Office Operations Assistant

60158 Carol Stream, Illinois UChicago Medicine AdventHealth Great Lakes

Posted 1 day ago

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Office Operations Assistant - UChicago Medicine AdventHealth Great Lakes Multispecialty All the benefits and perks you need for you and your family: Benefits from Day One Paid Days Off from Day One Student Loan Repayment Program Career Development Whole Person Wellbeing Resources Mental Health Resources and Support Pet Insurance Debt-free Education (Certifications and Degrees without out-of-pocket tuition expense) Our promise to you: Joining UChicago AdventHealth is about being part of something bigger. Its about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. UChicago AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better. Schedule: Full Time Monday - Friday 8a-6p, Saturday 9a-1p (once per month) Location: 630 E North Ave, Carol Stream, IL The role you'll contribute: Under direct supervision, this position provides clerical office/departmental support. Responsibilities may include answering incoming calls, routing calls to appropriate location, greeting and directing visitors, mail distribution, ordering of supplies, office/department scheduling, and all other clerical related duties. The value you'll bring to the team: Answers the telephone in a professional manner; screens calls, takes messages, directs calls appropriately Retrieves, sorts, and distributes the department mail Orders and maintains supplies for department within budget guidelines, interacts with department staff to meet needs of area Maintains calendar and schedules appointments for department Maintains organized files and office equipment Meets department set SLA/performance standard May greet and direct visitors appropriately May be required to provide lunch coverage Qualifications The expertise and experiences you'll need to succeed: High School Grad or Equiv Required Two or more years of Medical Office Experience Preferred Bilingual English/Spanish strongly preferred Proficient in Microsoft Office, including Outlook, Excel, PowerPoint and Word Effective time management and organizational skills Ability to display professional interactions with all levels of internal and external customers Must be able to read, write and speak conversational English language Excellent communication skills Effectively able to problem solve in complex situations Ability to adapt to new situations and responsibilities Excellent written communication skills This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location. Category: Physician Services Organization: UChicago Medicine AdventHealth Great Lakes Schedule: Full-time Shift: 1 - Day Req ID: We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.

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Office Operations Assistant

60188 Carol Stream, Illinois AdventHealth

Posted 3 days ago

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Job Description

**Office Operations Assistant -** **UChicago Medicine AdventHealth Great Lakes Multispecialty**
**All the benefits and perks you need for you and your family:**
+ Benefits from Day One
+ Paid Days Off from Day One
+ Student Loan Repayment Program
+ Career Development
+ Whole Person Wellbeing Resources
+ Mental Health Resources and Support
+ Pet Insurance
+ Debt-free Education (Certifications and Degrees without out-of-pocket tuition expense)
**Our promise to you:**
Joining UChicago AdventHealth is about being part of something bigger. Its about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. UChicago AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that **together** we are even better.
**Schedule:** Full Time Monday - Friday 8a-6p, Saturday 9a-1p (once per month)
**Location:** 630 E North Ave, Carol Stream, IL
**The role you'll contribute:**
Under direct supervision, this position provides clerical office/departmental support. Responsibilities may include answering incoming calls, routing calls to appropriate location, greeting and directing visitors, mail distribution, ordering of supplies, office/department scheduling, and all other clerical related duties.
**The value you'll bring to the team:**
+ Warmly greeting and checking in patients, inputting, confirming and/or updating demographic and insurance information.Warmly greeting and checking in patients, inputting, confirming and/or updating demographic and insurance information.Warmly greeting and checking-in patients, inputting, confirming, and/or updating demographic and insurance information
+ Collecting cash copays and existing balances, reconciling the cash drawer daily, answering patient billing or insurance questions, checking for referral, if required for a special visit, scheduling appointments in person and via phone, answering phones, assisting patient with clinic appointment requests, taking accurate messages for the clinical team.
+ Answers the telephone in a professional manner; screens calls, takes messages, directs calls appropriately
+ Retrieves, sorts, and distributes the department mail
+ Orders and maintains supplies for department within budget guidelines, interacts with department staff to meet needs of area
+ Maintains calendar and schedules appointments for department
+ Maintains organized files and office equipment
+ Meets department set SLA/performance standard
+ May greet and direct visitors appropriately
+ May be required to provide lunch coverage
Qualifications
**The expertise and experiences you'll need to succeed:**
+ High School Grad or Equiv Required
+ Two or more years of Medical Office Experience Preferred
+ Bilingual English/Spanish strongly preferred
+ Proficient in Microsoft Office, including Outlook, Excel, PowerPoint and Word
+ Effective time management and organizational skills
+ Ability to display professional interactions with all levels of internal and external customers
+ Must be able to read, write and speak conversational English language
+ Excellent communication skills
+ Effectively able to problem solve in complex situations
+ Ability to adapt to new situations and responsibilities
+ Excellent written communication skills
This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.
**Category:** Physician Services
**Organization:** UChicago Medicine AdventHealth Great Lakes
**Schedule:** Full-time
**Shift:** 1 - Day
**Req ID:**
We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.
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Office Operations Assistant Float

60517 Woodridge, Illinois UChicago Medicine AdventHealth Great Lakes

Posted 1 day ago

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Office Operations Assistant PRN (Temp) - UChicago Medicine AdventHealth Great Lakes Joining UChicago AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. UChicago AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better. Schedule: PRN as needed Shift: Days Monday - Friday 9a-5p (hours can be flexible) Location: Float to various locations The role you'll contribute: Under direct supervision, this position provides clerical office/departmental support. Responsibilities may include answering incoming calls, routing calls to appropriate location, greeting and directing visitors, mail distribution, ordering of supplies, office/department scheduling, and all other clerical related duties. The value you'll bring to the team: Answers the telephone in a professional manner; screens calls, takes messages, directs calls appropriately Retrieves, sorts, and distributes the department mail Orders and maintains supplies for department within budget guidelines, interacts with department staff to meet needs of area Maintains calendar and schedules appointments for department Maintains organized files and office equipment Meets department set SLA/performance standard May greet and direct visitors appropriately May be required to provide lunch coverage Work on special projects Qualifications The expertise and experiences you'll need to succeed: High School Grad or Equiv Required Proficient in Microsoft Office, including Outlook, Excel, PowerPoint and Word Effective time management and organizational skills Ability to display professional interactions with all levels of internal and external customers Must be able to read, write and speak conversational English language Excellent communication skills Effectively able to problem solve in complex situations Ability to adapt to new situations and responsibilities Excellent written communication skills This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location. Category: Physician Services Organization: UChicago Medicine AdventHealth Great Lakes Schedule: Per Diem Shift: 1 - Day Req ID: We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.

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Office Operations Assistant Float

60517 Woodridge, Illinois AdventHealth

Posted 12 days ago

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Job Description

**Office Operations Assistant PRN (Temp) - UChicago Medicine AdventHealth Great Lakes**
Joining UChicago AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. UChicago AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that **together** we are even better.
**Schedule:** PRN as needed
**Shift:** Days Monday - Friday 9a-5p (hours can be flexible)
**Location:** Float to various locations
**The role you'll contribute:**
Under direct supervision, this position provides clerical office/departmental support. Responsibilities may include answering incoming calls, routing calls to appropriate location, greeting and directing visitors, mail distribution, ordering of supplies, office/department scheduling, and all other clerical related duties.
**The value you'll bring to the team:**
+ Answers the telephone in a professional manner; screens calls, takes messages, directs calls appropriately
+ Retrieves, sorts, and distributes the department mail
+ Orders and maintains supplies for department within budget guidelines, interacts with department staff to meet needs of area
+ Maintains calendar and schedules appointments for department
+ Maintains organized files and office equipment
+ Meets department set SLA/performance standard
+ May greet and direct visitors appropriately
+ May be required to provide lunch coverage
+ Work on special projects
Qualifications
**The expertise and experiences you'll need to succeed:**
+ High School Grad or Equiv Required
+ Proficient in Microsoft Office, including Outlook, Excel, PowerPoint and Word
+ Effective time management and organizational skills
+ Ability to display professional interactions with all levels of internal and external customers
+ Must be able to read, write and speak conversational English language
+ Excellent communication skills
+ Effectively able to problem solve in complex situations
+ Ability to adapt to new situations and responsibilities
+ Excellent written communication skills
This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.
**Category:** Physician Services
**Organization:** UChicago Medicine AdventHealth Great Lakes
**Schedule:** Per Diem
**Shift:** 1 - Day
**Req ID:**
We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.
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Office Operations Assistant Primary CareWoodridge, IL

60517 Woodridge, Illinois AdventHealth

Posted 1 day ago

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Office Operations Assistant - UChicago Medicine AdventHealth Great Lakes Primary Care

Every day, our fellow team members show up to work, unified by one shared mission: Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we're committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier.

Schedule: Full Time - Monday - Friday 6:30a-3p, 8:30a-5p or 10:30a-7p (hours can fluctuate with one day per week until 7p), Rotating Saturdays (1 per month - 7:30a-1p)

Location: 15728 South Route 59 Plainfield, IL

The role youll contribute:

Under direct supervision, this position provides clerical office/departmental support. Responsibilities may include answering incoming calls, routing calls to appropriate location, greeting and directing visitors, mail distribution, ordering of supplies, office/department scheduling, and all other clerical related duties.

The value youll bring to the team:

  • Answers the telephone in a professional manner; screens calls, takes messages, directs calls appropriately
  • Retrieves, sorts, and distributes the department mail
  • Orders and maintains supplies for department within budget guidelines, interacts with department staff to meet needs of area
  • Maintains calendar and schedules appointments for department
  • Maintains organized files and office equipment
  • Meets department set SLA/performance standard
  • May greet and direct visitors appropriately
  • May be required to provide lunch coverage

Qualifications:

  • High School Grad or Equiv Required
  • One year of Medical Office Experience Preferred
  • Proficient in Microsoft Office, including Outlook, Excel, PowerPoint and Word
  • Effective time management and organizational skills
  • Ability to display professional interactions with all levels of internal and external customers
  • Must be able to read, write and speak conversational English language
  • Excellent communication skills
  • Effectively able to problem solve in complex situations
  • Ability to adapt to new situations and responsibilities
  • Excellent written communication skills

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Category: Physician Services

Organization: UChicago Medicine AdventHealth Great Lakes

Schedule: Full-time

Shift: 1 - Day

Req ID:

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.

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Director, Middle Office Accounting Operations - Asset Management

60684 Chicago, Illinois Principal Financial Group

Posted 2 days ago

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Job Description

**What You'll Do**
Principal Financial Group is seeking a Director, Middle Office Accounting Operations - Asset Management! The Director will lead the day-to-day operations of one or more investment operations functions within Principal Asset Management. Partner with leadership to develop, implement, and manage strategies, policies, and procedures that drive operational excellence, support growth, and ensure compliance.
**Key Responsibilities:**
+ Provide leadership and direction for assigned investment operations areas, ensuring alignment with business objectives.
+ Oversee execution of strategies, policies, and plans, setting clear expectations and measurable outcomes.
+ Monitor performance, adjust priorities as needed, and hold teams accountable for results.
+ Partner with stakeholders to develop proactive, globally aligned plans that consider cultural and geographic differences.
+ Collaborate across the organization and with external partners to enhance processes, resolve complex issues, and share best practices.
+ Lead, coach, and develop staff, fostering a culture of ownership, teamwork, and continuous improvement.
+ Make sound, timely business decisions with consideration for global and ethical implications.
+ Promote a risk-aware culture through proactive problem-solving and root cause analysis.
**Skills that help you stand out:**
+ Proven leadership experience in investment operations or a related financial services function.
+ Strong strategic planning, process improvement, and stakeholder engagement skills.
+ Ability to lead through change, motivate teams, and deliver measurable results.
**Who You Are**
+ Bachelor's degree required; MBA preferred.
+ 10+ years of investment or mutual fund operations (or related field) experience, including 5+ years in leadership.
+ Deep knowledge of investment products, securities processing, and related technology.
+ Strong understanding of investment markets, securities, and performance measurement techniques.
+ Proven leadership skills with the ability to build, lead, and motivate high-performing teams.
+ Exceptional communication, relationship-building, and influence skills.
+ Strong analytical, decision-making, and project management capabilities.
+ Ability to anticipate needs, design solutions, and execute operational plans.
+ Skilled in prioritizing work, managing time effectively, and fostering a culture of accountability and continuous improvement.
+ Successful completion of a criminal background check required.
**Salary Range Information**
Salary ranges below reflect targeted base salaries. Non-sales positions have the opportunity to participate in a bonus program. Sales positions are eligible for sales incentives, and in some instances a bonus plan, whereby total compensation may far exceed base salary depending on individual performance. Actual compensation for all roles will be based upon geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer.
**Salary Range (Non-Exempt expressed as hourly; Exempt expressed as yearly)**
$ - $ / year
**Time Off Program**
Flexible Time Off (FTO) is provided to salaried (exempt) employees and provides the opportunity to take time away from the office with pay for vacation, personal or short-term illness. Employees don't accrue a bank of time off under FTO and there is no set number of days provided.
**Pension Eligible**
No
**Work Environments**
This role offers in-office, hybrid (blending at least three office days in a typical workweek) in our Des Moines, Iowa corporate office. We will consider relocation as part of the offer. We will consider candidates within driving distance who are able to come in office multiple times a week.
**Work Authorization/Sponsorship**
At this time, we're not considering applicants that need any type of immigration sponsorship (additional work authorization or permanent work authorization) now or in the future to work in the United States. This includes, but IS NOT LIMITED TO: F1-OPT, F1-CPT, H-1B, TN, L-1, J-1, etc. For additional information around work authorization needs please use the following links.
Nonimmigrant Workers ( and Green Card for Employment-Based Immigrants ( Code of Ethics**
For Principal Asset Management positions, you'll need to follow an Investment Code of Ethics related to personal and business conduct as well as personal trading activities for you and members of your household. These same requirements may also apply to other positions across the organization.
**Experience Principal**
At Principal, we value connecting on both a personal and professional level. Together, we're imagining a more purpose-led future for financial services - and that starts with you. Our success depends on the unique experiences, backgrounds, and talents of our employees. And we support our employees the same way we support our customers: with comprehensive, competitive benefit offerings crafted to protect their physical, financial, and social well-being. Check out our careers site ( to learn more about our purpose, values and benefits.
**Principal is an Equal Opportunity Employer**
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
**Posting Window**
We will accept applications for 3 full days following the Original Posting Date, after which the posting may remain open or be removed based upon applications received. If we choose to post the job again, we will accept additional applications for at least 1 full day following the Most Recently Posted Date. Please submit applications in a timely manner as there is no guarantee the posting will be available beyond the applicable deadline.
**Original Posting Date**
8/26/2025
**Most Recently Posted Date**
8/26/2025
LinkedIn Hashtag
#LI-MT1
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Office Support

Chicago, Illinois Help at Home

Posted 12 days ago

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Job Description

**Help at Home is hiring Office Support (Full-time) in your area!**
**We offer weekly pay between $16.50 and $8.00/hr.**
**Help at Home is the nation's leading provider of high-quality support services to seniors and people with disabilities. Our clients need us more than ever to continue living independently in their own homes while staying safe from high-risk facilities. We pride ourselves on establishing the home as the center of health and care coordination, serving our clients as if they are family, and creating Meaningful Moments that make a difference.**
**The focus of this position is to encourage and provide client satisfaction while maintaining operational compliance with company policy and state/federal guidelines. Office Support will assist with duties such as answering calls, toxicology screenings, in-home visits, client satisfaction surveys, and any other duties, as assigned.**
**Benefits**
_Our team is the foundation of our work. We offer:_
+ Weekly pay between 16.50 and 18.00/hr (based on experience)
+ Direct deposit and cash card
+ Healthcare, dental, and vision insurance
+ Paid time off
+ 401k
+ Ongoing, in-depth training opportunities
+ Meaningful work with clients who need your help
+ Career growth and experience with an industry leader with 40+ years of history in a high-demand field
**Responsibilities**
+ Answer phones promptly, direct calls appropriately, and take clear, detailed messages
+ Take toxicology samples for testing labs
+ Conduct in-home supervisory visits to clients
+ Assist with in-home visits
+ Conduct client satisfaction surveys
+ Prepare monthly supply order
+ Maintaining patient and employee files and all related paperwork
+ Any other duties, as assigned
**Minimum Qualifications**
+ High school diploma or GED
+ Valid driver's license
+ Access to insured and reliable transportation
+ Experience working in an administrative/clerical role
+ Professional written and verbal communication skills
Office Support must comply with state background screening requirements. Compensation, benefits, time off, and bonuses vary by state and location, so please ask for complete details at your interview.
The above statements describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.
Help At Home is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status.
_Data Security and Privacy Statement_
_At Help at Home, we prioritize protecting your personal information during the hiring process. We comply with all relevant data privacy regulations, including HIPAA and SOX where applicable. Your data will only be used to assess your employment suitability and won't be shared with unauthorized parties._
_We use strong security measures to protect your information from unauthorized access or disclosure. By submitting your application, you consent to this process. You can access, modify, or request deletion of your data by contacting us._
_Employees must adhere to our data protection policies and legal requirements to safeguard sensitive information._
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About the latest Office operations Jobs in Chicago !

Front Office Support

60126 Elmhurst, Illinois The Boyd Group

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Customer Service Representative

Elmhurst, Illinois

We put our team members first. You'll receive a great salary and benefits, and experience the support and opportunity you deserve. You're empowered to make decisions. You control your future.

Job Description:

Glass America

Customer Service Rep

Elmhurst, IL

Glass America is a respected leader in the auto glass industry. As a Customer Service Representative (CSR), you are a key member of Glass America's shop operations team and instrumental in our overall success. You will have a direct impact on how efficient and effective our team is, day in and day out.

What Glass America offers you:

  • 80 hours of paid time off annually.
  • 80 hours of paid parental leave.
  • 6 paid holidays annually.
  • Medical, Prescription Drug, Dental & Vision Insurance
  • 401(k) Retirement Plan with company match.
  • Employer Paid Short-Term Disability & Life Insurance.
  • Additional Voluntary Life Insurance.
  • Free prescription or non prescription safety glasses each year.
  • Career development and progression opportunities.
  • Be part of a company that does business in 38 states and continues to grow!
What Glass America requires of you to be successful:
  • Professionally handle customer interactions and general inquiries, both in person and over the phone.
  • Have a sense of urgency when scheduling customer appointments.
  • Maintain regular communication with Auto Glass Technicians in the field.
  • Utilize our software to make a note of all conversations, enter sales information and update customer records as needed.
  • Follow our step by step process to provide quotes on our competitively priced installation and repair services.
  • Take proactive actions to help your team meet shop production goals and budgetary objectives.
  • When needed, pivot to provide additional assistance to the dispatch/parts team.
What Glass America needs of you to join the team:
  • Work experience that demonstrates the ability to stay organized and handle a high volume of phone calls and emails.
  • Comfortable in a customer facing, front line role.
  • Reliable and dependable hard worker with a positive demeanor.
  • High aptitude for technology with strong typing and data entry skills.
  • Process driven with the understanding of how to manage inventory levels.
  • Ability to work some Saturdays and overtime as necessary.
  • General knowledge of automobile functions and systems.
  • Auto Parts and/or Dispatcher experience is highly desirable.

Compensation Details:

Pay Range: $20 - $22 per hour

Compensation is commensurate with skill, education and experience.

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Office Manager - Business & Accounting Operations

60804 Cicero, Illinois Veolia North America

Posted 12 days ago

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**Company Description**
A subsidiary of Veolia group, Veolia North America (VNA) is the top-ranked environmental company in the United States for three consecutive years, and the country's largest private water operator and technology provider as well as hazardous waste and pollution treatment leader. It offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. VNA helps commercial, industrial, healthcare, higher education, and municipality customers throughout North America. Headquartered in Boston, Mass., Veolia North America has more than 10,000 employees working at more than 350 locations across the continent. ** Description**
**Position Purpose:**
The Office Manager plans, runs and delivers administrative projects designed to improve the Operations. The Office Manager is able to plan a project, set timelines and milestones, allocate resources, manage budgets and deliver results. Manage the compliance and financial disclosure activities to make certain all report disclosures are sufficient and in compliance. Collaborates closely with Operations personnel in accomplishing successful delivery. Manages the facilities' cash flow forecasting and reporting requirements. Work closely with the Accounting & Finance Department to ensure accuracy of financial statements. Participates in and actively contributes to short and long-term planning of key projects to ensure the smooth delivery of key processes.
**Primary Duties/Responsibilities:**
+ Provide Office Management and administrative support for the Regional Leader.
+ Plan, coordinate and execute assignments across the organization including tracking and reporting on status, risks, issues and dependencies.
+ Manages financial reporting activities. Ensures consistent application of organizational policies and compliance with Corporate financial standards, GAAP guidelines and SOX requirements.
+ Maintains internal controls and safeguards company assets. Reports irregularities and abnormal conditions that arise during the course of work.
+ Collaborates with the Operations management team to effectively coordinate and schedule work and projects.
+ Assist with the design and development of Human Resources projects as assigned; report on progress and status.
+ Managing assignments to successful completion within designated parameters; close out and handing over assignments as needed.
+ Set up and maintain data management systems for current business relations.
+ Prepares communications with external regulatory agencies including but not limited to all regulatory report submissions.
+ Organizes and communicates with management concerning cash flow forecasting and management.
+ Works with Finance & Accounting for external audits.
+ Collaborates with the Engineering and Operations Coordinator to accomplish design and construction oversight for assigned facilities on new or existing projects.
+ Coordinates internal resources to ensure accurate and timely plan reviews of assigned facilities for new or existing developments.
+ Performs actual cost vs. estimate assessments on new projects.
+ Develops and proposes solutions to correct project performance deficiencies.
+ Participates in the development of architectural design and delivery processes and standards.
+ Reviews designs by others to assure conformance with company standards.
+ Designs and drafts plans for facilities floor / space planning, evacuation plans, water system diagrams and graphics.
+ Provide various reports and blueprints using AutoCad including emergency evacuation plans, charts, graphics, building / site plans.
+ Develop and maintain a vacation tracking system for the site.
+ Support the planning and organizing of employee engagement activities including event planning, newsletter updates and service recognition.
+ Devise a process to facilitate a secondary arrangement for key positions during emergencies.
+ Responsible for the recordkeeping system for regulatory compliance.
+ Manages and updates Emergency Response Plan annually.
+ Oversee training of support staff including Operations Coordinator to ensure maximum Operations support.
+ Processes, establishes recurring contracts and templates. discrepancies as required. Assists in resolving.
+ Serves as liaison between Veolia executive management and any other corporate departments, business, and community groups.
+ Performs all job responsibilities and duties in compliance with all safety, health, environmental, and security laws, rules, policies, programs and training.
**Work Environment:**
+ This is an onsite role in our Cicero, IL location.
+ This location is a 24 hour Biosolids facility.
+ This is a non-union role in a union facility.
+ Closed toed shoes are always required.
+ When outside of the office and in the plant area, full PPE is required.
**Qualifications**
**Education/Experience/Background:**
+ Bachelor's degree in Business Administration Management, Engineering, or a related technical discipline, or the equivalent combination of education, technical certifications or training, and/or work experience.
+ Five to seven years in various accounting and finance positions, preferably within a similar industry.
+ Public accounting auditing experience required.
+ Prior experience with Sarbanes Oxley required.
+ SAP or similar experience required.
+ Supervisory experience with understanding of human relations, training, and performance management.
+ Experience in water or wastewater system design, maintenance, and/or operations preferred.
**Knowledge/Skills/Abilities:**
+ Demonstrates strong technical accounting knowledge and analytical skills.
+ Must be able to speak to give direction and converse with others.
+ Must be able to read complex operations and financial reports. Write detailed reports and prepare and deliver presentations. Analyze complex operational and technical challenges and resolve same.
+ Strong communications skills, both oral and written.
+ Strong team and project management skills (initiating, planning, executing, monitoring, controlling and closing) with the ability to delegate work, hold individuals accountable, set goals, evaluate performance, and encourage collaboration.
+ Strong interpersonal skills with the ability to build and manage key stakeholder relationships across the organization.
+ Highly organized with the ability to prioritize and manage numerous projects with competing priorities.
+ Good risk management skills with ability to foresee problems and develop and deliver solutions.
+ Good organization, interpersonal, and teamwork skills.
+ Ability to function in the digital world, using computer, laptop, tablet, smart phone devices and software to communicate, perform, and record work.
+ Financial analysis skills, including budget management, ongoing assessment of project risk/opportunities, project close-out and look-back, and basic accounting knowledge.
+ Strong stakeholder management and influencing skills.
+ Self-starter, strong drive and result oriented.
+ Excellent communication skills with the ability to communicate at all levels.
**Required Certification/Licenses/Training:**
+ Project management courses or certifications such as Project Management Professional (PMP) preferred.
+ Valid local state driver's license required.
**Physical Requirements:**
+ Walk, stand, and sit for prolonged periods of time.
+ Frequently stoop, bend, kneel, crouch, crawl, climb, reach, twist, grasp, and make repetitive hand movement in the performance of daily duties.
+ Ability to lift, carry, push and/or pull moderate amounts of weight.
+ Must be able to see clearly and hear.
**Additional Information**
**Pay Range** $85000 to $94000 per year.
**Benefits:** Veolia's comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, savings accounts, tuition reimbursement, paid volunteering and more. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.
We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.
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Operations Management Trainee

60684 Chicago, Illinois Ryder System

Posted 12 days ago

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Job Description

_Job Seekers can review the Job Applicant Privacy Policy by clicking here ( ._
**Job Description** :
**_IGNITE_** _the leader within you_
At **Ryder** , our most important competitive advantage is our people. _CULTURE- INTEGRITY- FAMILY_ . In this role, you'll be part of a dynamic team, equipped to succeed and empowered to develop your transportation & logistics career. This is an essential industry and we've been in the game since 1933!
**Work with America's Leader in Fleet Management and Operations.** Cutting-edge technology, competitive pay, passionate mentors, and a family-like environment that fosters an inclusive and equal-opportunity work environment that believes in its people.
You thought that was it? Take a look at a few of these: Ryder has most recently been named One of the Most Innovative Companies in America ( by **Fortune,** Top Women to Watch in Transportation ( by **Women in Trucking** , and One of the Most Trustworthy Companies in America ( by **Newsweek.**
Have we mentioned we value our people? Hear it from the people that work here!
- Day in the Life of a Ryder's Management Trainee ( Why Join the Ryder Team ( Why Ryder's world is _Ever Better_
**JOB SUMMARY**
The Operations Management Trainee will support the shop management process and assist in cost savings, customer retention, and metric-based initiatives. This requires the incumbent to work cross-functionally across Operations, Asset Management, B2B Sales, Quality Control, and Rental Management.
**_We highly encourage you to carve out your career path and promote from within_** , based on performance. If you're motivated, coachable, and looking to get your management career started, you've come to the right place.
**What We Offer You-** Full Benefits Package including:
+ Competetive Salary (range may vary based on experience & location)
+ Full-time/Permanent
+ Paid time off (PTO)
+ Medical, Dental, & Vision Insurance
+ Paid Training (for the job you're in today & the one you want in the future)
+ 401(k) Savings Plan
+ Employee Stock Purchase Plan
**Job Category:** Operations and Support
**Compensation Information** :
The compensation offered to a candidate may be influenced by a variety of factors, including the candidate's relevant experience; education, including relevant degrees or certifications; work location; market data/ranges; internal equity; internal salary ranges; etc. The position may also be eligible to receive an annual bonus, commission, and/or long-term incentive plan based on the level and/or type. Compensation ranges for the position are below:
**Pay Type** :
Minimum Pay Range:
$50,000
Maximum Pay Range:
$55,000
**Benefits Information** :
**For all Full-time positions only** : Ryder offers comprehensive health and welfare benefits, to include medical, prescription, dental, vision, life insurance and disability insurance options, as well as paid time off for vacation, illness, bereavement, family and parental leave, and a tax-advantaged 401(k) retirement savings plan.
For more information about benefits, click here ( to download the comprehensive benefits summary.
Ryder is proud to be an Equal Opportunity Employer and Drug Free workplace.
All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
**Important Note** **:**
Some positions require additional screening that may include employment and education verification; motor vehicle records check and a road test; and/or badging or background requirements of the customer to which you are assigned.
Security Notice for Applicants:
Ryder will only communicate with an applicant directly from a (@ryder.com) email address and will never conduct an interview online through a chat type forum, messaging app (such as WhatsApp or Telegram), or via an online questionnaire. During an interview, Ryder will never ask for any form of payment or banking details and will never solicit personal information outside of the formal submitted application through .
Should you have any questions regarding the application process or to verify the legitimacy of an interview or Ryder representative, please contact Ryder at or .
**Current Employees** **:**
If you are a current employee at Ryder, please click here ( to log in to Workday to apply using the internal application process.
_Job Seekers can review the Job Applicant Privacy Policy by clicking here ( ._
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