508 On Site Event Supervision jobs in the United States

Groundworks is seeking a talented Event Management Coordinator to join our tribe in Virginia Beach, VA!

The Event Management Coordinator will be responsible for planning and executing a variety of internal events that enhance team engagement, recognition, and professional development across our 80+ offices in the United States and Canada.

Job Responsibilities:

Event Planning and Coordination:

• Manage all aspects of event planning for employee recognition events, national employee meetings, leadership summits, and other internal gatherings.
  
• Secure event locations that align with Groundworks' brand and event needs.
  
• Coordinate logistics, including travel arrangements, lodging, catering, and audiovisual needs.
  
• Develop and manage event agendas, ensuring alignment with company objectives and key messages.
  

• Collaborate with executive leadership to identify keynote speakers and facilitate their participation.
  
• Act as the primary point of contact for all vendors, including venues, speakers, and service providers to ensure seamless event execution.
  

• Maintain and track event budgets, ensuring all expenses are within company guidelines.
  
• Provide detailed budget reports post-event for review and optimization of future events.
  

• Create and distribute event-related communication materials, including invitations, agendas, and post-event follow-ups.
  
• Promote event participation across various channels to maximize employee engagement.
  

• Gather feedback through surveys and assessments post-event to evaluate success and identify areas for improvement.
  
• Compile reports detailing event outcomes, attendance, budget adherence, and participant feedback for management review.
  

• Bachelor's degree in Event Management, Hospitality, Marketing, or related field.
  
• 2+ years of experience in event planning or coordination, preferably in an internal corporate environment.
  
• Strong organizational and time-management skills, with the ability to manage multiple projects simultaneously.
  
• Excellent communication and interpersonal skills.
  
• Proficient in Microsoft Office Suite.
  

• Full-time
  
• Onsite: 1741 Corporate Landing Pkwy, Virginia Beach, VA 23454
  
• Travel up to 40%
  

• Competitive base salary ($55,000-$60,000) with bonus potential
  
• Equity
  
• The best-in-class training programs
  
• Advanced leadership training opportunities
  
• Benefits include Medical, Dental, Optical, Long/Short Term Disability, Life insurance, 401(k) with a company match after applicable waiting periods
  
• Paid time off including 6 holidays after applicable waiting period
  

Event Coordinator – Entry Level

Orlando, FL | Full-Time | In-Person

We’re looking for an organized and energetic Event Coordinator to join our growing team in Orlando. In this hands-on role, you’ll help plan, set up, and manage promotional marketing events that connect brands with the public in a fun, face-to-face environment.

Whether you're supporting logistics, engaging attendees, or helping the team deliver an outstanding brand experience — no two days are the same.

What You’ll Be Doing:

• Coordinate and support event logistics, setup, and materials
• Represent client brands at public and retail-based marketing events
• Assist with team scheduling and on-site coordination
• Engage with event attendees, answer questions, and provide product/service info
• Track event performance and support reporting

You’ll Be a Great Fit If You:

• Are highly organized, proactive, and detail-oriented
• Enjoy working with people and leading by example
• Can manage multiple priorities in a fast-paced setting
• Are available full-time for in-person work (Monday to Friday)

What We Offer:

• Full training – no previous event experience required
• A fun, supportive, and goal-driven team environment
• Clear pathways for advancement into campaign management
• Competitive pay + performance-based incentives

Full-Time | In-Person | Monday to Friday preferred

If you're looking to take your coordination skills to the next level while gaining real experience in live events and brand marketing — we’d love to hear from you.

Apply today and help us deliver standout events across Orlando!

Primary Duties and Responsibilities:

• Coordination of onsite and virtual meetings

• Daily phone and email support up to and including communication with sales representatives and faculty

• Run various report to manage workload effectively and efficiently

• For onsite meetings, individual will partner with other supplier partner to ensure onsite needs are met

• Setting up virtual credit cards for dinner meetings

• Communication with Clients and Faculty

• Review documents for accuracy/ensure compliance requirements are met

• Ensuring all meeting materials are complete, accurate and delivered to the necessary recipients on a timely basis and ensure SLAs are met

• Work closely with other team members to ensure successful execution of meetings

• Help the sales force with troubleshooting issues and answering questions

• Manage a very active after-hours duty officer support line

• Post program follow-up to ensure the team has the data necessary for proper close out of a program

• Adherence to various policies (i.e. Confidentiality, sensitive communication, intellectual property)

Competency Requirements:

• Excellent interpersonal skills

• Superior customer service and organizational skills

• Ability to handle a high call and program volume

• Exceptional attention to detail

• Good oral and written communication skills as well as focused listener

• Ability to prioritize, multi-task and to work under tight deadlines

• Demonstrate ability to work in a fast-paced environment

• Ability to work flexible schedules and/or extended hours to meet clients’ business needs

• Proficiency in MS-Office, Word, Excel, and Gmail Suite Workspace

Other Education/Skills Experience Desired:

• High School or equivalent

o College Degree Preferred

• 5 years’ experience in field or related area

42570BR

Extended Job Title:

Event Coordinator

Position Description:

Plans, coordinates, publicizes, and implements special events, including social events, recognition celebrations, conferences, and meetings. Facilitates production of events by coordinating with performing groups, arranging publicity, and approving expenditures.

Requisition ID:

42570BR

Travel Required:

Up to 25%

Major/Essential Functions:

• Serves as Advisor to the officers and members of President’s Select, including, but not limited to advising members on rules and regulations for the organization, overseeing processes for induction of new members and traveling with members to various recruitment events on an annual basis. 40%

• Plans, coordinates, and implements prospective student-focused events sponsored by the Office of the President, including VIP student visits and Top Scholar and Raider Roadshow recruitment events. 20%

• Develops and maintains the President's communication distribution lists. Drafts, edits, and reviews correspondence on behalf of the President. 10%

• Supports the Sr. Event Coord. and Event Coordinator positions as needed to coordinate and host events at various venues including the President's suites at the United Supermarkets Arena and Jones AT&T Stadium including football and basketball games, concerts, commencement, etc. 10%

• Coordinates the President's introductions at meetings of the Board of Regents. 5%

• Represents the Office of the President on a monthly basis at New Employee Orientation events by presenting information to new faculty and staff member at Texas Tech University. Works closely with Communications and Marketing to update presentation information as needed. 5%

• Other duties as assigned. 10%

Grant Funded?:

No

Pay Basis:

Monthly

Work Location:

Lubbock

Preferred Qualifications:

Public speaking, ability to work with student interns.

Department:

Presidential Events

Required Attachments:

Cover Letter, Professional/Personal References, Resume / CV

Job Type:

Full Time

Shift:

Day

Required Qualifications:

Bachelor's degree plus one year related experience; OR a combination of education and/or related experience equal to five years.

Does this position work in a research laboratory?:

No

About the Department and/or College:

The Office of the President (

Safety Information:

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.

EEO Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

About the University:

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.

About Lubbock:Referred to as the “Hub City” because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock’s Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

Job Family:

Facilities Operations

Job Sub Family:

Events Operations

Knowledge, Skills, and Abilities:

• Respectful, cooperative, and effective in getting along with a diverse group of employees and customers. Expresses ideas/information in a complete, clear, concise, organized, and timely manner. Actively listens to others and is open to suggestions.

• Complies with all university and departmental rules, laws, policies and procedures; attends all required training or certification programs with the specified time frames.

• Effective and efficient utilization of time and resources. Anticipates and responds to the needs of the department.

Annualized Pay Range:

$40,500 - $2,600 - 64,800

• Plan and execute events from conception to completion, ensuring alignment with client goals.
• Collaborate with clients to define event objectives, budget, and requirements.
• Source and negotiate contracts with vendors, venues, and suppliers.
• Create and manage event timelines, ensuring all deadlines are met.
• Coordinate logistics, including catering, transportation, audiovisual needs, and on-site setups.
• Implement and oversee registration processes, including ticketing and attendee communication.

• Bachelor's degree in Event Management, Hospitality, Communications, or a related field.
• Proven experience as an event coordinator or similar role in a professional setting.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Excellent communication and interpersonal skills to work effectively with clients and team members.
• Proficient in event management software and Microsoft Office Suite.
• Ability to work flexible hours, including evenings and weekends as needed for events.

• Health Insurance: Comprehensive medical, dental, and vision coverage.
• Retirement Plan: 401(k) with company matching.
• Paid Time Off (PTO): Generous vacation, sick leave, and holiday pay.
• Professional Development: Opportunities for training, workshops, and career advancement.
• Employee Assistance Program (EAP): Access to mental health and wellness resources.

Cowboys Golf Club is searching for a service-focused Event Coordinator!

Essential Responsibilities:

• Act as liaison between club and client to ensure a successful event. This includes obtaining billing, handling on site event logistics, coordinating outside vendors, and enforcing the contract
• Write BEO's for each group giving the club's departments an overview and schedule of the event and its objective, details of the meeting agenda, AV requirements, VIP's, billing arrangements and special requests
• Plan clients food and beverage events in coordination with Sales and F&B, including assistance with menu and wine selection, decorations, entertainment and audio visual
• Create and execute accurate banquet event orders that include detailed information on the agenda, menu items, room set up, and billing arrangements
• Meet the client/member upon arrival and conduct pre event review, including the introduction of key staff, overview of event, and guest arrival details
• Communicate last minute changes in functions to club staff, and ensure accurate and satisfactory follow up
• Conduct post event review with clients including the presentation of banquet checks when applicable
• Send thank you notes and critiques/surveys, and ensure any feedback is communicated and responded to
• Work with the Sales team to generate an accurate monthly forecast of PE revenue associated with all events.
• Ensure monthly goals are attained to maximize revenue
• Manage and maintain client information and reports accurately and promptly

