68,207 Operations Assistant jobs in the United States

Job Title: Operations AssistantJob Description

The Operations Assistant plays a pivotal role in ensuring seamless lobby and reception coverage, providing essential administrative support, and coordinating a variety of tasks that contribute to the efficient functioning of the office and its staff.

Responsibilities

• Manage the answering and transferring of all incoming calls.

• Greet and direct all visitors and non-visitors in the lobby area.

• Electronically process all incoming mail.

• Prepare outgoing mail and overnight deliveries.

• Coordinate scheduling and set up of all conference rooms for employees and clients.

• Coordinate lunch meetings, including ordering, set up, and clean up.

• Maintain cleanliness of conference rooms, lobby, and kitchen.

• Distribute faxes via email continuously throughout the day.

• Collaborate with the property management company to report building maintenance and repair issues.

• Maintain contact lists for the office.

• Order office supplies and maintain sufficient stock levels.

• Assist operations or other departments as needed with reporting, data entry, deposits, and any other administrative support.

Essential Skills

• Proven computer proficiency in Microsoft Office Suite (Outlook, Word, Excel, etc.).

• Detail-oriented with strong multi-tasking abilities.

• Excellent administrative support and data entry skills.

• Strong phone communication skills.

• Ability to take detailed notes in CRM systems.

Additional Skills & Qualifications

• At least 1-2 years of experience in a receptionist or customer service role in an office environment.

• Excellent oral and written English communication skills.

• Superior customer service and problem-solving skills.

• Demonstrated proficiency with computer systems, including Microsoft Office and automated agency management systems.

• Ability to work in a team environment.

Work Environment

The role is situated in a professional office environment with a regular, full-time work schedule from Monday to Friday, 8:00 AM to 5:00 PM. Business professional or casual attire is expected, with a more casual dress code on Fridays. The office comprises 30-40 employees, and visitors occasionally come in.

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Davie,FL.

Application Deadline

This position is anticipated to close on Jul 23, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

• Responsible for performing administrative functions for the store as directed by General Manager.
• Assists Business Manager with closings and title and registration work.
• Assist Service/Parts with AR collections. Contacting customers as needed and send monthly statements.
• Create PO's as needed. Process store payables, ensuring proper processing of PO's with Shared Services.
• Monitor and reconcile petty cash and cash balances in tills. Submit reconciliations to SS.
• Maintain all company credit cards and tracking usage.
• Distributes all communications to TM as needed.
• Assist GM in ensuring that all HR / (local, state, federal) requirements are met and up to date.
• Create price sheets for all boats
• Assist with new vendor setup process
• Submit check requests with backup as needed for expedited or one time payments and ensures creation and approval of purchase order
• Receive A/R in IDS, batch all computers daily, reconcile cash on the DCR and deposit all monies into MMAX bank account
• Supports onboarding of new hires in coordination with key stakeholders
• Assists in the coordination of all offsite events, sales, displays, and sponsorships
• Creates and maintains calendars (including online calendar on MarineMax.com) for events, Getaways, appointments, displays, etc.
• Assists in the creation and procurement of marketing materials for the store
• Other duties as required

• Demonstrate tact and discretion in preparing, disclosing and handling information of a confidential and sensitive nature.
• Displays a high level of effort and commitment to performing work; operates effectively withing the organizations structure; demonstrates trustworthiness and responsible behavior.
• Works within the system in a resourceful manner to accomplish reasonable work goals and meet established deadlines.
• Demonstrate effective verbal and written communication skills.
• Coordinate information, arrangements and correspondence with minimum review.
• Establish and maintain good working relationships with all levels of the organization and the public.
• Organize and maintain complex record and systems.
• Respond in a timely manner to all requests for information and reporting.
• Always presents in a professional manner; dress, language, relations and quality of work.

AmeriPro Roofing, a national Roofing Contractor, is now hiring an Operations Assistant f or our Davenport, IA branch! The operations assistant plays a crucial role in ensuring the smooth functioning of a branch. The operations assistant facilitates admin tasks, supports Branch Management, Sales staff, and as needed, interacts with customers and suppliers. The operations assistant will also fill in and assist where needed, such as onboarding new hires when the Branch Manager is away to maintain operational continuity!

Responsibilities & Duties:

• Supporting the Manager: Fills in as directed by the manager in handling duties in their absence.

• Operational Assistance: Assisting the manager with operational issues, problem-solving, and decision-making.

• Scheduling and Coordination: Scheduling meetings, team-building sessions, and other essential events.

• Customer Service: Promptly addressing staff inquiries, providing excellent customer service, and maintaining vendor relationships.

• Administrative Tasks:

• Preparing and filing forms, documents, and paperwork.

• Assisting with recruitment and onboarding processes.

• Managing records of company policies and procedures.

• Coordinating company meetings and events alongside other department assistants.

• Taking inventory and ordering office supplies as needed.

• Updating logs and order forms.

• Proven Work Experience: Previous experience as an Operations Assistant or in a similar role. 1-2 years' experience is strongly preferred.

• Excellent Communication: Strong written and verbal communication skills.

• Organizational Abilities: Superb organizational skills to manage tasks efficiently.

• Interpersonal Skills: Outstanding ability to work well with others.

• Relevant Training or Certifications: Any relevant training or certifications related to operations assistance.

• $32,000- $40,000 / year (based on experience)

• Full Insurance Benefits

• Paid Time Off

• 401K with 2% employer match

• Hybrid work from home schedule (after 90 days)

• Company Paid Holidays

• M-F 8:30-5pm schedule

• Assist the Director of Operations in planning, organizing, and managing daily operations to ensure smooth functioning.
• Develop and maintain efficient office systems and procedures to streamline workflows and optimize productivity.
• Compile reports and presentations for the Director of Operations, highlighting operational performance, areas for improvement, and industry trends.
• Monitor and ensure compliance with company policies, regulations, and industry standards across all departments.
• Review A/R reports to help ensure timely and accurate client billing and payment processing.
• Perform ad hoc administrative duties as assigned by the Director of Operations.

• High school diploma or equivalent; associate degree or higher in a related field preferred
• Minimum of 2 years of experience in an administrative or office support role, preferably within an accounting or professional services environment
• Proficient in Microsoft Office Suite (Word, PowerPoint, and Outlook)
• Advanced experience with Microsoft Excel
• Strong organizational and time-management abilities
• Detail-oriented with a high degree of accuracy and ability to multitask effectively.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team

• Health, Dental, and Vision Insurance (with options for fully paid employee
  only coverage for health and dental)
• Company-Paid Life and Long Term Disability Insurance
• Ancillary Benefits such as supplemental life insurance and short-term
  disability options
• Classic Safe Harbor 401(k) Plan with employer contributions
• Opportunities for professional growth, learning, and development including
  access to Becker and LinkedIn Learning

UNFI is looking for an Operations Assistant to join our team in Hopkins, MN! For over 50 years, UNFI has been making bold moves to impact the food industry. We'll always be building better and pursuing what's next from a people, product, and process standpoint to transform the future of food for all. We do this by doing the right thing, courageously embracing what's next, delivering better together and believing in better for all. Join our team!

PURPOSE:

Responsible for day-to-day activities and performs a variety of administrative functions including, preparing and distributing reports, timely payroll support, and monitoring shipping supply inventory, in a courteous, professional, and confidential manner for the General Manager and management staff.

JOB RESPONSIBILITIES:

• Gathers, organizes, and distributes daily, weekly, monthly information and reports to appropriate individuals and departments in a timely and accurate manner.
• Provides answers to questions from associates and keeps operations up to date with policies and procedures, HR and Payroll.
• Resolves requests, complaints, and problems or refers appropriately.
• Collects information and reports individual productivity for personnel in receiving, shipping, replenishment; as well as individual quality information for mis-picks, mis-slots, and receiving errors - uses APT as necessary.
• Prepares daily detail reports for managers, including, vacation, Daily Attendance Call in sheets, employee write-ups, terminations, and daily attendance.
• Logs any disciplines signed off by employees and returned; turns into HR.
• Monitors shipping supply inventory & ensures levels are maintained (partnering with Inventory Control & vendors), and orders office supplies and printer cartridges as needed.
• Provides payroll support including, the preparation of associate reviews, attendance reports for review period, and scheduling changes in Kronos.
• Completes payroll for operations on a weekly basis including entering temporary differentials, and ensuring proper hours are paid.
• Calculates and runs Selector bonus weekly.
• Continually evaluates current processes and makes adjustments as prudent to save time, and money.
• Codes and processes invoices and billing as needed. Manages vendor logs and accrual spreadsheets.
• Books travel for warehouse associates and managers as needed using Concur travel system.
• Administers General Manager corporate credit card.
• Performs other administrative functions as assigned (i.e. typing, filing, and faxing and daily FedEx box).
• Produces daily metric reports including: Department hours, Shipped and Received cases, Replenishments. LPN's and out of stocks/shorts.
• Prepares weekly overtime report and Pacific Region metrics.
• Handles co-op cash proceedings - money orders and distribution to Accounts Payable.
• Administers SharePoint site for the facility.
• Prepares communications for the site - including PowerPoint presentations, postings, bulletin boards, etc.
• Attends manager weekly staff meeting and produces meeting minutes.
• Coordinates and plans events as necessary (e.g. associate lunches, picnic, holiday party).
• Performs other relevant job duties as required.
• Good judgment is required for this position as there may be times when direct supervision may not be immediately available.

Ark is looking for an energetic and customer-focused Operations Assistant to join our growing team. The Operations Assistant plays a vital role in the customer's experience at Ark as they are often the first point of contract with our customers. In addition, the Operations Assistant, while under general supervision, will provide administrative support along with clerical tasks for the Data Center Operations group, clients, staff and/or contractors.

This is a full-time position, located on site at the Duluth Data Center.

Essential Duties and Responsibilities:

• Handles new customer security registration for physical access to facility

• Handles temporary badging for visitors/vendors/contractors

• Performs other maintenance duties as assigned by the Director of Data Center Operations

• Responsible for managing incoming and outgoing shipments. This includes the preparation of outgoing packages, return shipments and receipt of deliveries.

• Manages bi-annual physical access audits for colocation customers

• Manages conference room reservations requested by internal team members or by customers

• Creates purchase orders and places material orders with vendors

• Assists with coordinating planned PM events with DC Manager

• Supports escort of visitors/vendors per ticket request, as needed

• Assists with documenting circuit handoffs utilizing DC Operations cross connect record workbook

• Assists with document management and quality assurance for all DC Operations information

Requirements

Requirements:

• 2+ years of customer service experience

• Proficient with Microsoft Office applications

• Effectively communicate, orally and in writing

• Understand and follow oral and written instructions

• Ability to prioritize and manage multi-functional tasks

• Ability to work effectively under pressure, and against strict time constraints

Compensation: The compensation for this position is $33,000-43,000 annually. Final offer amounts are determined by multiple factors including experience and skillsets.

DHL Supply Chain is Hiring! At DHL, you will play a part in one of the world’s most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

The core responsibilities of this role include: Supply Chain, Warehouse Management Systems (WMS), Inventory Control, Auditing, Transportation, Trucking, Shipping, Receiving.

Position: Operations Assistant
Shift: Second Shift, 3:30pm –; 2:00am, Monday-Thursday. Overtime required based on business needs.
Pay: $18.80 plus $1/hr shift premium

In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience:

-Aminimum of (1) one year's experience in the following:

-This is a hands-on role that is spent most of shift out on the warehouse floor and may require material handling duties to include extended periods of standing and walking.

-Maintaining high levels of customer service and timely oral and written communication with client representatives as well as representatives and drivers of trucking and transportation companies to achieve and maintain high service levels.

-Perform operational tasks to ensure highest customer standards within one or more departments to include: inbound, outbound, domestic and international shipping, receiving.

