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At Cooper University Health Care , our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols. We have a commitment to our employees to provide competitive rates and compensation programs. Cooper offers full and part-time employees a comprehensive benefits program, including health, dental, vision, life, disability, and retirement. We also provide attractive working conditions and opportunities for career growth through professional development.

Discover why Cooper University Health Care is the employer of choice in South Jersey.

The Surgical Systems Manager will play a critical role in maximizing the efficiency and utilization of operating room (OR) block time across Cooper Bone and Joint Institute, hospital based and affiliated ambulatory surgical center(s). This position will be responsible for ensuring optimal scheduling, minimizing lost revenue from underutilized OR time and analysis of costs per case, and implementing strategies to backfill unused time with cases from other providers within the institute.

The Administrative Manager is an experienced and highly organized individual that will oversee the daily administrative operations within the Bone & Joint Institute. This role is central to ensuring smooth logistical coordination, staffing alignment, and effective communication across clinical and administrative teams.

The Administrative Manager will:
• Manage day-to-day administrative functions, including staffing coordination and operational support for the department.
• Oversee daily operating room (OR) workflows, authorizations, and utilization metrics to minimize downtime and maximize efficiency.
• Generate and analyze daily reports on OR utilization, volume, capacity, and workflow trends to support data-driven decision-making.
• Provide daily oversight and leadership to administrative staff through the Lead Administrative Coordinator, ensuring high performance and accountability.
• Facilitate seamless communication between administrative personnel, surgeons, and hospital departments to promote operational alignment and workflow optimization.
• Supervise the prior authorization process, ensuring timely submission and resolution; escalate issues as needed to prevent delays in care delivery.

This is a key leadership role for a detail-oriented professional who thrives in a fast-paced clinical environment and is committed to improving efficiency, coordination, and patient access within surgical operations.

Manage day-to-day administrative functions, including staffing coordination and operational support for the department
Oversee daily operating room (OR) workflows, authorizations for surgery/procedures, and utilization metrics to minimize downtime and maximize efficiency
Generate and analyze daily reports on OR utilization, volume, capacity, and workflow trends to support data-driven decision making
Provide daily oversight and leadership to administrative staff, ensuring high performance and accountability
Facilitate seamless communication between administrative personnel, surgeons, and hospital departments to promote operational alignment and workflow optimization
Supervise the prior authorization process, ensuring timely submission and resolution with escalation of challenges as needed to prevent delays in care

0-2 Years required

3-5 Years preferred

Associate degree or bachelor's Degree Required

• Oversee and manage the daily operations of the administrative department.
• Supervise, train, and mentor administrative support staff.
• Develop and implement administrative policies and procedures.
• Manage office supplies, equipment, and vendor relationships.
• Coordinate and manage office budgets and expenses.
• Organize and schedule meetings, appointments, and travel arrangements.
• Ensure efficient workflow and effective communication between departments.
• Handle correspondence, prepare reports, and manage filing systems.
• Maintain a well-organized and functional office environment.
• Support executive leadership with administrative tasks as needed.
• Implement and manage office technology and systems.

• Associate's or Bachelor's degree in Business Administration or a related field preferred.
• Minimum of 5 years of experience in office management or administrative leadership.
• Proven experience in supervising and managing staff.
• Excellent organizational, time management, and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with office management software and systems.
• Ability to handle confidential information with discretion.
• Proactive problem-solver with a strong attention to detail.
• Ability to work effectively in a hybrid environment, balancing remote and in-office responsibilities.

• Manage daily office operations, ensuring a smooth and efficient work environment.
• Oversee the procurement and inventory of office supplies and equipment.
• Coordinate meetings, including scheduling, logistics, and preparing materials.
• Manage incoming and outgoing mail and correspondence.
• Provide administrative support to management and staff as needed.
• Assist with onboarding new employees, including paperwork and orientation.
• Maintain office records and filing systems, both physical and digital.
• Liaise with office vendors and service providers to ensure quality service.
• Implement and improve administrative processes and procedures.
• Ensure the office is well-maintained, safe, and compliant with health regulations.

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 4 years of experience in office administration or office management.
• Proven experience in managing office operations and providing administrative support.
• Excellent organizational and time management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Good communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Experience with basic HR administration is a plus.
• Familiarity with office equipment and technology.
• Ability to work both independently and as part of a team in a hybrid work setting.