641 Office Services jobs in the United States

Office Services Coordinator
Job ID

Posted
23-Sep-2025
Service line
REI Segment
Role type
Part-time
Areas of Interest
Administrative
Location(s)
Denver - Colorado - United States of America
About the Role:
At Trammell Crow Company, we have built our business - and reputation - by hiring great people.
We believe outstanding, capable and dedicated employees have laid the foundation of our success and are our most valuable asset. Trammell Crow Company cultivates an environment that empowers its employees to be the best. When you join TCC, you are joining a dedicated team of people who are committed to upholding our RISE (Respect, Integrity, Service, Excellence) Values. Our RISE values fuel our mission for a diverse, equitable, and inclusive work environment so our people, our business partners and the communities in which we build: thrive. We are driven by our most powerful asset-our people. Comprised of teams possessing passion, innovation, and an open culture of excellence, we are actively seeking talent with a diverse set of backgrounds and experiences across all industries to apply for open positions.
As an Office Services Coordinator you will deliver hospitality services and provide operational support to a large office. You will welcome visitors, maintain a client-ready reception area and back of house spaces, coordinate supply inventories and reorders, and support print production.
This is a Part Time role.
What You'll Do:
- Receive and direct incoming calls, packages and visitors.
- Provide hospitality services and maintain a client-ready reception area, conference rooms, other shared areas and back of house spaces.
- Support print production: printing, binding, finishing.
- Coordinate with vendors regarding facilities and equipment matters; tackle minor equipment problems independently.
- Provide general administrative support to team including kitchen and office supply monitoring and ordering, expense report preparation, and travel coordination related tasks.
- Distribute track packages, post mail, and arrange messengers.
- Schedule and coordinate meetings, including restaurant and conference room reservations, equipment needed for meetings and catering.
- Provide notary services as needed.
- Follow basic work routines and standards in application of work.
- Use interpersonal skills to exchange straightforward information.
- Draft reports and correspondence and answer common inquiries from stakeholders.
What You'll Need:
To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- HS Diploma or GED required.
- 1+ years of related experience (e.g. Front Desk, Concierge or Customer Service roles).
- Intermediate skills with Microsoft Office software (Excel, Word, PowerPoint, and Outlook).
- Ability to comprehend and interpret instructions and ask clarifying questions to ensure understanding.
- Implement existing procedures to address straightforward problems; has limited opportunity to exercise discretion.
- Ability to thrive in a fast-paced work environment.
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
About CBRE Group, Inc.
CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world's largest commercial real estate services and investment firm (based on 2024 revenue). The company has more than 140,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage serving, valuations); Building Operations & Experience (facilities management, property management, flex space & experience); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at .
#INDSG
Trammell Crow Company carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum hourly rate for this position is $18.50 per hour and the maximum hourly for the position is $18.50 per hour. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience. This position is part time.
**Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at (U.S.) and (Canada).
Trammell Crow
When you're a part of Trammell Crow Company, a global commercial real estate development company, you're a part of a team that brings local ingenuity and global vision to everything we build. From Labs in Boston to Logistics in Prague to homes in Houston, we transform spaces into places, changing the way people and places connect.
With the spirit of entrepreneurship, innovation, and collaboration at our core, our people are committed to upholding our RISE (Respect, Integrity, Service, Excellence) Values. This drives our mission for a diverse, equitable, and inclusive workplace so business and communities thrive.
Trammell Crow Company's performance is fueled by our most powerful asset-our people. Comprised of teams possessing passion, innovation, and a visible culture of excellence, we welcome talent with diverse backgrounds and experiences across industries to apply for open positions.
Find out more ( Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)

**Description**
As a member of the Office Services Department, the Office Services Coordinator provides high quality office services related support. Maintains positive working relationships with clients, attorneys, and support staff. Adheres to strict confidentiality, timeliness, and accuracy of all related work.
**ESSENTIAL FUNCTIONS:**
+ Responsible for accurate copying/printing and assembly of reprographics projects, faxing, and scanning in accordance with instructions and firm policies.
+ Sorting, distributing, collecting, and metering mail and parcels timely and accurately.
+ Collaborates as needed with other firm and external resources to complete local office projects and tasks.
+ Works with the Office Administrator on tasks such as equipment set-up and office maintenance.
+ Troubleshoots copier and other office equipment issues. Work with Information Services and/or outside vendors to ensure equipment is maintained and remains in good working condition.
