73 Office Manager jobs in Ohio

• Oversee the day-to-day operations of the office, ensuring a smooth and efficient workflow.
• Manage office supplies inventory, including ordering, receiving, and distributing supplies.
• Maintain office facilities, coordinating with building management and service providers for repairs and maintenance.
• Serve as the primary point of contact for vendors, suppliers, and building management.
• Develop and implement office policies and procedures to improve efficiency and organization.
• Manage the reception area and ensure a professional and welcoming atmosphere for visitors and employees.
• Coordinate internal and external meetings, including scheduling, room bookings, and preparing necessary materials.
• Manage incoming and outgoing mail and shipments.
• Supervise administrative support staff (e.g., receptionists, administrative assistants) as applicable.
• Assist with onboarding new employees, including setting up workstations and providing office orientation.
• Manage travel arrangements and expense reports for staff members.
• Ensure the office is tidy, safe, and organized at all times.
• Handle confidential information with discretion and professionalism.

• Associate's or Bachelor's degree in Business Administration, Management, or a related field, or equivalent work experience.
• Minimum of 5 years of experience in office management, administrative support, or a similar role.
• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent communication, interpersonal, and problem-solving abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Experience with office equipment (copiers, printers, phone systems).
• Ability to manage vendor relationships and negotiate contracts.
• Discretion in handling confidential information.
• Proactive attitude and ability to work independently with minimal supervision.
• Experience in (Industry specific to client, e.g., tech, finance, healthcare) is a plus.

• Managing office supplies, equipment, and facilities; ensuring a well-maintained and organized workspace.
• Coordinating and scheduling internal and external meetings, including preparing agendas and taking minutes.
• Arranging business travel for staff, including flights, accommodations, and transportation.
• Serving as the first point of contact for all employee inquiries regarding office operations.
• Managing vendor relationships and contracts (e.g., cleaning services, IT support, suppliers).
• Implementing and improving office policies and procedures to enhance efficiency.
• Assisting with onboarding new employees, including setting up workstations and providing orientation.
• Handling incoming and outgoing mail and deliveries.
• Managing the office budget and processing expense reports.
• Ensuring a welcoming and professional atmosphere for all visitors.
• Supporting management with various administrative projects as needed.

• Managing daily office operations, ensuring a clean, organized, and welcoming environment.
• Overseeing the reception area, greeting visitors, and answering general inquiries.
• Coordinating office supplies, equipment, and vendor management, including negotiating contracts and managing vendor relationships.
• Implementing and maintaining office policies and procedures to enhance efficiency.
• Managing the scheduling of internal and external meetings, including booking conference rooms and arranging catering.
• Assisting with travel arrangements, expense reporting, and invoice processing for office-related expenses.
• Providing administrative support to the management team, including preparing reports and presentations.
• Organizing company events, meetings, and team-building activities.
• Ensuring the proper functioning of office equipment and coordinating maintenance and repair services.
• Managing incoming and outgoing mail and correspondence.
• Maintaining employee records and assisting with onboarding new hires.
• Acting as the primary point of contact for facilities-related issues.

• Manage and oversee all office administrative operations, ensuring efficiency and organization.
• Supervise and coordinate the work of receptionists, administrative assistants, and other office staff.
• Manage office supplies inventory, ordering supplies as needed and negotiating with vendors.
• Maintain office facilities, including coordinating repairs, maintenance, and cleaning services.
• Develop and implement office policies and procedures to improve efficiency and organization.
• Organize company events, meetings, and travel arrangements for staff.
• Handle incoming and outgoing mail, shipments, and deliveries.
• Ensure the office is presentable and welcoming for employees and visitors.
• Manage vendor relationships, including negotiating contracts and ensuring timely payments.
• Assist with onboarding new employees, including setting up workstations and necessary access.
• Oversee the company's general correspondence and communications.
• Maintain the security and safety of the office environment.

• Proven experience (3+ years) as an Office Manager, Administrative Manager, or similar role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office software.
• Ability to multitask and prioritize tasks effectively.
• Experience in vendor management and negotiation.
• A proactive approach to problem-solving and anticipating needs.
• High school diploma or equivalent; Associate's degree is a plus.
• Discretion in handling confidential information.
• Familiarity with office equipment and basic IT troubleshooting.

Job Description

SportsMed Physical Therapy is a leading Physical Therapy Practice in the northeast and we are seeking an Office Manager to join our growing team. Our facilities feature state of the art equipment focused on outpatient sports medicine and orthopedic conditions. Our mission is to make each of our therapy centers a patient friendly and welcoming environment to all clients and visitors. As a member of the SportsMed team, you will be integral in helping us achieve this goal. If you are driven and motivated, with an outgoing and customer-service focused personality, we would be happy to welcome you to our team.

The position:

The Office Manager serves as the team leader and is the face of SportsMed. The Office Manager carries out policies set forth by SportsMed and oversees the administrative staff. The Office Manager will also play a role in collaborating with upper management to meet practice goals. This person will also be responsible for handling the daily tasks of our front desk operations. This includes scheduling/rescheduling appointments, communicating with insurance companies to obtain benefit verification, and ensuring data is entered in an accurate and timely manner. This person also supports the team by striving to meet and exceed office goals.

This is a key position allowing the right person great growth opportunities with SportsMed Physical Therapy. Bring your outstanding commitment to customer service and come grow with us!

• Responsible for practice operations and business functions including, but not limited to patient scheduling, follow-up, registration, insurance verifications, payment processing, record updating, reporting, inventory, and patient and team satisfaction.
• Monitor practice performance metrics to ensure continuous improvement of office productivity.
• Prepare daily and weekly reports for the operations team, including but not limited to tracking visits, new patient volumes, cancellations, no shows, productivity, etc.
• Identify strengths and weaknesses within the practice and work through viable solutions to increase office efficiency.
• Oversee administrative and clinical team members and work together to achieve goals.
• Evaluate team member performance, give guidance, and participate in disciplinary action.
• Provide coaching and support to team members, address issues in a timely manner, and communicate both informally and formally through the appropriate channels.
• Maintain patient records and ensure patient confidentiality.
• Audit staff timecards to ensure accuracy.
• Schedule patient transportation service for patients

• Must have 5+ years experience in a fast paced, high volume healthcare setting
• A goal-oriented mindset with a strong focus on positive patient outcomes and satisfaction
• Sense of urgency and self-accountability
• Well-organized with superior multi-tasking and time management skills
• Professional Telephone etiquette
• Excellent customer service skills
• Attention to detail
• Computer literacy (EMR Systems, Microsoft Excel, Microsoft Outlook)
• Bilingual Spanish Preferred

• Competitive Salary + Bonus
• Excellent career growth opportunity
• Medical benefits, life and disability insurance, PTO, sick time, paid holidays
• 401k with 4-8% Match based on tenure

These job responsibilities listed are not designed to cover or be a comprehensive listing of all the responsibilities of the position and required for this job. The responsibilities may change at any time with or without notice.

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