1,889 On Site Coordination jobs in the United States

Description
Robert Half's construction client in Walnut Creek, CA is in need of a project assistant!
The Project Assistant will play a critical role in the day-to-day administration of our construction projects. This position requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate is proactive, resourceful, and excited to be part of a dynamic team where their work will make a direct impact.
Key Responsibilities Include:
- Project Coordination: Assist project managers in organizing, scheduling, and tracking construction projects to ensure they remain on time and within budget.
- Document Management: Maintain and update project documentation, including contracts, permits, blueprints, submittals, RFIs (Requests for Information), change orders, and other critical files.
- Communication: Serve as a liaison between project managers, subcontractors, suppliers, and clients to facilitate clear and efficient communication.
- Data Entry & Reporting: Input project data into internal databases and assist with creating weekly project updates, budget reports, and schedules.
- Invoice Tracking: Assist with managing invoices, purchase orders, and expense tracking, collaborating with accounting staff to ensure vendor payments are accurate and timely.
- Meeting Coordination: Schedule project meetings, take detailed meeting minutes, and ensure all follow-up actions are tracked and addressed.
- Permit Assistance: Help in preparing and submitting permit applications, ensuring compliance with local regulations, and coordinating inspections.
- Supplies Coordination: Assist in ordering and tracking materials for projects, ensuring timely deliveries and resolving any supply chain issues.
- Organization & Office Support: Handle general office duties as necessary, such as answering calls, organizing files, and maintaining a clean and efficient work environment.
If you are interested in this project assistant position, please submit your resume today!
Requirements - Possess a high school diploma or equivalent; additional education in administration, project management, or construction is preferred.
- Have 1-2 years of experience in administrative or project support roles, ideally within the construction or engineering sector.
- Demonstrate proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with construction management software like Procore or PlanGrid.
- Show a strong ability to manage timelines and schedules effectively.
- Exhibit excellent organizational skills with attention to detail in handling multiple tasks.
- Experience using financial tools such as QuickBooks or spreadsheets for tracking budgets and invoices is preferred.
- Possess strong communication skills to foster collaboration among diverse teams.
- Display adaptability and resourcefulness in a fast-paced work environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Description**
We're looking for a **Project Assistant** to join our team in **West Palm Beach, FL!** This is an **in-office role** where you'll play a key part in supporting exciting projects and collaborating with a great team.
**Primary Duties and Responsibilities:**
+ Scanning documents
+ Organizing files
+ Completing transmittal forms for corporate records
+ Performing miscellaneous job-related duties as assigned
+ **This position pays $17-$18 an hour.**
**Required Qualifications:**
+ Ability to work independently
+ Good listener with the ability to quickly learn new processes and systems
+ Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
**Physical Requirements and Working Conditions:**
Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, and to attend meetings at various sites within and away from the Firm; must also be able to work at a desk for long periods of time (2-3 hours); strength to lift and carry materials weighing up to 25 pounds; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.
Not quite right for you? For a full listing of all our openings, please visit us at WE ARE:**
ENTRUST Solutions Group, an ENR Top 100 company, is a community of people, 3,000+ strong, who are committed to our clients and each other. We provide comprehensive and dependable engineering, consulting, and automation services to gas and electric utilities, telecommunication service providers, pipeline operators, and industrial companies.
**IN RETURN FOR TOP TALENT, ENTRUST SOLUTIONS GROUP OFFERS**
+ Generous paid time off and benefits401(k) retirement program with a company matchCareer development programsTuition reimbursementFlexible work schedule
To learn more about ENTRUST Benefits and Culture, please visit our company LinkedIn page and follow us at: Solutions Group is proud to be an Equal Employment Opportunity employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.
Headhunters and recruitment agencies may not submit resumes/CVs through this website or directly to managers. ENTRUST Solutions Group does not accept unsolicited headhunter or agency resumes and will not pay fees to any third-party agency or company that does not have a signed agreement with ENTRUST Solutions Group.
#LI-VH1
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.

