80 Office Management jobs in Dallas

**Hours of Work :**
8am - 5pm
**Days Of Week :**
Monday - Friday
**Work Shift :**
**Job Description :**
Your Job:
We need high-performing, experienced, and passionate administrative assistant professionals to provide general office and secretarial services to include basic filing, reception, telephone, and word processing responsibilities. If you're driven to create an outstanding patient experience, you'll really shine here.
Your Job Requirements:
- High school diploma or equivalent required; Bachelor's degree preferred.
- 2-3 years of related office experience.
Your Job Responsibilities:
- Communicate clearly and openly
- Build relationships to promote a collaborative environment
- Be accountable for your performance
- Always look for ways to improve the patient experience
- Take initiative for your professional growth
- Be engaged and eager to build a winning team
Methodist Medical Group is the North Texas physician organization affiliated with Methodist Health System. Our fast-growing network of providers includes more than 60 healthcare clinics, an urgent care clinic, and a virtual care service known as MethodistNOW. Our employees enjoy not only competitive salaries but also the outstanding benefits package of Methodist Health System, which includes medical, dental, and vision insurance; a matched retirement plan; an employee wellness program; and more. The opportunities for career growth are equally generous. Our affiliation means being part of an award-winning workplace:
+ 150 Top Places to Work in Healthcare by _Becker's Hospital Review_ , 2023
+ Top 10 Military Friendly® Employer, Gold Designation, 2023
+ Top 10 Military Spouse Friendly® Employer, 2023
Methodist Health System is a faith-based organization with a mission to improve and save lives through compassionate, quality healthcare. For nearly a century, Dallas-based Methodist Health System has been a trusted choice for health and wellness. Named one of the fastest-growing health systems in America by _Modern Healthcare_ , Methodist has a network of 12 hospitals (through ownership and affiliation) with nationally recognized medical services, such as a Level I Trauma Center, multi-organ transplantation, Level III Neonatal Intensive Care, neurosurgery, robotic surgical programs, oncology, gastroenterology, and orthopedics, among others. Methodist has more than two dozen clinics located throughout the region, renowned teaching programs, innovative research, and a strong commitment to the community. Our reputation as an award-winning employer shows in the distinctions we've earned:
+ TIME magazine Best Companies for Future Leaders, 2025
+ Great Place to Work® Certified, 2025
+ Glassdoor Best Places to Work, 2025
+ PressGaney HX Pinnacle of Excellence Award, 2024
+ PressGaney HX Guardian of Excellence Award, 2024
+ PressGaney HX Health System of the Year, 2024
Equal Opportunity Employer
It is the policy of Methodist Health System (MHS) to select, develop, and promote employees based on individual ability and job performance. It has been, and will continue to be, the policy of MHS to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, religion, national origin, age, sex, sexual orientation, gender expression, disability, marital status, genetic information or ancestry. This policy affects decisions including, but not limited to, an employee's compensation, benefits, terms and conditions of employment, opportunities for promotion, training, development, transfer all other privileges of employment. MHS is committed to maintain a working environment free of intimidation, workplace discrimination and harassment. Retaliation or attempted retaliatory behavior that occurs as a result of an employee's exercise of their rights under this policy or any other statutorily protected right is strictly prohibited and will be grounds for disciplinary action.

**Description**
**Introduction**
Do you have the career opportunities as a(an) Medical Office Coordinator you want with your current employer? We have an exciting opportunity for you to join Texas Joint Institute which is part of the nation's leading provider of healthcare services, HCA Healthcare.
**Benefits**
Texas Joint Institute offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
+ Free counseling services and resources for emotional, physical and financial wellbeing
+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock
+ Family support through fertility and family building benefits with Progyny and adoption assistance.
+ Referral services for child, elder and pet care, home and auto repair, event planning and more
+ Consumer discounts through Abenity and Consumer Discounts
+ Retirement readiness, rollover assistance services and preferred banking partnerships
+ Education assistance (tuition, student loan, certification support, dependent scholarships)
+ Colleague recognition program
+ Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits ( Eligibility for benefits may vary by location._**
Our teams are a committed, caring group of colleagues. Do you want to work as a(an) Medical Office Coordinator where your passion for creating positive patient interactions is valued? If you are dedicated to caring for the well-being of others, this could be your next opportunity. We want your knowledge and expertise!
**Job Summary and Qualifications**
**Medical Office Coordinator**
**GENERAL SUMMARY OF DUTIES:**
The primary responsibilities of the Medical Office Coordinator is to direct, plan and coordinate the
operations of the clinical and front office functions of a practice while ensuring patient satisfaction.
SUPERVISOR: Practice Manager
**DUTIES INCLUDE BUT NOT LIMITED TO:**
+ Performs select administrative duties.
+ Assists front office and clerical staff in developing and implementing short and long-term work plans
+ and objectives.
+ Oversees the process to prepare patients for examination and treatment.
+ Screens telephone calls for referral to physicians.
+ Develops guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities
+ as necessary to ensure appropriate staffing levels are maintained.
+ Assists with scheduling of tests and treatment.
+ Identifies, analyzes, and resolves work problems.
+ May assist in the hiring and development of the clerical and clinical staff.
+ Ensures office and clinical supply inventory is current, mail is opened and processed, offices are
+ opened and closed according to established procedures.
+ Ensures the timeliness and accuracy of patient charge entry into the billing system.
+ Assists front office staff with ensuring point-of-service collections are made when applicable.
+ Ensures that patients are treated courteously by the office staff and that other visitors are screened
+ and properly directed.
+ Replenishes office supplies when necessary.
+ Works with other administrative staff to ensure efforts are coordinated and high quality patient care
+ is provided.
+ Assists in maintaining patient files, records and other information.
+ Compiles and condenses technical and statistical data for reports and records.
+ Ensures any patient complaints are handled appropriately.
+ Participates in professional development activities.
+ Maintains strict confidentiality.
+ Conducts staff meetings regularly
+ Perform other duties as required.
+ Must read and understand and adhere to all Physician Services policies and procedures.
+ Practice and adhere to the Code of Conduct and Mission and Values statements.
**EDUCATION:**
Graduate from a recognized training facility for medical assistants and course-work in health care
office management are preferred
**EXPERIENCE:**
One year of medical office experience is required
**CERTIFICATION/LICENSE:**
RMA, CMA or LPN certificate is beneficial
CPR Certification is preferred
Supporting HCA Healthcare's 186 hospitals and 2,400+ sites of care, Physician Services plays a crucial role as the main entry point for patients looking for high-quality healthcare within the HCA Healthcare system. With a focus on meeting the needs of our patients at all access points, Physician Services is dedicated to implementing innovative, physician-driven, value-added solutions to assist physicians in providing high-quality, patient-centered care, aligning with our mission to care for and enhance human life.
HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times.  In recent years, HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
"Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Medical Office Coordinator opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. **Unlock the possibilities and apply today!**
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

**JOB SUMMARY**
The Office Coordinator provides administrative and clerical support to a department or office, including entering data or performing word processing, coordinating the logistics for office events and the logistics for office moves and occupation, and providing back-up support for reception or the mailroom. May assist in developing policies, procedures and objectives.
**ESSENTIAL FUNCTIONS OF THE ROLE**
Is responsible for the Office operations of a department. May coordinate workload distribution among Clerical Staff, and conduct training programs to keep staff abreast of current regulatory requirements and accreditation of programs.
May assist in developing policies, procedures and objectives to maximize workflow and ensure accuracy of records, reports, and letters.
Answers and screens phone calls for the office or department; routes calls as appropriate within established customer service guidelines; accurately records messages and delivers to the appropriate party in a timely manner. Determines and takes appropriate action as required.
Greets visitors, guests and patients promptly and courteously; ascertains their needs and provides assistance in accordance with established policies and procedures or, if unable or unqualified to assist, promptly refers to the appropriate party or department.
Plans and schedules calendar(s) based on consultation, resolve calendaring conflicts, and arranges travel in compliance with Organization policies.
Accurately and rapidly prepares a variety of routine communications, reports, forms and correspondence. Coordinates production (formatting, copying, etc.) and dissemination of materials, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
Promptly opens, routes and distributes incoming and outgoing materials in a timely manner.
Monitors supply levels and orders accordingly; receives, stores and distributes supplies. Performs service and maintenance activities related to minor equipment (i.e., changing ribbons, toners, calling repairmen, etc.).
Creates and diligently maintains a variety of confidential files in accordance with established policies and procedures.
**KEY SUCCESS FACTORS**
Knowledge of office procedures.
Able to provide consistently excellent customer service with empathy, patience and confidence.
Able to maintain the confidentiality of sensitive and confidential information obtained through the course of completing assignments.
Interpersonal skills to interact with a wide-range of constituencies.
Skilled in document management, including sorting and filing techniques, and records retention to maintain accurate records.
Able to communicate thoughts clearly; both verbally and in writing.
Must be able to read, write and follow instructions and flow chart protocols.
Able to maintain a calm and helpful attitude, even under times of stress, and take appropriate and reasonable steps to resolve issues.
Able to work carefully, with a high attention to detail.
General computer skills, including but not limited to: typing, information security, electronic medical documentation, hand held scanning and email.
Must be able to support Pulmonologist.
Experience in using EPIC.
Must have skills in MS Word and Excel
Detail - Oriented
Excutive Assistant Experience
**BENEFITS**
Our competitive benefits package includes the following
- Immediate eligibility for health and welfare benefits
- 401(k) savings plan with dollar-for-dollar match up to 5%
- Tuition Reimbursement
- PTO accrual beginning Day 1
Note: Benefits may vary based upon position type and/or level
**QUALIFICATIONS**
- EDUCATION - H.S. Diploma/GED Equivalent
- EXPERIENCE - 1 Year of Experience
As a health care system committed to improving the health of those we serve, we are asking our employees to model the same behaviours that we promote to our patients. As of January 1, 2012, Baylor Scott & White Health no longer hires individuals who use nicotine products. We are an equal opportunity employer committed to ensuring a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

**When you join Sunrise Senior Living, you will be able to use your unique skills to empower residents to live longer, healthier, and happier lives. Not only will you build meaningful relationships with residents, their families, and team members alike, you will also gain joy in serving others and deep fulfillment in your work. Explore how you can follow your passions and shed light on meaningful ways to serve, grow, and shine together.**
**Sunrise Senior Living was again certified as a Great Place to Work® by Activated Insights. This is the 8th time Sunrise has received this top culture and workplace designation, highlighting the special place Sunrise is to be a part of.**
**COMMUNITY NAME**
Sunrise of Hillcrest
**Job ID**

**JOB OVERVIEW**
The Business Office Coordinator (BOC) is responsible for assisting the community with business administration, human resources, and system related business processes such as, Payroll and Human Resources Administration, Recruitment Administration and Process, Information Monitoring/Process and Systems, Financial Systems Close and Management, Business Processes-Key Controls, Technical/Professional Knowledge, and Quality Assurance.
**RESPONSIBILITIES & QUALIFICATIONS**
**Essential Duties**
As a part of the Sunrise team, supporting our Mission, Principles of Service and Core Values is a fundamental part of this job. Our foundational belief is the sacred value of human life. The unique responsibilities for this role include but are not limited to the essential functions listed as follows:
**Payroll & Human Resources**
+ Create and maintain team member personnel information in appropriate systems; Human Resources Information System (HRIS), timekeeping system, Applicant Tracking System (ATS).
+ Ensure team members follow applicable federal, state, local laws/provincial labor/labour laws, and Sunrise timekeeping policies in recording/punching hours worked.
+ Process payroll and follow established business processes and "Do It Daily" processing activities and submit accurate bi-weekly payroll by established schedule.
+ Coordinate, maintain, and update team member benefits administration and is a resource to direct team members for answers and resolutions.
+ Complete payroll reconciliation per Sunrise internal business controls.
+ Process and manage unemployment and worker's compensation claims and update claim activity as necessary.
+ Clearly communicate and convey information and ideas through a variety of messages that engages the audience.
+ Champion the team member on-boarding and welcome orientation process, maintain personnel files and binders according to applicable federal, state, local laws and regulations/provincial labor/labour laws, and Sunrise policy.
+ Partner with leadership team by championing the overall recruitment process; process candidates in the ATS system and perform background screenings, license verifications, and other required screenings/verifications per applicable federal and state laws/provincial labor/labour laws and Sunrise policy.
+ Maintain training compliance and records and performance appraisal records and perform ongoing data entry into the Sunrise University portal.
**Information Monitoring, Process, and Systems**
+ Set up ongoing procedures to collect and review information needed to assist in billing and accounting support services to meet business performance results, deadlines, and reporting.
+ Perform business processes in the following technology systems:
+ Billing system.
+ Time keeping management system.
+ Recruitment Applicant Tracking System.
**Financial System Close and Management**
+ Understand and utilize financial data and tools to accurately reflect the business performance.
+ Follow monthly accounting calendar and scheduled tasks to ensure all financial data expectations and deadlines are met.
**Business Processes - Key Controls**
+ Ensure business controls are followed with company policy and completed for each business area.
+ Assist in providing audit materials and information as requested.
+ Meet business process deadlines consistently.
+ Execute business processes to ensure completeness and consistency in compliance to standard operating procedures (SOP).
+ Maintain and organize audit materials and information for audit review.
+ Complete and verify accuracy of payroll and census reconciliation and email to Regional Business Manager by deadline.
**Quality Assurance & Safety**
+ Focus on Resident Centered Care and quality.
+ Develop a thorough working knowledge of current and evolving federal, state/provincial laws and regulations/provincial labor/labour laws, and policies for business controls and compliance.
+ Review, read, notate, and initial Daily Log to document and learn about pertinent information.
+ Partner with community team to ensure community is in compliance with national/provincial regulations pertaining to occupational health and safety and promoting Risk Management programs and policies and adhering to safety rules and regulations.
+ Practice safety procedures at all times including Personal Protective Equipment (PPE), fire extinguishers, Safety Data Sheets (SDS), and Lockout Tagout.
**Financial Management**
+ Assist in the presentation and value of Sunrise's products and services for our residents, families, team members, and targeted referral sources.
+ Assist the Executive Director (ED) in completing the annual community budget.
+ Understand and manage the department budget to include labor/labour and other expenses and its impact on the community's bottom line.
+ Assist with review of monthly financial statements.
+ Process and submit monthly expenses and budget data timely per Sunrise policies and internal business controls.
+ Coordinate with the community team to achieve maximum staff economies and cross training when applicable.
**Training, Leadership and Team Member Development**
+ Partner in the delivery and participation in Sunrise University Training and self-study programs during the required timeframe.
+ Develop a working knowledge of state regulation/provincial labor/labour laws and ensures compliance through supervising and coaching team members.
+ Achieve the Team Member Engagement goals and actively lead in the Engagement Improvement Planning sessions.
+ Assist with team member staffing and scheduling according to operational and budgetary guidelines.
+ Ensure daily review of timekeeping practices and payroll reports.
+ Coordinate the community performance appraisal process and reporting.
+ Hold team accountable and correct actions when necessary and document for record keeping.
+ Attend regular meetings; Stand Up, Cross Over, Department Head, Town Hall, Quality Improvement, and others as directed by the ED.
+ Keep abreast of professional developments in the field by reading and attending conferences and training sessions.
+ Maintain compliance in assigned required training and all training required by state/province or other regulating authorities as applicable to this role to ensure that Sunrise standards are always met.
+ Perform other duties as assigned.
**Core Competencies**
+ Competent in organizational and time management skills
+ Ability to handle multiple priorities
+ Ability to delegate assignments to the appropriate individuals based on their skills, roles, and interests
+ Possess written and verbal skills for effective communication and the ability to facilitate small group presentations
+ Demonstrates good judgment and problem solving and decision-making skills
**Experience and Qualifications**
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed throughout this job description are representative of the knowledge, skills, and abilities required.
+ Associate degree or bachelor's degree preferred or a minimum of two (2) years' experience in business finance/accounting AND two (2) years' experience in a human resource generalist role
+ Supervisory and management experience including hiring staff, coaching, and performance management of daily operations
+ Demonstrates excellence in computer skills, Microsoft Office (Windows, Outlook, Excel) and Sunrise applications with the ability to learn new applications
+ As applicable, all Sunrise team members who drive a Sunrise vehicle must review and sign the Driver job description and understand the key essential duties for safety and regulatory compliance.
**ABOUT SUNRISE**
Ready to take the next step and make a bigger impact than you ever imagined? As part of our team, you will help brighten the future for everyone at Sunrise and beyond. That is why we make it a priority to celebrate the unique ways you bring moments of togetherness and joy to everyone you serve. And when combined with the support, benefits, and growth opportunities we offer, the result is a career that PositivelyShines with everything you need to reach your goals - at work and in your life.
We also offer benefits and other compensation that include:
+ Medical, Dental, Vision, Life, and Disability Plans
+ Retirement Savings Plans
+ Employee Assistant Program / Discount Program
+ Paid time off (PTO), sick time, and holiday pay
+ myFlexPay offered to get paid within hours of a shift
+ Tuition Reimbursement
+ In addition to base compensation, Sunrise may offer discretionary and/or non-discretionary bonuses.The eligibility to receive such a bonus will depend on the employee's position, plan/program offered by Sunrise at the time, and required performance pursuant to the plan/program.
+ Some benefits have eligibility requirements
**_Apply today to learn why Sunrise Senior Living is a certified Great Place to Work®_**
**PRE-EMPLOYMENT REQUIREMENTS**
Sunrise considers the health and safety of its residents, family members, and team members to be one of its highest priorities. Employment with Sunrise is conditioned on completing and passing a drug test (which does not include marijuana), participating in testing requirements (e.g. Tuberculosis Test, Physical Evaluation). Covid-19 and Influenza vaccination is only required to the extent mandated by applicable federal, state, and local laws and authorities.
**COMPENSATION DISCLAIMER**
Selected candidates will be offered competitive compensation based on geographic location of community/office, skills, experience, qualifications, and certifications/licenses (where applicable).
**Location : Name** _Sunrise of Hillcrest_
**Type** _Full-Time_
**_Location : Address_** _13001 Hillcrest Road_
**_Location : City_** _Dallas_
**_Location : State/Province (Full Name)_** _Texas_
**Salary Range** _USD $23.55 - USD $31.45 /Hr._
**Variable Compensation** _Bonus Eligible_
Sunrise Senior Living is an Equal Opportunity Employer.

Fisk Electric, a Tutor Perini Company, is seeking a Field Office Coordinator to join our office in **Dallas, TX.**
**About Fisk Electric**
**_If it's electric, Fisk Electric Company has it covered._**
Since 1913, Fisk has been one of the nation's leading providers for the design, installation and maintenance of electrical systems, structured cabling applications, integrated electronic security systems, and building technology solutions.
During our storied history, we have gained experience on virtually every building type or unusual site condition in every region of the United States as well as the Middle East, Spain, the Virgin Islands, and the Caribbean.
Notable projects include Formula 1 and City Center projects in Las Vegas for MGM, data center projects, T-Mobile Arena, UNLV, DAS Projects for 5G services as well as high end retail stores such as Gucci, Fendi, Neiman Marcus and Tapestry.
**_Extraordinary Projects need Exceptional Talent_**
**DESCRIPTION:**
As a Field Office Coordinator at Fisk Electric, reporting to the Controller **,** you will have the opportunity to:
+ Provide accurate, timely and efficient word processing support in creating contract documents, correspondence, transmittals, and internal memoranda. Handles confidential matters with sensitivity and protect access to those with a need-to-know.
+ Setup and maintains filing systems that facilitates quick identification and retrieval of documents and information. This includes the timely distribution of documents to the Operations files, job sites and Accounting.
+ Work closely with the jobsite contact(s), corporate payroll to verify attendance, hours worked, accuracy of the field time on a weekly basis.
+ Work with Superintendents to help coordinate field personal to jobsites. o Maintain the field office services and supplies for the jobsites and place order through Amazon to replenish.
+ Act as liaison for executive and others, such as other departments, external contacts, clients, etc. Such liaison may be required to arrange meetings, clarify, and resolve problems, coordinate work, maintain harmonious working relationship and public relations, etc.
+ Oversee and/or professionally processes day-to-day administrative items (i.e., expense reports, supply requisitions, personnel transactions forms, operating budgets, etc.) per supervisor's authorization.
+ Prepare special reports, studies, statistical analysis, brochures, etc. per request. Such items would usually require research, development and/or interpretation of data and be performed with little supervision or instruction.
+ Responsible for continuously expanding and updating professional knowledge and honing training skills in order to enhance individual and team innovation and productivity.
+ Assist Operations teams at various jobsites with daily time, scheduling, and coordination with field.
+ Work hand in hand with various clients on job performance, close out documents etc.
+ Perform additional assignment per supervisor's direction.
**REQUIREMENTS:**
+ High school diploma/GED equivalent required
+ Minimum of two (2) years secretarial and administrative experience with research responsibilities.
+ Working knowledge of business procedures, letter and report formats, and arithmetic.
+ Ability to type 65-70 WPM accurately and take dictation.
+ Must be proficient in the use of computer systems, word-processing, and spreadsheet applications.
+ Previous experience and knowledge of the construction industry preferred.
**_Fisk Electric builds extraordinary projects and we need exceptional talent. Join us and together we will build the future._**
**Equal Opportunity Employer**

**Description**
**Introduction**
Do you want to join an organization that invests in you as a(an) Medical Office Coordinator? At Texas Joint Institute, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years.
**Benefits**
Texas Joint Institute offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
+ Free counseling services and resources for emotional, physical and financial wellbeing
+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock
+ Family support through fertility and family building benefits with Progyny and adoption assistance.
+ Referral services for child, elder and pet care, home and auto repair, event planning and more
+ Consumer discounts through Abenity and Consumer Discounts
+ Retirement readiness, rollover assistance services and preferred banking partnerships
+ Education assistance (tuition, student loan, certification support, dependent scholarships)
+ Colleague recognition program
+ Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits ( Eligibility for benefits may vary by location._**
You contribute to our success. Every role has an impact on our patients' lives and you have the opportunity to make a difference. We are looking for a dedicated Medical Office Coordinator like you to be a part of our team.
**Job Summary and Qualifications**
**Medical Office Coordinator - Surgical Authorizations**
**GENERAL SUMMARY OF DUTIES:**
The primary responsibilities of the Medical Office Coordinator is to direct, plan and coordinate the
operations of the clinical and front office functions of a practice while ensuring patient satisfaction.
**DUTIES INCLUDE BUT NOT LIMITED TO:**
+ Performs select administrative duties.
+ Assists front office and clerical staff in developing and implementing short and long-term work plans
+ and objectives.
+ Oversees the process to prepare patients for examination and treatment.
+ Screens telephone calls for referral to physicians.
+ Develops guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities
+ as necessary to ensure appropriate staffing levels are maintained.
+ Assists with scheduling of tests and treatment.
+ Identifies, analyzes, and resolves work problems.
+ May assist in the hiring and development of the clerical and clinical staff.
+ Ensures office and clinical supply inventory is current, mail is opened and processed, offices are
+ opened and closed according to established procedures.
+ Ensures the timeliness and accuracy of patient charge entry into the billing system.
+ Assists front office staff with ensuring point-of-service collections are made when applicable.
+ Ensures that patients are treated courteously by the office staff and that other visitors are screened
+ and properly directed.
+ Replenishes office supplies when necessary.
+ Works with other administrative staff to ensure efforts are coordinated and high quality patient care
+ is provided.
+ Assists in maintaining patient files, records and other information.
+ Compiles and condenses technical and statistical data for reports and records.
+ Ensures any patient complaints are handled appropriately.
+ Participates in professional development activities.
+ Maintains strict confidentiality.
+ Conducts staff meetings regularly
+ Perform other duties as required.
+ Must read and understand and adhere to all Physician Services policies and procedures.
+ Practice and adhere to the Code of Conduct and Mission and Values statements.
**EDUCATION:**
Graduate from a recognized training facility for medical assistants and course-work in health care
office management are preferred
**EXPERIENCE:**
One year of medical office experience is required
**CERTIFICATION/LICENSE:**
RMA, CMA or LPN certificate is beneficial
CPR Certification is preferred
Supporting HCA Healthcare's 186 hospitals and 2,400+ sites of care, Physician Services plays a crucial role as the main entry point for patients looking for high-quality healthcare within the HCA Healthcare system. With a focus on meeting the needs of our patients at all access points, Physician Services is dedicated to implementing innovative, physician-driven, value-added solutions to assist physicians in providing high-quality, patient-centered care, aligning with our mission to care for and enhance human life.
HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times.  In recent years, HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
"Good people beget good people."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Medical Office Coordinator opening. Qualified candidates will be contacted for interviews. **Submit your resume today to join our community of caring!**
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

**Hours of Work :**
40
**Days Of Week :**
Monday-Friday
**Work Shift :**
**Job Description :**
Your Job:
The Back Office Coordinator will assist the Office Manager with Operation and Management job duties and responsibilities for facilities with 3 or more Physicians.
Your Job Requirements:
- Strong communication skills with consistent incorporation of judgement and discretion.
- Previous minimum of 2 years in a back office within a medical setting or two years nursing experience.
* Certified Medical Assistant required.
Your Job Responsibilities:
- Maintain the strictest confidentiality; performs all Medical Assistant duties as required.
- Assist the Office Manager in developing and implementing clinical policies and procedures.
- Advise Office Manager of problems and concerns in the facility and participate in problem solving.
- Advise and delegate duties to back office staff members as assigned.
- Monitors education certifications of nursing staff to assure legislative compliance.
- Responsible for pharmaceutical handling system upgrade and compliance.
- Schedule monthly back office staff meetings.
- Assists with problems in diagnostic and procedural coding.
- Attends meetings and performs other duties as assigned by the Office Manager.
- Assists in care and upkeep of department equipment and supplies, including calibration and record keeping in accordance with current policy and procedures.
- Complete projects assigned by Office Manager in a timely and effective manner.
- Participates in interviewing applicants and provides information to Office Manager for hiring decisions and employee performance evaluations.
- Trains MAs and others, serves as a resource to other clinical staff and maintains training and orientation material for MA's and others.
- Participates in continuing education and other appropriate activities to maintain professional competence.
- Performs lead duties for back-office staff to ensure optimal patient flow and excellent customer service in accordance with company policies, practices and procedures. Works with other staff members to foster a team approach to achieve the highest quality of patient care and staff cooperation. Supports the clinic efficiency and cohesion.
- Follows established policies and procedures.
Methodist Medical Group is the North Texas physician organization affiliated with Methodist Health System. Our fast-growing network of providers includes more than 60 healthcare clinics, an urgent care clinic, and a virtual care service known as MethodistNOW. Our employees enjoy not only competitive salaries but also the outstanding benefits package of Methodist Health System, which includes medical, dental, and vision insurance; a matched retirement plan; an employee wellness program; and more. The opportunities for career growth are equally generous. Our affiliation means being part of an award-winning workplace:
+ 150 Top Places to Work in Healthcare by _Becker's Hospital Review_ , 2023
+ Top 10 Military Friendly® Employer, Gold Designation, 2023
+ Top 10 Military Spouse Friendly® Employer, 2023
Methodist Health System is a faith-based organization with a mission to improve and save lives through compassionate, quality healthcare. For nearly a century, Dallas-based Methodist Health System has been a trusted choice for health and wellness. Named one of the fastest-growing health systems in America by _Modern Healthcare_ , Methodist has a network of 12 hospitals (through ownership and affiliation) with nationally recognized medical services, such as a Level I Trauma Center, multi-organ transplantation, Level III Neonatal Intensive Care, neurosurgery, robotic surgical programs, oncology, gastroenterology, and orthopedics, among others. Methodist has more than two dozen clinics located throughout the region, renowned teaching programs, innovative research, and a strong commitment to the community. Our reputation as an award-winning employer shows in the distinctions we've earned:
+ TIME magazine Best Companies for Future Leaders, 2025
+ Great Place to Work® Certified, 2025
+ Glassdoor Best Places to Work, 2025
+ PressGaney HX Pinnacle of Excellence Award, 2024
+ PressGaney HX Guardian of Excellence Award, 2024
+ PressGaney HX Health System of the Year, 2024
Equal Opportunity Employer
It is the policy of Methodist Health System (MHS) to select, develop, and promote employees based on individual ability and job performance. It has been, and will continue to be, the policy of MHS to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, religion, national origin, age, sex, sexual orientation, gender expression, disability, marital status, genetic information or ancestry. This policy affects decisions including, but not limited to, an employee's compensation, benefits, terms and conditions of employment, opportunities for promotion, training, development, transfer all other privileges of employment. MHS is committed to maintain a working environment free of intimidation, workplace discrimination and harassment. Retaliation or attempted retaliatory behavior that occurs as a result of an employee's exercise of their rights under this policy or any other statutorily protected right is strictly prohibited and will be grounds for disciplinary action.

Position: Office Administrator/ Scheduling Coordinator

Company Overview:

Evolution Sports Group is a leading sports management company that specializes in providing top-notch services to professional athletes and sports organizations. We are dedicated to helping our clients achieve their full potential and reach their goals through our comprehensive range of services. Our team is made up of highly skilled and experienced professionals who are passionate about sports and committed to delivering exceptional results.

Job Description:

We are seeking a highly organized and detail-oriented Office Administrator/ Scheduling Coordinator to join our team. The ideal candidate will have excellent communication and time management skills, as well as a strong understanding of office procedures and scheduling. This is a full-time position, with the expectation of working 40 hours per week.

Please note: This position is open to candidates currently residing in the United States only.

Responsibilities:

- Manage the daily operations of the office, including answering phone calls, responding to emails, and handling incoming and outgoing mail

- Maintain office supplies and equipment, and ensure the office is neat and organized at all times

- Schedule and coordinate appointments, meetings, and travel arrangements for the team and clients

- Create and maintain schedules for athletes, coaches, and other staff members

- Communicate with clients to confirm appointments and provide necessary information

- Assist with the preparation and distribution of documents, presentations, and reports

- Keep track of important deadlines and ensure all tasks are completed on time

- Collaborate with other team members to ensure smooth and efficient office operations

- Manage and update client and company databases

- Perform general administrative tasks, such as filing, data entry, and record keeping

- Other duties as assigned by management

Qualifications:

- High school diploma or equivalent; Bachelor's degree in business administration or related field is preferred

- 2+ years of experience in an office administration or scheduling coordinator role

- Excellent communication skills, both written and verbal

- Strong organizational and time management skills

- Proficient in Microsoft Office and other relevant software

- Ability to multitask and prioritize tasks effectively

- Strong attention to detail and accuracy

- Knowledge of office procedures and scheduling best practices

- Experience in the sports industry is a plus

Please note: This position is open to candidates currently residing in the United States only.

Evolution Sports Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

**About Us**
Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well.
Our Core Values are:
+ We serve faithfully by doing what's right with a joyful heart.
+ We never settle by constantly striving for better.
+ We are in it together by supporting one another and those we serve.
+ We make an impact by taking initiative and delivering exceptional experience.
**Benefits**
Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include:
+ Eligibility on day 1 for all benefits
+ Dollar-for-dollar 401(k) match, up to 5%
+ Debt-free tuition assistance, offering access to many no-cost and low-cost degrees, certificates and more
+ Immediate access to time off benefits
At Baylor Scott & White Health, your well-being is our top priority.
Note: Benefits may vary based on position type and/or level
**Job Summary**
The Admin Assistant helps team members, large teams, or department directors. Collects, reviews, and examines data. Prepares reports, charts, budgets, and other presentation materials. Responds to or routes routine inquiries from external or internal sources. Uses own correspondence or other messaging. Schedules and coordinates meetings, travel, and other group activities. May create and distribute reports on a regular schedule.
**Essential Functions of the Role**
+ Accurately and quickly prepares routine communications, reports, forms, and correspondence. Coordinates production and distribution of materials like presentations, handouts, proposals, reports, brochures, and displays.
+ Manages vendor invoices to ensure that the client and vendor billing is accurate and handled in a timely manner.
+ Schedules, organizes, and operates conferences, seminars, and events. Recommends vendors for services and oversees material production and distribution. Coordinates logistics and serves as a liaison with vendors. Takes meeting minutes and disseminates them to appropriate parties.
+ Answers and screens phone calls for the office or department. Routes calls as appropriate within customer service guidelines. Accurately records messages and delivers them to the appropriate party promptly. Establishes and takes appropriate action as required.
+ Greets visitors, guests, and employees promptly and courteously. Determines their needs and provides help according to policies and procedures. If unable to assist, refers them to the appropriate party or department.
+ Plans and schedules calendar(s) based on consultation, resolve calendaring conflicts, and arranges travel in compliance with Organization policies.
+ Monitors supply levels and orders accordingly. Receives, stores, and distributes supplies. Performs service and maintenance on minor equipment, like changing ribbons and toners or calling repairmen.
+ Creates and diligently maintains a variety of confidential files in accordance with established policies and procedures.
**Key Success Factors**
+ Knowledge of office procedures.
+ Able to provide consistently excellent customer service with lenity, patience and confidence.
+ Able to maintain the confidentiality of delicate and confidential information obtained through the course of completing assignments.
+ Social skills to interact with a wide-range of constituencies.
+ Skilled in document management, including sorting and filing techniques, and records retention to maintain accurate records.
+ Able to communicate thoughts clearly; both verbally and in writing.
+ Must be able to read, write and follow instructions and flow chart protocols.
+ Able to stay calm and helpful during stress. Takes appropriate steps to resolve issues.
+ Able to work carefully, with a high attention to detail.
+ Advanced computer skills, including but not limited to: typing, information security, electronic medical documentation, hand held scanning and email.
+ Proficient with MS Office suite including Word, Excel, PowerPoint.
**Belonging Statement**
We believe that all people should feel welcomed, valued and supported, and that our workforce should be reflective of the communities we serve.
**QUALIFICATIONS**
+ EDUCATION - H.S. Diploma/GED Equivalent
+ EXPERIENCE - 2 Years of Experience
As a health care system committed to improving the health of those we serve, we are asking our employees to model the same behaviours that we promote to our patients. As of January 1, 2012, Baylor Scott & White Health no longer hires individuals who use nicotine products. We are an equal opportunity employer committed to ensuring a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.