1,056 Office Coordinator jobs in the United States

Overview: We are seeking a highly skilled individual to join our team as an Office Coordinator. In this role, you will play a crucial role in creating a positive first impression and ensure the smooth flow of communication to clients, customers, and employees and visitors. The ideal candidate will possess excellent customer service skills, attention to detail, and ability to multitask.

Responsibilities:

• Welcoming clients, guests, and employees with a friendly and professional demeanor, and directing them to the appropriate person or department.
• managing incoming calls, taking messages, and transferring calls to the appropriate individuals.
• Coordinating meetings, appointments, and conference room bookings for staff and clients.
• Sorting and distributing incoming mail; prepare outgoing mail/FedEx, UPS and courier packages
• Entering and updating data in spreadsheets, databases, and other software programs as needed.
• Monitoring and ordering office supplies, ensuring that necessary materials are always available while coordinating with supply vendors.
• Managing calendars and scheduling meetings.
• Providing administrative support for special projects or events as needed.
• Handling sensitive information and maintaining confidentiality regarding company and employee matters.
• Keeping the reception/meeting spaces/ pre-function/kitchen area clean and organized, creating a positive first impression for visitors.
• Being flexible and adaptable to handle unexpected tasks or changes in priorities.
• Issue purchase orders to project teams/shop.

Qualifications:

• Associate degree strongly preferred or 3+ year experience working as administrative assistant or similar role.
• Proficient in Microsoft Excel, Word and Outlook required.
• Excellent organizational skills and the ability to handle multiple tasks efficiently.
• Ability to communicate well both verbally and in writing.
• Ability to lift 50 lbs. occasionally.

Description We are looking for a detail-oriented Office Coordinator to join our team on a contract basis in Los Angeles, California. In this role, you will play a vital part in ensuring smooth office operations by handling administrative tasks and providing excellent support to staff and visitors. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys multitasking.
Responsibilities:
- Welcome and assist visitors, ensuring a courteous and friendly reception experience.
- Manage inbound calls, directing them to the appropriate departments or individuals.
- Organize and execute document scanning tasks to maintain accurate digital records.
- Perform general clerical duties, including filing, data entry, and scheduling.
- Maintain office supplies inventory and ensure resources are readily available.
- Coordinate meeting preparations, including setting up rooms and arranging materials.
- Collaborate with team members to support daily office needs and special projects.
- Ensure that workspaces remain tidy and organized to promote productivity.
- Address inquiries and provide information about office procedures to staff and guests. Requirements - Previous experience in receptionist or administrative roles.
- Proficiency in handling document scanning and maintaining digital records.
- Strong ability to manage and answer inbound calls professionally.
- Familiarity with general clerical tasks such as filing and data entry.
- Excellent organizational skills and attention to detail.
- Effective communication skills, both verbal and written.
- Ability to multitask and prioritize responsibilities in a dynamic environment.
- Comfortable using office equipment and software applications. TalentMatch®
­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Mentor Community Services** , a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. Here we believe every person has the right to live well, and everyone deserves to have a fulfilling career. You'll join a mission-driven team and create relationships that motivate us all every day. Join us today, and experience a career well lived.
**Office Coordinator**
**$18.31/hour**
Do you want to work in a dynamic work environment where no day is ever the same as the next? In this role, your tasks will be diversified and you will be supporting our mission. Support management with administrative duties, including scheduling, travel planning, and routine correspondence.
+ Coordinate work, plans, organize, and schedules duties and responsibilities of department staff.
+ Provide backup support for administrative staff.
+ Assure training and continuing in-service training instruction is received by all staff.
+ Assist in preparation and maintenance of contracts and contract proposals.
+ Coordinate building maintenance, office equipment, purchasing, and space planning/lease.
+ Organize and plan department/program meetings, training, and events.
+ May assist Human Resources with interviewing, hiring, orientation, training, performance evaluations, and maintaining employee records.
+ Coordinate, process, and maintain payroll, invoices, accounts payable, and develop systems and operations reports within the department.
+ Perform timekeeper responsibilities.
**_Qualifications_** :
+ Associates degree in related field
+ 2-3 years of experience in administrative support or an equivalent combination of education and experience
+ Strong attention to detail and organizational skills
+ Ability to multi-task and meet deadlines
+ Effective communication skills to manage relationships
+ A reliable, responsible attitude and a compassionate approach
+ A commitment to quality in everything you do
**_Why Join Us?_**
+ Full, Part-time, and As Needed schedules available.
+ Full compensation/benefits package for full-time employees.
+ 401(k) with company match.
+ Paid time off and holiday pay.
+ Rewarding work, impacting the lives of those you serve, working alongside a great team of coworkers.
+ Enjoy job security with nationwide career development and advancement opportunities.
**We have a rewarding work environment with awesome co-workers - come join our team -** **_Apply Today!_**
Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.
We've made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.
_As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law._