+ Orders supplies and stocks copy rooms, kitchen, and conference rooms, and maintains organization and cleanliness of shared spaces. Responsible for maintaining appropriate inventory levels for all supplies.
+ Providing on-site assistance to the Information Services team, including set-up of video and audio-conferencing equipment and assisting with computer equipment
+ Coordinates the set up and cleaning of conference rooms and the delivery and set-up of catering for meetings.
+ Performing incidental cleaning and dusting of shared office spaces. Maintaining organization and cleanliness of copy rooms, file rooms, and kitchen areas.
+ Adhering to firm policies, procedures, standards, and maintaining confidentiality.
+ Serve as a key point of coordination for office services, demonstrating initiative and leadership to ensure smooth and efficient daily operations
**ADDITIONAL FUNCTIONS:**
+ Other duties, as assigned.
**QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES):**
**Education:**
+ High School Diploma or equivalent required.
**Experience:**
+ Minimum of 1 year production/reprographic experience required. Previous law firm/professional services experience preferred.
**Knowledge, Skills, & Abilities:**
+ Must have strong ability to communicate effectively, tactfully, and professionally with clients, attorneys, and staff. Must be extremely customer service oriented.
+ Knowledge and experience using office equipment, including copiers, scanners, fax machines and other related equipment.
+ Ability to adhere to strict deadlines and manage conflicting priorities.
+ Strong ability to multi-task efficiently and effectively.
+ Ability to perform tasks with a high degree of accuracy and attention to detail.
+ Possess general computer ability using MS Office.
+ Exceptional organizational skills, initiative, and judgment.
+ Routinely able to lift up to 50 pounds of office-related equipment, supplies and incoming and outgoing parcels.
**WORK ENVIRONMENT & PHYSICAL DEMANDS:**
This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
**PHYSICAL REQUIREMENTS**
Medium Work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects 20 to 50 pounds frequently, and/or greater than negligible up to 10 pounds.
**VISUAL ACUITY**
The work is required to have acuity to determine the accuracy, neatness, and thoroughness of the work assigned (i.e., custodial, food services, general laborer, etc) or to make general observations of facilities or structures (i.e., security guard, inspect
**DISCLAIMER**
_Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future._
_This job description is not an exhaustive list of all functions that the employee may be required to perform and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position._
_Equal Opportunity Employer - vets, disability_
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.

Job Title: Senior On-Site Service Specialist
**_This position requires:_**
+ **_Ability to lift 50 lbs._**
+ **_Flexibility to work on weekends._**
+ **_A personal vehicle and a valid driver's license._**
Summary: Join our dynamic team as a Senior On-Site Service Specialist, where you will play a
pivotal role in transforming our clients' experience through top-notch operations support. You will
engage with cutting-edge technology in high-volume duplicating, production, sorting, and mailing
tasks, ensuring seamless operations and client satisfaction. Whether it is performing maintenance,
troubleshooting, or providing reception services, you will be the heart of our service delivery.
Roles and Responsibilities:
- Operate high-volume 2D or 3D print and copy machines, ensuring top-notch quality and
efficiency.
- Provide essential equipment troubleshooting and escalate technical issues promptly for
resolution.
- Deliver exceptional customer service by addressing inquiries, coordinating service calls,
and managing job requests.
- Maintain meticulous records, manage inventory, and calculate charges for services
rendered.
- Collaborate with team members to ensure smooth delivery of completed jobs and support
various building functions.
- Embrace flexibility by occasionally assisting with meeting room setups, light maintenance,
and reception duties.
- Uphold safety standards and adhere to protocols while handling equipment and materials,
ensuring a secure work environment.
Qualifications Must Have:
- High school diploma or GED, coupled with minimum one year of relevant work experience.
- Proficiency in basic computer skills, including MS Office Suite.
- Strong communication skills and ability to thrive in a fast-paced, customer-centric
environment.
Qualifications Nice to Have:
- Previous experience in copy jobs or related fields.
- Basic knowledge of electronics and copier equipment repair.
- Valid driver's license with minimum auto insurance coverage.
In this role, you will be at the forefront of innovation, providing solutions and exceptional service. If
you are ready to make a meaningful impact and embark on a journey of growth, apply now to join us
in shaping the future of service excellence.
Come Create at Ricoh:
If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.
Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information-how it is collected, stored, managed, and shared-to unlock the potential in every organization. We deliver services and technologies that inspire our customers' success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.
Invest in Yourself:
At Ricoh, you can:
+ Choose from a broad selection of medical, dental, life, and disability insurance options.
+ Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.
+ Augment your education with team member tuition assistance programs.
+ Enjoy paid vacation time and paid holidays annually
+ Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.

Description We are looking for a dedicated Office Services Associate to join our team in Irvine, California. This contract position involves delivering exceptional office support services, including reprographics, mail handling, and hospitality tasks. The ideal candidate will bring strong organizational skills and a proactive attitude to ensure smooth day-to-day operations.
Responsibilities:
- Perform reprographics and mail service tasks, ensuring all work adheres to established guidelines.
- Maintain organized logs for office services tasks, ensuring accuracy and completeness.
- Operate and troubleshoot office equipment, including copiers and scanners, and manage supplies such as paper and toner.
- Assist with conference room maintenance and office replenishment to ensure a tidy and functional workspace.
- Communicate effectively with supervisors and clients to address concerns and meet deadlines.
- Handle sensitive and confidential documents responsibly and securely.
- Conduct quality assurance checks on completed work to ensure high standards are met.
- Collaborate with team members to prioritize workflow and meet project deadlines.
- Lift and transport items weighing up to 50 pounds as part of daily responsibilities.
- Adhere to company policies and procedures while delivering services in a fast-paced environment. Requirements - High school diploma or equivalent is required.
- At least 1 year of office services experience, preferably within a corporate, legal, or banking environment.
- Strong customer service skills to build and maintain positive client relationships.
- Excellent organizational skills and attention to detail to manage tasks effectively.
- Ability to work independently and make decisions aligned with business needs.
- Strong problem-solving capabilities with the judgment to escalate issues when necessary.
- Comfortable working in a team-oriented and fast-paced environment.
- Ability to handle confidential information with discretion and professionalism.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Job Title**
Office Services Technician
**Job Description Summary**
(MAC) TECH Coordinator
**Job Description**
**MAC Tech Coordinator**
**_Location: Portland, ME_**
**Cushman & Wakefield is seeking a MAC (Moves, Adds, and Changes) Tech Coordinator to support our Space & Occupancy and Facility Management teams at our** **Portland** **campus.**
**This role serves as the central point of coordination for MAC activities, ensuring seamless execution of move-related services and alignment with strategic planning.**
**DESCRIPTION**
**Vendor Coordination**
+ **Service Scheduling: Coordinate with multiple vendors to support branding efforts, furniture installations/removals, associate relocations, and deployment of new assets.**
+ **Onsite Escorting: Escort and supervise vendors on-site to ensure efficient, timely, and secure service execution.**
+ **Punch List Management: Create and maintain punch lists to monitor task status and verify work completion.**
**Move Strategy Execution**
+ **Strategy Implementation: Execute the move strategy provided by the MAC Planner, working closely with approved C&W move vendors.**
+ **Equipment Relocation: Manage the disconnect/reconnect process for equipment in line with the move plan. Verify proper operation post-move and report any issues.**
+ **Box & Material Moves: Plan and coordinate physical moves of boxes and other materials as outlined in the MAC strategy.**
**Documentation & Process Improvement**
+ **Assessment Reporting: Document findings, observations, and completion status for each move, highlighting concerns or follow-ups as needed.**
+ **Process Optimization: Identify opportunities for field-based process improvements, including value engineering recommendations to drive efficiency.**
**Quality Assurance**
+ **Plan Execution Review: Ensure MAC activities are executed in accordance with Cushman & Wakefield's quality standards and operational expectations.**
**EXPERIENCE**
**Qualified candidates will bring 2-5 years of experience in at least two to three of the following areas:**
+ **Computer/technical customer service**
+ **Small project or move management.**
+ **Facilities operations**
+ **Furniture installation**
+ **Construction or vendor coordination**
**Proficiency in communication, both written and verbal, is essential. Candidates must be skilled in developing clear, effective presentations and collaborating across teams.**
Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at ** ** or email ** ** . Please refer to the job title and job location when you contact us.
INCO: "Cushman & Wakefield"

Description General office services, cleaning and filling office pantries, sorting and delivering mail/packages, assisting with copy and reprographics jobs, assisting with room set ups (moving tables and chairs), must be able to lift 50 lbs. o Answer and transfer calls on a multi-line phone system. o Accept deliveries, sort mail, and maintain phone lists. o Handle additional projects as assigned. Handle sensitive and/or confidential documents and information. o Communicate with manager and client on job or deadline issues. o Minimum of one-year office service experience, preferably in a legal, banking or large corporate environment. o Previous receptionist, switchboard or administrative assistant experience preferred. o Excellent verbal and written communication skills. - Day to Day Duties: - Will assist only with mail, no copy (repro) or facilities - Must be very independent; they are by themselves at this office - Must be able to speak to first level clients (facilities, drivers) - Ask questions if something is not understood. - Log packages - Pitney Bowes machine experience is helpful - Must have a car, some public transportation is available, but it is very intermittent and not reliable Requirements TOP 3-5 Hard Skills this client is looking for: 1. Pitney Bowes machine experience is helpful 2. Must have some mail experience, will train from there Top 3 -5 Soft skills this client is looking for: 3. Must be able to work with little to no supervision 4. Communication skills 5. Ask questions to confirm or clarify tasks Job Qualifications - High school diploma or equivalent. - Minimum (1) year office services experience preferably in a legal, banking or large corporate environment. - Skilled in the use of mail, phone, email, digital reprographics and mail equipment. - Familiar with general back-office procedures to meet and maintain client satisfaction. - Proven customer service skills are required in order to create, maintain and enhance customer relationships. - Good written and verbal communication skills, including detail oriented telephone and email etiquette. - Attention to detail with good organizational skills. Technology Doesn't Change the World, People Do.®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description We are looking for an experienced Office Services Supervisor to join our team in Boston, Massachusetts, within the Financial Services industry. In this long-term contract position, you will oversee operational excellence, manage service delivery, and lead a team to ensure high standards of quality and efficiency. This role requires strong leadership skills, a commitment to continuous improvement, and the ability to build effective communication channels both internally and with clients.
Responsibilities:
- Oversee the quality of service delivery across the client's central reprographics and office printer fleet.
- Implement standardized processes and operational controls to drive efficiency and consistency.
- Monitor and fulfill management information reporting requirements to maintain transparency.
- Manage staff performance by setting clear business objectives, providing ongoing feedback, and establishing development goals.
- Foster a culture of continuous improvement and high performance within the team.
- Investigate and resolve escalated client issues while ensuring proper communication with stakeholders.
- Collaborate with functional teams to adhere to corporate policies, internal controls, and reporting standards.
- Provide training and development opportunities, mentoring direct reports to enhance their skills.
- Manage staff allocation through optimized scheduling, cross-training, and promoting teamwork.
- Compile and issue monthly client billing while ensuring compliance with financial and operational targets. Requirements - Bachelor's degree or equivalent experience.
- Minimum of 5 years of leadership experience managing teams in a customer service or operational role.
- Strong communication skills with the ability to liaise effectively between teams and clients.
- Proven experience in implementing operational processes and driving continuous improvement initiatives.
- Proficiency in managing budgets, timelines, and performance metrics.
- Familiarity with compliance standards and internal controls.
- Ability to resolve issues, promote teamwork, and develop structured succession plans.
- Knowledge of reprographics and office printer fleet operations is highly desirable.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
We are looking for an Office Services Coordinator to join our team in Allentown, PA. In this role, you will manage office operations to ensure a seamless and organized work environment. This is a long-term contract position requiring in-person attendance, with the potential for extension or conversion to a permanent role.
Responsibilities:
- Monitor and replenish supplies and inventory across various office areas to maintain availability.
- Ensure conference rooms are clean, organized, and equipped with necessary materials such as notepads, markers, and refreshments.
- Maintain stock levels in kitchen and bathroom areas, including items such as soap, paper towels, and toiletries.
- Transport and restock copy paper for printers and copiers in shared office spaces.
- Manage the storage room by organizing items, ensuring proper labeling, and maintaining accessibility.
- Oversee kitchen inventory, including utensils, snacks, coffee pods, and cleaning supplies.
- Utilize the internal work order system to track, manage, and respond to maintenance and supply requests.
- Clean and maintain coffee machines to ensure functionality and stock necessary supplies for daily use.
- Assist with other administrative tasks as required, such as escorting visitors and coordinating office cleanliness.
Requirements - Proven experience in a similar office support or coordination role, with a minimum of 2 years.
- Strong communication skills to effectively interact with team members and vendors.
- Excellent organizational abilities to manage inventory and supplies efficiently.
- Time management skills to prioritize and complete tasks within scheduled hours.
- Customer service skills to address employee needs and resolve issues promptly.
- Basic computer proficiency for managing work orders and inventory systems.
- Ability to perform physical tasks such as transporting supplies and organizing storage areas.
- High attention to detail to ensure cleanliness and proper stocking throughout the office. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .