49 Office Management jobs in Pomona

**Description**
**About Hensel Phelps:**
At Hensel Phelps, we bring our clients' vision to life with a comprehensive approach that begins with innovative planning and extends throughout the life of the property. Our expert development, construction and facility services teams ensure that every project meets our clients' goals and objectives.
Over our 84-year history, Hensel Phelps has evolved from a bid-build general contractor to a full-service building provider. Our organization is comprised of three lines of business - development, construction, and facility services. These groups work as a cohesive team, sharing ideas and knowledge from each discipline to provide our clients with the highest level of service. Our capabilities span from concept through the long-term facilities management of projects, which means that our focus is on the complete life cycle of each project we build.
Hensel Phelps Facility Services Group is uniquely qualified with decades of facility experience. The Facility Services Group specializes in facility solutions, building systems integration, specialized construction, and facility management. Our team provides best-in-class operational solutions with technical knowledge and subject matter experts of building systems, envelopes, campus, and client operations.
**Position Description:**
Interns will gain an understanding of the Facility Management industry, its unique operations, and high-caliber standards of work. Interns will assist the site supervisors with daily field work, inspections, site management, maintenance & repairs, and other current projects. The internship program provides the intern an opportunity to learn about Hensel Phelps-Services and Facility Management vocational opportunities and range.
**Compensation Range:** $24.00/hour + either housing weekly allowance or company provided housing
**Shift:** First, 6:00am - 2:30pm
**Any Employment Offers are Contingent Upon Successful Completion of the Following:**
+ Verification of Work Authorization and Employment Eligibility
+ Substance Abuse Screening
+ Physical Exam (if applicable)
+ Background Checks for Badging/Security Clearances (if applicable)
+ Culture Index - To better assess your fit for the job, please take 5-10 minutes and complete a Culture Index Survey (LINK) ( .
**Position Qualifications:**
+ Assist with Site Projects.
+ Assist with site operations.
+ Assist with quality control and support of our safety plan.
+ Analyze operational data and identify areas of opportunity.
+ Other tasks as assigned
**Essential Duties:**
+ Undergraduate students majoring in Facilities Management (or other related majors) and trade programs, such as:
+ Majoring in Building Engineering or work-related experience
+ 2nd year or greater journeyman apprentice
+ Strong communication skills.
+ Knowledge of computer software - Microsoft Office Suite, specifically Excel based templates
+ Experience with Prolog, Primavera and AutoDesk Suite a plus.
+ Ability to think critically and problem solve.
**Physical Work Classification & Demands:**
+ Heavy Work. Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.
+ The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read/see, speak, push, pull, lift, stand, and finger/type. The frequency of each action varies by workflow and field activity.
+ Walking - The person in this position needs to frequently move about the jobsite.
+ Sometimes operates a computer or tablet and other office machinery, such as a calculator and phone.
+ The person in this position frequently communicates with employees and external stakeholders regarding a variety of topics related to office and field administration.
+ Constantly reads written communications and views mail submissions. Will also need to read blueprints and take/verify field measurements.
+ Climbing - Ascending or descending ladders, stairs, scaffolding and ramps at various heights.
+ Balancing - Ability to maintain body equilibrium to prevent falling and to walk, stand or crouch.
+ Stooping - Bending the body downward and forward by the spine at the waist.
+ Reaching - Extending hand(s) and arm(s) in any direction for various lengths of time.
+ Grasping - Needs to apply pressure to an object with fingers and palm regularly.
+ Visual acuity and ability to operate a vehicle as certified and appropriate.
+ Occasionally exposed to high and low temperatures.
+ Frequently exposed to noisy environment and outdoor elements such as precipitation and wind.
**Benefits:**
Hensel Phelps provides generous benefits for our full-time employees. This position is eligible for company-paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, 401(K) retirement plan, and our employee assistance program (EAP). Hensel Phelps also believes in the importance of taking time to recharge. As a result, employees are eligible for paid time off beginning upon hire. Based on position location, a cost-of-living adjustment (COLA) may also be included (subject to periodic review and adjustment).
**Equal Opportunity and Affirmative Action Employer:**
Hensel Phelps is an equal opportunity employer. Hensel Phelps is committed to engaging in affirmative action to increase employment opportunities for protected veterans and individuals with disabilities. Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.

Job DescriptionJob Description

10861 – Head of Project Management Office (PMO)
Location:  Fountain Valley, CA

Company Overview  

Hyundai AutoEver is pioneering the future of mobility by integrating cloud-based service infrastructure with advanced core vehicle software technologies. In a rapidly evolving automotive OS landscape, we are setting global standards and driving innovation across the mobility ecosystem.

As a global leader in next- automotive software, Hyundai AutoEver enhances development efficiency and expands data services through Mobilgene—a comprehensive platform that integrates Hyundai Motor Group’s software capabilities. This enables flexible connectivity between hardware and software, empowering a smarter, more agile mobility experience.

We are at the forefront of the infotainment industry, a cornerstone of future vehicle growth. Our expertise spans digital maps, navigation software, and autonomous driving HD maps, built on decades of experience in GIS technology. Through global location-based content and integrated OTA (Over-the-Air) services, we deliver transformative mobility experiences and redefine the way users interact with their vehicles.

As the convergence of industry and ICT accelerates, Hyundai AutoEver is reshaping the mobility paradigm. We are evolving into a hyper-connected ICT company, bridging industry and everyday life through:

• Smart Mobility  powered by our Mobility-as-a-Service (MaaS) platform,
• Smart Factory  solutions that intelligently optimize vehicle production lines,
• And Smart City  platforms that integrate ICT across homes, buildings, safety systems, and energy networks.

Together, these innovations position Hyundai AutoEver as a catalyst for a connected, intelligent, and sustainable mobility future.

Hyundai AutoEver is seeking a seasoned and strategic Head of PMO to lead our Enterprise Project Management Office, overseeing the integration of Systems Integration (SI) projects for our North American clients. This role is critical in driving project excellence, establishing governance frameworks, and enhancing organizational project capabilities.

We are looking for a leader who brings a blend of enterprise-level discipline and startup agility—someone who can navigate complex, large-scale environments while also thriving in fast-paced, evolving settings. The ideal candidate will be comfortable scaling processes, managing ambiguity, and fostering innovation across diverse project landscapes.

What you will be doing?

Enterprise Project Portfolio Management

• Oversee the full portfolio of enterprise-level projects, ensuring alignment with strategic goals.
• Manage resource allocation across projects to optimize efficiency and delivery.

Policy, Process Development & Guidance

• Develop and implement standardized project management methodologies and quality policies.
• Maintain and evolve process assets and provide guidance to project teams on best practices.

Project Monitoring & Reporting

• Utilize Project Management Systems (PMS) to track project progress, risks, and quality metrics.
• Deliver executive-level reporting and insights to support strategic decision-making.

Project Support & Stakeholder Engagement

• Coordinate project schedules and proactively manage risks and issues.
• Support continuous quality improvement initiatives.
• Foster strong relationships with clients, internal teams, and key stakeholders.

Basic Qualifications

• Minimum 15 years of experience in project execution and management, with at least 5 years in a leadership role.
• Proven track record managing large-scale IT/SI projects across both enterprise and startup environments.
• Strong understanding of project management methodologies such as PMBOK, Waterfall, Agile, etc.
• Hands-on experience leading application development and cloud infrastructure projects.

Qualifications

• Professional certifications such as PMP, CISA, PgMP, ACP, CSM, or equivalent.
• Proficiency in project management tools: ASANA PMS, MS Project, JIRA, Confluence, BI tools, etc.
• Experience with quality process improvement standards: ISO, CMMI, SPICE, etc.

Base Salary Range $181,240 - $259,160

Team Culture:

Our team thrives on collaboration, innovation, and continuous learning. We foster a supportive environment where every member is encouraged to share ideas and contribute to problem-solving. We value: 

• Passion for Technology: We are enthusiastic about emerging technologies and their potential to transform the automotive industry. 
• Agility: We work in an agile environment, adapting quickly to changes and continuously improving our processes. 
• Teamwork: We believe in the power of teamwork and collaboration, supporting each other to achieve common goals. 
• Growth: We prioritize personal and professional growth, offering opportunities for learning and development. 
• Inclusivity: We maintain an inclusive culture where diverse perspectives are valued, and everyone feels welcome. 

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10861 – Head of Project Management Office (PMO)

Location: Fountain Valley, CA

Company Overview 

Hyundai AutoEver is pioneering the future of mobility by integrating cloud-based service infrastructure with advanced core vehicle software technologies. In a rapidly evolving automotive OS landscape, we are setting global standards and driving innovation across the mobility ecosystem.

As a global leader in next-generation automotive software, Hyundai AutoEver enhances development efficiency and expands data services through Mobilgene—a comprehensive platform that integrates Hyundai Motor Group’s software capabilities. This enables flexible connectivity between hardware and software, empowering a smarter, more agile mobility experience.

We are at the forefront of the infotainment industry, a cornerstone of future vehicle growth. Our expertise spans digital maps, navigation software, and autonomous driving HD maps, built on decades of experience in GIS technology. Through global location-based content and integrated OTA (Over-the-Air) services, we deliver transformative mobility experiences and redefine the way users interact with their vehicles.

As the convergence of industry and ICT accelerates, Hyundai AutoEver is reshaping the mobility paradigm. We are evolving into a hyper-connected ICT company, bridging industry and everyday life through:

• Smart Mobility powered by our Mobility-as-a-Service (MaaS) platform,

• Smart Factory solutions that intelligently optimize vehicle production lines,

• And Smart City platforms that integrate ICT across homes, buildings, safety systems, and energy networks.

Together, these innovations position Hyundai AutoEver as a catalyst for a connected, intelligent, and sustainable mobility future.

Hyundai AutoEver is seeking a seasoned and strategic Head of PMO to lead our Enterprise Project Management Office, overseeing the integration of Systems Integration (SI) projects for our North American clients. This role is critical in driving project excellence, establishing governance frameworks, and enhancing organizational project capabilities.

We are looking for a leader who brings a blend of enterprise-level discipline and startup agility—someone who can navigate complex, large-scale environments while also thriving in fast-paced, evolving settings. The ideal candidate will be comfortable scaling processes, managing ambiguity, and fostering innovation across diverse project landscapes.

What you will be doing?

Enterprise Project Portfolio Management

• Oversee the full portfolio of enterprise-level projects, ensuring alignment with strategic goals.

• Manage resource allocation across projects to optimize efficiency and delivery.

Policy, Process Development & Guidance

• Develop and implement standardized project management methodologies and quality policies.

• Maintain and evolve process assets and provide guidance to project teams on best practices.

Project Monitoring & Reporting

• Utilize Project Management Systems (PMS) to track project progress, risks, and quality metrics.

• Deliver executive-level reporting and insights to support strategic decision-making.

Project Support & Stakeholder Engagement

• Coordinate project schedules and proactively manage risks and issues.

• Support continuous quality improvement initiatives.

• Foster strong relationships with clients, internal teams, and key stakeholders.

Basic Qualifications

• Minimum 15 years of experience in project execution and management, with at least 5 years in a leadership role.

• Proven track record managing large-scale IT/SI projects across both enterprise and startup environments.

• Strong understanding of project management methodologies such as PMBOK, Waterfall, Agile, etc.

• Hands-on experience leading application development and cloud infrastructure projects.

Preferred Qualifications

• Professional certifications such as PMP, CISA, PgMP, ACP, CSM, or equivalent.

• Proficiency in project management tools: ASANA PMS, MS Project, JIRA, Confluence, BI tools, etc.

• Experience with quality process improvement standards: ISO, CMMI, SPICE, etc.

Base Salary Range $181,240 - $259,160

Team Culture:   

Our team thrives on collaboration, innovation, and continuous learning. We foster a supportive environment where every member is encouraged to share ideas and contribute to problem-solving. We value: 

• Passion for Technology: We are enthusiastic about emerging technologies and their potential to transform the automotive industry. 

• Agility: We work in an agile environment, adapting quickly to changes and continuously improving our processes. 

• Teamwork: We believe in the power of teamwork and collaboration, supporting each other to achieve common goals. 

• Growth: We prioritize personal and professional growth, offering opportunities for learning and development. 

• Inclusivity: We maintain an inclusive culture where diverse perspectives are valued, and everyone feels welcome. 

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**Extraordinary Careers. Endless Possibilities.**
**With the nation's largest home infusion provider, there is no limit to the growth of your career.**
Option Care Health, Inc. is the largest independent home and alternate site infusion services provider in the United States. With over 8,000 team members including 5,000 clinicians, we work compassionately to elevate standards of care for patients with acute and chronic conditions in all 50 states. Through our clinical leadership, expertise and national scale, Option Care Health is re-imagining the infusion care experience for patients, customers and team members.
Join a company that is taking action to develop an inclusive, respectful, engaging and rewarding culture for all team members. At Option Care Health your voice is heard, your work is valued, and you're empowered to grow. Cultivating a team with a variety of talents, backgrounds and perspectives makes us stronger, innovative, and more impactful. Our organization requires extraordinary people to provide extraordinary care, so we are investing in a culture that attracts, hires and retains the best and brightest talent in healthcare.
**Job Description Summary:**
Coordinates and performs clerical/office activities for the individual branch location. Assists employees with health, welfare, and retirement documentation, conducts new hire orientation, completes, reviews and submits new hire paperwork to the Corporate office. Assists in ensuring that federal and state laws and regulations are followed in their specific branch. Responsible for completing the payroll function for the branch. Responsible for accounting and/or bookkeeping functions within the office. Assists with invoice coding, and submission of invoices to corporate for payment. As needed prepare correspondence, file, perform record keeping functions, and obtain supplies for the office. Responsible for oversight of the reception functions, office maintenance, office equipment and other general office management functions as assigned by the general manager.
**Job Description:**
Job Responsibilities:
+ Responsible for the organization and completion of HR & general office administration.
+ Participates in and completes office functions such as reception, typing, bookkeeping, preparation of payrolls, flow of correspondence, filing, requisition of supplies, and other clerical services. Responsible for overseeing the accurate and timely maintenance of all medical records. Makes recommendations to the General Manager regarding revision of procedures, or devises. Adheres to Option Care policies with regard to the procedures for systematic retention, protection, retrieval, transfer, and disposal of records. Assists the General Manager with changes to office layouts and presents cost reduction programs. Processes payroll to prepare for transmission to corporate. Ensures that payroll information is submitted timely.
+ Maintains the clean, organized office environment with space and equipment in proper repair.
+ Supervisor office maintenance and cleaning. Reports equipment failure appropriately and ensures that repairs are completed. Evaluates office equipment prior to purchase. Assist the General Manager with preparation of AOFs and evaluation of Capital Equipment needs.
+ Participates in the filing process as needed.
+ Prepare and submit invoice batches to Corporate office.
+ Codes invoices correctly and submits batches to the General Manager for approval and forwards to corporate office timely. Properly accrues expenses at month end.
+ Applies payments to system correctly, reconciles cash and tracks liabilities to subcontract agencies.
+ Manages the computer equipment and phone system. Works with IT to resolve any issues related to processes and equipment. Works with a local vendor on system needs.
+ Observe legal and ethical guidelines for safeguarding the confidentiality of patient and proprietary Option Care information.
+ Accepts other responsibilities and duties that may be assigned.
Supervisory Responsibilities: i.e. hiring, recommending/approving promotions and pay increases, scheduling, performance reviews, discipline, etc.
No
Basic Education and/or Experience Requirements:
HS Diploma/GED and at least 1 year of experience in general office administration.
Basic Qualifications & Interests:
+ Experience communicating both verbally (on phone, one-on-one, to groups) and in writing (emails, letters, reports, presentations) to various audiences (work group, team, company management, prospective acquisitions, external clients).
+ Basic level skill in Microsoft Office 2003 or later: Word (for example: creating documents, entering and formatting text, page layouts, creating tables, and adding graphics), Excel (for example: creating worksheets, entering data, creating basic formulas, working with cells and rows)
+ Experience working with and maintaining phone systems and basic office equipment.
+ Experience using time management skills such as prioritizing/organizing and tracking details and meeting deadlines of multiple projects with varying completion dates.
Preferred Qualifications & Interests:
Four-year college degree in business related field.
Prior payroll processing and new hire paperwork experience
Prior Home Care experience
This job description is to be used as a guide for accomplishing Company and department objectives, and only covers the primary functions and responsibilities of the position. It is in no way to be construed as an all-encompassing list of duties.
Due to state pay transparency laws, the full range for the position is below:
Salary to be determined by the applicant's education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.
Pay Range is $21.47-$31.20
**Benefits:**
-Medical, Dental, & Vision Insurance
-Paid Time off
-Bonding Time Off
-401K Retirement Savings Plan with Company Match
-HSA Company Match
-Flexible Spending Accounts
-Tuition Reimbursement
-myFlexPay
-Family Support
-Mental Health Services
-Company Paid Life Insurance
-Award/Recognition Programs
_Option Care Health subscribes to a policy of equal employment opportunity, making employment available without regard to race, color, religion, national origin, citizenship status according to the Immigration Reform and Control Act of 1986, sex, sexual orientation, gender identity, age, disability, veteran status, or genetic information._

For over 40 years, Option Care Health has provided adult and pediatric patients with an alternative to hospital infusion therapy. With more than 2,900 clinical experts, Option Care Health is able to provide high-quality infusion services for nearly all patients with acute and chronic conditions across the United States, resulting in high quality outcomes at a significantly reduced cost. Option Care Health has more than 70 infusion pharmacies and 100 alternate treatment sites. We are guided by our purpose to provide extraordinary care that changes lives through a comprehensive approach to care along every step of the infusion therapy process including: intake coordination, insurance authorization, resources for financial assistance, education and customized treatments.

The Enhanced Care Management Office Manager is accountable for the operational performance of the Lead Care Manager (LCM) team. This role ensures consistent achievement of health plan service delivery targets, removes operational barriers, and drives accountability through data, coaching, and compliance oversight. The Office Manager monitors daily workflows, leverages dashboards and reporting tools, and partners with leadership to maintain payer trust and regulatory compliance.

Core ResponsibilitiesPerformance Accountability

Ensure all LCM teams consistently meet or exceed performance outcomes:

Serviceability: ≥95% of assigned members serviced monthly.

Assessments: 100% completion within 60 days of enrollment.

Face-to-Face (F2F) Visits: Health plan–specific thresholds (IEHP ≥40%, Molina ≥35%, Health Net ≥25%).

Enforce performance improvement plans for LCMs falling below 70% serviceability for two consecutive months.

Track and address gaps in SCR completion, documentation, and compliance.

Daily Operational Oversight

Review Care Director ECM Dashboard each morning; monitor TOCs, care plan completion, unassigned members, and outreach needs.

Analyze Power BI dashboards for enrollment, productivity, and health plan KPIs; escalate variances.

Conduct daily LCM productivity reviews; address overdue contacts or service gaps.

Monitor serviceability and F2F rates per LCM; intervene proactively on downward trends.

Audit UTC members to confirm outreach attempts and re-engagement strategies.

Collaborate with QA team audits; coach LCMs based on findings.

Coaching & Engagement

Provide real-time coaching to underperforming LCMs on service gaps, documentation, and compliance.

Hold weekly scorecard reviews with LCMs in their 90-day ramp-up or those below serviceability goals.

Reinforce best practices in outreach, assessments, care planning, and member engagement.

Serve as the first point of escalation for operational issues preventing LCMs from achieving goals.

Requirements

Required:

Bachelor’s degree in health administration, social work, or related field preferred.

3+ years in care management, ECM/CalAIM, or Medi-Cal program operations a plus

10 years of healthcare office management experience

Strong knowledge of e Clinical works.

Proven ability to manage frontline care teams to strict metrics.

Familiar with eligibility, authorizations and healthcare claims

Preferred:

Lean/Six Sigma or process improvement experience.

Strong coaching skills and ability to enforce accountability.

Benefits

Eligible for medical, dental, 401k and vision insurance 

Sick Time and Paid time off.

Paid Holidays

Competitive salary with annual merit increases

Bonus opportunities

Opportunities for career advancement and professional development

Description

Front Office Coordinator - Little Crown Pediatric Dentistry (Sierra Madre, CA)

Are you an organized, friendly, and dependable professional looking to grow your career in the dental field? Our pediatric dental practice is looking for a Front Office Coordinator to join our team in Sierra Madre, CA !

This is a full-time opportunity in a positive, patient-centered environment where your attention to detail and customer service skills will make a real difference.

What You'll Do:

• Welcome patients and families with professionalism and warmth
• Schedule and confirm appointments efficiently
• Verify insurance information and process patient paperwork
• Handle phone calls, emails, and patient inquiries with care
• Support daily front office operations and collaborate closely with the clinical team
• Ensure a smooth patient flow and an exceptional experience from check-in to check-out

What We're Looking For:

• Prior front office experience in a dental or medical setting (pediatric dental preferred)
• Strong organizational and communication skills
• Ability to multitask in a fast-paced environment
• Reliable, positive, and team-oriented attitude
• Basic computer and dental software proficiency

Schedule:

• Monday through Friday, 8:00 AM - 5:00 PM or 8:30 AM - 5:30 PM
• Initial training will take place in South Pasadena , with the primary work location transitioning to Sierra Madre later this year.
• Occasional travel may be required to nearby locations such as South Pasadena or Claremont.

We are seeking a **_Medical Office Coordinator/Medical Assistant_** _will be r_ esponsible for patient care and administrative support duties at the PepsiCo Employee Health and Wellness Center located in Riverside, California. Interact with patients, outside providers, and third-party carriers concerning patient-related issues. Work with others in a team environment. Provide administrative support for medical matters on behalf of advanced practice providers and general administrative support. Functions under the supervision of the Advanced Practice Provider (Nurse Practitioner/Physician Assistant) in the clinic and will perform various clinical and administrative tasks as directed. Assist the health care team with specific treatments and/or procedures. Monitor and maintain the clinic environment in an orderly and adequately stocked manner. Provide prompt, courteous, and professional attention to the needs and requests of all patients and clients.
**Specific Duties & Responsibilities**
+ Maintain a calendar for the APP and schedule meetings/appointments as appropriate.
+ Schedule follow-up appointments with providers, and/or referrals at the APP's direction.
_Under the supervision and direction of the Nurse Practitioner_
+ Greet walk-in patients and register them in the clinic.
+ Assist patients in the exam room and prepare them for examination. Obtain and record pre-examination testing, including height, weight, BMI, and vital signs.
+ Perform delegated clinical tasks including vital signs, urine collection, blood collection, injections, electrocardiograms, and routine dressing changes.
+ Assist the health care team with specific treatments and procedures.
+ Administer and document specified injections as directed by APP and JHU policy.
+ Document all clinical care provided in JHU EMR in a thorough and timely manner.
+ Provide appropriate follow-up communication with the health care team and patients.
+ Support the health care team as directed. This includes clinical assistance, medical record retrieval, and communication with relevant parties, instrument sterilization, examination room preparation, filing, stocking, equipment care/maintenance, and front desk coverage.
+ Order, stock, and maintain exam rooms and clinic area with standard levels of supplies and equipment.
+ Professionally and efficiently, handle incoming requests from patients and ensure that issues are resolved both promptly and thoroughly.
+ Gather patient information, fulfill patient needs, educate patients, where applicable, to prevent the need for future contacts, and document interactions in applicable systems.
+ Provide quality service and support in a variety of areas, which may include, but are not limited to, scheduling, registration, and care coordination.
+ Perform minor housekeeping tasks to keep clinic areas in a clean and sanitary condition.
+ Check the clinic area and exam rooms for malfunctioning equipment, broken furniture, and general maintenance problems regularly. Report findings to the appropriate person and/or arrange for repairs as required.
+ Participate in skill development and training through in-service programs to enhance knowledge level and to ensure mastery of patient care procedures.
+ Maintain a positive attitude and convey enthusiasm.
+ Participate in a teamwork approach to responsibilities and activities within the clinic.
**Minimum Qualifications**
+ High school education or GED required
+ Minimum of two years of clinical and administrative experience as an MA in a health care setting. Additional education may be substituted for years of related experience per the JHU equivalency formula.
+ Completion of a certified/accredited Medical Assistant training program
+ Certification/Registration as a Medical Assistant (e.g., CMA, AAMA, RMA, AMT, NAHP) required. If not currently certified/registered, must become certified/registered within 180 days (6 months) of the date of hire
+ CPR certification required
+ Highly effective verbal and interpersonal skills
+ Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Classified Title: Medical Office Coordinator/Medical Assis
Role/Level/Range: ATO 40/E/02/OD
Starting Salary Range: $16.20 - $8.80 HRLY ( 45,000 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday - Friday / Varying
FLSA Status: Non-Exempt
Location: JHU-California
Department name: SOM DOM Occupational Health
Personnel area: School of Medicine
The listed salary range represents the minimum and maximum Johns Hopkins University offers for this position, based on a good faith estimate at the time of posting. Actual compensation will vary depending on factors such as location, skills, experience, market conditions, education, and internal equity. Not all candidates will qualify for the highest salary in the range.
Johns Hopkins provides a comprehensive benefits package supporting health, career, and retirement. Learn more: Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law

Who We Are

UCI Health is the clinical enterprise of the University of California, Irvine, and the only academic health system based in Orange County. UCI Health is comprised of its main campus, UCI Medical Center, a 459-bed, acute care hospital in in Orange, Calif., four hospitals and affiliated physicians of the UCI Health Community Network in Orange and Los Angeles counties and ambulatory care centers across the region. Listed among America's Best Hospitals by U.S. News & World Report for 23 consecutive years, UCI Medical Center provides tertiary and quaternary care and is home to Orange County's only National Cancer Institute-designated comprehensive cancer center, high-risk perinatal/neonatal program and American College of Surgeons-verified Level I adult and Level II pediatric trauma center, gold level 1 geriatric emergency department and regional burn center. UCI Health serves a region of nearly 4 million people in Orange County, western Riverside County and southeast Los Angeles County.

To learn more about UCI Health, visit
Your Role on the Team

Position Summary:
The Staffing Coordinator will provide support to the house supervisor, managers, and directors to ensure sufficient staff coverage for all shifts within the medical center. Works closely with the house supervisor and other clinical/administrative departments to project staffing needs and achieve required staffing levels. The Staffing Coordinator will assist in ensuring the smooth operation of hospital staffing services by coordinating, supporting, and managing the deployment of staff members across various departments. Collaborates with contract labor agencies to promptly communicate staffing needs, ensuring the facility is consistently staffed accordingly. Utilizes and maintains staffing scheduling software/programs to schedule shifts, monitor staffing levels, and input related data.

What It Takes to be Successful

Required Qualifications:

Working knowledge of MS Office products including Excel

Must possess effective verbal and written communication skills in English

Basic knowledge of Title 22 regulations as it relates to staffing practices and labor laws

Ability to effectively communicate in a clear and concise manner

Ability to appropriately deal with stressful situations and individuals while remaining calm and professional

A minimum of 1 year staffing office coordinator experience in an acute care facility

Preferred Qualifications:

Knowledge of basic hospital policies and procedures, knowledge of medical terminology

Administrative experience in a healthcare environment

Total Compensation

We offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to Work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page:

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI's Employee Experience Center (EEC) at or at , Monday - Friday from 8:30 a.m. - 5:00 p.m.

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization

Who We Are

UCI Health is the clinical enterprise of the University of California, Irvine, and the only academic health system based in Orange County. UCI Health is comprised of its main campus, UCI Medical Center, a 459-bed, acute care hospital in in Orange, Calif., four hospitals and affiliated physicians of the UCI Health Community Network in Orange and Los Angeles counties and ambulatory care centers across the region. Listed among America's Best Hospitals by U.S. News & World Report for 23 consecutive years, UCI Medical Center provides tertiary and quaternary care and is home to Orange County's only National Cancer Institute-designated comprehensive cancer center, high-risk perinatal/neonatal program and American College of Surgeons-verified Level I adult and Level II pediatric trauma center, gold level 1 geriatric emergency department and regional burn center. UCI Health serves a region of nearly 4 million people in Orange County, western Riverside County and southeast Los Angeles County.

To learn more about UCI Health, visit
Your Role on the Team

Position Summary:
The Staffing Coordinator will provide support to the house supervisor, managers, and directors to ensure sufficient staff coverage for all shifts within the medical center. Works closely with the house supervisor and other clinical/administrative departments to project staffing needs and achieve required staffing levels. The Staffing Coordinator will assist in ensuring the smooth operation of hospital staffing services by coordinating, supporting, and managing the deployment of staff members across various departments. Collaborates with contract labor agencies to promptly communicate staffing needs, ensuring the facility is consistently staffed accordingly. Utilizes and maintains staffing scheduling software/programs to schedule shifts, monitor staffing levels, and input related data.

What It Takes to be Successful

Required Qualifications:

Working knowledge of MS Office products including Excel

Must possess effective verbal and written communication skills in English

Basic knowledge of Title 22 regulations as it relates to staffing practices and labor laws

Ability to effectively communicate in a clear and concise manner

Ability to appropriately deal with stressful situations and individuals while remaining calm and professional

A minimum of 1 year staffing office coordinator experience in an acute care facility

Preferred Qualifications:

Knowledge of basic hospital policies and procedures, knowledge of medical terminology

Administrative experience in a healthcare environment

Total Compensation

We offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to Work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page:

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI's Employee Experience Center (EEC) at or at , Monday - Friday from 8:30 a.m. - 5:00 p.m.

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization