4,264 Meetings jobs in the United States

The American Iron and Steel Institute is seeking a Director, Meetings and Administration to join our team. Reporting to the CEO, the Director, Meetings & Administration oversees the execution of the AISI’s annual General Meeting, its Board meetings, and other AISI committee meetings. They are also responsible for the administrative operations of the Institute, including IT, facilities management, and office administration.  

Primary Job Responsibilities

Meetings and Events

• Overall responsibility for management of AISI’s annual General Meeting Planning, management, and execution of the Institute’s Annual Meeting – working with outsourced meeting planner and several staff members from public policy, executive office, communications and administration to deliver a prestigious, well-attended, highly valued event for AISI members that conveys AISI messaging, its brand and importance as a voice of the U.S. steel industry for issues that are central to the future of the industry and manufacturing competitiveness
• Management of the Awards program for the annual General Meeting
• Development of the Run of Show and coordination with meeting speakers, including high-level/profile government officials, business leaders, etc.
• Marketing the General Meeting, including promotion of sponsorships.
• Management of Cvent registration and App for the event

Planning and execution of three high-level Board meetings (one of which is held during the annual General Meeting).

• Chief of Staff for the Board meetings, working directly with the CEO.
• Respond to executive-level questions related to the Board meeting.
• Supervise administrative staff for the successful execution of Board meetings
• Ensure A/V is seamless for Board Meetings
• Plan the Board Reception and Dinner for Winter and Fall Board meetings

Association-wide expertise in meeting/event management

• Negotiate transient business hotel contract for AISI members
• Oversee and execute technology functions for events (Zoom, Owls, etc.)
• Hotel contract negotiation and/or review of all association hotel contracts (from other program managers), and other event contracts for the association
• Responsible for planning and coordinating the annual staff outing in the summer and the holiday luncheon in December
• Oversee and assist in planning, when necessary, AISI committee meetings. Program managers are responsible for coordinating with the Meetings Associate on meetings; however, as the supervisor of the Meetings Associate, you will review outside dinner contracts, in-house a/v, and overall execution of in-house meetings

Administration

The position is responsible for AISI’s Administration functions, including:

• Work with outsourced IT Administrator to manage information and communications technology, systems, and networks, and purchasing related equipment and software.
• Work with the outsourced IT Administrator to continue AISI’s cyber security awareness program and ongoing training.
• Work with an outsourced HR professional to coordinate the CEO’s directives related to HR
•  Create and host All Hands meetings, including coordinating service recognitions for tenured employees
• Review and negotiate contracts for office administration (such as copier renewals)
• Assist the CEO, as assigned, with the preparation/finalization of the annual budget and business plan for the Board’s review/approval
• Work with the CFO (outside consultant) as assigned by the CEO
• Work with the accounting manager and the Associate Members Committee’s staff director to manage associate member dues processing
• Assist with new member onboarding communications as assigned by the CEO
• Responsible for internal communications regarding building hours, closures, inclement weather, local events impacting staff, etc.
• Responsible for communicating with the building and managing changes related to building policies, such as changes to the 25Mass App, or parking, and making sure AISI events are executed well in the building space, etc.
• Ensure office supplies supporting meetings and day-to-day operations are ordered promptly and managed within budget

Knowledge and Skill Requirements

• Meeting and event planning skills
• Strong business skills and knowledge of accounting procedures
• Budgeting skills, business planning skills and experience
• Excellent verbal and written communication skills
• Strong general management knowledge and skills
• Staff management and team building skills
• Ability to effectively interact with senior-level executives and staff
• Proficient or Advanced-level experience using Microsoft Office 365, SharePoint Online, including Word, Excel, PowerPoint, and Outlook
• Previous experience using a CRM system-wide database
• Basic web design experience is desirable
• Strong time management skills
• Ability to demonstrate sound judgment and initiative
• Ability to effectively solve problems
• Ability to anticipate needs and be proactive

Education/Training/Experience

• B.S. in business administration or a specific field such as hospitality management, communications, marketing, or management
• 5+ years’ meeting planning experience
• Board meeting management experience a plus
• Cvent experience
• Certified meeting planner a plus
• CRM system database experience  
• Prior experience as the operations member of a management team for a small to mid-size business is helpful 

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We are currently seeking qualified candidates for the position of Manager, Meetings & Events to be primarily responsible for coordinating and executing all aspects of high-level meetings produced by the Company. The person in this position will oversee program development, venue selection, budget management, meeting registration process, sponsor management, and onsite logistics.