**Description**
MSI is a full service HVACR contractor offering an array of energy efficient air-conditioning services from concept to completion, maintenance to repair and everything in between. With more than 45 years of service under our belt, MSI continues to be recognized for our visionary leadership and superior craftsmanship in the design and installation of energy-efficient cooling systems.
MSI seeks talented performers and offers a challenging and rewarding work environment that emphasizes teamwork, results, and most importantly honesty and integrity. We value our employees and are committed to attracting highly skilled, talented individuals to join our strong, family-oriented workforce and to help us build on our success.
We are a Drug Free Workplace and an Equal Opportunity Employer.
**Job Title:** Project Assistant
**Department:** Projects
**FLSA Status:** Salaried
**Reports to:** Vice President of Central Florida
**Coordinates With:** All
**Salary:** Commensurate with experience + Benefits
**Job Summary:** MSI seeks an Entry Level Assistant to work with the Project Coordinator and Manager of our Projects Department. This role involves managing the permit application process for construction, processing construction documents, and organizing various processes.
**Essential Functions:**
+ Provide administrative support including typing, filing, emailing, and correspondence routing.
+ Provide project administrative support as requested by Sr. Project Coordinator, Project Managers and Executive Leadership.
+ Ensure all necessary permits are requested and obtained, and call inspections as requested by Project Managers or Field Employees.
+ File and track Notice To Owners, ensuring they are issued on time.
+ Issue Certificates of Insurance when opening a job or when requested.
+ Assist with invoicing and AR as required.
+ Initiate Warranty Letters when required and distribute them in the Warranty book and copy to the Service Group.
+ Communicate with Project Managers and Project Coordinators about any changes or updates concerning projects.
+ Review and assess all permit applications to ensure completeness, accuracy, and compliance with local, state, and federal regulations.
+ Coordinate the submission of permit applications to appropriate governmental agencies and follow up to expedite the review and approval process.
+ Act as a liaison between project managers, contractors, and regulatory agencies to communicate permit requirements and resolve any issues.
+ Maintain a detailed database of all permit applications, including their status, deadlines, and associated fees.
+ Develop and implement strategies for streamlining the permit process for future projects.
**Qualifications**
**Education and Experience:**
+ High School graduate.
+ A minimum of one (1) year of experience as an Administrative Assistant or Project Coordinator in the construction field preferred.
**Knowledge, Skills, and Abilities:**
+ Knowledge of construction forms and permits.
+ Strong administrative skills.
+ Proficiency in Microsoft Products and permit application software.
+ Excellent communication and interpersonal skills.
+ Ability to coordinate and work well with others.
+ Ability to work well under stress and multitask.
+ Strong organizational skills.
+ Strong problem-solving skills and attention to detail.
+ Ability to work independently and collaboratively.
**Standards of Success**
+ Attitude of Safety First
+ Work Ethic of loyalty, integrity, pride, perseverance, accountability, respect and teamwork
+ Strong detail orientation
+ Strong ambition and highly motivated to succeed
+ Desire to continuously improve
+ Represents company in a positive and professional manner
+ Maintains positive attitude and morale
+ Interacts effectively with all members of the organization and all outside associates
+ Thinks strategically and considers long-term implications of one's actions
+ Constantly analyzes for ways to improve individual and/or company performance.
**SAFETY RESPONSIBILITIES:**
+ Each employee has a responsibility for their own safety, the safety of their co-workers, and the community in which they are operating.
+ In the performance of duties and responsibilities, you are expected to observe all safety, health, and loss prevention rules, practices, and procedures, as well as specific instructions related to the safe and efficient performance of your work.
+ An effective and viable safety, health, and loss prevention program will be attained only when all employees are safety conscious and keenly aware, both mentally and physically, of the potential hazards of your environment.
**We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled**
**_Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here ( . Please check our available positions to confirm that a post or email is genuine._**
**_EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent._**
#msi
#LI-Onsite
#LI-AL2
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.

**Description**
Mesa Energy Systems is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Mesa Energy Systems is a HVAC mechanical services company that provides fully integrated solutions for preventative maintenance and repair, upgrading existing mechanical, electrical, and controls systems to provide the most efficient economic solutions to meet customer expectations.
**Job Title** : Project Assistant
**Principal Duties and Responsibilities**
+ Project Booking - receive bid documents from sales team & generate new project packets for the project implementation team.
+ Coordinate "kick off" meetings with Sales & Implementation teams
+ Take meeting minutes for design-build projects.
+ Project Billing- Manage all project billing (Schedule of Values, progress billing, etc.).
+ Manage distribution and update of plans & CD's to teams as directed.
+ Make follow-up phone calls to Design team members who are non-responsive.
+ Generate status updates on active projects.
+ Manage cost invoicing from vendors & subcontractors based on project manager requirements. Ensure cost gets posted to our internal accounting system.
+ Generate subcontracts per job requirements.
+ Perform routine clerical duties - setting up new files, maintaining and organization of department files, reproducing documents, drawings, etc. for bid process and design production.
+ Generate Purchase orders & assist with price matching with vendors.
+ Create O&M (Close-out) docs per customer requirements.
+ Work with Project teams to generate change orders & deductive change orders.
+ Assist Retrofit Manager with warehouse management processes.
**Job Specifications** (incl. Education requirements, minimal experience, computer skills required, etc.)
+ Pursuing college degree or equivalent work experience.
+ Experience taking detailed meeting minutes.
+ A minimum of two (2) years' experience in back-office support.
+ Effective communications skills and ability to work well with a team.
+ Detail oriented, logical, and methodical approach to problem solving.
+ Excellent organizational skills.
+ Scheduling and planning experience.
+ Strong proficiency with Microsoft Office and Adobe Acrobat.
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.
**Compensation Range:** $30 - $34 per hour
**Benefits:** We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.
**Notice to prospective employees:** There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.
#Mesa
#LI-mesa
#LI-hvacjobs
#LI-Onsite
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.

**Description**
Mesa Energy Systems is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Mesa Energy Systems is a HVAC mechanical services company that provides fully integrated solutions for preventative maintenance and repair, upgrading existing mechanical, electrical, and controls systems to provide the most efficient economic solutions to meet customer expectations.
**Job Title:** Project Assistant
**Principal Duties and Responsibilities**
+ Project Booking - receive bid documents from sales team & generate new project packets for the project implementation team.
+ Coordinate "kick off" meetings with Sales & Implementation teams
+ Take meeting minutes for design-build projects.
+ Project Billing- Manage all project billing (Schedule of Values, progress billing, etc.).
+ Manage distribution and update of plans & CD's to teams as directed.
+ Make follow-up phone calls to Design team members who are non-responsive.
+ Generate status updates on active projects.
+ Manage cost invoicing from vendors & subcontractors based on project manager requirements. Ensure cost gets posted to our internal accounting system.
+ Generate subcontracts per job requirements.
+ Perform routine clerical duties - setting up new files, maintaining and organization of department files, reproducing documents, drawings, etc. for bid process and design production.
+ Generate Purchase orders & assist with price matching with vendors.
+ Create O&M (Close-out) docs per customer requirements.
+ Work with Project teams to generate change orders & deductive change orders.
+ Assist Retrofit Manager with warehouse management processes.
**Job Specifications** (incl. Education requirements, minimal experience, computer skills required, etc.)
+ Pursuing college degree or equivalent work experience.
+ Experience taking detailed meeting minutes.
+ A minimum of two (2) years' experience in back-office support.
+ Effective communications skills and ability to work well with a team.
+ Detail oriented, logical, and methodical approach to problem solving.
+ Excellent organizational skills.
+ Scheduling and planning experience.
+ Strong proficiency with Microsoft Office and Adobe Acrobat.
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.
**Compensation Range:** $27 - $32 per hour
**Benefits:** We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.
**Notice to prospective employees:** There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.
#Mesa
#LI-mesa
#LI-hvacjobs
#LI-Onsite
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.

**Description**
**COMPANY OVERVIEW**
Contra Costa Electric (CCE) is a wholly-owned subsidiary of EMCOR Group, Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Since 1946 the name Contra Costa Electric, Inc. has stood for value, quality and service. Our success is a result of our commitment to these principles. Headquartered in Martinez, CA with branch offices in Bakersfield and Fresno, CA, we combine the global reach and strong financial resources of EMCOR, vast local project experience and collaborative labor relations with the skill and knowledge of our professional personnel to fill the wide range of electrical construction needs of California.
**SUMMARY**
The Project Assistant position at Contra Costa Electric, Inc., reports directly to the Project Assistant Team Lead, located in Martinez, CA, with daily interface with the Project Management and Field Teams. The Project Assistant is an integral part of the construction process and helps meaningfully contribute administrative support to the project team, resulting in exceptionally executed projects and customer satisfaction.
Responsibilities include document control, cost control, general clerical duties and related activities.
**ESSENTIAL DUTIES AND RESPONSIBILITIES**
Project Cost Accounting:
+ Submit daily records of field personnel badge activities for the project site.
+ Coordinate with foreman on site to ensure all project personnel are properly accounted for.
+ Audit all hours across CCE systems and Client Systems (TRACK) to ensure customer and internal systems match.
+ Properly allocate labor, equipment, meals, and material for all activities on site.
+ Enter hours for indirect project support to ensure complete activities are documented for both field and office personnel.
+ Perform weekly audits of customer data to ensure alignment with internal accounting and payroll records.
+ Utilize internal accounting systems to create labor, equipment and material invoices for client submission.
+ Manage new hires, labor rate changes and classification changes as they pertain to project billing.
+ Ensure all company owned equipment is accounted for in Client (TRACK) and CCE billing systems.
+ Ensure all material is properly billed in CCE billing system and clients Contractor Supplied Material system (CSM, TRACK).
+ Assist accounting department in identifying and processing payments from customer.
Personnel Management:
+ Submit badge requests for all new personnel.
+ Manage employee records in customer database and internal personnel files.
+ Ensure field personnel certifications are current and maintain up to date records.
+ Maintain job site organization chart for all personnel.
+ Produce manpower reports for the client as required.
Site Administration:
+ Maintain stock of site office supplies.
+ Maintain records of tools and material invoices received from the field.
+ Compile packing slips for all deliveries and submit to accounting for reconciliation.
+ Work closely with the site superintendent to assist with various project tracking activities as needed.
+ Assist with creating and printing miscellaneous labels for field personnel
General:
+ Quickly learn and apply Industrial practices and technical skills.
+ Work independently with little or no supervision after having been shown how to accomplish assignments.
+ Ask appropriate questions related to assignments and recommend improvements.
+ Practice excellent organization and remain upbeat and pleasant even when facing the pressure of pending or multiple deadlines.
+ Comply with all company operating policies, procedures, and safety requirements.
+ Comply with EMCOR's Values, Business Code of Conduct, and Business Ethics.
+ Able to work 40 hours per week in Martinez, CA.
**REQUIRED COMPETENCIES**
The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.
+ Strong teamwork mentality and ability to work in a collaborative environment across departments.
+ Strong organizational, record keeping and follow-up skills.
+ Self-motivated, with aptitude for attention to detail and ability to prioritize workflow.
+ Ability to manage multiple tasks and meet deadlines on a daily basis.
+ Customer focused mindset with ability to meet customers' expectations and requirements.
+ Business communication savvy with excellent oral and written communication skills.
+ Display a professional and positive appearance as representative of the Company.
**QUALIFICATIONS**
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position requires the flexibility to work with other departments of the Company in the Martinez office, as well as working directly with project field staff and/or on project work sites as needed.
**PREFERRED EDUCATION AND EXPERIENCE**
+ Minimum 1-3 years related experience providing support for construction projects preferred.
+ High school diploma or GED required.
+ Associate degree in related field may be substituted for experience.
**COMPUTER SKILLS**
+ Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel)
+ Candidates must have experience with refinery contractor labor tracking and billing systems, such as **Track** ( **or equivalent gate log monitoring systems),** to ensure accurate workforce management, compliance, and invoicing.
+ Knowledge of project cost accounting software a plus.
**LANGUAGE SKILLS**
Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.
**PHYSICAL DEMANDS & WORK ENVIRONMENT**
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The physical demands of this position are those associated with working in a typical office environment.
While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. This role requires communicating verbally and in writing one on one, in small groups, as well as presenting to larger groups of employees. This role requires the ability to work at a computer (reading and keying) for extended periods of time. The employee must move within the office to retrieve files and meet with employees in their offices or conference room. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, or crouch. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
While performing the duties of this job, the employee may be occasionally required to travel by car (as a passenger or driver) to Job Sites, or to attend Commercial events/training, and must have the ability to navigate around job sites.
---
CONTRA COSTA ELECTRIC, INC. is and EMCOR company and offers a full benefit package including:
+ Medical, dental, vision, and prescription
+ 401k with company match
+ Paid holidays
+ Educational assistance
+ Salary based on experience and qualifications.
+ Salary Range from $45,000 to $52,000
**We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.**
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here ( . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
#LI-KJ1 #ccelec
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.

Description We are looking for a detail-oriented Project Assistant to join our team in Irvine, California. In this long-term contract role, you will play a pivotal part in supporting project workflows, coordinating schedules, and ensuring seamless communication across teams. This position is ideal for someone who thrives in a dynamic environment and excels at managing organizational tasks.
Responsibilities:
- Maintain and update project plans, timelines, and schedules to ensure tasks are completed efficiently.
- Coordinate team meetings and communicate updates, changes, or issues to relevant stakeholders.
- Document meeting notes, distribute them to team members, and track progress on assigned tasks.
- Support construction project workflows by overseeing timelines and monitoring deliverables.
- Assist in creating and maintaining master schedules for project planning.
- Scan and organize project-related documents to ensure accurate record-keeping.
- Collaborate with team members to ensure project management processes are followed effectively.
- Identify potential challenges and contribute to solutions that optimize project success. Requirements - Proven experience in managing project timelines and schedules.
- Familiarity with construction project workflows and processes.
- Ability to create and maintain master schedules for multiple projects.
- Proficiency in scanning and document organization tools.
- Strong knowledge of project management principles and methodologies.
- Excellent communication and coordination skills to ensure seamless collaboration.
- Detail-oriented with the ability to track and monitor progress effectively.
- Previous experience in a project assistant or similar role is preferred. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description We are looking for a detail-oriented Project Assistant to join our team in Visalia, California. This long-term contract position requires someone with experience in administrative support or project coordination, ideally within the construction or architecture industry. The role involves supporting various aspects of construction administration, bidding processes, and government agency compliance, ensuring projects are completed efficiently and in line with organizational standards.
Responsibilities:
- Maintain accurate records and ensure proper distribution of documents, including drawings, specifications, meeting notes, and project forms.
- Provide administrative support to the Construction Administration team, including tasks such as typing, scanning, and copying.
- Assist with the preparation and organization of pre-bid agendas, sign-in sheets, and bid tabulations.
- Support all phases of the bidding process, including tracking plan holders and managing bid-related documentation.
- Create and issue transmittals to clients, contractors, and owners, ensuring timely communication.
- Update and annotate construction administration logs and project drawings with RFIs, ASIs, change orders, and other relevant updates.
- Coordinate with government agencies to process necessary forms and certifications, ensuring compliance with regulations.
- Pursue documentation and information required for project certification and closeout, maintaining thorough communication with relevant parties.
- Archive project materials according to firm standards, ensuring accessibility for future reference.
- Run project-related errands and attend off-site meetings as needed to support project timelines. Requirements
- At least 1-2 years of experience in an administrative or construction-related role.
- Associate's degree or 2-year certification in architecture, construction, or a related field is required; a Bachelor's degree is preferred.
- Strong organizational skills with the ability to manage timelines effectively.
- Familiarity with construction projects, architectural drawings, and project management processes.
- Proficiency in tasks such as scanning, maintaining logs, and working with architectural engineering documents.
- Valid driver's license required for travel to project sites and off-site meetings.
- Excellent communication skills to collaborate with contractors, government agencies, and project teams.
- Ability to adapt to evolving project needs and maintain attention to detail under tight deadline.
Please contact Robert Half at for immediate consideration.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .