46 Office Administration jobs in Sandston

Our client, a prominent organization known for its dynamic work environment, is seeking an experienced and highly organized Senior Administrative Manager to oversee executive support functions. This vital role is based in Richmond, Virginia, US , and requires a proactive individual with exceptional attention to detail and a proven ability to manage complex schedules, coordinate high-level meetings, and handle sensitive information with utmost discretion. The ideal candidate will possess a strong understanding of corporate operations, excellent communication skills, and the ability to anticipate the needs of senior leadership.

Key responsibilities include managing the day-to-day administrative operations for a team of executives, coordinating complex domestic and international travel arrangements, preparing and editing correspondence, reports, and presentations. You will also be responsible for organizing and managing executive calendars, screening and prioritizing communications, and acting as a liaison between executives and internal/external stakeholders. Experience in event planning, budget management, and process improvement within an administrative context is highly desirable. The ability to work effectively under pressure, multitask efficiently, and maintain a high level of professionalism at all times is paramount. This role requires a proactive approach to problem-solving and a commitment to providing seamless support to ensure the productivity of the executive team. Strong interpersonal skills and the capacity to build rapport with individuals at all levels of the organization are essential.

Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field; relevant certifications are a plus.
• 7+ years of experience in executive administrative support or office management, with at least 3 years in a supervisory or managerial role.
• Proven experience managing complex calendars and international travel for senior executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Excellent organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills, with a keen eye for detail.
• Discretion and confidentiality in handling sensitive information.
• Proactive problem-solving skills and the ability to work independently.
• Experience with expense reporting and basic budget management.

This role offers a competitive salary, comprehensive benefits, and the opportunity to work in a challenging and rewarding environment.

Our client is seeking a highly organized and proactive Office Manager to oversee daily administrative operations at their Richmond, Virginia, US location. This role is crucial for maintaining an efficient and productive work environment. The ideal candidate will possess excellent communication, multitasking, and problem-solving skills, with a strong attention to detail. You will be responsible for a wide range of administrative duties, including managing office supplies, coordinating meetings, supporting staff, and ensuring the smooth functioning of the office space. Experience in a similar administrative support role is essential.

Responsibilities:

• Manage day-to-day office operations, ensuring efficiency and organization.
• Order and maintain office supplies, equipment, and inventory.
• Coordinate and schedule internal and external meetings, appointments, and travel arrangements.
• Act as the primary point of contact for visitors and external inquiries.
• Provide administrative support to staff members, including preparing documents and presentations.
• Manage incoming and outgoing mail and correspondence.
• Maintain organized filing systems, both physical and digital.
• Oversee office maintenance, cleaning, and security.
• Assist with onboarding new employees, including office setup.
• Develop and implement office policies and procedures.
• Handle basic bookkeeping and expense report processing.
• Ensure a welcoming and professional office environment.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 3+ years of experience in office administration or office management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and ability to handle confidential information.
• Proactive and able to work independently with minimal supervision.
• Experience with calendar management and travel coordination.
• A positive attitude and professional demeanor.

This hybrid role offers a stable position within a supportive team.

Are you a business office manager with experience in skilled nursing accounts receivable?

When you join us as the Business Office Manager at The Laurels of Bon Air, you’ll manage the day to day office functions, provide assistance to guests and families with billing and insurance questions.

The Laurel Health Care Company offers one of the leading employee benefit packages in the industry. This includes:

• Comprehensive health insurance - medical, dental and vision
• 401K with matching funds
• DailyPay, a voluntary benefit that allows associates at our facilities the ability to access their pay when they need it.
• Paid time off (beginning after six months of employment) and paid holidays
• Flexible scheduling
• Tuition reimbursement and student loan forgiveness
• Free CNA/STNA certification
• Zero cost uniforms

• Legacy,our new virtual community and rewards & recognitions program

When you work with Laurel Health Care Company, you will join an experienced, hard-working team that values communication and collaboration.

Why just work when you can help shape a legacy?

Some responsibilities you will have:

• Managing the facility accounts receivable system.
• Record daily collections of cash receipts and deposit to appropriate account.
• Establish and maintain communication with patients, family members responsible for payment for patient care services.
• Generate timely billing of all payer classes for claims generated by facility.
• Review the Medicare, Managed Care, Medicare Advantage and Medicaid UB, CHAMPS, WebDenis
• Record deposits and withdrawals in Resident Trust.
• Close Resident Trust accounts timely and complete bank reconciliation monthly.
• Process Medicaid applications

Education and/or Experience:

• Minimum high school diploma or equivalent, some college or technical training preferred.
• Minimum 3 years experience in A/R capacity in the long term care setting is preferred.
• Knowledge of PCC helpful

#IND123

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a **Dental Office** **Manager** , which at Aspen Dental we call an Operations Manager, you will have the opportunity to give back to communities and positively affect patients' lives.
**Job Type:** Full-Time
**Salary:** $60,000 - $65,000 year + monthly and quarterly incentive earnings **
**At Aspen Dental, we put You First. We offer:**
+ A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
+ Career development and growth opportunities to support you at every stage of your career
+ A fun and supportive culture that encourages collaboration and innovation
+ Free Continuous Learning through TAG U
**How You'll Make a Difference:**
As a **Dental Office Manager** , you will lead the office in all office operations in support of the doctors to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an extensive, ten-week training program to gain business and leadership knowledge designed to help you succeed and grow within our organization.
+ Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
+ Hire, develop, manage and retain the office staff
+ Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
+ Review monthly business results, manage profit and loss, align sales plan to support business goals and create strategies to increase profitability
+ Prepare and lead daily huddles with team to level set expectations to optimize patient experience and business performance
+ Additional tasks as required
**Preferred Qualifications**
+ Minimum of one year of managing a team of direct reports
+ High school diploma or equivalent; college degree is preferred
+ A people centric leader who motivates and inspires others
+ Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
+ Demonstrate analytical thinking; place a premium on leveraging data
_Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization._
_*May vary by independently owned and operated Aspen Dental locations._
_**Limitations apply, please see recruiter for details_
_ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability._

Are you a business office manager with experience in skilled nursing accounts receivable?

When you join us as the Business Office Manager at The Laurels of Bon Air, you’ll manage the day to day office functions, provide assistance to guests and families with billing and insurance questions.

The Laurel Health Care Company offers one of the leading employee benefit packages in the industry. This includes:

• Comprehensive health insurance - medical, dental and vision
• 401K with matching funds
• DailyPay , a voluntary benefit that allows associates at our facilities the ability to access their pay when they need it.
• Paid time off (beginning after six months of employment) and paid holidays
• Flexible scheduling
• Tuition reimbursement and student loan forgiveness
• Free CNA/STNA certification
• Zero cost uniforms

• Legacy,our new virtual community and rewards & recognitions program

When you work with Laurel Health Care Company, you will join an experienced, hard-working team that values communication and collaboration.

Why just work when you can help shape a legacy?

Some responsibilities you will have:

• Managing the facility accounts receivable system.
• Record daily collections of cash receipts and deposit to appropriate account.
• Establish and maintain communication with patients, family members responsible for payment for patient care services.
• Generate timely billing of all payer classes for claims generated by facility.
• Review the Medicare, Managed Care, Medicare Advantage and Medicaid UB, CHAMPS, WebDenis
• Record deposits and withdrawals in Resident Trust.
• Close Resident Trust accounts timely and complete bank reconciliation monthly.
• Process Medicaid applications

Education and/or Experience:

• Minimum high school diploma or equivalent, some college or technical training preferred.
• Minimum 3 years experience in A/R capacity in the long term care setting is preferred.
• Knowledge of PCC helpful