What a day in the life of a Manager, Meetings & Events looks like:

Specific responsibilities include (but are not limited to):

• Interact with appropriate organization committee chairs and clients on conference logistics throughout the planning process
• Develop planning timelines and provide information to appropriate committee and staff members; adheres to deadlines
• Organize and lead conference calls with Program Committee; develop & send call agendas and recap notes
• Manage sponsors and exhibitors to ensure deliverables are met
• Manage all meeting planning functions to include space assignments, meeting specification development, on-site registration and food and beverage coordination
• Work with internal graphics and development team to create registration website and mobile app as well as program images to be used in all promotional email campaigns
• Coordinate meeting logistics with hotel convention services personnel and other service providers
• Monitor attrition dates, cancellation policies and ensure contracted services are executed
• Liaison with hotel personnel and other service providers during on-site execution
• Provide management oversight and direction for all vendors who provide support for events
• Maintain all meeting tracking history to include housing and registration reporting
• Work within the budget, manage expenses, and complete final meeting reconciliation
• Ability to travel to meetings (some weekends and holidays)
• Support all aspects of meeting as required
• Provide support to other planning team managers as necessary
• Other duties as assigned by the Vice President to support department and organization goals

• Bachelor's degree in hospitality management or related field with CMP certification a plus
• Two to three years' experience in the hospitality/meeting planning industry
• Knowledge of registration system preferred (Cvent, RegFox, Jotform or similar) and the ability to learn new software applications
• Proven experience with project management of high-level meetings, detail-oriented, technical proficiency, ability to work independently, be flexible and handle change well
• Strong written and verbal communication skills
• Multi-tasker and experience with Microsoft Suite (Word, PowerPoint, Excel)
• Ability to travel (up to 20%) and will include weekend and/or evening hours
• Flexibility to follow a hybrid model: work from home 4 days, in-office 1 day weekly.

• Results Orientation
• Relationship Building
• Collaboration
• Initiative
• Innovative Thinking
• Maximizing Quality
• Organizing and Planning
• Problem Solving/Decision Making
• Oral/Written Communications

Known for being a great place to work and build a career, KPMG provides audit, tax and advisory services for organizations in today's most important industries. Our growth is driven by delivering real results for our clients. It's also enabled by our culture, which encourages individual development, embraces an inclusive environment, rewards innovative excellence and supports our communities. With qualities like those, it's no wonder we're consistently ranked among the best companies to work for by Fortune Magazine, Consulting Magazine, Seramount, Fair360 and others. If you're as passionate about your future as we are, join our team.

KPMG is currently seeking an Associate Director, Events & Meetings to join our Events and Meetings organization.

• Serve as strategic business partner, working collaboratively with stakeholders to ensure successful oversight and delivery of meetings, events and learning programs that leverage innovation, technology and branding to anticipate needs and create exceptional participant experience; implement a client-oriented approach, ensuring success in end-to-end meeting delivery while effectively supporting business objectives
• Accountable for overall program management of assigned events, integrating and leading a team of Events and Meetings professionals who are responsible for executing client-facing and internal programs; oversee the development and execution of project timelines, budget approval process, program design, agenda curation, contracting off-site events, on-site logistics and meeting collaterals
• Establish performance goals, provide feedback and guidance to counselees on an on-going basis regarding job performance, career development, and matching capabilities with potential development opportunities; onboard and integrate new team members, focusing on inclusivity, to inspire and bring team members and their ideas together; engage regularly with counselees and those they work with to help them continuously improve and foster an environment that motivates others to perform at peak levels of achievement
• Work to increase counselees' engagement, job satisfaction, and pride; act as a role model for doing the right things, display high personal integrity, poise in complex situations, exemplary leadership, and embody behaviors consistent with the firm's values
• Lead and manage by overseeing planning efforts, cultivating strong stakeholder relationships, and ensuring successful execution of high-profile, complex initiatives. Enhance the firm's meetings and events by delivering differentiated experiences
• Uphold firm's values and ethical standards to maintain integrity, compliance, risk management and independence in vendor and supplier relationships ensuring team members do the same; act as point of escalation for risk items to raise awareness and help resolve sensitive complex issues. Use data to develop insights that inform and guide recommendations and delivery for team professional development opportunities, strategic process evaluation, and tool/resource development

• Minimum eight years of recent experience in events and meeting strategy and planning, preferably within a professional services firm
• Bachelor's degree from an accredited college/university or eight years relevant work experience
• Proficient with Microsoft Office Suite applications including Word, Excel, PowerPoint, and Outlook; Cvent experience preferred; CMP or CMM certification is preferred
• Proven track record in developing key stakeholder relationships as a trusted advisor; up-to-date in the current industry trends and able to apply key components of event design
• Experience as an impactful people leader; ability to lead, mentor and develop high performing team members; skilled in fostering a collaborative work environment, setting clear goals, providing constructive feedback, driving employee engagement to achieve organizational objectives and supporting professional growth; ability to lead by example, be value-driven in interactions and use strong professional judgement to resolve issues
• Excellent verbal/written communication, collaboration, analytical and presentation skills to lead an environment driven by customer service and teamwork; Capability to set goals and participate in strategic initiatives for a team and foster the development of high-performance teams and interface with all levels of the organization; be able to participate in development of resource plans and structures and influence organizational priorities
• Ability to travel up to thirty percent annually

Known for being a great place to work and build a career, KPMG provides audit, tax and advisory services for organizations in today's most important industries. Our growth is driven by delivering real results for our clients. It's also enabled by our culture, which encourages individual development, embraces an inclusive environment, rewards innovative excellence and supports our communities. With qualities like those, it's no wonder we're consistently ranked among the best companies to work for by Fortune Magazine, Consulting Magazine, Seramount, Fair360 and others. If you're as passionate about your future as we are, join our team.

KPMG is currently seeking an Associate Director, Events & Meetings to join our Events and Meetings organization.

• Serve as strategic business partner, working collaboratively with stakeholders to ensure successful oversight and delivery of meetings, events and learning programs that leverage innovation, technology and branding to anticipate needs and create exceptional participant experience; implement a client-oriented approach, ensuring success in end-to-end meeting delivery while effectively supporting business objectives
• Accountable for overall program management of assigned events, integrating and leading a team of Events and Meetings professionals who are responsible for executing client-facing and internal programs; oversee the development and execution of project timelines, budget approval process, program design, agenda curation, contracting off-site events, on-site logistics and meeting collaterals
• Establish performance goals, provide feedback and guidance to counselees on an on-going basis regarding job performance, career development, and matching capabilities with potential development opportunities; onboard and integrate new team members, focusing on inclusivity, to inspire and bring team members and their ideas together; engage regularly with counselees and those they work with to help them continuously improve and foster an environment that motivates others to perform at peak levels of achievement
• Work to increase counselees' engagement, job satisfaction, and pride; act as a role model for doing the right things, display high personal integrity, poise in complex situations, exemplary leadership, and embody behaviors consistent with the firm's values
• Lead and manage by overseeing planning efforts, cultivating strong stakeholder relationships, and ensuring successful execution of high-profile, complex initiatives. Enhance the firm's meetings and events by delivering differentiated experiences
• Uphold firm's values and ethical standards to maintain integrity, compliance, risk management and independence in vendor and supplier relationships ensuring team members do the same; act as point of escalation for risk items to raise awareness and help resolve sensitive complex issues. Use data to develop insights that inform and guide recommendations and delivery for team professional development opportunities, strategic process evaluation, and tool/resource development

• Minimum eight years of recent experience in events and meeting strategy and planning, preferably within a professional services firm
• Bachelor's degree from an accredited college/university or eight years relevant work experience
• Proficient with Microsoft Office Suite applications including Word, Excel, PowerPoint, and Outlook; Cvent experience preferred; CMP or CMM certification is preferred
• Proven track record in developing key stakeholder relationships as a trusted advisor; up-to-date in the current industry trends and able to apply key components of event design
• Experience as an impactful people leader; ability to lead, mentor and develop high performing team members; skilled in fostering a collaborative work environment, setting clear goals, providing constructive feedback, driving employee engagement to achieve organizational objectives and supporting professional growth; ability to lead by example, be value-driven in interactions and use strong professional judgement to resolve issues
• Excellent verbal/written communication, collaboration, analytical and presentation skills to lead an environment driven by customer service and teamwork; Capability to set goals and participate in strategic initiatives for a team and foster the development of high-performance teams and interface with all levels of the organization; be able to participate in development of resource plans and structures and influence organizational priorities
• Ability to travel up to thirty percent annually

At Globus Medical, we move with a sense of urgency to deliver innovations that improve the quality of life of patients with musculoskeletal disorders. Our team is inspired by the needs of these patients, and the surgeons and healthcare providers who treat them. We embrace a culture of exceptional response by partnering with researchers and educators to transform clinical insights into tangible solutions. Our solutions improve the techniques and outcomes of surgery so patients can resume their lives as quickly as possible.

? Position Summary:

As the Meeting Coordinator you will be the Globus contact for meetings, conferences and events that Globus attends or organizes. Your responsibilities will also include providing customer service to a wide range of internal and external customers including field sales, surgeons, and company executives. The job requires the individual to be a team player with the ability to function well in a challenging and fast paced environment. Must be enthusiastic, positive, even tempered and have strong skills in areas of time management, dependability, interpersonal relationships, flexibility and maturity. Routinely handle confidential information in a discreet, professional manner.

Essential Functions:

• Plan, organize and execute Globus participation in Surgeon Society conferences and meetings.

• Plan and organize other Globus corporate meetings held both at off-site locations and at Globus Headquarters. These include (not limited to) activities for executive management, field sales management and personnel, professional affairs, product development, etc.

• As part of the planning and organizing responsibilities, you will assist the executive or manager responsible for the above meetings and develop a timeline for each meeting.

• Responsible for the coordination and management of all Globus equipment being sent to any off-site locations assuring that the display/activities of the meeting can be met.

• Communication and dissemination of all meeting details and logistics to attendees.

• Maintenance of all meeting information (meeting details, attendee tracking, event collateral, venue related needs, equipment requirements, speaker arrangements, etc.).

• Responsible for communication and confirmation with the hotel to secure all event specific logistics. This includes setting-up master billing and billing instructions, rooming list, food and beverage requirements, audio visual needs, recreational activities, etc.

• Budgeting for meetings. This includes preparing budget cost specifications to include hotel, printing, special events as well as any additional components for all anticipated functions.

• Collaborate with fellow team members to support the coordination of the annual Sales Meetings.

• Participate in the coordination of the Globus sponsored exhibit booths.

• Assist in the development of department SOP's for above mentioned responsibilities

• Special projects and duties as assigned.

• Adheres to the letter and spirit of the company Code of Conduct, the AdvaMed Code, MedTech Code, and all other company policies

• Ensures Compliance with applicable governmental laws, rules, and regulations, both in the United States and internationally, by completing introductory and annual training and maintaining knowledge of compliance as it applies to your role

• Represents the company in a professional manner and uphold the highest standards of ethical business practices and socially responsible conduct in all interactions with other employees, customers, suppliers, and other third parties

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Physical Demands :

The physical demands listed here are representative of those that must be met by and employee to successfully perform the essential functions of this job.

• Required to sit; climb or balance; and stoop, kneel, crouch or crawl

• Required to regularly lift and/or move up to 10 pounds, and occasionally lift and/or move up to 25 pounds

• Required to possess specific visons abilities, including: close vision, distance vision, color vision, peripheral vision, depth perception and capacity to adjust focus.

Our Values :

Our Life Moves Us philosophy is built on four values: Passionate About Innovation, Customer Focused, Teamwork, and Driven.

• Passionate about Innovation : Improving patient care by delivering advanced technology to our customers is at the core of what we do. We are passionate in our role in improving the lives of patients by continuously developing better solutions.

• Customer Focused : We listen to our customers' needs and respond with a sense of urgency.

• Teamwork : Working together, anything is possible. We value every person on our team and treat each other with respect. We are accountable to one another and support each other. Together, we make each other stronger.

• Driven : We pursue our mission with energy and passion. We are nimble, results-oriented and decisive. We overcome obstacles that arise in our quest to deliver solutions that will improve the lives of our customers and patients.

Equal Employment Opportunity :

Globus Medical is an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, age, disability, marital status, pregnancy, national origin or citizenship. We are committed to a diverse workforce. We value all employees' talents and support an environment that is inclusive and respectful.

Other Duties :

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Additional Information Day Shift, Hotel experience with knowledge of event operations

Job Number

Job Category Food and Beverage & Culinary

Location Sheraton Phoenix Downtown, 340 North 3rd Street, Phoenix, Arizona, United States, 85004VIEW ON MAP (

Schedule Full Time

Located Remotely? N

Position Type Non-Management

POSITION SUMMARY

Meet group coordinator/host(ess) prior to functions, make introductions, and ensure that all arrangements are agreeable. Read and analyze banquet event order in order to gather guest information, determine proper set up, timeline, specific guest needs, buffets, action stations, etc. Respond to and try to fulfill any special banquet event arrangements. Follow up on special banquet event arrangements to ensure compliance.

Follow all company and safety and security policies and procedures; report accidents, injuries, and unsafe work conditions to manager; and complete safety training and certifications. Ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, and thank guests with genuine appreciation. Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, and support team to reach common goals. Ensure adherence to quality expectations and standards. Read and visually verify information in a variety of formats (e.g., small print). Visually inspect tools, equipment, or machines (e.g., to identify defects). Stand, sit, or walk for an extended period of time or for an entire work shift. Move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance. Move through narrow, confined, or elevated spaces. Move over sloping, uneven, or slippery surfaces as well as up and down stairs and/or service ramps. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors.

PREFERRED QUALIFICATIONS

Education: High school diploma or G.E.D. equivalent.

Related Work Experience: At least 1 year of related work experience.

Supervisory Experience: No supervisory experience.

License or Certification: None

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated?Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

When you join the Sheraton family, you become a member of its global community. We've been a place to gather and connect since 1937. At Sheraton, associates create a sense of belonging in more than 400 communities around the world. We invite, we welcome, and we connect guests through engaging experiences and thoughtful service. If you're a team player who is excited to deliver a meaningful guest experience, we encourage you to explore your next career opportunity with Sheraton. Join us on our mission to be 'The World's Gathering Place'. In joining Sheraton Hotels & Resorts, you join a portfolio of brands with Marriott International. Be where you can do your best work,? begin your purpose, belong to an amazing global? team, and become the best version of you.

At Crescent Hotels & Resorts, we are a team of hospitality professionals that are deeply connected to & proud of the exceptional experiences we provide for our guests. More than that, we know our Associates are the shining stars of what we do! We understand what it takes to be a part of something great. We will encourage you to bring your true self to work every day, we will celebrate you and we will cheer you on as you shine bright in your career journey. Whether it be our health & wellness programs, best in class learning and development or our travel discounts that feed your inner explorer, we work hard to create and deliver on what YOU need. We are ready for you to start your journey with us where You Belong. We Care. Shine Bright. We are looking for our next great team member to join us on our Sales Department team. We are committed to providing you with:

1. Highly competitive wages
2. An exceptional benefit plan for eligible associates & your family members
3. RSP/401K matching program for eligible associates
4. Flexible scheduling to allow you to focus on what is important to you
5. Discounts with our Crescent managed properties in North America for you & your family members and Marriott Discount for you and your family

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)

Source: Crescent Hotels & Resorts