Maxim Healthcare is hiring for an Office Coordinator (Field Support Specialist) to support our local office by executing operational tasks such as hiring and onboarding, payroll, and medical records management at a high level.
Why Join Maxim:
+ Competitive pay, quarterly bonuses, tenured PTO program, company profit sharing, & weekly paychecks
+ Health, dental, vision, and life insurance
+ 401(k) savings plan with company matching
+ Employee discount program; partnered with hundreds of vendors nationwide
+ Awards and recognition program
+ Opportunity for career advancement
+ Comprehensive training and mentorship program
Responsibilities:
+ Assists with the billing, payroll, and medical records process
+ Maintains confidentiality of client, patient, caregiver, and team member information and records
+ Meets and maintains state, local, accrediting agency, payer and HIPAA regulations in regards to Protected Health Information and regulatory requirements
+ Greets and provides excellent customer service to all visitors, clients, and team members while demonstrating an approachable demeanor
+ Assists with various office administrative functions, including ordering office supplies, answering telephone inquiries, photocopying, and monitoring incoming/outgoing facsimiles
+ Assists with the compliant onboarding and credentialing of external staff
Requirements:
+ High school diploma or equivalent degree required
+ Minimum one year of administrative work experience, to include typing skills.
+ Strong technical learning capabilities with a minimum proficiency with computers, including Microsoft Office
+ Action oriented with all tasks at hand and demonstrates excellent verbal and written communication skills
+ Excellent time management skills with ability to work independently and multitask effectively while maintaining attention to detail
+ This is an office based position
Wage/Salary Information:
$20.00 - $1.00 per hour, plus 2000 annual bonus potential
Maxim Benefits:
Health and Wellness Medical/Prescription, Dental, Vision, Health Advocacy (company paid if enrolled Medical) and Health Advocate Employee Assistance Program
Retirement and Financial Security: Employee Assistance Program, Health Savings Account, 401(k) + Company Match, Profit Sharing, Short and Long Term Disability, Primary Caregiver Leave, Parental Leave, Life and Basic Accidental Death & Dismemberment Insurance, Voluntary Group Life Insurance and Supplemental Accidental Insurance, Hospital Expense Protection Plan, Critical Illness Insurance, Dependent Care Flexible Spending Account, Home and Auto Insurance discounts, Pet Insurance and Legal benefits
Lifestyle Benefits: Paid Time Off and Company Paid Holidays, Transportation Benefits, Educational Assistance Program, College Partnership Program and Employee Discount Program
*Benefit eligibility is dependent on employment status.
About Maxim Healthcare
Maxim Healthcare has been making a difference in the lives of our patients, caregivers, employees and communities for more than 30 years. We offer private duty nursing, skilled nursing, physical rehabilitation, companion care, respite care and behavioral care for individuals with chronic and acute illnesses and disabilities. Our commitment to quality customer service, compassionate patient care, and filling critical healthcare needs makes us a trusted partner wherever care is needed.
Maxim Healthcare, Inc. ("Maxim") is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
Please apply by Oct 29, 2025 to be considered

**City/State:** Alton, Illinois **Categories:** Support Services **Job Status:** Full-Time **Req ID** : 95127 **Pay Range:** $15.00 - $22.33 / hour (Salary or hourly rate is based on job qualifications and relevant work experience) **Additional Information About the Role** + 40 hours per week + Dayshift Monday-Friday + 7:00am-3:30pm + No weekends or holidays! + Epic experience preferred **Overview** **BJC Medical Group** is the multi-specialty physician organization of BJC HealthCare and includes over 600 doctors and advanced practice providers who are affiliated with the top-ranked hospitals in the area. Since 1994, BJC Medical Group has provided access to the world's best medicine through caring people and integrated systems. The providers are nationally recognized for excellent patient satisfaction and quality health care. BJC Medical Group physicians are trained and certified in over 25 medical specialties and serve patients in more than 125 locations in the greater St. Louis, mid-Missouri and southern Illinois areas. Alton Memorial Hospitalists are medical physicians who specialize in the care of hospitalized patients. They are located on the campus located in Alton, IL. **Preferred Qualifications** **Role Purpose** Responsible for day-to-day administrative functions of the department(s) as assigned. These functions may include, but not be limited to: business, operations, clerical, patient billing and accounting functions, medical records management, reception, and patient scheduling. May supervise other office personnel. **Responsibilities** + Types and distributes memos, correspondence and reports and composes documents as needed. + Coordinates and administers all office supplies and materials. + Schedules meetings and appointments, routes correspondence. + Provides support to office assistants as assigned. **Minimum Requirements** **Education** + High School Diploma or GED **Experience** + <2 years **Supervisor Experience** + No Experience **Benefits and Legal Statement** **BJC Total Rewards** At BJC we're committed to providing you and your family with benefits and resources to help you manage your physical, emotional, social and financial well-being. + Comprehensive medical, dental, vison, life insurance, and legal services available first day of the month after hire date + Disability insurance* paid for by BJC + Annual 4% BJC Automatic Retirement Contribution + 401(k) plan with BJC match + Tuition Assistance available on first day + BJC Institute for Learning and Development + Health Care and Dependent Care Flexible Spending Accounts + Paid Time Off benefit combines vacation, sick days, holidays and personal time + Adoption assistance **To learn more, go to our Benefits Summary ( *Not all benefits apply to all jobs The above information on this description has been designed to indicate the general nature and level of work performed by employees in this position. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job. Equal Opportunity Employer

Maxim Healthcare is hiring for an Office Coordinator (Field Support Specialist) to support our local office by executing operational tasks such as hiring and onboarding, payroll, and medical records management at a high level.
Why Join Maxim:
+ Competitive pay, quarterly bonuses, tenured PTO program, company profit sharing, & weekly paychecks
+ Health, dental, vision, and life insurance
+ 401(k) savings plan with company matching
+ Employee discount program; partnered with hundreds of vendors nationwide
+ Awards and recognition program
+ Opportunity for career advancement
+ Comprehensive training and mentorship program
Responsibilities:
+ Assists with the billing, payroll, and medical records process
+ Maintains confidentiality of client, patient, caregiver, and team member information and records
+ Meets and maintains state, local, accrediting agency, payer and HIPAA regulations in regards to Protected Health Information and regulatory requirements
+ Greets and provides excellent customer service to all visitors, clients, and team members while demonstrating an approachable demeanor
+ Assists with various office administrative functions, including ordering office supplies, answering telephone inquiries, photocopying, and monitoring incoming/outgoing facsimiles
+ Assists with the compliant onboarding and credentialing of external staff
Requirements:
+ High school diploma or equivalent degree required
+ Minimum one year of administrative work experience, to include typing skills.
+ Strong technical learning capabilities with a minimum proficiency with computers, including Microsoft Office
+ Action oriented with all tasks at hand and demonstrates excellent verbal and written communication skills
+ Excellent time management skills with ability to work independently and multitask effectively while maintaining attention to detail
+ This is an office based position
Wage/Salary Information:
$19 - $1 per hour, plus 2000 annual bonus potential
Maxim Benefits:
Health and Wellness Medical/Prescription, Dental, Vision, Health Advocacy (company paid if enrolled Medical) and Health Advocate Employee Assistance Program
Retirement and Financial Security: Employee Assistance Program, Health Savings Account, 401(k) + Company Match, Profit Sharing, Short and Long Term Disability, Primary Caregiver Leave, Parental Leave, Life and Basic Accidental Death & Dismemberment Insurance, Voluntary Group Life Insurance and Supplemental Accidental Insurance, Hospital Expense Protection Plan, Critical Illness Insurance, Dependent Care Flexible Spending Account, Home and Auto Insurance discounts, Pet Insurance and Legal benefits
Lifestyle Benefits: Paid Time Off and Company Paid Holidays, Transportation Benefits, Educational Assistance Program, College Partnership Program and Employee Discount Program
*Benefit eligibility is dependent on employment status.
About Maxim Healthcare
Maxim Healthcare has been making a difference in the lives of our patients, caregivers, employees and communities for more than 30 years. We offer private duty nursing, skilled nursing, physical rehabilitation, companion care, respite care and behavioral care for individuals with chronic and acute illnesses and disabilities. Our commitment to quality customer service, compassionate patient care, and filling critical healthcare needs makes us a trusted partner wherever care is needed.
Maxim Healthcare, Inc. ("Maxim") is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Our associates celebrate lives. We celebrate our associates.
Consider the possibilities of joining a Great Place to Work!
Work/ Life balance is as important to us as it is to you! We believe it is possible for our team members to be productive and enjoy a life outside of work!
Neptune Society is the largest provider of affordable cremation services in the nation. Over the past 40 years, our experienced team has assisted families in carrying out final wishes more affordably, with dignity and respect. **Certified a Great Place to Work 3 years in a row** , we provide our team members a Work/Life Balance unique for our industry.
We are currently looking for an Office Coordinator responsible for supporting multiple teams with various administrative tasks. The person in this role will be a fundamental part of ensuring that our office operations run smoothly and successfully every day.
**Why work for Trident Society ?** We are the largest provider of cremation and pre-arrangement services in the industry. In additional to Work/Life Balance, some rewarding benefits we provide include:
+ A generous compensation package
+ Competitive health and wellness plans (medical, dental, vision, STD, LTD, wellness credits, etc.)
+ 401(k) with company match
+ Paid Time Off (Vacation, Sick, Holiday and Personal time)
+ Job-related training, tuition reimbursement, and career path development
+ Company discounts, and more
**Who should apply?** If you are committed to teamwork, respect, trust, communication and accountability we would love to have you join our growing team today! **Some essential duties, responsibilities and requirements for the Office Coordinator role include:**
+ Support the sales team by processing and validating contractual agreements to ensure accuracy
+ Provide exceptional customer service support by handling customer inquiries, questions, and updates
+ Greet and assist visitors as they arrive at the office
+ Answer and direct phone calls to the appropriate party along with taking and delivering messages accurately
+ Produce and maintain same day checks, trust claims, and the reconciliation of bank records.
+ Operate office equipment such as photocopiers, printers, fax machines, etc.
+ Input statistical information into a CRM system and other databases
+ Use of SOX compliance software to reconcile daily, weekly, and monthly reports
**Requirements:**
+ Proficient in Microsoft Office Suite (Word, Excel, Outlook)
+ Time management and organizational skills
+ Must have the ability to work independently or with a team
+ Convey information clearly and concisely in written and spoken communication
+ Capable of setting and meeting priorities and deadlines.
+ General clerical tasks, accounts payable, data entry, etc.
+ Ability to maintain composure in a fast-paced office setting
+ Notary license preferred but not required
+ High school diploma or Equivalent
+ 3- 5 years of administrative or related experience
**What are you waiting for?** **If this describes you, apply today and find your "Why" in a rewarding career with Trident Society!**
Compensation:
Salary: $21/hr. - $23/hr.
Benefits:
Medical*Dental*Vision*Flexible Spending Accounts (health care and dependent care)*Health Savings Account with Company Contribution*Sick Leave*Short-Term Disability*Long-Term Disability*Life Insurance*Voluntary Accidental Death or Dismemberment Insurance*Dependent Life Insurance*SCI 401(k) Retirement Savings Plan with Company match*Employee Assistance Program
Postal Code: 92126
Category (Portal Searching): Administration and Clerical
Job Location: US-CA - San Diego
Job Profile ID: N00045
Time Type: Full time
Location Name: Trident Society

**Extraordinary Careers. Endless Possibilities.**
**With the nation's largest home infusion provider, there is no limit to the growth of your career.**
Option Care Health, Inc. is the largest independent home and alternate site infusion services provider in the United States. With over 8,000 team members including 5,000 clinicians, we work compassionately to elevate standards of care for patients with acute and chronic conditions in all 50 states. Through our clinical leadership, expertise and national scale, Option Care Health is re-imagining the infusion care experience for patients, customers and team members.
Join a company that is taking action to develop an inclusive, respectful, engaging and rewarding culture for all team members. At Option Care Health your voice is heard, your work is valued, and you're empowered to grow. Cultivating a team with a variety of talents, backgrounds and perspectives makes us stronger, innovative, and more impactful. Our organization requires extraordinary people to provide extraordinary care, so we are investing in a culture that attracts, hires and retains the best and brightest talent in healthcare.
**Job Description Summary:**
Coordinates and performs clerical/office activities for the individual branch location. Assists employees with health, welfare, and retirement documentation, conducts new hire orientation, completes, reviews and submits new hire paperwork to the Corporate office. Assists in ensuring that federal and state laws and regulations are followed in their specific branch. Responsible for completing the payroll function for the branch. Responsible for accounting and/or bookkeeping functions within the office. Assists with invoice coding, and submission of invoices to corporate for payment. As needed prepare correspondence, file, perform record keeping functions, and obtain supplies for the office. Responsible for oversight of the reception functions, office maintenance, office equipment and other general office management functions as assigned by the general manager.
**Job Description:**
Job Responsibilities:
+ Responsible for the organization and completion of HR & general office administration.
+ Participates in and completes office functions such as reception, typing, bookkeeping, preparation of payrolls, flow of correspondence, filing, requisition of supplies, and other clerical services. Responsible for overseeing the accurate and timely maintenance of all medical records. Makes recommendations to the General Manager regarding revision of procedures, or devises. Adheres to Option Care policies with regard to the procedures for systematic retention, protection, retrieval, transfer, and disposal of records. Assists the General Manager with changes to office layouts and presents cost reduction programs. Processes payroll to prepare for transmission to corporate. Ensures that payroll information is submitted timely.
+ Maintains the clean, organized office environment with space and equipment in proper repair.
+ Supervisor office maintenance and cleaning. Reports equipment failure appropriately and ensures that repairs are completed. Evaluates office equipment prior to purchase. Assist the General Manager with preparation of AOFs and evaluation of Capital Equipment needs.
+ Participates in the filing process as needed.
+ Prepare and submit invoice batches to Corporate office.
+ Codes invoices correctly and submits batches to the General Manager for approval and forwards to corporate office timely. Properly accrues expenses at month end.
+ Applies payments to system correctly, reconciles cash and tracks liabilities to subcontract agencies.
+ Manages the computer equipment and phone system. Works with IT to resolve any issues related to processes and equipment. Works with a local vendor on system needs.
+ Observe legal and ethical guidelines for safeguarding the confidentiality of patient and proprietary Option Care information.
+ Accepts other responsibilities and duties that may be assigned.
Supervisory Responsibilities: i.e. hiring, recommending/approving promotions and pay increases, scheduling, performance reviews, discipline, etc.
No
Basic Education and/or Experience Requirements:
HS Diploma/GED and at least 1 year of experience in general office administration.
Basic Qualifications & Interests:
+ Experience communicating both verbally (on phone, one-on-one, to groups) and in writing (emails, letters, reports, presentations) to various audiences (work group, team, company management, prospective acquisitions, external clients).
+ Basic level skill in Microsoft Office 2003 or later: Word (for example: creating documents, entering and formatting text, page layouts, creating tables, and adding graphics), Excel (for example: creating worksheets, entering data, creating basic formulas, working with cells and rows)
+ Experience working with and maintaining phone systems and basic office equipment.
+ Experience using time management skills such as prioritizing/organizing and tracking details and meeting deadlines of multiple projects with varying completion dates.
Preferred Qualifications & Interests:
Four-year college degree in business related field.
Prior payroll processing and new hire paperwork experience
Prior Home Care experience
This job description is to be used as a guide for accomplishing Company and department objectives, and only covers the primary functions and responsibilities of the position. It is in no way to be construed as an all-encompassing list of duties.
Due to state pay transparency laws, the full range for the position is below:
Salary to be determined by the applicant's education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.
Pay Range is $21.47-$31.20
**Benefits:**
-Medical, Dental, & Vision Insurance
-Paid Time off
-Bonding Time Off
-401K Retirement Savings Plan with Company Match
-HSA Company Match
-Flexible Spending Accounts
-Tuition Reimbursement
-myFlexPay
-Family Support
-Mental Health Services
-Company Paid Life Insurance
-Award/Recognition Programs
_Option Care Health subscribes to a policy of equal employment opportunity, making employment available without regard to race, color, religion, national origin, citizenship status according to the Immigration Reform and Control Act of 1986, sex, sexual orientation, gender identity, age, disability, veteran status, or genetic information._

For over 40 years, Option Care Health has provided adult and pediatric patients with an alternative to hospital infusion therapy. With more than 2,900 clinical experts, Option Care Health is able to provide high-quality infusion services for nearly all patients with acute and chronic conditions across the United States, resulting in high quality outcomes at a significantly reduced cost. Option Care Health has more than 70 infusion pharmacies and 100 alternate treatment sites. We are guided by our purpose to provide extraordinary care that changes lives through a comprehensive approach to care along every step of the infusion therapy process including: intake coordination, insurance authorization, resources for financial assistance, education and customized treatments.