Qualifications:

• Hospitality/Service industry experience preferably including event coordination or management
• Excellent guest service skills
• Strong prioritization, planning and organizational skills
• Ability to utilize systems and software such as POS, CRM, etc.
• Sets high goals and continuously strives for excellence
• Available for a rotating schedule that includes early mornings, evenings and occasional weekends

Job Type: Full-time, Entry level

Benefits: Yes- Medical, Dental, Vision, 401k Match, Employee Lunch, Golf/Retail Discounts and more!

Salary-Exempt: $55,000 + Incentive Bonus (~$10k annually)

Location: Cowboys Golf Club, the world's first and only NFL themed golf club in Grapevine, Texas

Arcis Golf provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Arcis participates in E-Verify, the government program that certifies an employee's right to work for us in the U.S.

Join Our Team at Pattern Promotions - Event Coordinator

About Us: In a rapidly changing world, innovation and creativity are essential. At Pattern Promotions, we inspire our team to think outside the box, challenge the status quo, and develop fresh ideas. We believe that diversity of perspectives drives innovation, and we are committed to staying at the forefront of the latest trends and technologies. We offer excellent opportunities for growth within our company.

Position: Event Coordinator

Schedule: Weekends Off

Salary: $800 - $50 per week

Job Description: As an Event Coordinator, you will play a pivotal role in organizing and executing a wide variety of events that are both engaging and memorable. Your responsibilities will span from the initial planning stages to on-site execution, ensuring every detail is meticulously managed to exceed client expectations. In this dynamic position, you will collaborate with vendors, coordinate logistics, and engage with clients to bring their visions to life.  

Responsibilities:

• Plan and execute a variety of events from inception to completion, including logistics management, vendor negotiation, and budget management.
• Coordinate and oversee event set-up and tear-down to ensure all aspects are executed flawlessly.
• Maintain strong relationships with clients, understanding their needs and expectations to deliver tailored event experiences.
• Research and secure venues that align with event requirements and budgets, ensuring appropriate space and amenities are available.
• Create event schedules and timelines, ensuring all parties involved are informed and on-track throughout the planning process.
• Manage event budgets, tracking all expenses and ensuring adherence to financial constraints while maximizing value.

Qualifications:

• Bachelor's degree in Event Management, Hospitality, Communications, or a related field preferred.
• Proven experience in event planning or coordination, with a strong portfolio of past events managed.
• Exceptional organizational and project management skills, enabling effective multitasking and prioritization under pressure.
• Strong communication and interpersonal skills, with the ability to engage with diverse stakeholders professionally and effectively.
• Proficient in using event management software and tools to assist in planning and execution.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.

Benefits:

• Weekends off for a healthy work-life balance.
• Competitive weekly salary ranging from $ 00 - 950.
• Excellent opportunities for growth and advancement within the company.
• Hands-on training to ensure your success in the role.
• Friendly and dynamic work environment with a focus on teamwork and innovation.

If you’re ready to be part of a company that values creativity, growth, and customer satisfaction, apply now and join the Pattern Promotions team!

Plan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendly customer service by helping customers shop at our store and find what they're looking for. Ensure all customers receive a fast and friendly checkout experience. Complete operational tasks including truck unload, merchandise duties, and maintaining store recovery standards as needed to deliver our Brand Promises.

• Plan and coordinate multiple events at once including children's birthday parties and other craft classes or events.
• Engage with clients of all ages, from 4 to 94+, by creating an environment of fun and creativity.
• Demonstrate and instruct party participants in the completion of craft projects, perform face painting and other activities.
• Facilitate and implement party add-ons such as goody bags, balloons, etc. to company standards.
• Communicate events with clients and store team members.
• Complete administrative tasks such as answering emails, making phone calls, and completing paperwork as needed.
• Adjust plans and events based on client's feedback and needs.
• Create backup or emergency plans to be executed as needed.
• Ensure client satisfaction for scheduled events.
• Uphold the company's cleanliness and safety standards. Set up, break down, and clean before and after each event.

• Help customers shop, locate products, and provide them with solutions.
• Provide fast and friendly check out experience.
• Engage customers on benefits of Rewards program and Private Label Credit Cards and complete enrollments.
• Educate customer on Voice of Customer (VOC) survey.
• Assist with Omni channel processes, including Buy Online Pickup in Store (BOPIS) and Ship From Store (SFS).
• Participate in the truck un-load, stocking and planogram (POGs) processes.
• Complete merchandise recovery and maintenance.
• Perform Store in Stock Optimization (SISO) and AD set duties as assigned.
• Support shrink and safety programs
• Adhere to Standard Operating Procedures (SOPs) and Company programs to ensure compliance with applicable laws and requirements; execute Company policies and standards.
• Interact with others in an accepting and respectful manner; remain positive and respectful, even in difficult situations; promote commitment to the organization's vision and values; project a positive image and serve as a role model for other Team Members
• Cross trained in Custom Framing selling and production.
• Participate in daily store cleanliness activities including (but not limited to) sweeping, vacuuming, dusting, and maintaining cleanliness of restrooms

Preferred Type of experience the job requires:

• Energetic and enthusiastic personality.
• The ability to handle job stress and interact effectively with others, including guests of all ages and co-workers, are essential functions of the job.
• Must have excellent people skills.
• Must have experience working with children and children's events.
• Must have good communication skills including written, verbal, and nonverbal communication as well as listening skills.
• Must have organizational skills, interpersonal skills, and creative problem-solving skills.
• Retail and/or customer service experience required

Ability to remain standing for long periods of time.

Ability to move throughout the store.

Regular bending, lifting, carrying, reaching, and stretching.

Lifting heavy boxes and accessing high shelves by ladder or similar equipment

If you need help performing these essential functions of your job, please contact your supervisor so that we may engage in the interactive process with you to determine if a reasonable accommodation is available.

Public retail store setting taking care of our customers; all public areas are climate controlled; some stock rooms may not be climate controlled; some outdoor work if assigned to retrieve shopping carts or while unloading trucks; Frame shop contains glass cutter and heat press; work hours include nights, weekends, and early mornings

At The Michaels Companies Inc, our purpose is to fuel the joy of creativity. As the leading creative destination in North America, we operate over 1,300 stores in 49 states and Canada and online at and Michaels.ca. The Michaels Companies, Inc. also owns Artistree, a manufacturer of custom and specialty framing merchandise, and MakerPlace by Michaels, a dedicated handmade goods marketplace. Founded in 1973 and headquartered in Irving, Texas, Michaels is the best place for all things creative. For more information, please visit .

At Michaels, we prioritize the wellbeing of our teams by providing robust benefits for both full-time and part-time Team Members. Our benefits include health insurance (medical, dental, and vision), paid time off, tuition assistance, generous employee discounts, and much more. For more information, visit .

Michaels is an Equal Opportunity Employer. We are here for all Team Members and all customers to create, innovate and be better together.

Michaels is committed to the full inclusion of all qualified individuals. In keeping with this commitment, Michaels will assure that people with disabilities are provided reasonable accommodations. Accordingly, if a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the job, and/or to receive all other benefits and privileges of employment, please contact Customer Care at -MICHAEL).

The Event Coordinator supports the sales department in executing the important behind-the-scenes administrative functions that keep the store functioning efficiently. Without this critical role, our efforts to provide "unreasonable hospitality" would be impossible. The Event Coordinator is responsible for supporting the sales department by way of completing administrative duties & confirmation calls to finalize event details. Additionally, the Event Coordinator participates in the exciting sales process and is responsible for a portion of booking our valuable social market.

You will be an outstanding event coordinator if: You are friendly and demonstrate a "you got it" attitude. You demonstrate good decision-making skills and can communicate effectively with guests, sales team, and management team. You can communicate clearly and regularly with operations, the sales team, and guests. You can clearly verbalize guests needs to operations and other team members. You have strong organization skills. You have strong verbal skills. You are able to analyze basic data to help operations and the sales team with decision making. You can read and communicate in English.

Essential duties and responsibilities: Go above and beyond to ensure the needs of each special events guest are met, communicating all requests from host to ensure all contracts are updated accordingly. Take RFP's and calls for social events, converting them to closed "won" business. Conduct site tours as needed. Ensure accurate and prompt distribution of all paperwork for "pop up parties" working through management team to ensure they are staffed to support. Provide administrative support to the sales department including follow up on calls/emails/tasks with event host after the sale is "closed won", communicating to operations any changes to BEOs or updated signed contracts. Follow up on AR's, collect payment information, and close out any remaining balances. Submit check requests/invoices as needed. Ensure operations has the most up-to-date BEO for each event. Offer "upsell" opportunities to event hosts after sale is "closed won". Because we expect you to "act like you own it", your job includes everything listed above plus the ever popular "other" duties as assigned. If you see a need, meet it; if you have an idea, share it; if you see a team member needing help, jump in and lend a hand.

Salary range: $10.25 - $17.75. We are an equal opportunity employer and participate in E-Verify in states where required.