1,600 Office Administration Careers jobs in the United States
Admin Support
80305 Boulder, Colorado
ASRC Federal Holding Company
Posted today
Job Viewed
Job Description
ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work
ASRC Federal Data Networks Corporation (DNC) is seeking an **Admin Support** for a position supporting the NOAA Office of Space Commerce, Space Operations Division, TraCSS Operations Branch in Boulder CO. The Admin will provide a full range of day-to-day office support for the TraCSS team including meeting and event planning, office management, staff management, travel planning, and facilities management. The Admin Support will primary be focused on the team located in Boulder CO but will also extend to partial remote support for teammates in Suitland MD and the OSC front office in Washington DC.
**Background Summary:**
The National Oceanic and Atmospheric Administration (NOAA), Office of Space Commerce (OSC), is developing the Traffic Coordination System for Space (TraCSS) to fulfill Space Policy Directive 3 (SPD-3). SPD-3 instructed relevant US government agencies to begin re-assigning many aspects of space traffic management (STM) and space traffic coordination (STC) serving non-military US space operators. NOAA OSC, under the US Department of Commerce (DOC),was identified to lead many of these efforts as part of a 'whole of government' approach.
TraCSS is the Office of Space Commerce's cloud-based enterprise solution for ingesting, archiving, processing, and disseminating Space Situational Awareness (SSA) data and products. It will provide conjunction analysis and warning services to commercial satellite owner/operators to foster economic growth and technological advancement of the US commercial space industry. The system will store data from the Department of Defense (DoD), NOAA, commercial SSA data providers, commercial and civil satellite Owner/Operators (O/O), and select international civil partners. The TraCSS system will operate 24 hours per day, 7 days a week.
**Responsibilities:**
+ Meeting/Event Planner
+ Planning and execution of domestic and international conferences, workshops, roundtables, meetings, and other events involving participants from government and the private sector.
+ Assists with agenda development and distribution, event announcements, registration, participant list management, communication of logistical information, escorting of visitors, badging, check-in, printing, signage, and other logistical matters.
+ Schedules planning meetings and maintains task tracking spreadsheets or other project management tools.
+ Schedule meetings and conference rooms, as needed, to support office requirements.
+ Reserve and arrange payment for conference meeting facilities, including audio/visual and other meeting support.
+ Attend meetings and prepare minutes. Meeting notes and action items documented as per government request from NASA/agency/industry engagement are a task deliverable.
+ Office Manager
+ Coordinate office space and IT services supporting facilities and space requirements to ensure efficient and effective operations of office environments.
+ Maintain awareness of office supplies' stock and facilitate ordering new supplies.
+ Greet and provide direction to visitors including submission of required visitor forms.
+ Create presentations and/or review drafts documents for accuracy.
+ Perform data analysis and develop statistical charts and tables to provide data and performance metrics.
+ Create, update, and maintain logs, spreadsheets, and/or platforms.
+ Support the staff with processing/coordinating documents to achieve accurate and timely outcomes.
+ Staff Management
+ Provide onboarding assistance including developing position descriptions, submission of security and NOAA applications, fingerprinting, and coordination of issuing Government furnished equipment.
+ Manage shift scheduling for TraCSS operational staff.
+ Travel Planner
+ Assists with travel arrangements for contractor teammates and OSC Federal staff members, including transportation and hotel bookings, travel authorizations, electronic country clearances, passing of security clearances, and payment voucher processing.
+ Property Management
+ For the TraCSS Boulder facility, provide support to assist with property inventory, maintenance of property database (Sunflower), and support processes to excess obsolete property.
**Required Qualifications:**
+ Bachelor's degree in a related field.
+ 5-7 years of professional experience in office management and event planning.
+ Ability to work independently, problem solve, and manage multiple priorities in a fast-paced environment.
+ Use of Jira, Jira Service Management, Confluence, Bitbucket and other Atlassian platform tools.
+ Advanced use of Google Workspace and Microsoft tools; Excel, Visio, PowerPoint, Access.
**Highly Desired Qualifications:**
+ Experience working in support of a U.S. government institution.
+ Current DoD, DOC, NOAA, or NASA authorization to work (badge).
+ Knowledge of space domain awareness, space situational awareness (SSA), space traffic coordination (STC), or space traffic management (STM) related topics.
+ Examples of desired knowledge and skill sets may include, but are not limited to: orbital mechanics, astrodynamics, common analytical methodologies utilized in SSA/STC/STM, satellite operations, conjunction analysis, and data management.
**Work Environment and Physical Demands:**
+ Work in a typical onsite government office building full time (5-days per week) with situational telework approved as needed.
+ Occasional deadlines or operational conditions may require non-standard/longer hours or additional onsite support.
+ Infrequent travel required.
+ Place of performance will be the NOAA Facility located on the DOC David Skaggs Research Center in Boulder CO.
We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law.
**_EEO Statement_**
_ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law._
**Job Details**
**Job Family** **Administration**
**Job Function** **Administration Support**
**Pay Type** **Salary**
**Hiring Min Rate** **60,000 USD**
**Hiring Max Rate** **80,000 USD**
ASRC Federal Data Networks Corporation (DNC) is seeking an **Admin Support** for a position supporting the NOAA Office of Space Commerce, Space Operations Division, TraCSS Operations Branch in Boulder CO. The Admin will provide a full range of day-to-day office support for the TraCSS team including meeting and event planning, office management, staff management, travel planning, and facilities management. The Admin Support will primary be focused on the team located in Boulder CO but will also extend to partial remote support for teammates in Suitland MD and the OSC front office in Washington DC.
**Background Summary:**
The National Oceanic and Atmospheric Administration (NOAA), Office of Space Commerce (OSC), is developing the Traffic Coordination System for Space (TraCSS) to fulfill Space Policy Directive 3 (SPD-3). SPD-3 instructed relevant US government agencies to begin re-assigning many aspects of space traffic management (STM) and space traffic coordination (STC) serving non-military US space operators. NOAA OSC, under the US Department of Commerce (DOC),was identified to lead many of these efforts as part of a 'whole of government' approach.
TraCSS is the Office of Space Commerce's cloud-based enterprise solution for ingesting, archiving, processing, and disseminating Space Situational Awareness (SSA) data and products. It will provide conjunction analysis and warning services to commercial satellite owner/operators to foster economic growth and technological advancement of the US commercial space industry. The system will store data from the Department of Defense (DoD), NOAA, commercial SSA data providers, commercial and civil satellite Owner/Operators (O/O), and select international civil partners. The TraCSS system will operate 24 hours per day, 7 days a week.
**Responsibilities:**
+ Meeting/Event Planner
+ Planning and execution of domestic and international conferences, workshops, roundtables, meetings, and other events involving participants from government and the private sector.
+ Assists with agenda development and distribution, event announcements, registration, participant list management, communication of logistical information, escorting of visitors, badging, check-in, printing, signage, and other logistical matters.
+ Schedules planning meetings and maintains task tracking spreadsheets or other project management tools.
+ Schedule meetings and conference rooms, as needed, to support office requirements.
+ Reserve and arrange payment for conference meeting facilities, including audio/visual and other meeting support.
+ Attend meetings and prepare minutes. Meeting notes and action items documented as per government request from NASA/agency/industry engagement are a task deliverable.
+ Office Manager
+ Coordinate office space and IT services supporting facilities and space requirements to ensure efficient and effective operations of office environments.
+ Maintain awareness of office supplies' stock and facilitate ordering new supplies.
+ Greet and provide direction to visitors including submission of required visitor forms.
+ Create presentations and/or review drafts documents for accuracy.
+ Perform data analysis and develop statistical charts and tables to provide data and performance metrics.
+ Create, update, and maintain logs, spreadsheets, and/or platforms.
+ Support the staff with processing/coordinating documents to achieve accurate and timely outcomes.
+ Staff Management
+ Provide onboarding assistance including developing position descriptions, submission of security and NOAA applications, fingerprinting, and coordination of issuing Government furnished equipment.
+ Manage shift scheduling for TraCSS operational staff.
+ Travel Planner
+ Assists with travel arrangements for contractor teammates and OSC Federal staff members, including transportation and hotel bookings, travel authorizations, electronic country clearances, passing of security clearances, and payment voucher processing.
+ Property Management
+ For the TraCSS Boulder facility, provide support to assist with property inventory, maintenance of property database (Sunflower), and support processes to excess obsolete property.
**Required Qualifications:**
+ Bachelor's degree in a related field.
+ 5-7 years of professional experience in office management and event planning.
+ Ability to work independently, problem solve, and manage multiple priorities in a fast-paced environment.
+ Use of Jira, Jira Service Management, Confluence, Bitbucket and other Atlassian platform tools.
+ Advanced use of Google Workspace and Microsoft tools; Excel, Visio, PowerPoint, Access.
**Highly Desired Qualifications:**
+ Experience working in support of a U.S. government institution.
+ Current DoD, DOC, NOAA, or NASA authorization to work (badge).
+ Knowledge of space domain awareness, space situational awareness (SSA), space traffic coordination (STC), or space traffic management (STM) related topics.
+ Examples of desired knowledge and skill sets may include, but are not limited to: orbital mechanics, astrodynamics, common analytical methodologies utilized in SSA/STC/STM, satellite operations, conjunction analysis, and data management.
**Work Environment and Physical Demands:**
+ Work in a typical onsite government office building full time (5-days per week) with situational telework approved as needed.
+ Occasional deadlines or operational conditions may require non-standard/longer hours or additional onsite support.
+ Infrequent travel required.
+ Place of performance will be the NOAA Facility located on the DOC David Skaggs Research Center in Boulder CO.
We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law.
**_EEO Statement_**
_ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law._
**Job Details**
**Job Family** **Administration**
**Job Function** **Administration Support**
**Pay Type** **Salary**
**Hiring Min Rate** **60,000 USD**
**Hiring Max Rate** **80,000 USD**
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0
Admin Support
4P Consulting Inc.
Posted today
Job Viewed
Job Description
Job Description
Job Description
We are currently seeking a detail oriented, temporary employee to assist the onsite team with documentation at our Wastewater System Project near Cartersville, GA.
The expected duration of this assignment is four months beginning January 6, 2025.
Responsibilities:
Administrative duties for project team include the following:
- Document control of construction redlines
- Coordination and assembly of commissioning documentation
- Assemble commissioning books (digital and hard copies)
- Facsimile, scanning, emails, etc.
- Other duties as assigned by Commissioning Manager relating to administrative tasks
Characteristics and Skills:
- Ability to work on a construction site
- Ability to read drawing title blocks for revision control
- Detail oriented and diligent
- Proficient with Microsoft Office Suite, EXCEL, WORD and Power Point.
Essential Physical Abilities:
· Ability to sit or stand at a desk using a computer 80% of the time.
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1
Recruitment Admin Support
85285 Tempe, Arizona
Zemlock LLC
Posted 1 day ago
Job Viewed
Job Description
Job description
#J-18808-Ljbffr
This position is ideal for someone who thrives in a fast-paced environment, is detail-oriented, and enjoys managing multiple tasks that contribute to the success of the Talent Acquisition function.
Key Responsibilities- Provide dedicated administrative support throughout candidate interviews and new hire onboarding. Manage pre-employment tasks including candidate testing, interview scheduling, and travel coordination.
- Coordinate new hire activities such as relocation, sign-on bonuses, and onboarding tasks.
- Serve as the primary manager and facilitator of ServiceNow incoming tickets, providing first-level resolution.
- Handle TA staffing inbox, conducting email and phone correspondence to ensure timely and accurate responses.
- Analyze and improve current processes; implement approved changes to enhance efficiency.
- Support Senior TA Administrative Coordinators and other TA team members.
- Assist with first-day onboarding activities (e.g., I-9 verification, paperwork, training coordination). Maintain confidentiality and adhere to company's policies and procedures. Promote company's reputation as a Best Place to Work.
- Track and document procedures, including creating FAQs, answer sheets, and updating tracking spreadsheets.
- Oversee TA support lines (internal and external), Fieldglass support, TA timekeeping, and background check processes.
- Minimum of 4 years of experience in Talent Acquisition, Human Resources Coordination, or a similar role. Experience and / or Familiarity with E-Verify, SAP, ServiceNow, Fieldglass, and One Workforce platforms.
- Strong numerical and financial task skills. Exceptional attention to detail and thoroughness.
- Highly proficient in Microsoft Office Suite, especially Excel and PowerPoint.
- Excellent organizational and time-management skills; ability to work independently.
- Strong commitment to confidentiality and HR compliance.
- Independent thinker with a proactive approach and strong execution capabilities.
- Solid understanding of corporate recruitment processes and best practices (preferred).
- Strong verbal and written communication skills.
This role requires the Contingent Worker to be onsite four days per week to support responsibilities related to administering strength test procedures.
Travel RequirementsOccasional in-state travel may be required for events or site visits and less than 10%. Out-of-state travel is not required.
Schedule: Generally 8-5PM with potential to start as early as 6AM. Hybrid: 4 days onsite required (generally M, T, W, F onsite - subject to change).
