14,070 Office Assistants jobs in the United States

Job Description

United Medical Imaging

Full job description Join Our Team as an Office Administrator and Make a Difference in Home Healthcare! Are you a dedicated and reliable professional looking for an opportunity to make a real impact in the home healthcare industry? We seek a proactive Office Administrator to join our team and support our mission of providing exceptional care to our clients. In this role, you'll ensure our office runs smoothly, allowing our healthcare professionals to deliver the best care possible. Why You'll Love Working with Us: • Meaningful Work: Contribute to a company that makes a difference in people's lives. • Supportive Environment: Join a team that values collaboration and mutual support. • Growth Opportunities: Be part of a growing company with opportunities for professional development. Responsibilities: • Streamline Operations: Coordinate office activities to ensure efficiency and compliance with company policies. • Lead and Mentor: Supervise and mentor administrative staff, fostering a productive and positive work environment. • Manage Schedules: Handle agendas, travel arrangements, and appointments for upper management. • Communication Hub: Manage phone calls, emails, and correspondence to ensure effective communication. • Financial Oversight: Support budgeting and bookkeeping procedures to maintain financial health. • Data Management: Create and update records and databases, ensuring accuracy and confidentiality. • Supply Management: Track and order office supplies to keep our team well-equipped. • Reporting and Presentations: Prepare timely reports and compelling presentations as needed. • Team Support: Assist colleagues and contribute to a collaborative workplace. What We’re Looking For: • Proven Experience: Demonstrated experience as an office administrator, office assistant, or similar role. • Communication Skills: Outstanding communication and interpersonal abilities. • Organizational Prowess: Excellent organizational and leadership skills to manage multiple tasks efficiently. • Technical Savvy: Familiarity with office management procedures, basic accounting principles, and proficiency in MS Office and office management software (ERP, etc.). • Educational Background: An associate degree is required; a BSc/BA in office administration or a related field is preferred. Qualifications in secretarial studies are a plus. Join us and be a key player in driving sustainable growth while supporting a top-notch home healthcare team. Apply today and help us make a difference! Benefits:

401(K) matching

Competitive salary

Flexible schedule

Opportunity for advancement

Training & development

Job Type: Full-time Schedule: • Monday to Friday Education: • Associate (Required) Experience: • Microsoft Office: 2 years (Required) • Administrative experience: 2 years (Required) • Working in healthcare: 2 years (Required) Work Location: In person

We’re looking for a highly organized and proactive office administrator to help us manage the daily operations of our hybrid office environment. In this role, you’ll serve as the backbone of our team, coordinating administrative activities, streamlining workflows, and creating an inviting, efficient workspace. If you’re someone who thrives in a dynamic setting and takes pride in fostering a positive and inclusive atmosphere, we’d love to hear from you.

Job Responsibilities and Tasks:

• Oversee and coordinate office operations, ensuring seamless in-person and remote workflows.
• Act as the primary liaison between teams, vendors, and external partners.
• Organize schedules, team meetings, and events, both in-office and virtually.
• Manage office supplies and equipment, ensuring everything runs smoothly for hybrid staff.
• Assist in onboarding new team members, creating a welcoming and supportive experience.
• Maintain accurate records, including invoices, contracts, and employee documentation.
• Develop and implement systems to improve administrative efficiency and communication.
• Monitor compliance with company policies and workplace safety standards.

Skills and Qualifications:

• Proven experience in office administration, executive assistance, or related roles.
• Exceptional organizational skills and the ability to manage multiple priorities effectively.
• Proficiency in office tools and software, including Microsoft Office Suite and project management platforms.
• Excellent verbal and written communication skills to foster collaboration in a hybrid environment.
• A proactive mindset with a strong focus on inclusivity and creating a positive team culture.
• Ability to adapt to changing priorities while maintaining attention to detail.
• A high school diploma or equivalent is required; an associate or bachelor’s degree in a related field is preferred.

Salary: $50,000 – $65,000 annually, based on experience and qualifications.

Company Benefits:

• Comprehensive health, dental, and vision insurance.
• Generous paid time off (PTO) and flexible remote work options.
• Professional development programs and leadership training.
• An inclusive company culture with team-building activities and regular recognition.
• Wellness initiatives, including mental health resources and gym membership discounts.

The Client Care Coordinator will work as a Liaison for the client to identify project requirements and specifications. The Client Care Coordinator will administer and organize mitigation, contents and reconstruction jobs. The Coordinator will provide support to the Team, ensure KPI compliance, assist with scheduling and dispatching. General Office Administrative Support.

• High School Diploma or equivalent
• Bachelor's degree is preferred
• Excellent administrative and process skills
• Customer Service Experience
• Three plus years of experience in an Administrative Position
• Experience with Microsoft Office Suite 365
• Ability to learn and operate our primary operating systems: RMS, Xactimate, TSheets, PDConnect, SharePoint, and OneDrive
• Ability to provide/coordinate IT support within the local office setting and home office in MSP
• Ability to work independently
• Key Skills
• Highly Organized
• Ability to prioritize tasks
• High level Communicator

• Quality Jobs on Budget within the Team
• TRUTH Score

• Answer incoming calls on office and mobile lines
• Complete intake for new losses for mitigation, contents and reconstruction departments
• Initiate, maintain and bring to conclusion communication with customer.
• Facilitate daily huddles with team to capture high priorities and next steps.
• Makes initial contact of loss to team
• Ensure the client's needs are met from start to completion of job
• Complete job notes in operating systems
• Complete compliance tasks in main operating systems, RMS
• Create new loss (jobs and projects) files
• Create and send invoices for jobs/projects
• Creating & Maintenance of job files, project documentation and job closings.
• Assist with collection calls for the Accounts Receivable department
• Confirm written payment schedule and collection of deductibles
• Educate customer on the Paul Davis process.
• Run reports in main operating system, RMS
• Confirm that the current jobs are on schedule
• Monitor Xact Analysis (XA) for new loss assignments, alerts and notes meeting compliance timelines.
• Assist Project Managers, Estimators, Field Supervisors, and Team Leads with job updates and job information
• Provide onsite documentation support utilizing DocuSign or the like
• Maintain a collection goal of: No Accounts Receivable to be over 90 days
• Adherence to Service Level Agreements
• Maintain a Net Promoter Score minimum monthly average of 60.0
• Close the Loop 100% of the time within 24 hours
• Assist with order deliveries
• Assist with follow-up on needed documentation for job files. Ex: Certificate of Completions
• Assist team with facilitating accounting adjustments.
• Assist with coordination of subcontractor confirmations and documentation.
• On-going assistance with subcontractor recruiting.
• Overall office administration per direction from general manager

Since 1966, Paul Davis has been an industry leader in the areas of property damage mitigation, reconstruction and remodeling. With more than 370 offices in our franchise network, the company serves residential, institutional, and commercial customers and clients across the United States and Canada.

We have built our heritage one project at a time, establishing a reputation for performance, integrity and responsibility among customers and carriers alike. Whether property damage is caused by water, fire, smoke, storms or other disasters, we deliver on our promise to deliver excellence, expertise and a customer experience that is second to none. At Paul Davis, our passion for quality drives everything we do.

To Provide Extraordinary Care While Serving People In Their Time Of Need.

Deliver What You Promise

Respect The Individual

Have Pride In What You Do

Practice Continuous Improvement

To provide opportunities for great people to deliver Best in Class results

Madison Davis is an Executive Search firm specializing in financial services. We are seeking a dynamic and experienced Head of Office Administration Recruiting to lead our recruitment team in attracting, hiring, and retaining top talent for office support roles. The successful candidate will oversee the full recruitment lifecycle, develop and implement recruitment strategies, and ensure a seamless and positive candidate experience. This role requires a strategic thinker with excellent leadership, communication, and organizational skills.

Location: NYC 4 days a week onsite

Key Responsibilities:

Leadership and Strategy:

• Develop and execute comprehensive recruiting strategies to attract top talent for office support roles.
• Lead, mentor, and manage a team of recruiters and recruitment coordinators.
• Establish and maintain strong relationships with senior management to understand their staffing needs and provide recruitment insights and recommendations.
• Continuously evaluate and improve recruiting processes and strategies to enhance efficiency and effectiveness.

Business Development:

• Identify and cultivate new business opportunities to expand the company's recruitment services.
• Collaborate with the sales and marketing teams to develop strategies for client acquisition and retention.

Recruitment Process Management:

• Oversee the full recruitment lifecycle, from job posting to candidate onboarding.
• Ensure job descriptions and recruitment materials are accurate and compelling.
• Utilize various recruitment channels, including job boards, social media, and professional networks, to source candidates.
• Manage candidate pipelines and track key recruiting metrics to measure effectiveness and efficiency.
• Conduct interviews and assessments, ensuring a fair and consistent process.

Qualifications:

• Bachelor's degree required
• 7+ years of experience in recruitment, with at least 2-3 years in a leadership role.
• Proven track record of developing and implementing successful recruiting strategies.
• Strong knowledge of recruitment best practices, tools, and technologies.
• Strong ability to develop new clients on their own.
• Excellent leadership, communication, and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong analytical skills and ability to use data to drive decisions.
• Commitment to diversity, equity, and inclusion in the workplace.

Job Description

Job Description: Administrator

Responsibilities:
1. Coordinate office activities and operations to secure efficiency and compliance with company policies.
2. Manage agendas, arrange meetings, appointments, and provide reminders as needed.
3. Manage phone calls and correspondence (e-mail, letters, packages, etc.).
4. Support budgeting and bookkeeping procedures.
5. Create and update records and databases with personnel, financial, and other data.
6. Track stocks of office supplies and place orders when necessary.
7. Submit timely reports and prepare presentations/proposals as assigned.
8. Assist colleagues whenever necessary to ensure operational continuity.

Requirements:
1. Proven experience as an administrator, administrative assistant, or relevant role.
2. Familiarity with office management procedures and basic accounting principles.
3. Excellent knowledge of MS Office and office management software (ERP etc.).
4. Strong communication and interpersonal skills.
5. Organizational and time management skills.
6. Ability to multitask and prioritize daily workload.
7. High school diploma; additional qualifications in Office Administration are a plus.

Compensation:
- Pay rate: Starting at $19 per hour, depending on experience.

(Multiple companies/Different payrates)

Work Schedule:
- Monday to Friday, 8:00 AM to 5:30 PM. (Multiple companies/Different schedules)