4,163 Office Professional jobs in the United States

Salary: $17.75 Hourly
Location : UCMO - Warrensburg, MO
Job Type: Non-Exempt Staff Full Time
Job Number: 999030
Division: Dept of Nut, Kin & Health
Opening Date: 07/21/2025

Description

1. Serve as the department Office Professional under the administrative guidance of the Department Chair, to include: plan, document, and monitor the school's budgets. Provide financial guidance to the Chair and Faculty regarding the status of accounts and approval of expenses. Prepare weekly, monthly, quarterly, and annual budget reports and reconciliation to the chair and others, as requested. Administer Office budget policies and procedures. Monitor budgets of subordinate areas; invoice customers and deposit revenue into appropriate accounts.

2. Serve as the department Office Manager, to include: coordination of office calendar and deadlines, purchasing, inventory, and equipment maintenance. Hire, train, and supervise student employees if allocated. Determine best practices for the office.

3. Function as a customer relations specialist, to include: providing information about the Department of Nutrition, Kinesiology and Health, advising students of enrollment and admission procedures, promoting programs to prospective students, and responding to non-routine written and verbal inquires. Ensure connectivity to all technical based services for all users by performing routine computer corrections, as directed; remain knowledgeable of changes in technology and be familiar with program capabilities. Be able to assist students.

4. Provide administrative support to the Department Chair and Faculty to include: scheduling appointments, meeting rooms, and extracurricular use of classrooms, creating and distributing correspondence, making travel arrangements, and monitoring and assisting with special projects. Serve as the resource referral person in the Chair's absence. Assist in coordinating on and off-campus events.

5. May occasionally assist with administrative duties for other departments within the College of Health, Science, and Technology when needed.
Examples of Duties

Provide administrative support to the department chair, faculty, staff, and students to include: - 35%

• Schedule meetings and appointments for the chair and other faculty as requested.
• Coordinate, schedule, create and maintain room assignments and class schedules in Banner and 25Live.
• Coordinate and schedule seminars and special events and visiting faculty arrangements in Warrensburg. Aid the chair with correspondence and rosters.
• Aid with preparation of internal and external review documents including materials for HLC approval and national accreditation (Commission on Accreditation of Athletic Training Education and Accreditation Council for Education in Nutrition and Dietetics), and curriculum changes. Compile necessary data as directed.
• Coordinate aspects of the faculty search process and monitor compliance of the same.
• Receive application and supporting materials from applicants, prepare search files, distribute information to the search committee chair, and correspond with applicants.
• Prepare summer appointment forms, annual reports, planning and budget requests, and assist with developing semester class schedules.
• Take minutes at meetings, as needed.
• Transcribe, correct errors, and distribute minutes to faculty.
• Maintain minutes in Google Drive department community for review purposes.
• Monitor and assist with special projects and report non-routine activities to the chair.
• Serve as a resource referral person in the chair's absence.
• Assist the chair and/or faculty in the performance and completion of academic, administrative, or any department, college, or university-related assignments, duties, and responsibilities.
• Print and send information letters or electronic communications to prospective students.
• Maintain department files and historical records.
• Provide assistance to students to enroll in courses, as approved by faculty.
• Attend workshops to maintain and continuously improve computer and job-related skills.
• Assist in collection and preparation of admission materials in SLATE for admission requirement into selected master's programs.
• Assist with all State records and reports including faculty qualifications, annual reports, and site visits.
• Maintain department databases for profiles of past graduates for ongoing assessment of number of years required to complete program.
• Organize useful systems for document retrieval, department inventory, and student and faculty files.
• Collect, coordinate and maintain student records and faculty records for admission to program and clinical compliance (e.g. CPR, certification, background checks, insurance, licenses). Prepare internal program evaluations.

Function as an Office Manager, to include: - 30%

• Manage the department's main offices in Warrensburg and peripheral suites.
• Responsible for submitting work orders, monitor progress of work orders, and determine if work is complete. Monitor building access; serve as the primary contact of faculty, staff, and students for key requests. Serve as the point of contact for emergencies in the facilities
• Hire, supervise, and train student office workers. Assign the appropriate work-load for each student worker. Monitor hours worked and support approval of student time sheets with chair.
• Maintain office calendar and monitor deadlines.
• Manage purchasing activities. Coordinate purchase of laboratory consumables and equipment. Prepare equipment and laboratory supply purchases, place, receive, and inventory orders. Coordinate purchase of software licenses, laboratory instruments, and teaching equipment.
• Order and maintain current inventory of office supplies.
• Maintain office equipment and furniture inventory. Conduct the annual inventory in conjunction with the Purchasing Office.
• Maintain and coordinate the repair of office, laboratory (teaching), and teaching equipment.
• Serve as the department technology monitor, i.e. computers, multi-media classrooms, and phones. Call-in work orders to repair malfunctioning equipment. Submit phone and network access requests.
• Create and maintain computerized and manual office filing system. Create and maintain student and faculty files. Prepare undergraduate and graduate paperwork.
• Schedule office equipment maintenance and ensure availability of supplies for copiers, fax machines, etc. Maintain current service contracts on office equipment.
• Post department communication for chair/faculty and staff through UCM email and Google Docs.
• Transacts daily routine of receptionist, trouble-shooter, and office professional for department on Warrensburg campus.
• Manages all faculty and adjunct records including all hiring materials
• Analyzes resource needs for office functions, orders materials and maintains solvents budget for department.
• Initiates independently, as needed, to maintain University/Department policies or reply to urgent request.
• Arranges for productions of numerous reports for the University and accrediting agencies.
• Coordinate events held at the Warrensburg and MIC campus and the chair's schedules at the locations.
• Maintains data base for profiles of past graduates for ongoing assessment of number of years required to complete program.
• Organizes useful systems for document retrieval, department inventory, and student and faculty files.
• Collect, coordinate and maintain student records and faculty records for admission to program and clinical compliance (e.g. CPR, certification, background checks, insurance, licenses)
• Posts curriculum materials using Adobe Acrobat as needed.
• Prepares internal program evaluations.
• Reconcile monthly budget reports from Accounting Services. Retrieve budget information from the mainframe
• Initiate budget-related paperwork, to include: inter-department transactions (IDTs), budget amendments, payment requests, purchase requests, purchase orders, etc.
• Manage, prepare, and maintain the departments credit card accounts as per the regulation established from Procurement.
• Oversee lab chemical procedures and waste removal.
• Assist designated faculty member with collecting information for the web page.
• Assist the department with web edits.

Function as a customer relations specialist, to include: - 10%

• Provide information about the Department of Nutrition, Kinesiology & Health.
• Promote programs to prospective students, and proactively advise them of possible related courses of interest , program admission, eligibility and academic policies unique to department.
• Receive non-routine written, electronic, and verbal customer queries, evaluate the situation, and determine the appropriate course of action and/or refer students to the appropriate department to meet student needs.
• Maintain and respond to all email accounts accordingly.
• Present a positive attitude and image to the public.
• Be able to assist students with the technological aspects of services offered.
• Manages department program recruitment through vendors, advertising, searches, and multiple surveys.
• Provide general information on procedures for admission to the department and for retention, progression, and readmission.

Provide administrative support to the department chair, plan, document, and monitor the department budgets, to include: - 25%

• Plan, document, and monitor the fiscal year budget, consisting of organizations and foundation accounts of the Department of Nutrition, Kinesiology, & Health. Generate budget amendments and reconcile all disbursements and income transactions in each.
• Provide financial guidance to the chair regarding the approval of expenses.
• Prepare weekly, monthly, quarterly, and/or annual budget reports to the chair, and others as requested.
• Monitor foundation accounts, organize scholarship awards, prepare scholarship and academic achievement award payment requests, and assist faculty with award communications to students.
• Monitor budget, prepare required paperwork, forward paperwork for signature and commitment of funds, invoice customers, and deposit revenue into appropriate account(s).

Typical Qualifications

Education:

• Associate's degree in Office Administration, Business, or related field required. (60 credit hours)
• Bachelor's degree preferred.
• Education may be substituted for experience or experience may be substituted for education. Note that equivalencies are based on the following: AA or 60 credit hours = 2 years experience; BA/BS or 120 credit hours = 4 years experience; MA/MS = 6 years experience

Experience:

• Three (3) years administrative support experience assisting an administrator/director.
• One (1) year budget operations, financial analysis, or accounting. Two years preferred.

Supplemental Information

You must attach a reference letter to your application. If you fail to do so, your application will be marked as incomplete.

Special Instructions:

Full-time benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks paid vacation per year; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.

Part-time benefits-eligible positions: Benefits include generous education assistance for the employee.

Temporary, adjunct, student employment, or graduate assistant positions: Benefits are not included.

Completed UCM online application for employment required. Incomplete applications will not be considered.

A review will begin immediately and continue until filled unless indicated otherwise.

NOTE: A background check is required for the selected candidate of all staff, faculty, adjunct, and temporary positions and any job offer is contingent on the results of this check. Student employees and graduate assistants do not require a background check to be conducted prior to employment.

The University of Central Missouri is an Equal Opportunity Employer.
Our faculty and staff are the university's most valuable asset, and our goal is to provide a robust Total Rewards Program designed to help them maintain a happy, healthy, and productive lifestyle.

Highlights from UCM's total rewards package for full-time employees include:

• 30.25% (staff) and 6% (faculty) defined retirement contribution, paid by the university;
• Voluntary Tax-Sheltered Annuity (TSA) programs (403(b) and 457(b)) that allow eligible employees to make additional pre-tax contributions to a retirement plan;
• Employees can earn up to full tuition (15 credit hours) for themselves per academic year. Full-time employees are also eligible for up to $175 towards non-credit courses each fiscal year. Employees can earn up to full tuition for their dependents;
• Comprehensive medical, dental, and vision plans that begin on the first of the month following your date of hire. Basic dental and vision insurance paid at 100% by the university;
• Available Health and Dependent Flexible Spending Accounts;
• University-paid basic life insurance (including accidental death and dismemberment) and short-term and long-term disability insurance coverage;
• Generous leave accruals that begin accruing on your start date, plus 14 paid holidays per year.
• The UCM Childcare Center on the Warrensburg campus can provide faculty, staff, and students quality care for their children ages six weeks to 10 years.
• The Student Recreation and Wellness Center (SRWC) is free for all employees and is located on the Warrensburg campus.
• An Employee Assistance Program is available to all employees and their immediate family members to help assist with personal challenges you may face in your daily life;
• UCM offers an Employee Discount Program through Working Advantage.

To learn more about the wonderful benefits available as a University of Central Missouri employee, visit our !
01

I certify that I have attached a letter of recommendation. I understand that if I didn't, my application will be marked incomplete.

• Yes, I certify the above statement is correct.

02

Do you have an associate's degree in Office Administration, Business, or related field?

• Yes
• No

03

Do you have three (3) years of administrative support experience assisting an administrator/director?

• Yes
• No

04

Do you have at least one (1) year of experience in budget operations, financial analysis, or accounting?

• Yes
• No

Required Question

General Office Professional Application for the Upstate

Recruiting Solutions is seeking General Office Professional candidates for a variety of companies in South Carolina. If you have experience with for any of the following types of positions and did not see a specific position on our website that you would be a good fit for, please feel free to apply to this General Office Professional position. We have temp-to-perm and direct hire opportunities for the following.

General Office Professional positions that come available include:

• Accounting
• Administrative
• Audit Specialists
• Banking and Financial
• Call Center and Customer Service
• Collection Agents
• Compliance
• Data Entry
• Executive Assistants
• Healthcare Front Office
• Human Resources
• Inside and Outside Sales
• Legal and Paralegal
• Marketing
• Management
• Office Management
• Payroll and Benefits

Recruiting Solutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Recruiting Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

Recruiting Solutions expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

Salary : $49,260.64 - $9,223.84 Annually
Location : Multiple Locations- See Job Description, CA
Job Type: Full-time
Job Number: 25-7000-03 (O)
Department: Multiple Departments
Opening Date: 08/21/2025
Closing Date: 9/11/2025 5:00 PM Pacific

Description
The County of Santa Barbara is currently accepting applications to establish an employment list for Administrative Office Professional I/II positions. This list will be used to fill current and future full-time and part-time vacancies at various locations across the County, including Santa Barbara, Santa Maria, Lompoc, Carpinteria, and more. When applying, be sure to select the locations and departments where you are willing to work-your choices will determine your eligibility for current and future openings.
Current vacancies include:

• One (1) full-time position in the Behavioral Wellness Department
• One (1) full-time position in the Clerk-Recorder-Assessor's Office

The Administrative Office Professional classification is utilized within 18 departments of the County of Santa Barbara. Each Administrative Office Professional position may be different depending on the needs of the department and the nature of the work that you will be performing.
For additional information about our County Departments, please visit this link:
Join a team that values integrity, service, and excellence. Apply today and build a career with purpose at the County of Santa Barbara!
Start Your Career with Us: The Administrative Office Professional class is a great way to begin your career at an entry level and grow your administrative profession. Through experience and training, you will have opportunities to advance within the County of Santa Barbara.
To be successful in following this career path, you must have a strong knowledge of basic English and Math. You need to be an effective communicator on paper and in person, customer-focused, and business-oriented. You must be ready to learn government policies and procedures and use logical and sound reasoning in applying State and local laws, legislation and regulations to your work on a daily basis. You must also be eager to learn and accept direction.
Salary Information:

Administrative Office Professional I: Hourly rate of 23.68 - 28.47

Administrative Office Professional II: Hourly rate of 29.84 - 36.10

Bilingual and uniform allowance when applicable | Benefits: For information on benefits, click .
Administrative Office Professional I - Restricted: Hourly rate of 23.93 - 28.74

Administrative Office Professional II - Restricted: Hourly rate of 30.12 - 36.41

Bilingual and uniform allowance when applicable | Benefits: For information on benefits, click .

These positions are regularly privy to the decisions or recommendations of County management affecting employer-employee relations. These employees are in the confidential-unrepresented bargaining unit.
Benefits: Applicants from other public sector employers may qualify for:

• Retirement reciprocity
• Time and service credit towards an advanced vacation accrual rate

The Ideal Candidate will possess:

• Excellent customer service skills
• Good time management skills
• Good oral and written communication skills
• Ability to learn new tasks quickly
• Ability to prioritize and complete time-sensitive work tasks
• Ability to accurately and efficiently use Microsoft Office Suite
• Ability to work well independently and as part of a team
• Self-motivation and a positive attitude
• Accuracy and attention to detail
• Ability to develop and maintain sound working relationships with people of diverse backgrounds and personalities

Examples of Duties
Administrative Office Professionals are often the face of the County of Santa Barbara. The Examples of Duties will vary by position/department but generally include the following.

• You will have direct interaction with the public by advising and/or guiding them to complete proper documents.
• Common responsibilities include clerical-based administrative functions; answering phones; greeting customers; processing and/or responding to email inquiries; accepting, recording, and routing materials that come into the department; and filing and retrieving records and documents.

Employment Standards
The County of Santa Barbara strives to attract and maintain a work culture that is Accountable, Customer-focused and Efficient (our ACE values). Upon entering this job class, all AOPs must possess the following competencies to successfully perform the essential functions of the job and to uphold our County values:

• Skill to use computer operating system, word processing, and email software at a level necessary to create documents and send and respond to email messages
• Use an alphabetic computer keyboard with skill and accuracy
• Use complete English sentences and paragraphs to correctly organize and convey information
• Correct use of English parts of speech, sentence structure, vocabulary, and word usage
• Skill to add, subtract, multiply, and divide whole numbers and decimals
• Skill to meet and interact with the public and co-workers courteously and professionally
• Skill to file information alphabetically, numerically, and chronologically
• Skill to write and print legibly, clearly, and uniformly to record information

For more information regarding position and the required competencies click
Some positions MAY require the following Additional Qualifications:

• Possession of a valid and appropriate California Driver's License may be required for some positions.
• Shift and weekend work, including nights and holidays.
• Wear a uniform.
• The ability to read, write, and/or converse fluently in English and Spanish may be required. If you indicated on your application that you are bilingual, Human Resources will place you on the employment list for a job requiring bilingual skills. Hiring departments may test you on your fluency. If you do not demonstrate sufficient fluency, your name may be withheld from future certifications, in accordance with Civil Service Rule 7.

Supplemental Information
APPLICATION & SELECTION PROCESS :

• Review applications and supplemental questionnaire to determine those applicants who meet the employment standards.
• Online Office Professional Examination: Candidates will be required to successfully pass the online office professional assessment. Candidates who advance to this step will be notified by email with instructions to complete assessment. The deadline for completing the assessment will be clearly stated in the invitation. Candidates must complete and pass this assessment to continue in the selection process.

Candidates must receive a percentage score of at least 70 on the online administrative office professional assessment to be placed on an employment list. An adjustment may be made to raw scores based on factors listed in Civil Service Rule VI. Those candidates who are successful in the selection process will have their names placed on the employment list for a minimum of three months. At the time the employment list is established, all candidates will receive an email notice of their score on the exam(s), rank on the employment list, and exact duration of the employment list.
Veteran's Preference Points: Veteran's preference credit is applicable for this recruitment (5 points for veterans, 10 points for disabled veterans). To be eligible for this credit, you must be applying for this position within five years from your most recent date of: (1) honorable discharge from active military service; or, (2) discharge from a military or veterans' hospital where treatment and confinement were for a disability incurred during active military service; or, (3) completion of education or training funded by a Federal Educational Assistance Act. No time limit exists for veterans with 30% or more disability. To receive veteran's preference points, you must: (1) check the Veteran's Preference Points box on the employment application form, (2) submit a copy of your Form DD214 to the Human Resources Department on or before the online financial office professional examination test date, and (3) pass all phases of the examination process. The preference points will be added to your final test score.
Reasonable Accommodations : The County of Santa Barbara is committed to providing reasonable accommodation to applicants. Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter listed on the job posting. We do require verifications of the accommodation needed from a professional source, such as a Medical Provider or a learning institution.
Recruiters will communicate with applicants by e-mail during each step in the recruitment process. Applicants are reminded to check spam filters continuously during the Recruitment & Selection Process steps listed above to ensure they do not miss the required deadlines.
Conditional Job Offer: Once a conditional offer of employment has been made, candidates will be required to successfully complete a background check, which includes a conviction history check, and satisfactory reference checks.
Background Investigation and Medical Evaluation: District Attorney and Child Support Services conduct a background investigation. Current or excessive use of drugs, sale of drugs, serious criminal history, or deception relating to employment history may bar employment. Other departments may require an extended background check including credit history; this is at the discretion of each department.
The County of Santa Barbara Health (County Health) Department requires all employees working in direct contact with patients or clients in a high-risk environment to comply with the County Health Employee Immunizations policy. This can be accomplished by providing documentation of immunizations, submitting laboratory immune titers demonstrating adequate immunity, or obtaining required vaccinations. A list of requirements, based on the specific program, will be sent at the time an offer letter is presented to the selected candidate(s) and initial documentation will be required at this time.
All Positions : Appointees may be subject to a post-offer medical evaluation or examination. The appointee must satisfactorily complete a one-year probationary period.
Disaster Service Worker: Pursuant to Governmental Code section 3100, all employees with the County of Santa Barbara are declared to be disaster service workers subject to such disaster service. Activities as may be assigned to them by their superiors or by law.
Equal Employment Opportunity (EEO) Statement

The County of Santa Barbara provides equal employment opportunities to all employees and applicants and prohibits discrimination, harassment, and retaliation of any type with regard to any characteristic or status protected by any federal law, state law, or Santa Barbara County ordinance. The County continues to be committed to a merit-based selection process and to eliminating barriers to attracting and retaining top qualified candidates. The County has a long-standing practice of providing a work environment that respects the dignity of individual employees and values their contributions to our organization.
APPLICATION DEADLINE: Thursday, September 11, 2025, at 4:59 p.m. PST , postmarks not accepted. You can view job postings and apply online 24 hours a day at .
Chanel Y. Turner, Talent Acquisition Analyst,
Retirement Plans

• Generous County Defined Benefit Plan
• Eligible to participate in 457(b) Deferred Compensation Plan
• Retirement Reciprocity with CalPERS, CalSTRS, and 1937 Act plans
• For more information on our retirement plans, please visit: and

Health Benefits

• Choice of dental, vision and medical plans. In addition to the Benefit Allowance noted above, the County contributes toward medical premiums and dental premiums
• On-Site Employee Health Clinics in Santa Barbara and Santa Maria which provide ongoing and episodic services to eligible employees and their eligible dependents
• Employee Assistance Program (EAP) offers free, confidential assistance with personal and workplace problems to employees and their immediate family members
• Healthcare Advocacy Program to help employees navigate the complexities of health plan benefits
• Available Health Care and Dependent Care Flexible Spending Accounts, Health Savings Account (HSA), Supplemental Term or Whole Life Insurance, Personal Accident Insurance, Critical Illness Insurance, Accident Insurance and more!
• For more information on our health benefits, please visit:

Paid Time Off

• Vacation Leave 12 to 25 days per year depending on length of public employment
• Sick Leave 12 days annually with unlimited accumulation, one year of which can be converted to service credit upon retirement
• Paid Holidays based on bargaining unit (view the compensation summary for this bargaining unit, link below)
• Alternative Transportation Benefit (TDM) up to 2 days of additional vacation for using alternative methods of commuting
• For more information on Paid Time Off please view the Compensation Summary for this bargaining unit (available below)

Miscellaneous Benefits

• County Paid Term Life Insurance
• County Paid Long Term Disability Insurance
• Childcare and Employee Discounts
• Relocation Assistance may apply
• Flexible work schedule may apply
• For more information on all of these benefits, please visit:

Compensation Summary

• To view the Compensation Summary specific to the bargaining unit for this position (link to full Memorandum of Understanding also available at bottom of the summary), please visit:

*This benefits list is for convenience only; please refer to the Memorandum of Understanding for complete details of terms and conditions. Amounts are generally prorated for part-time employment.
01

I acknowledge that it is my responsibility as an applicant to provide sufficient information on my application to demonstrate that my education and experience meets the employment standards (minimum qualifications) for this position as detailed in the job bulletin. I further acknowledge that if the County determines that I do not meet the employment standards there will be no opportunity for me to provide additional information regarding my application after the closing date listed on the job bulletin. Therefore, I understand that before submitting a job application, it is important that I review the job bulletin thoroughly and ensure that my application clearly reflects how my education and experience meets the employment standards at the time I submit my application.

• I understand

02

As part of the application process, a Supplemental Questionnaire must be submitted along with the standard application form. Resumes are accepted, but NOT in lieu of a completed application and supplemental questionnaire.

• I understand

03

The Human Resources Department communicates with ALL APPLICANTS through e-mail. Please make sure your email address is entered correctly and it is current. If you feel you are not receiving your emails, please check your spam or junk inbox for our emails.

• Yes, I understand

04

Please keep in mind, the hiring departments will receive a copy of your application. It is to your advantage to provide as much information as possible regarding any current and prior employment history on your application.

• I understand.

05

IMPORTANT INFORMATION, PLEASE READ CAREFULLY: When completing your application and supplemental questionnaire, it is important that you carefully consider all the selections you make and/or the information you provide in the following areas:

• Type of positions you will accept
• Types of work you will accept
• Types of shifts you will accept
• Where you will initially accept employment
• Languages other than English
• Additional questions for specific departments

Why? If you successfully pass the supplemental questionnaire ranking, you are placed on the large employment list. Your ranking is based on the scoring of your questionnaire and the number of candidates on the list. When a department has a vacancy, we will use the large employment list, to filter based on the needs of the hiring department and the above choices you've made. For example, if the Social Services Department has a vacancy in Santa Barbara for a full -time position, then candidates who have selected the Social Services Department, Santa Barbara location, and full-time work will be pulled from the large employment list by rank order and the department will receive the top 10 candidates for consideration. When completing your application and supplemental questionnaire, be certain to select all the departments, locations, and work shifts that you are willing to be considered. Also, be certain to list any specific skills you possess, such as bilingual skills. Before submitting your application, please take time to check your selections. This is your only opportunity to make these selections.

• I have read and understand my options.

06

Below is a list of departments that utilize this job classification. Please select the department(s) you would like to be considered for current and future vacancies. Some departments have provided a brief description of your role as an Administrative Office Professional I in the Department. Please keep in mind that during the life of the employment list, some of these departments may not have vacancies that arise. This is your only opportunity to make your selection. I understand the following questions will be my only opportunity to select the departments I am interested in being considered for a current or potential future vacancy.

• AGRICULTURAL COMMISSIONER/WEIGHTS & MEASURES: Duties in the Agricultural Commissioner's Office Weights and Measures department may include opening the front office, public reception, answering phones and dispatching calls, preparing mailings, emails, board member packets and other written documents, guide the public to the correct resource, informing the public regarding the application processes, and fiscal team support. To learn more visit
• BEHAVIORAL WELLNESS: The mission of the Department of Behavioral Wellness is to promote the prevention of mental illness and recovery from addiction among individuals, families and communities, by providing effective leadership and delivering state-of-the-art, culturally competent services. Medical Records/Health Information Management Department - Purpose is to collect, protect, and review patient health information to ensure the quality and availability of the health information. We are required to comply with federal and state legal requirements and Behavioral Wellness policies and procedures. The ultimate purpose of healthcare information management is to protect confidentiality and ensure the accessibility and quality of continuity of care and ultimately, the delivery of healthcare. The primary responsibility of this position would be the release of information according to laws, regulations, and departmental policies and procedures. Working extensively with various requestor types of medical/health information. For more information, please visit
• CHILD SUPPORT SERVICES: To learn more visit
• CLERK-RECORDER-ASSESSOR: Duties include officiating civil marriage ceremonies; recording, archiving and providing copies of official and vital records; reading handwritten documents from the 1800s. Assessor's Office duties include: assisting taxpayers with property ownership and assessment questions; reading, interpreting and processing recorded documents as they relate to appraisability for property taxes. ELECTIONS OFFICE duties include assisting with candidate filing, vote by mail and voter registration. To learn more, visit
• COMMUNITY SERVICES DEPARTMENT (includes Parks and Housing Divisions): To learn more visit
• COUNTY COUNSEL: To learn more visit
• COUNTY HEALTH (formerly "Public Health"): The County of Santa Barbara Health Department is dedicated to its mission "to improve the health of our communities by preventing disease, promoting wellness and health equity, ensuring access to needed health care, and maintaining a safe and healthy environment." Guided by our vision of "healthy people, healthy community, healthy environment," we offer administrative opportunities across a wide range of programs and services-including Health Care Centers, Laboratories, Pharmacies, Community Health Promotion, Environmental Health Services, Animal Services, the Emergency Medical Services Agency, Fiscal, Human Resources, I.T., and more. Join our team and help make a lasting difference in the health of our community. To learn more visit
• DISTRICT ATTORNEY'S OFFICE: To learn more visit
• FIRE: To learn more visit
• GENERAL SERVICES DEPARTMENT: (Supports Facilities, Real Property, and Capital Projects Divisions) To learn more visit
• HUMAN RESOURCES DEPARTMENT: To learn more visit
• INFORMATION TECHNOLOGY: To learn more visit
• PLANNING & DEVELOPMENT: Duties in the Planning and Development department may include facilitating the public meeting process by preparing mailings, emails, board member packets and otherwise supporting various boards and commissions; facilitating the permit application process by conducting intake and issuance, guide the public to the correct resource, informing the public regarding the application processes; reception, and fiscal team support. To learn more about what P&D does, visit
• PUBLIC WORKS: Assignments may include working at various maintenance yards, offices, and other work sites throughout the County. Typical job tasks include reception type duties which include interacting with the general public, partner agencies, private companies, and other County departments in-person, via phone and email. Other work tasks may include intaking and processing work requests for Public Works facilities, intaking payments, data entry, setting up electronic folders and directories, scheduling meetings, and booking conference rooms. Duties may also include reviewing and transmitting time sheets, accessing and running reports using the County's financial system, and working in various other Department and County systems. Assist others with special projects and perform related duties as assigned. To learn more visit
• SOCIAL SERVICES: The mission of the Department of Social Services (DSS) is to help our community be safe, supported, and self-sufficient. DSS achieves this by administering programs that offer income support, food benefits, and health care to eligible children and adults. Additionally, DSS administers several community networks that aim to coordinate, enhance, and report on services for children, seniors, and individuals with disabilities. At the core of our mission and daily work are the values of providing exceptional customer service and fostering a workplace where all employees can thrive. As a member of the DSS team, you will take on essential tasks that support the administration of various programs and provide crucial services to community members as they navigate challenges and opportunities. Your specific responsibilities will vary depending on the program or function you support. To learn more, visit:
• TREASURER-TAX COLLECTOR: To learn more visit

07

Incumbents conditionally offered bilingual Spanish positions will also be REQUIRED to take a Spanish proficiency exam.

• I understand.

08

If you selected an interest in working for the Clerk-Recorder-Assessor & Elections Offices on question 6, please answer the following questions: Would you be willing to officiate a civil wedding ceremony?

• Yes
• No
• This does not apply to me; I did NOT select an interest in the Clerk-Recorder-Assessor & Elections Offices.

09

Positions in the Elections Office require overtime during peak periods of election cycles. Would you be willing to work overtime as needed?

• Yes
• No
• This does not apply to me; I did NOT select an interest in the Clerk-Recorder-Assessor & Elections Offices.

10

Do you have professional experience working within the Office of County Counsel?

• Yes
• No

11

Do you have professional experience working with medical health records?

• Yes
• No

12

BACKGROUND CHECK AND MEDICAL EVALUATION: The following departments require the candidate to pass a background investigation: Child Support Services & District Attorney. Current or excessive use of drugs, sale of drugs, serious criminal history, or deception relating to employment history may bar employment. Other departments may require an extended background check including credit history; this is at the discretion of each department.

• I understand that if I have checked the following: Child Support Services and/or District Attorney, I am subject to undergo the above process.

13

I understand question 14 - 18 will be used to help us identify if you meet the minimum qualifications for this position.

• I understand

14

Do you have experience in a professional office setting?

• Yes
• No

15

Do you have experience with Microsoft Word?

• Yes
• No

16

Do you have experience with Microsoft Excel?

• Yes
• No

17

Do you have experience with Microsoft Outlook?

• Yes
• No

18

Do you have customer service experience?

• Yes
• No

Required Question

Responsibilities

Primary Job Functions:

Greets all consumers in a professional and welcoming manner

• Ensures consumers sign in via paper signature log upon his/her arrival at the clinic
• Verify appointments in scheduling system or manual method and promptly notify the appropriate clinician of the consumer’s arrival.
• Direct consumer to appropriate waiting area or exam room. Periodically monitor the waiting area to ensure consumers are called to his/her appointment
• Usher consumer to appropriate exam room once checked in

Completes admission process for new consumers

• Direct consumer to complete the general intake forms and obtain appropriate insurance information
• Accurately populate all fields as related to the admission process in Aatar/Athena
• Ensure that Guarantor lineups and Plans are entered correctly in Avatar/NextGen utilizing the online guarantor documentation
• Research all patients that present with no insurance through Medicaid, Medicare, and Blue Crosseligibility sites.

Responsible for consumer payments

• Collects consumer “out-of-pocket” costs (i.e. co-pays, deductibles, and co-insurance) and prepares receipts
• Prepares and makes deposits, if needed

Assists with Financial Assistance/Sliding Fee Discount Program applications

• Assists consumers with completion of the Financial Assistance application/Sliding Fee Discount Program application, as needed
• Communicate with consumers regarding proof of income requirements.

Scheduling Calendar

• Schedules return appointments for consumer accurately and gives consumer appointment card with next scheduled appointment and initials.
• Re-schedules, and cancel appointments as necessary and communicates these changes to consumers.
• Schedule consumer appointments with outside agencies as requested
• Enters unscheduled appointment into scheduling system (manual) and notifiy the appropriate clinician of consumer’s arrival

Answers telephone in a professional and welcoming manner.

• Receives consumer requests for appointment/information and changes
• Direct callers to the appropriate person in a timely manner

Protects and maintains the confidentiality of all records and patient information

• Ensurance all releases are completed accurately and immediately scanned into Avatar via POS scanning.
• Assists with and works with all organization personnel involved with any aspect of release of protected health information to ensure full coordination and cooperation under the organization’s policies and procedures and legal requirements

Other Responsibilities

• Perform quality assurance process as necessary.
• Completes administrative review audits as necessary.
• Passing out prescriptions from the doctor/CRNP/PA to the consumer.
• Perform relief for other staff members.
• Makes copies, faxes documents and performs other related clerical duties as needed.
• Personally escorts patients to exam rooms once checked in to appointment

Supervision and consultation

• Seeks supervision and consultation as needed
• Accepts and employs suggestions for improvement
• Actively works to enhance skills

Courteous and respectful towards consumers, visitors and co-workers

• Treats consumers with care, dignity and compassion
• Respects consumers’ privacy and confidentiality
• Is pleasant and cooperative with others
• Assists consumers and visitors as needed
• Personal values don’t inhibit ability to relate and care for others
• Is sensitive to the consumers’ needs, expectations and individual differences
• Is gentle and calm with consumers, families and others as appropriate

Administrative and other related duties as assigned

• Actively participates in Performance Improvement activities
• Actively participates in AltaPointe/Accordia committees as requested
• Completes assigned tasks in a timely manner
• Treats consumers with dignity and respect
• Works in a cooperative manner with other AltaPointe/Accordia employees
• Follows AltaPointe/Accordia policies and procedures

Physical Requirements of the Job: 

• Continuous sitting (extended sitting) up to 2 hours at a time until break or lunch.
• Reaching forward to place paperwork on a document stand.
• Grasping to turn keys in doors throughout facility, grabbing files/paperwork
• Lifting up to 10 pounds.
• Carrying up to 10 pounds to transport small quantity of charts various distances in facility.
• Fine manipulation/dexterity for data entry, writing and handling paperwork.
• Standing and walking frequently throughout shift and to various locations in the facility to file charts and put up supplies.
• Sitting can be in frequent bursts up to 10 minutes.  Extended sitting can be up to, but limited to 1 hour.
• Forward reaching, reaching out to front, and overhead reaching with up to 5 pounds to 15 is performed when filing records and charts.
• Forward reaching, overhead reaching and reaching down while filing medical record that can range up to 15 pounds.
• Lifting various ranges from the floor to overhead throughout the day with up to 15 pounds (medical records and supplies).
• Carrying up to 15 pounds various distances.
• Step ladder climbing frequently to access higher shelves for filing and stocking/retrieving supplies.
• Strong grasp/pinch grip needed to use keys in doors and to handle medical records.
• Fine manipulation/dexterity to use computer, write and handle medical records paperwork.
• Must be able to stand for long periods of time, continuously bend, stoop, kneel, crouch, reach and lift at least 10 pounds.
• Must have visual acuity in at least one eye and manual dexterity.

Qualifications

High School graduate or the equivalent. Must have the ability to communicate verbally, withstand frequent deadlines, concentrate and maintain accuracy in spite of frequent interruptions. Knowledge of the following must be demonstrated:

• Basic clerical skills.
• Use of standard office equipment including computers, copy and fax machines.
• Basic medical terminology.
• Previous medical/health front desk experience preferred.
• Ability to stand, sit, or walk for prolonged periods of time

Apply now

* Apply Now



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