#IND123

- **Location:** Richmond, VA
- **Pay Rate:** $17/hr
- **Shift:** Monday-Thursday 11am-5pm, Friday 11am-3pm
**Roles and Responsibilities:**
- Perform general office administrative duties to ensure smooth operations.
- Answer incoming phone calls and respond to client inquiries with professionalism.
- Welcome clients in reception with a warm and friendly demeanor.
- Manage and respond to emails efficiently.
- Scan documents and maintain digital records.
- Cross-train on client intake processes to enhance team support.
- Adhere to all HIPAA standards and regulations on-site.
**Qualifications & Skills:**
- Minimum baseline knowledge of HIPAA compliance.
- Ability to work effectively with individuals in heightened emotional states.
- Experience in an office environment.
- Preferred: 1 year of experience in behavioral health
**If interested, please give me a call at** ** ** **!**
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
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Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

Overview
**Company Summary**
**MasTec Utility Services** delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. Backed by the strength of decades of experience, unrivaled industry skills, and a deep commitment to core values, MUS delivers safe, innovative, and environmentally responsible services that provide extraordinary value to clients.
MasTec Utility Services is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We're always looking for talented and dedicated people to join us and love where they work.
MasTec Utility Services is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. MUS is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.
**Job Summary**
The **Administrative Assistant** will provide administrative and general office support to the site and regional operations. The Administrative Assistant directly impacts business operations by providing efficient and effective support directly to the field. The Administrative Assistant will act as the primary point of contact for site personnel, Operations Managers, and Regional Support Managers.
Responsibilities
+ Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved.
+ Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues.
+ Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner.
+ Assist customers with immediate needs and help employees with tasks related to customer requests.
+ Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs and keep a detailed record of start and end dates in a separate log.
+ Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc.
+ Respond timely to requests from Resource Management and Field Operations.
+ Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, workers compensation information, etc.
+ Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries.
+ Maintain safe work environment by following and supporting safe practices.
+ Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires.
+ Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time.
+ Assist/provide backup support to other office support employees as required.
+ Coordinate special projects as assigned.
+ Perform other duties as required and/or assigned.
+ Assist and support field management on projects and daily business needs.
Qualifications
**Minimum Qualifications**
+ A High School Diploma, or equivalent.
+ 1 year of related clerical or administrative experience related to work orders and invoice processing.
+ Abilities to perform duties associated with scheduling, prioritizing work orders, and payroll.
+ Strong organizational skills with high attention to detail and quality of work.
+ Ability to work under pressure to meet deadlines in a fast-paced, dynamic environment while managing multiple tasks.
+ Ability to establish and maintain strong relationships and deliver exceptional customer service experience to both internal and external customers.
+ Ability to effectively take action to solve problems while exhibiting sound judgement.
+ Excellent written and verbal communication skills.
+ Ability to be results-oriented, taking initiative to make things happen, accept accountability, and have a "can do" attitude.
+ Advanced proficiency in Microsoft Office applications.
+ Must be proficient in Excel.
**Preferred Qualifications**
+ An Associate Degree in Business Management or similar discipline.
+ Experience in a construction or project environment.
+ very strong background in Microsoft Excel.
**Physical Demands and Work Environment**
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 20 pounds.
_Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities._
Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).
Equal Employment Opportunity:
The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, military or veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.
**Minimum Qualifications**
+ A High School Diploma, or equivalent.
+ 1 year of related clerical or administrative experience related to work orders and invoice processing.
+ Abilities to perform duties associated with scheduling, prioritizing work orders, and payroll.
+ Strong organizational skills with high attention to detail and quality of work.
+ Ability to work under pressure to meet deadlines in a fast-paced, dynamic environment while managing multiple tasks.
+ Ability to establish and maintain strong relationships and deliver exceptional customer service experience to both internal and external customers.
+ Ability to effectively take action to solve problems while exhibiting sound judgement.
+ Excellent written and verbal communication skills.
+ Ability to be results-oriented, taking initiative to make things happen, accept accountability, and have a "can do" attitude.
+ Advanced proficiency in Microsoft Office applications.
+ Must be proficient in Excel.
**Preferred Qualifications**
+ An Associate Degree in Business Management or similar discipline.
+ Experience in a construction or project environment.
+ very strong background in Microsoft Excel.
**Physical Demands and Work Environment**
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 20 pounds.
_Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities._
Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).
Equal Employment Opportunity:
The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, military or veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.
+ Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved.
+ Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues.
+ Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner.
+ Assist customers with immediate needs and help employees with tasks related to customer requests.
+ Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs and keep a detailed record of start and end dates in a separate log.
+ Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc.
+ Respond timely to requests from Resource Management and Field Operations.
+ Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, workers compensation information, etc.
+ Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries.
+ Maintain safe work environment by following and supporting safe practices.
+ Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires.
+ Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time.
+ Assist/provide backup support to other office support employees as required.
+ Coordinate special projects as assigned.
+ Perform other duties as required and/or assigned.
+ Assist and support field management on projects and daily business needs.

**Job Title:** Administrative Assistant
**Location:** Ashland, VA
**Employment Type:** Full-Time (Monday - Friday, 8:00 AM - 5:00 PM)
**Pay:** $21/hour
**About the Role:**
We are looking for a highly organized and detail-oriented **Administrative Assistant** to join our team in Ashland, VA. This role is key to keeping our office running smoothly, supporting daily operations, and providing excellent administrative and clerical support. If you thrive in a fast-paced environment, enjoy coordinating multiple tasks, and take pride in maintaining professional and efficient workflows, this opportunity is for you!
**What You'll Do:**
+ Provide comprehensive administrative support to ensure the office operates efficiently.
+ Answer and direct phone calls, greet visitors, and respond to inquiries professionally.
+ Perform accurate data entry, including sales orders, invoicing, and recordkeeping.
+ Create, edit, and format documents, reports, and spreadsheets.
+ Complete clerical tasks such as filing, scanning, copying, binding, and mail distribution.
+ Assist in preparing and maintaining schedules for preventative maintenance on warehouse equipment and trucks.
+ Help coordinate meetings, office operations, and internal communications.
+ Maintain professional and courteous communication with all team members, vendors, and visitors.
**What We're Looking For:**
+ Exceptional organizational and time-management skills with the ability to manage multiple priorities.
+ Strong written and verbal communication skills.
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
+ Ability to handle confidential information with discretion and integrity.
+ Detail-oriented with strong problem-solving abilities.
+ Professional demeanor with a customer-service mindset.
**Education & Experience:**
+ High school diploma or equivalent required; associate degree or higher preferred.
+ Previous experience in an administrative or office support role is strongly desired.
**Why Join Us:**
+ Support a collaborative and professional team environment.
+ Contribute to smooth and efficient office operations.
+ Gain exposure to a variety of administrative tasks and responsibilities.
**Pay Details:** $21.00 per hour
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
**Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Description
We are looking for a skilled Bilinigual Administrative Assistant to join our team in Richmond, Virginia. In this role, you will play a key part in ensuring smooth day-to-day operations by providing clerical support and assisting with document translation between English and Spanish. This is a long-term contract position offering the opportunity to contribute to the local government sector.
Responsibilities:
- Translate written documents and verbal communications between English and Spanish to support effective communication.
- Handle sensitive client information with discretion and maintain strict confidentiality at all times.
- Assist caseworkers and other team members with administrative tasks, including filing, scheduling, and data entry.
- Respond to inbound calls and provide accurate information or direct inquiries to the appropriate department.
- Coordinate with various departments to ensure client requests are processed in a timely and efficient manner.
- Maintain organized records and ensure all documentation is accurate and up-to-date.
- Greet visitors and manage receptionist duties, creating a welcoming environment.
- Support the preparation of reports, presentations, and other business documents as needed.
Requirements - Minimum of 2 years of experience in administrative support or a similar role.
- Proficiency in both English and Spanish, with strong translation skills.
- Demonstrated ability to handle sensitive information with a high level of professionalism and confidentiality.
- Strong organizational skills and attention to detail.
- Experience with data entry and maintaining accurate records.
- Excellent communication skills, both written and verbal.
- Comfortable managing multiple tasks and prioritizing workload effectively.
- Familiarity with office equipment and standard administrative software. TalentMatch®
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