event planning in a corporate environment; Experience in pharmaceutical industry meeting management
- Proven experience overseeing meeting and event management programs, resources, vendors and vendor staff for onsite, remote and hybrid meetings
- Proven ability to manage span of control and resources for different types and sizes of meetings/events both independently and through a vendor
- Experience overseeing meeting planning contracts and financial budgeting, expensing and reporting
- Experience working in a meeting planning portal (i.e., CVENT) and remote meeting platforms (i.e., Webex, Team) highly preferred
- Excellent project management, organization and time management skills with the ability to simultaneously keep multiple projects priority and moving with multiple stakeholders
- Flexibility and ability to successfully navigate and succeed in a rapidly changing, fast-paced, deadline driven environment with multiple priorities
- Growth mindset with “can do” attitude and high emotional intelligence
- Ability to problem-solve and develop solutions for routine day-to-day issues
- Strong ability to influence laterally and vertically
- Anticipates needs, proactively identifies solutions and makes recommendations to key stakeholders
- Strong interpersonal and relationship management skills with the ability to develop effective working relationships with multiple levels of management and across a range of functions
- Advanced verbal and written communication skills, comfortable presenting to stakeholders and Senior Leadership
- Must be willing to work flexible hours including occasionally weekends and evenings
- Ability and willingness to travel approximately 30-50% of the year
- Must live a commutable distance to our US Corporate Headquarters in Florham Park, NJ. Office presence is required at least 3 days per week
The base salary range for this full-time position is $180,000 - $10,000. Individual pay is determined by several factors, which include but are not limited to: job-related skills, experience, and relevant education or training. The range does not include the comprehensive benefits, bonus, long-term incentive, applicable allowances, or any additional compensation that may be associated with this role.
EEO
Shionogi Inc. is an equal opportunity employer supporting individuals with disabilities and veterans.
All qualified applicants will receive equal consideration for employment opportunities based on valid job requirements without regard to race, color, religion, sex (including pregnancy), marital status, national origin, age, ancestry, citizenship, disability, genetic information, status as a disabled veteran, a recently separated veteran, Active Duty Wartime or Campaign Badge Veterans, and Armed Forces Service Medal Veterans, or any other characteristic protected by applicable law.
It is the policy of Shionogi Inc. to undertake affirmative action for protected veterans and individuals with disabilities in compliance with all federal, state, and local requirements to recruit a diverse pool of protected veteran and individuals with disabilities applicants and to ensure that our employment practices are, in fact, non-discriminatory.
If you are qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access this website to apply for a vacancy as a result of your disability. You can request accommodations by calling or by sending an email to . Seniority level
- Seniority level Director
- Employment type Full-time
- Job function Business Development, Sales, and Strategy/Planning
- Industries Pharmaceutical Manufacturing
Referrals increase your chances of interviewing at Shionogi Inc. (U.S.) by 2x
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Director Meeting Planning (Florham Park)
07932 Florham Park, New Jersey
System One
Posted 5 days ago
Job Viewed
Job Description
Job Title: Director, Meeting Planning (PERM)
Location: US-NJ-Florham Park
Overview:
The Director of Meeting Planning works across all US departments and has direct responsibility and oversight of the Meeting Planning function which includes the execution, and management of all non-HCP, internal (onsite) and external (off-site) meeting planning activities.
This individual will bring subject matter meeting and event planning expertise to US, with responsibilities including both individual management of events as well as management of vendors (when appropriate) to ensure seamless execution of larger events, managing each meeting’s budget, and executing each program on-time and within budget while ensuring events, meetings, and activities are compliant. This role requires significant relationship management of internal stakeholders, including interfacing with and supporting C-suite level executives and high-profile customers in appropriate engagements.
This role is considered pivotal to the success of the business by ensuring meaningful meetings are planned and executed flawlessly, thus enabling continuity of the business and encouraging strategic dialogue.
Detailed Description :
Qualifications
Location: US-NJ-Florham Park
Overview:
The Director of Meeting Planning works across all US departments and has direct responsibility and oversight of the Meeting Planning function which includes the execution, and management of all non-HCP, internal (onsite) and external (off-site) meeting planning activities.
This individual will bring subject matter meeting and event planning expertise to US, with responsibilities including both individual management of events as well as management of vendors (when appropriate) to ensure seamless execution of larger events, managing each meeting’s budget, and executing each program on-time and within budget while ensuring events, meetings, and activities are compliant. This role requires significant relationship management of internal stakeholders, including interfacing with and supporting C-suite level executives and high-profile customers in appropriate engagements.
This role is considered pivotal to the success of the business by ensuring meaningful meetings are planned and executed flawlessly, thus enabling continuity of the business and encouraging strategic dialogue.
Detailed Description :
- Directly oversees and is responsible for the Planning, Management, Execution and Reconciliation of all US non-HCP meetings including but not limited to:
- National Sales Meetings
- Launch Meetings
- Corporate Town Halls
- Corporate Events
- External Congresses/Conferences and Meetings
- C-suite Meetings
- Medium to larger on-site and/or hybrid business meetings e.g., trainings/workshops, department/team offsite meetings, Team Building events, etc.
- Serve as key project lead for US; this requires creation of and execution against a strategic plan for each event that includes (not an exhaustive list):
- Detailed event documents, including scope and strategy of the event
- Venue/location sourcing and scoping, including cost proposals
- Detailed budgets with vendors, costs, and expenses outlined
- Responsibilities grid outlining choice of vendor(s) and roles
- Full meeting agendas including a run of show and detailed schedules
- Communication plan including internal stakeholder touchpoints, attendee management, and overall meeting organization
- Rooming lists & travel manifestos including ground transportation, air/other travel, etc.
- Event décor, ambience, banquet event documentation, meeting room and audio-visual equipment requirements, food/beverage requirements, and other pertinent needs
- Guidance and details of operations of customer events and activities
- Responsible for the establishment/negotiation of all meeting/event contract terms and conditions to minimize risk and cost
- May provide professional guidance and contract support to additional contracts that do not require meeting planning assistance i.e., hotel/venue contracts for offsite meetings
- Prior to each meeting, ensures that a formal meeting planning process and budget is in place and communicated to required stakeholders.
- Develops, manages, and monitors detailed meeting planning budgets, contracts, billing, control documents, and financial data reports/analysis in a compliant and timely manner
- Manages all activities and logistics associated with each meeting, including but not limited to:
- Managing external vendors, agencies, convention centers/hotels/venues etc.
- Attendance management i.e., oversight of meeting planning event portal, CVENT, and all meeting requests, registrations, and communications
- Manages and directs the installation and dismantle crews at off-site meetings and provides on-site support for all off-site meetings to ensure goals are met
- Audiovisual and presentation management
- Budget development and reconciliation
- Program evaluations and follow-up
- Serves as the key representative of US in the meeting to assist internal clients: Employees, executives, and customers.
- Support ad-hoc meetings and events and procurement needs e.g., meeting favors and gift items as required
- Dotted-line oversight of Administrative Assistant to support the administrative execution of specific Meeting planning tasks
Qualifications
- Bachelor’s Degree required
- Minimum of 8-10 years of progressive experience in meeting/event planning in a corporate environment; Experience in pharmaceutical industry meeting management
- Proven experience overseeing meeting and event management programs, resources, vendors and vendor staff for onsite, remote and hybrid meetings
- Proven ability to manage span of control and resources for different types and sizes of meetings/events both independently and through a vendor
- Experience overseeing meeting planning contracts and financial budgeting, expensing, and reporting
- Experience working in a meeting planning portal (i.e., CVENT) and remote meeting platforms (i.e., Webex, Team) is highly preferred
- Excellent project management, organization, and time management skills with the ability to simultaneously keep multiple projects priority and moving with multiple stakeholders
- Flexibility and ability to successfully navigate and succeed in a rapidly changing, fast-paced, deadline driven environment with multiple priorities
- Growth mindset with “can do” attitude and high emotional intelligence
- Ability to problem-solve and develop solutions for routine day-to-day issues
- Strong ability to influence laterally and vertically
- Anticipates needs, proactively identifies solutions, and makes recommendations to key stakeholders
- Strong interpersonal and relationship management skills with the ability to develop effective working relationships with multiple levels of management and across a range of functions
- Advanced verbal and written communication skills, comfortable presenting
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9