5,690 Meetings jobs in the United States

Overview

Opportunity:  Executive Meetings Manager

Plan, solicit, book and coordinate small group meetings and room sales to meet and exceed revenue goals.

Potential Career Path    

Group Sales Manager – Director of Group Sales – Director of Sales

Essential Job Functions

• Manage all phases of small meeting groups,under 20 rooms per night with meeting space includingcontracts, rooming lists, billing, VIPs, upgrades.
• Solicit, negotiate and confirm all social group blocks booked.
• Travel locally to conduct outside calls, promote the hotel and review competition.
• Maximize revenue by selling all facets of the hotel to previous, current and potential clients.
• Coordinate various departments' participation in servicing accounts.
• Book functions accurately into SalesPro and ensure that meeting and room arrangements are to specifications.
• Follow sustainability guidelines and practices related to HHM’s EarthView program.
• Perform any other job-related duties as assigned.
• Assist in supervising the banquet operation to ensure the highest standards of service.
• Handle all inquiries, site inspections and correspondence with the utmost courtesy and professionalism. 
• Work closely with sales/catering department in order to maximize group& catering revenues by adhering to correct rates and prices.
• Support strategic planning & long term development operational, financial and service goals of the Sales & Catering department.
• Plan and prepare with all outlets for events and coordinate unique requirements, to meet the client’s needs, pace and degree of personalization, while actively promoting hotel services.
• Identify, customize and deliver individual guest requirements.
• Work additional hours as needed or when requested.

Position Requirements

• 2-3 years conference services sales experience in hospitality, preferably in a luxury establishment.
• College degree in hospitality or business administration is required.
• Thorough knowledge of sales techniques including strong closing skills as well as negotiating skills.
• An understanding of both monthly forecasting and the annual budget process.
• SalesPro knowledge a plus.
• Rooms experience is a plus.

Work Environment and Context

• Work indoors in environmentally controlled conditions with external and internal customers including both face to face and indirect contact with the public.
• Stand, use hands to handle, control objects and tools, and use telephone and computer systems.
• Manage conflict situations including dealing with unpleasant, angry, or discourteous people.
• Handle cash, other forms of currency and occasionally guests’ valuables.
• Able to communicate well in English both orally and written.
• Comply with Hersha and the hotel brand standards.

What We Believe

People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It

About Us

HHM Hotels is proud to be an equal-opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status, or any other group protected by law.

The Executive Meetings Manager's primary focus is on executing all aspects of event planning including meetings, reunions, social functions and catering. Event planning includes all aspects of business coordination from the signing of a group contract forward, for example, direct billing requirements, catering, all event details, VIP needs, amenities, group resumes, rooming lists, registration cards, etc. Approximately 75% of overall time.

Other key responsibilities include targeting, capturing and coordinating catering sales. Approximately 25% of overall time. Meets and exceeds revenue goals by developing new catering accounts and planning/coordinating all components of group business in a profitable and win-win selling approach.

Responsibilities

• Achieves a minimum a 90% of productivity goals and 100% of activity goals, as established by management.
• Coordination of all group business as developed by the sales manager. Contact and appropriately follow-up on all signed/contracted business within 5 working days. Determination and coordination of all event planning needs.
• Responsible for effectively communicating with the various departments to ensure that the meeting and related functions are executed to the clients "expectations plus one."
• Direct Sales: Targets appointment-oriented sales calls to ensure a successful catering direct sales effort, in accordance with goals established by department budget and marketing plan. Must have own reliable transportation and possess a valid state drivers license in order to make outside sales calls.
• Key Account Management: Maximizes current hotel key accounts by identifying and developing those that offer revenue growth.
• New Account Development: Captures competitor's accounts through networking, research and reader board surveys in order to target and solicit those most probable to generate new business.
• Acquires referrals from existing accounts: Follows up on all leads within 48 hours of receipt in an effort to create new business for the hotel and, when appropriate, sends leads to other Sage hotels.
• Group retention: Is responsible for rebooking group and applicable catering business through building strong, professional customer relationships and providing consistent outstanding customer service.
• Account Service and Management: Maintains well-documented, accurate, organized and up-to-date file management in order to serve client and employer in the most expedient, organized and knowledgeable manner.
• Develops customer profiles and maintains as effective trace system including trace dates and references, in order to best meet client needs, resulting in superior account service and increased revenues.
• Develops strong customer relationships through appropriate client communication and the use of professional, courteous and ethical interpersonal interaction.
• Promptly, the same day or by 10am the next business day, follows-up on all customers needs and inquires in an efficient and expedient manner.
• Time Management: Focuses on revenue-producing activity and maximizes selling time through retaining accounts/customers, maximizing account yield opportunities and direct sales effectiveness.
• Professionalism: Controls expenses on the property's behalf in order to minimize department and hotel costs. Maximizes return on all investments. Represents themselves and the hotel with the highest level of integrity and professionalism, a service -focused approach and a caring, sincere attitude at all times.
• Exhibits a positive and involved team attitude to all hotel departments and maintains open communications with all coworkers for the best overall performance of the hotel. Display a neat, clean and business-like appearance at all times.

Qualifications

Education/Formal Training

Minimum of high school diploma or equivalent.

Experience

One year minimum hotel sales or catering experience.

Knowledge/Skills

• Requires knowledge of general sales techniques.
• Requires highly developed customer service skills. Strong follow-up and guest satisfactions skills.
• Understand and follow verbal/written instructions.
• Work on more than one task at a time.
• Develop strong internal and customer relationships.
• Set and manage priorities and plan activities in advance.
• Solve problems and make sound business decisions.
• Respond to coaching, feedback and training.
• Must be detailed oriented.

Benefits for this position will be discussed during interview.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

Live Your Passion. Add Your Magic.

At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application.

We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes.

If you are an internal applicant, please log into Workday and apply for your application to be considered.

Please Click Here to apply internally.

SUMMARY

The Manger of Meetings and Events will be responsible for managing, coordinating, and executing group assignments turned over by the Sales Department. The focus of the role will be to monitor all contractual agreements pertaining to guest room blocks, meeting space, food and beverage and special concessions. This role will contribute to the organization as an active business partner that is responsible for supporting the company's goals, objectives, vision, mission, and values.

ESSENTIAL FUNCTIONS

Major areas of responsibility/ management include, but are not limited to:

• Maintain strong client relations and ensure that conference specifications are communicated and executed for a successful meeting experience for the meeting planner and attendees.
• Monitor and manage room blocks and meeting space according to contract utilizing group history reports and information given by clients to maximize hotel revenue, making adjustments as necessary.
• Review sales contracts as well as other important information, i.e., room block, cut-off date, special concessions and attrition clauses and validate with client via turnover letter. Monitor and enforce program deadline dates and work with clients to release meeting space not needed to maximize hotel revenues.
• Produce and distribute Conference Resume 7-10 days prior to first day of main group arrival and communicate any changes and updated information to hotel departments. Distribute BEOs for group and affiliates 14 days prior to events.
• Work extensively with the Culinary team on executing catering events and banquets.
• Work with Director of Catering to establish best practices and SOP's for conference service department.
• Accurately forecast group rooms and group food and beverage revenues for assigned groups and affiliate business within a 5% variance.
• Check sleeping room and suite block, special room concessions and rates as outlined in contract with group reservations agents, as well as updating group reservations agents with any changes. Participate in site visits and plan meetings for upcoming groups and potential affiliate business.
• Support the Sales and Events team in
• Review all bills that are sent to the client, ensuring they are accurate and timely in order to maximize return business. Compile any cancellation/attrition charges for the group. Send thank you notes and meeting critiques with every bill, and ensure any feedback is communicated and responded to according to hotel guidelines.
• Perform other functions as required and directed.

QUALIFICATIONS

• High school Degree or equivalent education
• 3-5 years' previous experience in Event Management or Conference Services
• Luxury hotel experience strongly preferred
• Extensive knowledge of entertainment market
• Bachelor's Degree
• Delphi and Opera experience, cloud-based experience preferred
• Extensive knowledge of food and beverage products, proper preparation and presentation of food and beverage items.
• Extensive knowledge of meeting room capacities, banquet set-up, audio-visual and any other pertinent details as they relate to function room set-up.
• Possess basic math skills and have the ability to accurately handle billing
• Ability to communicate clearly and speak, read, write and understand English eloquently
• Advanced skills in Word, Excel, PowerPoint, and Outlook; daily use of nearly all programs will occur

PHYSICAL REQUIREMENTS

Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems. Must be able to sit at a desk for up to 5 hours per day. Walking and standing are required the rest of the working day. Length of time of these tasks may vary from day to day and task to task. Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis. Must be able to lift up to 15 lbs. occasionally. Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity. Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates; use of these senses will occur on a constant basis.

The pay scale for Meetings & Events manager is $68,640 - $71,000
The pay scale is the base salary or hourly wage range, exclusive of incentive pay such as commissions, piece rates, gratuities, and the like, that Montage reasonably expects to pay for the position.

In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

**_What Meetings, Events & Trade Shows contributes to Cardinal Health_**
Meetings, Events and Trade Shows is responsible for the development, planning and implementation of internal and external meetings, events and trade shows aligned with strategic business and brand objectives.
+ Demonstrates knowledge of meeting and trade show planning and project management practices.
+ Negotiates, manages and/or implements budgets and contracts with external vendors.
+ Demonstrates strong interpersonal skills and serves as a strategic advisor to clients.
+ Utilizes various software platforms to assist in planning of trade shows and exhibitions, registration, budgets, logistics and other information.
+ Knowledgeable with contracting for exhibit space and sponsorship opportunities.
+ Translates the goals and objectives of meetings, events and trade shows into a positive and effective experience.
**_Responsibilities_**
+ Builds registration sites in Cvent for various meetings and assists with attendee management
+ Manage supply closet organization & maintains pertinent stock
+ Coordination of packing and shipping meeting or trade show supplies/materials
+ May serve as first point of contact for various elements of programs based on roles and responsibilities determined with lead planner
+ Procure necessary branded items or marketing collateral based on event needs
+ Develops competence by performing structured work assignment
**_Qualifications_**
+ Bachelor's degree in related field, or equivalent work experience preferred.
+ 0-2 years' experience in meetings industry or through academics preferred.
+ Certified Meeting Professional (CMP) and Cvent experience a plus
+ Strong ability to communicate and detail oriented
+ Comfortable with technology
+ Ability to travel up to 30% and come on-site to Dublin, OH location as needed.
**_What is expected of you and others at this level_**
+ Applies basic concepts, principles and technical capabilities to perform routine tasks
+ Works on projects of limited scope and complexity
+ Follows established procedures to resolve readily identifiable technical problems
+ Works under direct supervision and receives detailed instructions
+ Develops competence by performing structured work assignments
**Anticipated hourly range:** $21.80-31.20/hr
**Bonus eligible:** No
**Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being.
+ Medical, dental and vision coverage
+ Paid time off plan
+ Health savings account (HSA)
+ 401k savings plan
+ Access to wages before pay day with myFlexPay
+ Flexible spending accounts (FSAs)
+ Short- and long-term disability coverage
+ Work-Life resources
+ Paid parental leave
+ Healthy lifestyle programs
**Application window anticipated to close:** 8/30/2025 *if interested in opportunity, please submit application as soon as possible.
_The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity._
#LI-LH3
_Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._
_Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._
_To read and review this privacy notice click_ here (

Job Description

Job Description

Description:

The Le Meridien Sheraton Charlotte Hotel is currently seeking a dynamic, motivated, and service-oriented individual for the position of Executive Meetings Manager to join our team at our StepStone Hospitality managed hotel. The Le Meridien Sheraton Hotel, located in Uptown Charlotte, is a 605-room dual complex with 65,000 sq. ft of meeting and conference space.

The Event Manager assists in planning and execution of meetings and special events. Position assists in the implementation of departmental strategies. The position has responsibility for assisting in the execution of all property events with a seamless turnover from sales to operations and back to sales where appropriate.

· Work closely with client after booking to develop good working relationship, including letter of introduction, meeting planner materials, prompt response to calls and requests.

· Maintain professionalism in problem situations.

· Conduct site tours for potential clients

· Meets with potential clients in order to detail definite events including menu selection, setup and audio visual needs.

· Maintains all correspondence related to group clients: group pick up reports, Banquet event orders, ensure proper billing to guest folios and master account.

· Ensures that all banquet event orders, group resumes and all paperwork has been completed properly and on time.

· Reviews with all Managers any information of past, present and upcoming events.

· Coordinates functions and activities with other department heads as appropriate.

· Meet and achieve upsell revenue goals to improve revenue generation on property.

· Be readily available during functions for consultation with client.

· Flexible schedule required to accommodate client needs.

· Preside at conference planning meetings where details related to group coordination will be discussed and reviewed by management.

· Conduct exit interviews with clients to solidify repeat business and distribute results.

· Participate in the preparation of the annual hotel budget.

· Respond and resolve guest requests, complaints, or questions in a courteous and timely manner.

· Ability to accurately use various office and accounting software. CI/TY and Lightspeed experience is a plus.

· Assists in developing working relationships with outside vendors and establishing prices and service agreements to enhance the event experience and to increase additional revenue opportunities for the property as needed.

Ensuring Exceptional Customer Service

• Creates an atmosphere in all event management operations areas that meets or exceeds guest expectations.
• Sets a positive example for guest relations.
• Interacts with guests to obtain feedback on product quality and service levels.
• Responds to and handles guest problems and complaints.
• Empowers employees to provide excellent customer service.
• Ensures employees understand expectations and parameters.
• Strives to improve service performance.
• Emphasizes guest satisfaction during all departmental meetings and focuses on continuous improvement.

Requirements:

· Must have a comprehensive knowledge of all hotel departments and functions.

· Must have exceptional mathematical and computer skills.

· College education and relevant training and experience preferred.

· Ability to timely obtain any required licenses or certificates.

· Additional language ability preferred.

· Occasional travel required.

**1-3 years of convention property experience preferred.

EEOC Statement: StepStone Hospitality is an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

The American College of Cardiology (ACC) is seeking a highly organized and detail-oriented Meeting Planner to join our dynamic team. This role is pivotal in supporting the planning and execution of ACC's large-scale events, with a primary focus on our Annual Scientific Session, which welcomes 17,000-20,000 attendees each year.

The ideal candidate will bring extensive experience in meeting planning, registration, and housing management for large conferences and will thrive in a fast-paced, collaborative environment. You'll be responsible for managing all logistical aspects of internal and external meetings, from RFP development and site selection to onsite execution and post-event reconciliation.

Function & Scope:

The Meeting Planner - Meetings, Events & Logistics will manage and coordinate all aspects of the meetings and events planning for the American College of Cardiology (ACC) internal and external meetings including the development of RFPs for hotels, venues and vendors, site selection, contract and service negotiations, logistical arrangements, liaison with clients, manage onsite implementation with hotels, venues and vendors, and complete review and reconciliation of all logistics-related expenses. The role requires superior customer service and implementation of activities and events aligned to the goals and expectations of the offering. The associate is highly detail-and results-oriented, organized, and professional with a proven ability to manage multiple complex projects simultaneously.

This position is based in Washington, DC where we have a hybrid work environment (two days per week in the office) .

Major Duties and Responsibilities:

• Serve as the subject matter expert for internal or external meeting and event logistics, including by providing guidance and education to stakeholders through the planning process
• Partner with colleagues to understand meeting and event goals and requirements, providing superior customer service and guidance as a logistics expert
• Manage all logistical aspects of meetings and events in alignment with the goals, specifications, and budget
• Develop and manage timeline requirements, ensuring milestones are reached according to schedule and clear communication is provided to activity manager on progress to meeting deadlines
• Development of RFPs for site selection, review responses, document site recommendations with rationale, negotiate contracts
• Manage room set up and AV requirements ensuring proper equipment and services are ordered and provided
• Document and manage food and beverage requirements
• Coordinate pre and onsite management of registration directly or in collaboration with vendor(s)
• Establish and monitor hotel room blocks, coordinate reservations, and provide housing list(s) to hotel(s) for member leadership, staff, faculty, vendors, etc.
• Arrange offsite events including set up, food and beverage, and transportation needs (e.g., faculty dinner, committee reception and/or dinner)
• Manage ground transportation requirements
• Provide onsite management for all logistical details
• Develop and maintain processes and documents used to manage signage, including capturing text, costs, sizes, sign locations and all other details
• Oversee onsite placement of signage in coordination with venue(s)
• Oversee shipping to venues for meetings and events and return shipping processes
• Setup onsite staff office, including room setup, supplies, food & beverage requirements
• Manage meeting budgets to specifications, including setting up direct billing, and processing invoices which include reviewing reconciling and coding expenses
• Serve as the subject matter expert for internal or external meeting and event logistics, including by providing guidance and education to stakeholders through the planning process
• Partner with colleagues to understand meeting and event goals and requirements, providing superior customer service and guidance as a logistics expert
• Manage all logistical aspects of meetings and events in alignment with the goals, specifications, and budget
• Develop and manage timeline requirements, ensuring milestones are reached according to schedule and clear communication is provided to activity manager on progress to meeting deadlines
• Development of RFPs for site selection, review responses, document site recommendations with rationale, negotiate contracts
• Manage room set up and AV requirements ensuring proper equipment and services are ordered and provided
• Document and manage food and beverage requirements
• Coordinate pre and onsite management of registration directly or in collaboration with vendor(s)
• Establish and monitor hotel room blocks, coordinate reservations, and provide housing list(s) to hotel(s) for member leadership, staff, faculty, vendors, etc.
• Arrange offsite events including set up, food and beverage, and transportation needs (e.g., faculty dinner, committee reception and/or dinner)
• Manage ground transportation requirements
• Provide onsite management for all logistical details
• Develop and maintain processes and documents used to manage signage, including capturing text, costs, sizes, sign locations and all other details
• Oversee onsite placement of signage in coordination with venue(s)
• Oversee shipping to venues for meetings and events and return shipping processes
• Setup onsite staff office, including room setup, supplies, food & beverage requirements
• Manage meeting budgets to specifications, including setting up direct billing, and processing invoices which include reviewing reconciling and coding expenses

Required Qualifications:

• Bachelor's degree
• 4 years of experience in meeting planning and registration and housing management
• At least 2 years of experience working in a team environment with internal and external constituencies
• Proven track record of successfully planning and executing large-scale, complex conference and meeting planning experience that includes working with convention centers and multiple hotels
• Strong customer service skills with proven demonstrated abilities to interact professionally and pleasantly with internal and external clients
• Experience planning the logistical aspects of meetings (e.g., working with hotels, event venues, audiovisual vendors, caterers, décor companies)
• Experience with developing RFPs, sourcing venues and overnight rooms, negotiating contracts, and implementing contract agreements
• Strong interpersonal skills that support teaming with a broad array of stakeholders including medical professionals, executive leaders, contractors, consultants, partners, and internal colleagues
• Demonstrated ability to organize complex projects, be attentive to details, and deliver accurate work which will influence the success of a project
• Ability to work in a fast-paced environment managing multiple meetings and events and the associated tasks simultaneously, to set priorities, and to meet established deadlines
• Ability to prioritize under tight timelines to solve problems, while maintaining composure and a positive attitude with meeting and event stakeholders
• Flexible and able to work well in a collaborative environment with internal and external constituents
• Familiarity with developing and monitoring budgets and expenditures
• Excellent creative thinking and proactive problem-solving skills
• Strong oral and written communication skills necessary to interface with relevant stakeholders
• Superior organizational skills, highly detail oriented and dedicated to accuracy
• Knowledge of industry standards and guidelines related to meeting and event planning and implementation
• Excellent time management skills and ability to staff meetings
• Ability to carry out responsibilities independently
• Requirement to periodically work outside of standard work hours to meet deadlines, including the publishing of news from scientific meetings.
• Ability to be onsite in support of job responsibilities (anticipated at approximately 15% of time annually; may require travel and be up to one week at a time) including work during the evenings and weekends
• Proficiency with Microsoft Suite of Products (Teams, SharePoint, Word, Excel, Outlook) and Adobe Professional
• Ability and willingness to learn new software applications as necessary

Desired Qualifications:

• Knowledge of industry standards and guidelines related to medical meetings and events
• Experience with contract negotiations and implementation of contract agreements
• Experience using Salesforce
• Certified Meeting Planner (CMP) Certification

About Us:

At the American College of Cardiology, we bring our hearts to work.

We are a 500-person organization dedicated and committed to our mission to transform cardiovascular care and improve heart health for all for more than 75 years. When you join our team, you become part of a culture that envisions a world where science, innovation and knowledge optimize cardiovascular care and outcomes.

Every day, we are committed to supporting our more than 60,000 members and their patients around the globe and in doing so, ensure our staff have a positive environment of teamwork, collaboration, professionalism and excellence. To learn more about why ACC has been recognized as a great place to work, please visit our site at:

What We Offer:

ACC values all members of our College family, including ACC staff. As the foundation of the organization, ACC staff enjoy world-class benefits and a culture of work-life balance. Our benefit offerings include insurance (medical, dental, vision, basic life, and short- and long-term disability, and supplemental options), generous paid time off (pre-loaded vacation and sick, 12 holidays and an organizational shut-down during the last week of the year, parental leave, 2 community service days, and half-day summer Fridays), tuition assistance and a very competitive 10% retirement contribution after a year of service, and much more! You can visit our careers site for an overview of our full offerings: Please note that these offerings may change at any time.

ACC believes in fair and equitable pay. Multiple factors are taken into consideration when we determine what salary to offer a selected candidate. These factors include, but are not limited to, the scope and responsibilities of the role, the selected candidate's work experience, education and training, as well as internal equity, market, and business considerations. Our salary ranges differ based on the cost of labor in the local market where the job will be performed. For this role in Washington, DC (and other high-cost of labor markets if applicable, including California, Colorado, Illinois, Maryland, Massachusetts, New York, Washington) the target base salary range is: $75,000 - $90,000. The salary ranges for other locations in the US will vary based on the local labor market; ACC's Recruitment Team will be able to provide more information to candidates during initial discussions.

ACC is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all candidates and employees. All employment is decided on the basis of qualifications, merit and business need. Equal Opportunity Employer, including individuals with disabilities and veterans.

ACC is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact Crystal Nott, Sr. Director, People Resources & Engagement at or ( .

The American College of Cardiology (ACC) is seeking a highly organized and detail-oriented Meeting Planner to join our dynamic team. This role is pivotal in supporting the planning and execution of ACC's large-scale events, with a primary focus on our Annual Scientific Session, which welcomes 17,000-20,000 attendees each year.

The ideal candidate will bring extensive experience in meeting planning, registration, and housing management for large conferences and will thrive in a fast-paced, collaborative environment. You'll be responsible for managing all logistical aspects of internal and external meetings, from RFP development and site selection to onsite execution and post-event reconciliation.

Function & Scope:

The Meeting Planner - Meetings, Events & Logistics will manage and coordinate all aspects of the meetings and events planning for the American College of Cardiology (ACC) internal and external meetings including the development of RFPs for hotels, venues and vendors, site selection, contract and service negotiations, logistical arrangements, liaison with clients, manage onsite implementation with hotels, venues and vendors, and complete review and reconciliation of all logistics-related expenses. The role requires superior customer service and implementation of activities and events aligned to the goals and expectations of the offering. The associate is highly detail-and results-oriented, organized, and professional with a proven ability to manage multiple complex projects simultaneously.

This position is based in Washington, DC where we have a hybrid work environment (two days per week in the office) .

Major Duties and Responsibilities:

• Serve as the subject matter expert for internal or external meeting and event logistics, including by providing guidance and education to stakeholders through the planning process
• Partner with colleagues to understand meeting and event goals and requirements, providing superior customer service and guidance as a logistics expert
• Manage all logistical aspects of meetings and events in alignment with the goals, specifications, and budget
• Develop and manage timeline requirements, ensuring milestones are reached according to schedule and clear communication is provided to activity manager on progress to meeting deadlines
• Development of RFPs for site selection, review responses, document site recommendations with rationale, negotiate contracts
• Manage room set up and AV requirements ensuring proper equipment and services are ordered and provided
• Document and manage food and beverage requirements
• Coordinate pre and onsite management of registration directly or in collaboration with vendor(s)
• Establish and monitor hotel room blocks, coordinate reservations, and provide housing list(s) to hotel(s) for member leadership, staff, faculty, vendors, etc.
• Arrange offsite events including set up, food and beverage, and transportation needs (e.g., faculty dinner, committee reception and/or dinner)
• Manage ground transportation requirements
• Provide onsite management for all logistical details
• Develop and maintain processes and documents used to manage signage, including capturing text, costs, sizes, sign locations and all other details
• Oversee onsite placement of signage in coordination with venue(s)
• Oversee shipping to venues for meetings and events and return shipping processes
• Setup onsite staff office, including room setup, supplies, food & beverage requirements
• Manage meeting budgets to specifications, including setting up direct billing, and processing invoices which include reviewing reconciling and coding expenses
• Serve as the subject matter expert for internal or external meeting and event logistics, including by providing guidance and education to stakeholders through the planning process
• Partner with colleagues to understand meeting and event goals and requirements, providing superior customer service and guidance as a logistics expert
• Manage all logistical aspects of meetings and events in alignment with the goals, specifications, and budget
• Develop and manage timeline requirements, ensuring milestones are reached according to schedule and clear communication is provided to activity manager on progress to meeting deadlines
• Development of RFPs for site selection, review responses, document site recommendations with rationale, negotiate contracts
• Manage room set up and AV requirements ensuring proper equipment and services are ordered and provided
• Document and manage food and beverage requirements
• Coordinate pre and onsite management of registration directly or in collaboration with vendor(s)
• Establish and monitor hotel room blocks, coordinate reservations, and provide housing list(s) to hotel(s) for member leadership, staff, faculty, vendors, etc.
• Arrange offsite events including set up, food and beverage, and transportation needs (e.g., faculty dinner, committee reception and/or dinner)
• Manage ground transportation requirements
• Provide onsite management for all logistical details
• Develop and maintain processes and documents used to manage signage, including capturing text, costs, sizes, sign locations and all other details
• Oversee onsite placement of signage in coordination with venue(s)
• Oversee shipping to venues for meetings and events and return shipping processes
• Setup onsite staff office, including room setup, supplies, food & beverage requirements
• Manage meeting budgets to specifications, including setting up direct billing, and processing invoices which include reviewing reconciling and coding expenses

Required Qualifications:

• Bachelor's degree
• 4 years of experience in meeting planning and registration and housing management
• At least 2 years of experience working in a team environment with internal and external constituencies
• Proven track record of successfully planning and executing large-scale, complex conference and meeting planning experience that includes working with convention centers and multiple hotels
• Strong customer service skills with proven demonstrated abilities to interact professionally and pleasantly with internal and external clients
• Experience planning the logistical aspects of meetings (e.g., working with hotels, event venues, audiovisual vendors, caterers, décor companies)
• Experience with developing RFPs, sourcing venues and overnight rooms, negotiating contracts, and implementing contract agreements
• Strong interpersonal skills that support teaming with a broad array of stakeholders including medical professionals, executive leaders, contractors, consultants, partners, and internal colleagues
• Demonstrated ability to organize complex projects, be attentive to details, and deliver accurate work which will influence the success of a project
• Ability to work in a fast-paced environment managing multiple meetings and events and the associated tasks simultaneously, to set priorities, and to meet established deadlines
• Ability to prioritize under tight timelines to solve problems, while maintaining composure and a positive attitude with meeting and event stakeholders
• Flexible and able to work well in a collaborative environment with internal and external constituents
• Familiarity with developing and monitoring budgets and expenditures
• Excellent creative thinking and proactive problem-solving skills
• Strong oral and written communication skills necessary to interface with relevant stakeholders
• Superior organizational skills, highly detail oriented and dedicated to accuracy
• Knowledge of industry standards and guidelines related to meeting and event planning and implementation
• Excellent time management skills and ability to staff meetings
• Ability to carry out responsibilities independently
• Requirement to periodically work outside of standard work hours to meet deadlines, including the publishing of news from scientific meetings.
• Ability to be onsite in support of job responsibilities (anticipated at approximately 15% of time annually; may require travel and be up to one week at a time) including work during the evenings and weekends
• Proficiency with Microsoft Suite of Products (Teams, SharePoint, Word, Excel, Outlook) and Adobe Professional
• Ability and willingness to learn new software applications as necessary

Desired Qualifications:

• Knowledge of industry standards and guidelines related to medical meetings and events
• Experience with contract negotiations and implementation of contract agreements
• Experience using Salesforce
• Certified Meeting Planner (CMP) Certification

About Us:

At the American College of Cardiology, we bring our hearts to work.

We are a 500-person organization dedicated and committed to our mission to transform cardiovascular care and improve heart health for all for more than 75 years. When you join our team, you become part of a culture that envisions a world where science, innovation and knowledge optimize cardiovascular care and outcomes.

Every day, we are committed to supporting our more than 60,000 members and their patients around the globe and in doing so, ensure our staff have a positive environment of teamwork, collaboration, professionalism and excellence. To learn more about why ACC has been recognized as a great place to work, please visit our site at:

What We Offer:

ACC values all members of our College family, including ACC staff. As the foundation of the organization, ACC staff enjoy world-class benefits and a culture of work-life balance. Our benefit offerings include insurance (medical, dental, vision, basic life, and short- and long-term disability, and supplemental options), generous paid time off (pre-loaded vacation and sick, 12 holidays and an organizational shut-down during the last week of the year, parental leave, 2 community service days, and half-day summer Fridays), tuition assistance and a very competitive 10% retirement contribution after a year of service, and much more! You can visit our careers site for an overview of our full offerings: Please note that these offerings may change at any time.

ACC believes in fair and equitable pay. Multiple factors are taken into consideration when we determine what salary to offer a selected candidate. These factors include, but are not limited to, the scope and responsibilities of the role, the selected candidate's work experience, education and training, as well as internal equity, market, and business considerations. Our salary ranges differ based on the cost of labor in the local market where the job will be performed. For this role in Washington, DC (and other high-cost of labor markets if applicable, including California, Colorado, Illinois, Maryland, Massachusetts, New York, Washington) the target base salary range is: $75,000 - $90,000. The salary ranges for other locations in the US will vary based on the local labor market; ACC's Recruitment Team will be able to provide more information to candidates during initial discussions.

ACC is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all candidates and employees. All employment is decided on the basis of qualifications, merit and business need. Equal Opportunity Employer, including individuals with disabilities and veterans.

ACC is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact Crystal Nott, Sr. Director, People Resources & Engagement at or ( .

Senior Product Manager

You will set the strategy and define priorities for the core meeting experience with AI front and center. This includes analyzing comparable offerings and industry/technology trends, owning the roadmap, and guiding features from conception to delivery. You will collaborate with cross-functional teams, customers, and partners to ensure solutions are effectively implemented, launched, and communicated to the market.

About the Team Zoom Meetings is the flagship product from Zoom with a mission to deliver limitless human connection. As Senior Product Manager, you will lead innovation in the core meeting experience, creating new user experiences across the meeting lifecycle. With AI Companion unlocking the value of meetings, we focus on driving the flow of information from conversation to task completion.

Responsibilities

• Setting the strategy and define priorities for the core meeting experience with AI front and center in your strategy
• Analyzing comparable offerings and industry/technology trends to inform your strategy and the strategy of the software products that Zoom builds
• Owning the roadmap for your product area, ensuring alignment with customer needs and guiding product releases from conception to delivery.
• Driving features through the product lifecycle. Collaborate with designers, researchers, and engineering on feature delivery, and work with go to market teams to bring new functionality to market effectively.
• Working with customers and partners to ensure that the solutions you define can be implemented and deployed effectively
• Working with marketing to ensure that the benefits of your developments can be effectively communicated to the market

What We're Looking For

• Have a Bachelor's degree in a technical or business related field.
• Have 5+ years of Product Management experience with a proven record of managing and delivering successful products and features.
• Have previous experience in SaaS based Enterprise focused organization; previous experience with collaboration software and real-time media.
• Be detail-oriented, organized, ethical, responsible, & self-motivated; excellent verbal skills with consultative professional business acumen.
• Be able to demonstrate data-driven decision-making skills.
• Have familiarity with REST API, WebSocket, Webhook concepts and design

Salary Range or On Target Earnings: Minimum: $98,900.00 Maximum: $228,700.00

In addition to the base salary and/or OTE listed, Zoom has a Total Direct Compensation philosophy that takes into consideration; base salary, bonus and equity value. Note: Starting pay will be based on a number of factors and commensurate with qualifications & experience. We also have a location based compensation structure; there may be a different range for candidates in this and other locations.

At Zoom, we offer a window of at least 5 days for you to apply because we believe in giving you every opportunity. Below is the potential closing date, just in case you want to mark it on your calendar. We look forward to receiving your application!

Anticipated Position Close Date: 08/29/25

Ways of Working Our structured hybrid approach is centered around our offices and remote work environments. The work style of each role, Hybrid, Remote, or In-Person is indicated in the job description/posting.

Benefits As part of our award-winning workplace culture and commitment to delivering happiness, our benefits program offers a variety of perks, benefits, and options to help employees maintain their physical, mental, emotional, and financial health; support work-life balance; and contribute to their community in meaningful ways.

About Us Zoomies help people stay connected so they can get more done together. We set out to build the best collaboration platform for the enterprise, and today help people communicate better with products like Zoom Contact Center, Zoom Phone, Zoom Events, Zoom Apps, Zoom Rooms, and Zoom Webinars. We're problem-solvers, working at a fast pace to design solutions with our customers and users in mind. Find room to grow with opportunities to stretch your skills and advance your career in a collaborative, growth-focused environment.

Our Commitment At Zoom, we believe great work happens when people feel supported and empowered. We're committed to fair hiring practices that ensure every candidate is evaluated based on skills, experience, and potential. If you require an accommodation during the hiring process, let us knowwe're here to support you at every step.

Senior Product Manager

You will set the strategy and define priorities for the core meeting experience with AI front and center. This includes analyzing comparable offerings and industry/technology trends, owning the roadmap, and guiding features from conception to delivery. You will collaborate with cross-functional teams, customers, and partners to ensure solutions are effectively implemented, launched, and communicated to the market.

About the Team: Zoom Meetings is the flagship product from Zoom with a mission to deliver limitless human connection. As Senior Product Manager, you will lead innovation in the core meeting experience, creating new user experiences across the meeting lifecycle. With AI Companion unlocking the value of meetings, we focus on driving the flow of information from conversation to task completion.

Responsibilities:

• Setting the strategy and define priorities for the core meeting experience with AI front and center in your strategy
• Analyzing comparable offerings and industry/technology trends to inform your strategy and the strategy of the software products that Zoom builds
• Owning the roadmap for your product area, ensuring alignment with customer needs and guiding product releases from conception to delivery
• Driving features through the product lifecycle. Collaborate with designers, researchers, and engineering on feature delivery, and work with go to market teams to bring new functionality to market effectively
• Working with customers and partners to ensure that the solutions you define can be implemented and deployed effectively
• Working with marketing to ensure that the benefits of your developments can be effectively communicated to the market

What we're looking for:

• Have a Bachelor's degree in a technical or business related field
• Have 10+ years of Product Management experience with a proven record of managing and delivering successful products and features
• Have previous experience in SaaS based Enterprise focused organization; previous experience with collaboration software and real-time media
• Be detail-oriented, organized, ethical, responsible, & self-motivated; excellent verbal skills with consultative professional business acumen
• Be able to demonstrate data-driven decision-making skills
• Have familiarity with REST API, WebSocket, Webhook concepts and design

Salary Range or On Target Earnings: Minimum: $146,700.00 Maximum: $339,300.00 In addition to the base salary and/or OTE listed Zoom has a Total Direct Compensation philosophy that takes into consideration; base salary, bonus and equity value. Note: Starting pay will be based on a number of factors and commensurate with qualifications & experience. We also have a location based compensation structure; there may be a different range for candidates in this and other locations

At Zoom, we offer a window of at least 5 days for you to apply because we believe in giving you every opportunity. Below is the potential closing date, just in case you want to mark it on your calendar. We look forward to receiving your application! Anticipated Position Close Date: 09/01/25

Ways of Working: Our structured hybrid approach is centered around our offices and remote work environments. The work style of each role, Hybrid, Remote, or In-Person is indicated in the job description/posting.

Benefits: As part of our award-winning workplace culture and commitment to delivering happiness, our benefits program offers a variety of perks, benefits, and options to help employees maintain their physical, mental, emotional, and financial health; support work-life balance; and contribute to their community in meaningful ways.

About Us: Zoomies help people stay connected so they can get more done together. We set out to build the best collaboration platform for the enterprise, and today help people communicate better with products like Zoom Contact Center, Zoom Phone, Zoom Events, Zoom Apps, Zoom Rooms, and Zoom Webinars.

We're problem-solvers, working at a fast pace to design solutions with our customers and users in mind. Find room to grow with opportunities to stretch your skills and advance your career in a collaborative, growth-focused environment.

Our Commitment: At Zoom, we believe great work happens when people feel supported and empowered. We're committed to fair hiring practices that ensure every candidate is evaluated based on skills, experience, and potential. If you require an accommodation during the hiring process, let us knowwe're here to support you at every step.