What Jobs are available for Office Administrators in the United States?

We are a leading healthcare organization committed to providing high-quality patient care and exceptional service. Our team of dedicated healthcare professionals works together to create a positive impact on the lives of our patients. We are currently seeking an Administrative Assistant to join our growing team. This is an excellent opportunity for someone who is passionate about healthcare and has strong organizational and communication skills.

• Greet patients and visitors in a friendly, professional manner, providing assistance and directing them to the appropriate areas.
• Answer phone calls, respond to patient inquiries, and schedule appointments according to healthcare providers' availability.
• Ensure accurate and timely collection of patient information, including insurance details and medical histories.

• Confirm patient appointments and send reminders to minimize no-show rates and ensure efficient scheduling.

  2. Scheduling and Coordination

• Manage appointment schedules for healthcare providers, coordinating visits, consultations, and follow-up appointments.
• Adjust schedules as needed to accommodate cancellations, emergencies, or urgent patient needs.

• Ensure all necessary resources (rooms, equipment, etc.) are available and prepared for scheduled appointments or procedures.

  3. Administrative and Clerical Support

• Perform general office duties, including filing, data entry, scanning, and photocopying medical records and documents.
• Help maintain both paper and electronic patient records, ensuring all information is accurate and up-to-date.
• Prepare reports, charts, and presentations as needed by management or healthcare providers.

• Assist in organizing meetings, conferences, and training sessions, including scheduling and preparing materials.

  4. Inventory and Supplies Management
• Monitor office and medical supply levels, ordering new supplies when needed to ensure the office runs smoothly.
• Organize and maintain inventory of office supplies, forms, medical equipment, and other materials.

• Keep waiting areas stocked with patient-friendly materials like brochures and forms.

  5. Communication and Coordination

• Serve as the primary liaison between patients, healthcare providers, and administrative staff.
• Relay important messages and information to the appropriate personnel in a timely manner.

• Communicate effectively with patients to ensure they are informed of appointments, changes in schedules, or updates regarding their care.

  6. Office Support and Team Collaboration
• Provide support to other staff members, including assisting with office management, staff schedules, and other administrative tasks.
• Collaborate with team members to streamline operations and improve patient care workflows.

• Maintain a positive, professional work environment, contributing to the overall success of the office.

  Required Qualifications:

• Education : High school diploma or equivalent required. An Associate’s degree in office administration, health services, or related fields is preferred.
• Experience :
  • 1-2 years of experience in an administrative or clerical role, preferably in a healthcare setting.
  • Experience with electronic health records (EHR), office management software, and medical billing is a plus.
• Skills :
  • Strong organizational skills with the ability to handle multiple tasks and prioritize efficiently.
  • Excellent communication skills, both verbal and written, with the ability to interact professionally with patients and staff.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook), and other office management tools.
  • Knowledge of HIPAA regulations and an understanding of patient confidentiality practices.

  • Customer service orientation with the ability to handle patient inquiries and concerns in a compassionate manner.

    Personal Attributes :

    • Highly reliable, self-motivated, and proactive in managing daily tasks.
    • Ability to maintain composure and professionalism under pressure.
    • Strong attention to detail, accuracy, and confidentiality.
    • Team player who collaborates well with others in a fast-paced environment.
    Benefits:
  • Salary : Competitive pay based on experience.
  • Health Insurance : Comprehensive health, dental, and vision insurance packages.
  • Paid Time Off : Generous vacation, sick leave, and paid holidays.
  • Retirement Savings : 401(k) plan with employer contributions.
  • Professional Development : Opportunities for career advancement, continued training, and educational assistance.
  • Work-Life Balance : Supportive work environment with flexible scheduling options.

We are looking for a highly organized and professional Administrative Assistant to support daily office operations and ensure smooth workflow within the organization. The ideal candidate will handle administrative tasks, coordinate schedules, manage communications, and provide excellent internal and external support.

• Manage and organize schedules, appointments, and meetings
• Prepare and edit documents, reports, and presentations
• Handle incoming calls, emails, and correspondence
• Maintain filing systems and update company records
• Assist in data entry, invoicing, and office inventory management
• Provide general administrative and clerical support to management and staff
• Coordinate office activities, meetings, and events

• Proven experience as an Administrative Assistant or similar role
• Excellent communication and organizational skills
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Ability to multitask and prioritize tasks effectively
• Strong attention to detail and problem-solving abilities
• High school diploma or equivalent (associate’s degree preferred)

Competitive hourly wage or salary, based on experience

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.

• Associate’s Degree in a related field.
• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others.

About Enoch Logistics

Enoch Logistics is a privately owned logistics company providing dependable, efficient, and customer-focused delivery and transportation services across North America. We’re a growing team built on reliability, accuracy, and strong communication — and we’re looking for a proactive individual to join us remotely as an Administrative Assistant.

Position Overview

The Administrative Assistant will provide remote administrative and clerical support to help ensure smooth day-to-day operations. This entry-level position is perfect for someone organized, detail-oriented, and eager to learn more about the logistics industry. Training is provided, and no prior logistics experience is required.

Key Responsibilities

• Assist with scheduling, data entry, and document preparation.
• Manage and respond to emails, calls, and customer inquiries.
• Maintain and organize digital files and company records.
• Coordinate with operations and dispatch teams to ensure efficient communication.
• Prepare reports, update spreadsheets, and track company data.
• Perform general administrative duties to support management.

Qualifications

• Strong communication and organizational skills.
• Detail-oriented with good time management abilities.
• Basic computer skills (Microsoft Office, Google Workspace, or similar).
• Ability to work independently in a remote setting.
• Professional attitude and willingness to learn.
• Must be 18+ and legally eligible to work in the U.S. or Canada.
• Entry-level candidates welcome — full training provided.

Why Work With Enoch Logistics

• Competitive hourly pay: $25–$30/hour.
• Flexible remote schedule.
• Entry-level friendly — we’ll train you.
• Supportive and collaborative team environment.
• Opportunities for career growth within the company.

How to Apply

If you’re organized, dependable, and looking to start a rewarding remote position with room to grow, we’d love to hear from you!

Apply now and become part of the Enoch Logistics team.

Apply via email:

About Komaceus Pharma Ltd
Komaceus Pharma Ltd is a growing pharmaceutical company committed to delivering quality healthcare solutions and exceptional service. We are seeking a highly organized and proactive Administrative Assistant to support our daily operations, coordinate communications, and ensure smooth and efficient workflow across departments.

As an Administrative Assistant , you will play a key role in supporting the management and operations teams by handling administrative tasks, managing communication channels, maintaining records, and assisting with scheduling and documentation. This position requires strong organizational skills, attention to detail, and the ability to multitask in a dynamic environment.

• Manage and organize company correspondence, including emails, calls, and internal communications.
• Maintain and update company records, files, and client databases accurately.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and documents as needed.
• Support various departments by handling administrative requests and inquiries.
• Assist with order processing, invoice tracking, and supply management.
• Ensure smooth communication and collaboration between internal teams.
• Perform other related duties to support the day-to-day operations of the company.

• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Attention to detail and ability to manage multiple tasks simultaneously.
• Experience using administrative tools and software (e.g., Google Workspace, CRM systems).
• Prior administrative experience—preferably in the pharmaceutical or healthcare industry—is an asset.
• A positive attitude, professionalism, and the ability to work independently in a remote setting.

• Join a purpose-driven company improving healthcare delivery and patient well-being.
• Collaborative and supportive remote work environment.
• Opportunities for professional growth and development.
• Competitive salary and benefits package.

Description:
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Assist in the preparation of regularly scheduled reports
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements

Requirements

• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

Benefits

• Paid Time Off and Holidays with Generous Company Discounts annually given.
• Life Insurance
• Employee Wellness and 401k plans.

An administrative assistant job description includes

managing schedules and calendars, handling correspondence and phone calls, and maintaining files and office supplies. They provide crucial organizational and clerical support to ensure an office runs smoothly by performing tasks like preparing reports, coordinating meetings, and assisting with data entry and bookkeeping.

Key responsibilities

• Communication: Answer phones, handle emails, and greet visitors and clients.
• Scheduling and coordination: Manage calendars, schedule meetings and appointments, and arrange travel.
• Administrative support: Prepare memos, invoices, and reports; perform data entry; and create and maintain filing systems (both electronic and physical).

Essential skills

• Organizational skills: Ability to manage multiple tasks and maintain order.
• Time management: Efficiently prioritize and manage workload.
• Communication: Strong verbal and written communication skills.
• Technical proficiency: Knowledge of office software, data entry, and other relevant technology.
• Attention to detail: Accuracy in all tasks, from data entry to document preparation.
• Problem-solving: Ability to address and resolve issues as they arise.
• Adaptability: Flexibility to handle a variety of tasks and changing priorities

The Administrative Assistant hired for Ready4s will provide a wide variety of administrative support for the Team by handling and processing the incoming requested records and following up with provider offices for records not received. Strong candidates will be those that demonstrate flexibility and experience working under pressure, an ability to handle large volumes of incoming faxes, and have an awareness of and ability to meet deadlines.

Communicating professionally with provider offices for record review
- Make follow-up calls to provider offices as needed to facilitate timely record retrieval
- Convert faxed medical records to pdf files; Accurately re-name medical records and upload to secured shared drive
- Accurately update location and demographics for providers
- Fax record requests to provider offices as needed
- Data entry into electronic system
Previous administrative/secretarial or related experience required.
-Experience working from home and setting up a home office
-Excellent, professional phone and email skills
-Professional office demeanor and strong work ethic
-Conscientious problem solver, willing to learn, takes personal pride in their work performance
-High Accuracy and attention to detail
-Excellent verbal communication skills clear, concise, and appropriate
-Self-Motivated and highly reliable
-Computer savvy: Microsoft Excel, Outlook and Adobe proficiency preferred.
-Proven organizational and time management skills
-Previous experience with HEDIS and/or experience with a variety of electronic medical records systems and paper medical charts is a plus

High school diploma or equivalent, with Associate's College degree considered a plus

We are seeking a detail-oriented and organized Administrative Assistant to join our team in the Photography industry. The ideal candidate will play a crucial role in supporting our day-to-day operations and ensuring smooth administrative processes.

• Manage and organize office files, documents, and records
• Assist in scheduling appointments and meetings
• Handle incoming calls and emails in a professional manner
• Coordinate with vendors and suppliers for office supplies
• Prepare reports, presentations, and correspondence
• Assist in maintaining office equipment and supplies
• Support the team with various administrative tasks

• Proven experience as an Administrative Assistant or in a similar role
• Proficiency in MS Office (Word, Excel, Outlook)
• Excellent communication and interpersonal skills
• Strong organizational and time-management abilities
• Attention to detail and problem-solving skills
• Ability to multitask and prioritize tasks effectively

• High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary is a plus
• Experience in the Photography industry is preferred

• Competitive salary and benefits package
• Opportunity for growth and professional development
• Collaborative and inclusive work environment
• Work with a passionate team in the exciting field of Photography