Driving/Travel: Will be expected to use their own vehicle to travel between local AZ sites. Potential for Smith Test at a later time.
Job Types: Full-time, Contract
Application Question(s)- How many years of experience you have in Talent Acquisition and Human Resources Coordination?
- Do you have experience with E-Verify, SAP, ServiceNow, Fieldglass, and One Workforce platforms?
- Have you done Testing and Admin for HR?
#J-18808-Ljbffr
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2
Systems Admin/Support
10261 New York, New York
Syntricate Technologies
Posted 2 days ago
Job Viewed
Job Description
Hybrid. Remote, but will travel to clinics 15-20% of time. Need someone located on Long Island, NY
We require somebody to be living in the Lon Island area since we have 6 clinics in Long Island and 2 more upstate NY.
We are looking for somebody who has solid understanding of supporting users ina windows environment and understands networking or at least the foundation of networking. Somebody who is self managed, since he will be required to oversee the clinics in NY, MA, PA and VA. There will be some 15-20% travel, mostly associated with local clinics but some outside the state. This is a hybrid location, working from home and from the clinics when needed.
All expenses for travel are covered.
IT System Administrator
is a growing team of veterinary practices and professionals, spanning across 83 practices and 16 states.
Our goal is empowering our staff to focus on taking care of our customers and their beloved pets, while we make sure they have all the tools and the proper technology to complement their experience and love for the animals.
We are searching for an experienced Windows System Administrator to join our team providing services to our clinics in the Huntington, New York area. This is a hybrid role - you will be expected to be onsite at our clinics and you will have the ability to work from home.
What will you be doing?
You will primarily oversee IT systems for our 8 clinics in NY state area, but will also help with other locations we have with occasionally travel to adjacent states like Massachusetts, Pennsylvania, and Virginia.
A list of all our clinics can be found here.
The work will involve:
Skills, Knowledge and Expertise
This individual should be a tenured IT professional with experience maintaining mid to large environments and:
We require somebody to be living in the Lon Island area since we have 6 clinics in Long Island and 2 more upstate NY.
We are looking for somebody who has solid understanding of supporting users ina windows environment and understands networking or at least the foundation of networking. Somebody who is self managed, since he will be required to oversee the clinics in NY, MA, PA and VA. There will be some 15-20% travel, mostly associated with local clinics but some outside the state. This is a hybrid location, working from home and from the clinics when needed.
All expenses for travel are covered.
IT System Administrator
is a growing team of veterinary practices and professionals, spanning across 83 practices and 16 states.
Our goal is empowering our staff to focus on taking care of our customers and their beloved pets, while we make sure they have all the tools and the proper technology to complement their experience and love for the animals.
We are searching for an experienced Windows System Administrator to join our team providing services to our clinics in the Huntington, New York area. This is a hybrid role - you will be expected to be onsite at our clinics and you will have the ability to work from home.
What will you be doing?
You will primarily oversee IT systems for our 8 clinics in NY state area, but will also help with other locations we have with occasionally travel to adjacent states like Massachusetts, Pennsylvania, and Virginia.
A list of all our clinics can be found here.
The work will involve:
- Procuring and imaging new machines (both desktops and laptops). Mostly Windows but occasionally Apple as well.
- Maintaining existing computers and printers.
- Installing and troubleshooting software ranging from MS Office, Adobe, Dropbox, to custom Practice Management software.
- Maintaining the security software for endpoints - Crowdstrike.
- Troubleshooting and improving existing networking infrastructure. We are an Ubiquiti shop.
- Installing and maintaining networking devices like gateways, access points, switches and routers. We standardize on Ubiquiti equipment.
- Answering and solving support requests coming in by ticketing portal (SyncroMSP), email or phone (800 number).
- Supporting the endpoints remote via RMM or in person at the clinics when needed.
- Installing wiring for network equipment when needed.
- Working closely with vendors to fix issues with medical software, upgrade existing versions, etc.
- Setting up backup software for servers and critical systems (Veam, ProBax Hive).
Skills, Knowledge and Expertise
This individual should be a tenured IT professional with experience maintaining mid to large environments and:
- Should be able to manage his own schedule and projects with very little or no supervision.
- Love the emerging technologies and helping other people.
- Experienced in maintaining Windows client and server environments.
- Experienced in deploying new systems and patching existing systems via RMM tools, scripts, etc.
- Comfortable supporting the LAN equipment and troubleshooting DHCP, DNS and firewall issues.
- Experienced in supporting printers and other shared resources in both domain and workgroup environments.
- Experienced in Office 365 management.
- Able to work hybrid from home and travel to the clinics we have in New York and adjacent states.
- Able to answer calls, maintain timely response on tickets and projects.
- Unafraid to suggest and research changes.
- Having A+, Network+, MCSA, certifications is highly desirable.
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3
Field Admin Support
78520 Brownsville, Texas
Bechtel Corporation
Posted 1 day ago
Job Viewed
Job Description
**22542BR**
**Job Title:**
Field Admin Support
**Job Description:**
1. Must work in a confidential manner to ensure confidentiality of project files.
2. Performs administrative and field support duties and may assist in composing routine correspondence and coordinating activities.
3. Assists in filing, copying, scanning and faxing documents.
4. May answer telephone calls, take messages and transfer calls.
5. Checks quality of own work.
6. May assist in coordinating meeting arrangements and catering services for department functions.
7. May order project or department supplies and maintain supply cabinet.
8. May distribute department bulletins.
9. Assists in distribution of incoming and outgoing documents throughout the office, including the field.
10. Keeps abreast of project departmental systems, services relevant to area of responsibility, process improvements, procedures, and practices.
11. Must be punctual and maintain a dependable level of attendance in accordance to project work rules.
12. Adheres to all safety procedures.
**Auto req ID:**
22542BR
**Project Name:**
Rio Grande LNG
**Location:**
Brownsville, Texas
**Shift:**
Day Shift
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.
Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to or call for assistance. Determinations on request for reasonable accommodation will be made on a case-by-case basis.
**Job Title:**
Field Admin Support
**Job Description:**
1. Must work in a confidential manner to ensure confidentiality of project files.
2. Performs administrative and field support duties and may assist in composing routine correspondence and coordinating activities.
3. Assists in filing, copying, scanning and faxing documents.
4. May answer telephone calls, take messages and transfer calls.
5. Checks quality of own work.
6. May assist in coordinating meeting arrangements and catering services for department functions.
7. May order project or department supplies and maintain supply cabinet.
8. May distribute department bulletins.
9. Assists in distribution of incoming and outgoing documents throughout the office, including the field.
10. Keeps abreast of project departmental systems, services relevant to area of responsibility, process improvements, procedures, and practices.
11. Must be punctual and maintain a dependable level of attendance in accordance to project work rules.
12. Adheres to all safety procedures.
**Auto req ID:**
22542BR
**Project Name:**
Rio Grande LNG
**Location:**
Brownsville, Texas
**Shift:**
Day Shift
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.
Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to or call for assistance. Determinations on request for reasonable accommodation will be made on a case-by-case basis.
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4
Field Admin Support
78467 Corpus Christi, Texas
Bechtel Corporation
Posted 7 days ago
Job Viewed
Job Description
**22379BR**
**Job Title:**
Field Admin Support
**Job Description:**
1. Must work in a confidential manner to ensure confidentiality of project files.
2. Performs administrative and field support duties and may assist in composing routine correspondence and coordinating activities.
3. Assists in filing, copying, scanning and faxing documents.
4. May answer telephone calls, take messages and transfer calls.
5. Checks quality of own work.
6. May assist in coordinating meeting arrangements and catering services for department functions.
7. May order project or department supplies and maintain supply cabinet.
8. May distribute department bulletins.
9. Assists in distribution of incoming and outgoing documents throughout the office, including the field.
10. Keeps abreast of project departmental systems, services relevant to area of responsibility, process improvements, procedures, and practices.
11. Must be punctual and maintain a dependable level of attendance in accordance to project work rules.
12. Adheres to all safety procedures.
**Auto req ID:**
22379BR
**Project Name:**
Corpus Christi LNG Stage 3
**Location:**
Corpus Christi,Texas
**Shift:**
Day Shift
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.
Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to or call for assistance. Determinations on request for reasonable accommodation will be made on a case-by-case basis.
**Job Title:**
Field Admin Support
**Job Description:**
1. Must work in a confidential manner to ensure confidentiality of project files.
2. Performs administrative and field support duties and may assist in composing routine correspondence and coordinating activities.
3. Assists in filing, copying, scanning and faxing documents.
4. May answer telephone calls, take messages and transfer calls.
5. Checks quality of own work.
6. May assist in coordinating meeting arrangements and catering services for department functions.
7. May order project or department supplies and maintain supply cabinet.
8. May distribute department bulletins.
9. Assists in distribution of incoming and outgoing documents throughout the office, including the field.
10. Keeps abreast of project departmental systems, services relevant to area of responsibility, process improvements, procedures, and practices.
11. Must be punctual and maintain a dependable level of attendance in accordance to project work rules.
12. Adheres to all safety procedures.
**Auto req ID:**
22379BR
**Project Name:**
Corpus Christi LNG Stage 3
**Location:**
Corpus Christi,Texas
**Shift:**
Day Shift
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.
Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to or call for assistance. Determinations on request for reasonable accommodation will be made on a case-by-case basis.
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5
Network Admin Support
98360 Frederickson, Washington
ITW
Posted 8 days ago
Job Viewed
Job Description
**Job Description:**
Support in the administration, maintenance, and operation of the organization's networks (e.g., LAN, WAN, wireless and VoIP). Participates in the establishment of policies, procedures and associated training plans for network resource administration, appropriate use, security controls and disaster recovery. Assists in the monitoring and management of network performance. Performs network asset management tasks as requested including the maintenance of network component inventory and related documentation of technical specifications. Installs new network server hardware and other devices. Performs basic upgrades, troubleshoots and fixes of network hardware and software issues.
**Scope and Function:**
+ Report Building Utilizing Power BI and ERP Queries
+ Ensure smooth and efficient running of all IT systems within the organization.
+ Interact with internal clients daily to be able to see and understand their IT problems and provide competent solutions to these problems.
+ Communicate with all departments regarding IT related issues.
+ Provide technical assistance that supports the selection/development, implementation and maintenance of business systems.
+ Troubleshooting, set up, update, and install new laptops
+ Provide support for the company's electronic communications platforms (Email, Instant Messaging, Unified Communications, VoIP, etc.)
+ A significant level of trust and diplomacy is required, in addition to normal courtesy and tact.
+ Work involves extensive personal contact with others and is usually of a personal or sensitive nature.
+ Lead security and change control procedures.
+ ERP Maintenance and update testing dashboards/Queries out of ERP Configurators
+ Manage internal client technology training and awareness, including cybersecurity.
**Skills/Ability:**
+ Must be customer oriented.
+ Ability to troubleshoot hardware and software problems.
+ Effective oral, interpersonal, and written communication skills, including listening.
+ Must be adaptable, flexible, organized and act with a sense of urgency.
+ Must have demonstrated analytical/problem-solving, project management/task planning, technical risk assessment, creativity/innovation, and technical leadership skills.
+ Must be able to make sound, logical judgments using deductive reasoning, attention to detail; understand the cause and effect of such decisions.
+ Self-starter; works with minimal supervision.
+ Eagerness to learn and grow
+ Perform all other duties as assigned by supervisor/manager
**Physical Requirements/Working Conditions:**
+ Travel less than 10% of the time
+ Ability Lifting up to 50 lbs.
**Education/Experience:** Bachelor's degree in Computer Science -1 - 3 years of information systems in a manufacturing environment
+ FP&A Reporting Preferred
+ MS Office Advanced Excel Skills preferred.
+ Epicor experience Preferred.
+ Power Bi report development preferred
+ Knowledge of Microsoft Windows Server Environments, including virtualization.
+ Knowledge of IP network infrastructures, trouble shooting and monitoring.
+ Knowledge of Microsoft Active Directory security environment.
+ Knowledge of network and Internet security environments.
+ Knowledge of Microsoft SQL Server environment.
**Compensation Information:**
Exempt Salary: $75,000 - $80,000
_ITW is an equal opportunity employer. We value our colleagues' unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential._
_As an equal employment opportunity employer, ITW is committed to equal employment opportunity and fair treatment for employees, beginning with the hiring process and continuing through all aspects of the employment relationship._
_All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws._
Support in the administration, maintenance, and operation of the organization's networks (e.g., LAN, WAN, wireless and VoIP). Participates in the establishment of policies, procedures and associated training plans for network resource administration, appropriate use, security controls and disaster recovery. Assists in the monitoring and management of network performance. Performs network asset management tasks as requested including the maintenance of network component inventory and related documentation of technical specifications. Installs new network server hardware and other devices. Performs basic upgrades, troubleshoots and fixes of network hardware and software issues.
**Scope and Function:**
+ Report Building Utilizing Power BI and ERP Queries
+ Ensure smooth and efficient running of all IT systems within the organization.
+ Interact with internal clients daily to be able to see and understand their IT problems and provide competent solutions to these problems.
+ Communicate with all departments regarding IT related issues.
