1,897 Office Operations jobs in the United States

Job Type

Full-time

Description

POSITION OVERVIEW

Full-time position located in our Denver office and will support other offices remotely. This role is responsible for office financial administration, on/off-boarding office personnel, facilities oversight, real estate licensing, and interdepartmental liaison to ensure compliance with established corporate guidelines and consistency with company policies. In addition, this role will participate in national and local initiatives and projects. May require minimal travel.

This position will have the following responsibilities for multiple offices in multiple states.

PRINCIPAL RESPONSIBILITIES

Financial

• Monitor expenses and approve vendor invoices in online A/P system

• Prepare, review and submit personnel expense reports

• Approve on-line vendor orders and ensure contract items are being utilized

• Conduct detailed review of monthly Profit & Loss Statement noting explanations for variances

• Prepare and implement annual budget and ensure cost containment procedures are maintained

• Research to accurately forecast expenses for offices supported

• Assist in forecasting and documenting revenue for each broker

Human Resources

• Facilitate on- and off-boarding of personnel

• Review and approve time sheets and time off requests in payroll system

• Communicate and coordinate company policies and procedures and ensure they are implemented

• Serve as office point-of-contact and resource person

• Hire temporary staff, if needed

Facilities Management

• Coordinate facility needs with property management, including lease renewals, parking, mail service, and other office issues

• Order, organize or facilitate office supplies, branded items and kitchen supplies

• Evaluate equipment, furniture and off-site storage needs and facilitate acquisitions

• Organize and facilitate office moves and remodels as needed

Licensing and Legal

• Ensure state and broker real estate licensing compliance

• Negotiate local vendor contracts, if needed

• Liaison with attorneys for contractual and local office issues

Interdepartmental Liaison

• Accounting: Ensure all A/P and budget items are processed appropriately

• Human Resources: Coordinate on- and off-boarding personnel with multiple HQ departments and facilitate training of new personnel on standards for systems, databases and procedures

• Information Technology: Facilitate new equipment, technology initiatives, policies and procedures, etc., at the local office level to ensure operational effectiveness

Requirements

QUALIFICATIONS

• Minimum three years commercial real estate and/or office management experience required

• Minimum five years professional experience required - bachelor's degree preferred

• Knowledge and experience with financial terms and principles required

• Strong MS Office skills (Outlook, Excel, and Word skills will be tested)

• Analytical skills required (ability to drill down, figure things out and provide solutions); Logic and reasoning skills will be tested

• Superior attention to detail and follow-through

• Organizational and efficiency skills essential

• Excellent verbal and written communication skills; ability to interact effectively with all levels of the organization

• Effective at multi-tasking in a fast-paced work environment

• Manage multiple projects and prioritize tasks effectively to meet deadlines

• Ability to work independently - as well as thrive in a team environment with a team-player attitude

WHAT WE BELIEVE

We succeed when our clients succeed. Our success is measured in the achievement of our clients' objectives, satisfaction, and trust.

• Integrity - We will not compromise our individual or corporate integrity for any reason

• Respect - We celebrate the intrinsic value of each person and embrace diverse perspectives

• Teamwork - Collective efforts provide extraordinary results

• Balance - A consistently productive team balances family, faith, community, and self

• Leadership - Continued success relies on our ability to attract and motivate leaders of character

***We do not use 3rd party recruiting agencies***

At Cloudflare, we are on a mission to help build a better Internet. Today the company runs one of the world's largest networks that powers millions of websites and other Internet properties for customers ranging from individual bloggers to SMBs to Fortune 500 companies. Cloudflare protects and accelerates any Internet application online without adding hardware, installing software, or changing a line of code. Internet properties powered by Cloudflare all have web traffic routed through its intelligent global network, which gets smarter with every request. As a result, they see significant improvement in performance and a decrease in spam and other attacks. Cloudflare was named to Entrepreneur Magazine's Top Company Cultures list and ranked among the World's Most Innovative Companies by Fast Company.

We realize people do not fit into neat boxes. We are looking for curious and empathetic individuals who are committed to developing themselves and learning new skills, and we are ready to help you do that. We cannot complete our mission without building a diverse and inclusive team. We hire the best people based on an evaluation of their potential and support them throughout their time at Cloudflare. Come join us!

Available Location: Bengaluru, India

Description

The Places Team at Cloudflare is seeking an experienced and enthusiastic Office Operations Manager to lead and elevate the day-to-day operations of our brand-new Bengaluru office within a co-working environment. In this role, you'll be the go-to person for creating a smooth, welcoming, and highly functional workplace-partnering with global counterparts to share best practices and continuously enhance our spaces.

You'll gather feedback from employees and guests to shape how the office evolves, contribute to future buildouts, and collaborate with teams across IT, Legal, Physical Security, EBC, and more. You're comfortable navigating fast-paced environments, solving problems on the fly, and thinking creatively about how to improve systems and experiences. With a hospitality mindset and strong communication skills, you take pride in delivering excellent service and building a space that reflects our culture and values.

This role reports to the Regional Manager, Workplace Operations, Asia Pacific .

Responsibilities

• Lead Onsite Operations: Oversee day-to-day workplace management within our co-working space, coordinating closely with the provider who handles front desk services, guest greetings, mail, and facilities support. You'll focus on managing office supplies, swag, deliveries, space readiness, and ensuring a smooth, welcoming experience for employees and visitors.
• Act as the Onsite Point of Contact: Serve as the go-to person for cross-functional teams by being the "boots on the ground" in the co-working space-providing critical support, insight, and coordination as the office scales and evolves into a high-functioning hub.
• Be the Go-To for Vendors and Places Team: Partner closely with the co-working provider's building management, security, and facilities teams, while managing relationships with external vendors such as caterers and cleaning services. Oversee vendor performance, lead RFPs when necessary, and manage workplace budgets to ensure smooth, cost-effective operations.
• Create a World-Class Workplace Experience: Ensure our office is a functional, inspiring hub that reflects our culture and supports hybrid work. Act as the first point of contact for employee workplace needs, solving issues quickly and thoughtfully.
• Stay Connected Across Channels: Maintain clear, responsive communication with the local team across platforms like chat, email, and in-person touchpoints-ensuring everyone stays informed, supported, and aligned on workplace updates and needs.
• Track and Report Workplace Metrics: Monitor key data points such as space utilization, occupancy, and service ticket volume to support data-driven decision-making and long-term planning.
• Support Workplace Programs: Help drive local implementation of global workplace programs-from our food program (think snack stocking, team lunches, and special food moments) and sustainability initiatives to employee engagement efforts.
• Support Internal Events & Experiences: Plan and execute a range of onsite events-including team onsites, in-person weeks, executive briefings, customer meetings, and cultural moments-both independently and in collaboration with the Global Events & Experiences team, ensuring each gathering is seamless, engaging, and reflective of our culture.
• Safety & Compliance: Partner with Security and Legal teams to maintain a safe and compliant workplace. Support emergency preparedness efforts, safety drills, incident response protocols, and distribute/track employee badges.
• Scale Smartly: As the office grows, help onboard new team members, support hiring needs for workplace roles, and participate in long-term workplace planning.
• Support the Regional Places Team: Assist with administrative tasks such as responding to tickets, managing emails and inquiries, and providing holiday coverage to ensure seamless team operations across regions.

Requirements

• Have 5+ years of experience leading office operations teams, ideally in a fast-paced, high-growth environment
• Are people-first and service-minded , with a friendly, professional presence that makes everyone feel welcome
• Know how to juggle vendors, projects, and priorities -and still sweat the small stuff
• Bring sharp budget management skills and make thoughtful, cost-effective decisions
• Communicate clearly and confidently across all levels and time zones using Google Workspace
• Are highly organized , detail-oriented, and proactive-you spot what needs doing before anyone else does
• Thrive in fast-moving environments , stay calm under pressure, and love finding creative solutions
• Have experience collaborating cross-functionally with teams like IT, Security, People Ops, and more
• Bring a hospitality mindset and a passion for building inspiring, functional spaces where people love to work
• Strong knowledge of local laws and regulations related to office management, including health and safety compliance and workplace standards
• Able to commit to beingonsite full-time

What Makes Cloudflare Special?

We're not just a highly ambitious, large-scale technology company. We're a highly ambitious, large-scale technology company with a soul. Fundamental to our mission to help build a better Internet is protecting the free and open Internet.

Project Galileo : Since 2014, we've equipped more than 2,400 journalism and civil society organizations in 111 countries with powerful tools to defend themselves against attacks that would otherwise censor their work, technology already used by Cloudflare's enterprise customers--at no cost.

Athenian Project : In 2017, we created the Athenian Project to ensure that state and local governments have the highest level of protection and reliability for free, so that their constituents have access to election information and voter registration. Since the project, we've provided services to more than 425 local government election websites in 33 states.

1.1.1.1 : We released 1.1.1.1 to help fix the foundation of the Internet by building a faster, more secure and privacy-centric public DNS resolver. This is available publicly for everyone to use - it is the first consumer-focused service Cloudflare has ever released. Here's the deal - we don't store client IP addresses never, ever. We will continue to abide by our privacy commitment and ensure that no user data is sold to advertisers or used to target consumers.

Sound like something you'd like to be a part of? We'd love to hear from you!

This position may require access to information protected under U.S. export control laws, including the U.S. Export Administration Regulations. Please note that any offer of employment may be conditioned on your authorization to receive software or technology controlled under these U.S. export laws without sponsorship for an export license.

Cloudflare is proud to be an equal opportunity employer. We are committed to providing equal employment opportunity for all people and place great value in both diversity and inclusiveness. All qualified applicants will be considered for employment without regard to their, or any other person's, perceived or actual race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, medical condition, family care status, or any other basis protected by law. We are an AA/Veterans/Disabled Employer.

Cloudflare provides reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodations include, but are not limited to, changing the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. If you require a reasonable accommodation to apply for a job, please contact us via e-mail at or via mail at 101 Townsend St. San Francisco, CA 94107.

1. Execution of the "JUMP" program to ensure customer communication is maintained throughout the project 2. Main point of contact for the customer in handling a question or problem 3. Keep the customer updated with timely and frequent information abo Operations, Administrator, Operation, Manufacturing, Customer

Overview

Tri Pointe Homes is about more than homes, we are about people. We are committed to changing the lives of our customers and employees. Our passion for creating communities does not end with our customers. If this sounds like a career for you, apply to be a part of our great team.

Tri Pointe Homes is looking for an experienced, enthusiastic individual to join our talented group as an Office Operations Manager.

Position Highlights: Oversee all office operations for the Home Office including front desk oversight, daily office needs, space planning, facility management, event planning, and safety coordination. Provide company-wide support for office-related business needs and division office management staff.

Position Responsibilities:

• Manage all aspects of office operations including office supplies and equipment, vendor coordination, visitor/guest access, and front desk oversight.
• Provide direct supervision for Front Desk Administrative Assistant including training and development, mentoring, delegating work, and providing direction, feedback, and support.
• Manage national office-related accounts across all divisions and entities including set-up, user management, ordering, distribution and invoice resolution.
• Provide training, mentorship, and support to division office managers, collaborate on best practices, and communicate company-wide updates to processes and procedures.
• Collaborate with Marketing on signage (interior/exterior), branding, swag, and other special materials for national/company-wide needs.
• Co-lead planning and coordination for annual and special events including facility rental, catering, Certificates of Insurance, vendor management, and event budgets and invoices.
• Facilitate space planning and maintenance for the Home Office including new workspace assignments, office moves and/or remodels, workstation bookings, and meeting room logistics.
• Oversee office organization and cleanliness to ensure a welcoming and brand-aligned environment reflective of company values and culture.
• Provide facility management for 31,000+ sq high-end office space overseeing all maintenance, repairs, janitorial services, and emergency or after-hours services.
• Co-lead Emergency Response Team including member selection, office training, drill coordination, and safety procedure documentation maintenance and compliance.
• Liaise with building management and property owner to address tenant memos and special requests

• High School diploma or equivalent required; College degree preferred
• 5 or more years of experience in office or facilities management
• Experience with vendor relations, space coordination, and supporting corporate events is a plus

• Excellent administrative and organizational skills
• Ability to effectively manage and prioritize multiple tasks and projects
• Excellent written and verbal communication skills
• Excellent interpersonal and customer service skills
• Strong negotiation and problem-solving skills
• Demonstrated ability to plan and execute events, activities, and tasks
• Comfortable working in a fast-paced, professional environment
• Ability to handle sensitive information with a high level of discretion

• May require on-call or after-hours work
• Frequent standing, walking, and moving around office
• Visual acuity for detailed computer work
• Hearing ability for frequent phone calls
• May require occasional driving to coordinate off-site events

• Base Salary: The expected base salary range for this position is between $80,300 - $113,100 per year, depending on experience and skillset. Base Salary is paid bi-weekly, every other Friday.
• Bonus: This position is eligible for an annual performance-based cash bonus. Bonuses are earned, calculated and paid in accordance with the terms and conditions of the Company's applicable incentive plan document.
• Benefits: In addition to competitive medical, dental and vision coverage, Tri Pointe Homes provides comprehensive benefits to eligible team members and their dependents, including: Health Savings Account (HSA), full and limited healthcare Flexible Spending Account (FSA), and dependent care FSA options; generous paid time off policies, like vacation, holidays, sick leave, jury duty, bereavement, and volunteer time; paid disability, parental and military leave; company-sponsored and voluntary term life, AD&D, and short- and long-term disability insurances; a 401(k) retirement plan with bi-weekly employer matching of 50% up to the first 6% of team member contributions; adoption, fitness, tuition and worldwide emergency travel assistance; EAP, grief counseling, and estate/will preparation services; and additional discounts and supplementary employee-paid benefit programs.

• You will be Tango's receptionist, and will be the first person they see and will great all visitors, answer phones; screen and direct calls as appropriate
• Provide administrative support including calendar management and travel coordination for the following:
  • SVP, Pharmaceutical Sciences and VP, Clinical Pharmacolog
  • SVP, Chemistry
  • VP, Information Technology
  • Senior Director, Facilities Operations
  • Associate Director, Biology
• Register all incoming guests and manage the guest reservation system in collaboration with the building security team
• Order and set up office lunches once a week; pick and set up lunches for all internal and external meetings
• Upkeep and stocking of the kitchen including ordering weekly groceries and happy hour items
• General office support, such as triaging questions, assisting with room booking and meeting scheduling ordering office supplies, and maintaining conference rooms
• Assist with troubleshooting for AV issues, issues related to the visitor check-in process, guest wifi, meeting room management in Outlook, etc.
• Assist with planning of events as needed
• New hire onboarding including providing an office overview to all new hires as well as maintaining office onboarding documents
• Serve as liaison between admin, IT, and Facilities teams; ensure updates are provided among teams as needed
• Coordinate with Facilities on year-end office shutdown
• Identify areas of improvement in office processes and assist with implementing solutions
• Create and maintain documentation for office systems
• Additional duties and responsibilities as requested

• 1-2 years of previous administrative experience is required
• Previous biotech experience is preferred but not required
• Bachelor's degree preferred but not required
• Proficiency in Microsoft Office including Word, Outlook, Excel, and PowerPoint required
• Ability to learn how to troubleshoot Audio/Visual (A/V) issues in the office
• Must be ambitious, eager, a fast-learner, willing and able to perform in a fast-paced and dynamic, professional environment
• Excellent organizational skills with strong attention-to-detail with the ability to effectively multi-task are essential
• Demonstrated flexibility and professional maturity to readily understand priorities and anticipate needs
• Have a great "can do" attitude and team player
• You have a naturally welcoming and hospitable approach
• Must be able to take initiative and follow through as well as maintain confidential information
• Strong written and verbal communication skills are essential