+ Provide technical assistance that supports the selection/development, implementation and maintenance of business systems.
+ Troubleshooting, set up, update, and install new laptops
+ Provide support for the company's electronic communications platforms (Email, Instant Messaging, Unified Communications, VoIP, etc.)
+ A significant level of trust and diplomacy is required, in addition to normal courtesy and tact.
+ Work involves extensive personal contact with others and is usually of a personal or sensitive nature.
+ Lead security and change control procedures.
+ ERP Maintenance and update testing dashboards/Queries out of ERP Configurators
+ Manage internal client technology training and awareness, including cybersecurity.
**Skills/Ability:**
+ Must be customer oriented.
+ Ability to troubleshoot hardware and software problems.
+ Effective oral, interpersonal, and written communication skills, including listening.
+ Must be adaptable, flexible, organized and act with a sense of urgency.
+ Must have demonstrated analytical/problem-solving, project management/task planning, technical risk assessment, creativity/innovation, and technical leadership skills.
+ Must be able to make sound, logical judgments using deductive reasoning, attention to detail; understand the cause and effect of such decisions.
+ Self-starter; works with minimal supervision.
+ Eagerness to learn and grow
+ Perform all other duties as assigned by supervisor/manager
**Physical Requirements/Working Conditions:**
+ Travel less than 10% of the time
+ Ability Lifting up to 50 lbs.
**Education/Experience:** Bachelor's degree in Computer Science -1 - 3 years of information systems in a manufacturing environment
+ FP&A Reporting Preferred
+ MS Office Advanced Excel Skills preferred.
+ Epicor experience Preferred.
+ Power Bi report development preferred
+ Knowledge of Microsoft Windows Server Environments, including virtualization.
+ Knowledge of IP network infrastructures, trouble shooting and monitoring.
+ Knowledge of Microsoft Active Directory security environment.
+ Knowledge of network and Internet security environments.
+ Knowledge of Microsoft SQL Server environment.
**Compensation Information:**
Exempt Salary: $75,000 - $80,000
_ITW is an equal opportunity employer. We value our colleagues' unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential._
_As an equal employment opportunity employer, ITW is committed to equal employment opportunity and fair treatment for employees, beginning with the hiring process and continuing through all aspects of the employment relationship._
_All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws._
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6
Office Admin Support
19047 Langhorne, Pennsylvania
Robert Half
Posted 14 days ago
Job Viewed
Job Description
Description
Robert Half is currently working a client on their search for an Office Support Admin with experience working in a public accounting firm. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities.
· Serve as the first point of contact for visitors, clients, and directing staff inquiries
· Manage calendars, schedule meetings, and coordinate appointments
· Answer and direct incoming calls
· Process timely customer orders and request
· Assist with inventory analysis
· Process incoming mail and packages
· Answer and direct incoming calls
· Draft email and written correspondence
· Assist with billing and bookkeeping activities
Requirements
The ideal Office Admin Support will have a Bachelors degree in Accounting/Finance/Business Administration.
Other requirements for the Office Admin Support role include and are not limited to:
· 3-7 years office administration experience
· Proficient in Microsoft Office Suite
· Strong problem-solving skills
· Detail-oriented, resourceful, and adaptable to changing needs
For more information on this Office Admin Support role and other full time accounting and finance opportunities, please contact us at and reference JO# .
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Robert Half is currently working a client on their search for an Office Support Admin with experience working in a public accounting firm. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities.
· Serve as the first point of contact for visitors, clients, and directing staff inquiries
· Manage calendars, schedule meetings, and coordinate appointments
· Answer and direct incoming calls
· Process timely customer orders and request
· Assist with inventory analysis
· Process incoming mail and packages
· Answer and direct incoming calls
· Draft email and written correspondence
· Assist with billing and bookkeeping activities
Requirements
The ideal Office Admin Support will have a Bachelors degree in Accounting/Finance/Business Administration.
Other requirements for the Office Admin Support role include and are not limited to:
· 3-7 years office administration experience
· Proficient in Microsoft Office Suite
· Strong problem-solving skills
· Detail-oriented, resourceful, and adaptable to changing needs
For more information on this Office Admin Support role and other full time accounting and finance opportunities, please contact us at and reference JO# .
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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7
Field Admin Support
78520 Brownsville, Texas
Bechtel Corporation
Posted 14 days ago
Job Viewed
Job Description
**21521BR**
**Job Title:**
Field Admin Support
**Job Description:**
1. Must work in a confidential manner to ensure confidentiality of project files.
2. Performs administrative and field support duties and may assist in composing routine correspondence and coordinating activities.
3. Assists in filing, copying, scanning and faxing documents.
4. May answer telephone calls, take messages and transfer calls.
5. Checks quality of own work.
6. May assist in coordinating meeting arrangements and catering services for department functions.
7. May order project or department supplies and maintain supply cabinet.
8. May distribute department bulletins.
9. Assists in distribution of incoming and outgoing documents throughout the office, including the field.
10. Keeps abreast of project departmental systems, services relevant to area of responsibility, process improvements, procedures, and practices.
11. Must be punctual and maintain a dependable level of attendance in accordance to project work rules.
12. Adheres to all safety procedures.
**Auto req ID:**
21521BR
**Project Name:**
Rio Grande LNG
**Location:**
Brownsville, Texas
**Shift:**
Day Shift
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.
Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to or call for assistance. Determinations on request for reasonable accommodation will be made on a case-by-case basis.
**Job Title:**
Field Admin Support
**Job Description:**
1. Must work in a confidential manner to ensure confidentiality of project files.
2. Performs administrative and field support duties and may assist in composing routine correspondence and coordinating activities.
3. Assists in filing, copying, scanning and faxing documents.
4. May answer telephone calls, take messages and transfer calls.
5. Checks quality of own work.
6. May assist in coordinating meeting arrangements and catering services for department functions.
7. May order project or department supplies and maintain supply cabinet.
8. May distribute department bulletins.
9. Assists in distribution of incoming and outgoing documents throughout the office, including the field.
10. Keeps abreast of project departmental systems, services relevant to area of responsibility, process improvements, procedures, and practices.
11. Must be punctual and maintain a dependable level of attendance in accordance to project work rules.
12. Adheres to all safety procedures.
**Auto req ID:**
21521BR
**Project Name:**
Rio Grande LNG
**Location:**
Brownsville, Texas
**Shift:**
Day Shift
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.
Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to or call for assistance. Determinations on request for reasonable accommodation will be made on a case-by-case basis.
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8
LOGISTICS ADMIN SUPPORT
Lawrence Township, New Jersey
Wam Inc
Posted today
Job Viewed
Job Description
Job Description
Typically the warehouse hours can start from 6 am ending around 230pm these hours can vary.
Job Description
Division/Department: Supply Chain Department
Location: Lawrenceville, GA
Job title: Logistics Administrator
Reports to: Supply Chain Manager
Level/Grade:
Type of position:
Full time 80hr/Week
FLSA Status
Exempt
Nonexempt
Hourly
Position Summary:
Key Responsibilities: (Includes the following, but not limited to)
- Track sales orders, shipping bookings with carriers, prepare shipping document, including Bill of Lading, packing slip etc.
- Liaise with carriers, freight forwarders, customs brokers and warehouses to confirm pickup, transit and arrival dates
- Prepare commercial invoices, packing lists, certificates of origin and other import-export documents.
- Respond promptly to sales-team enquiries, supplying real-time shipping status and estimated arrival dates.
- Update shipment milestones in the SAP and circulate daily status reports to operations, sales and customer-service teams.
- Record and track all shipping charges, reconcile invoices against quotations and carrier contracts, flag discrepancies and drive quick resolution with carriers, brokers and finance.
- Verify proof of delivery, file claims for freight loss or damage and follow up until closure.
Work experience requirements:
- Minimum two years’ experience in logistics, freight forwarding or supply chain administration
- Working knowledge of Incoterms, HTS codes, import duty and basic export regulations
- Hands-on experience with an ERP (SAP, Oracle or Netsuite preferred) and Microsoft Excel
- Excellent verbal and written communication skills
Requirements:
Education Requirements:
- Diploma of Logistics or equivalent vocational qualification
(Required or preferred, depending on the role level) - An equivalent combination of education and relevant hands-on experience may also be considered
Position Type/Hours of Work:
This is a full-time position and hours of work and days are Monday through Friday. Typically shift hours can be from 6am to 2:30pm, hours can be modified at any given time as best fits work demand. Overtime can be expected and required based on the needs of Production.
Work Environment:
This job operates in a warehouse production environment. The employee is exposed to shop elements such as noise, dust, fumes, and odors. This position is in a NON climate control warehouse.
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.
WAM IS A PARTICIPANT OF EVERIFY.
Typically the warehouse hours can start from 6 am ending around 230pm these hours can vary.
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