-Experience using a commercial WMS (warehouse management system) such as Blue Yonder, Red Prairie, JDA, SAP, etc.

Be part of the world’s largest logistics company!DHL Supply Chain hasbeen certified as a Great Place to Work® in the US and Canada! Our excellent benefits packages includes:
- Affordable medical, dental, and vision coverage available beginning on your 30thday
- PTO program for all associates, including paid holidays and vacation
- 401(k) with generous company match
- Tuition reimbursement program
- Excellent training and career advancement opportunities

Grow your skills. Shape your world.

Role Purpose :

Responsible for ensuring that shipping and receiving documents and functions are completed accurately and on time. Works with warehouse personnel to ensure proper receipt, stocking and shipment of product. Assist with inventory control.

Key Accountabilities :

• Ensure the distribution of timely and accurate information and receiving forms to appropriate personnel.
• Ensure the hand-held terminals are maintained and fully charged, ready to update and download in a timely manner (RF environment).
• Ensure that all receiving data entry is completed on time to allow picking documentation to be prepared.
• Prepare and sort all picking documentation as per the operating procedure.
• Prepare all shipping documents and ensure that changes made at out-loading are accurately indicated on drivers’ packing lists.
• Ensure that all stock is updated and on time.
• Dispatch shipments to carriers/drop lot.

Required Education and Experience :

• High School Diploma or Equivalent, preferred
• 6 months warehousing experience, preferred

Our Organization is an equal opportunity employer.

#LI-Onsite

#LI-DNI

Responsibilities:

Join the leading beverage provider, Reyes Coca-Cola Bottling!

• Shift: Full Time, Mon-Fri
• Benefits: Medical, Dental, Vision, Retirement, PTO
• Hourly Pay Rate: $20.06-25.07

If you enjoy our products, youll really enjoy being a part of our team!

Position Responsibilities:?

• The Operations Assistant performs general administrative tasks, including processing orders, producing and reconciling shipping, delivery, and service performance tracking
• Provide confidential administrative support to leadership, general clerical duties, and collect and prepare information for various operational reports
• Operations Assistants are responsible for interacting with internal and external customers as well as collaborating with multiple teams
• Other duties as assigned

Required Education and Experience:?

• HS Diploma or General Education Degree with 1 to 2 plus years of relative experience ?

Operations Assistant

Part Time • Hybrid - US

A position at British Swim School is more than just a job, it is an opportunity to learn, grow, and make an impact in the lives of your community to ensure “survival of the littlest”.

Compensation and Benefits (dependent on franchise owner):

• Competitive pay based on experience.

• Paid training.

• Opportunity to make a difference in your community.

The Position:

We are seeking a highly organized Part-Time Operations Assistant to support the daily operations of our swim school. The ideal candidate will be proficient in scheduling, class creation, and customer service, and must be familiar with using applications such as Jack Rabbit or other organized sports scheduling tools. This role requires an individual who can assist in managing staff, coordinating schedules, and ensuring the smooth operation of our swim programs.

Your Typical Responsibilities:

• Assist in managing day-to-day operations of the swim school, including scheduling classes and staff.

• Support the creation and updating of class schedules in alignment with demand and instructor availability.

• Provide excellent customer service by addressing inquiries, resolving issues, and ensuring a positive experience for all students and parents.

• Utilize Jack Rabbit or other organized sports scheduling tools for class management, scheduling, and communication with customers.

• Support staff performance by providing assistance and coordination as needed.

• Ensure compliance with all safety regulations and contribute to maintaining a safe environment for students and staff.

• Collaborate with the management team to support operational strategies aimed at improving efficiency and customer satisfaction.

Minimum Qualifications:

• High School diploma or equivalent

• Excellent interpersonal communication and organizational skills.

• Proficient in Microsoft Office products.

• Jack Rabbit experience preferred but not required

Preferred Qualifications:

• 1+ years of customer service and/or management experience.

• Experience in swimming and fitness teaching/management is preferred. A specialist aquatics qualification is desirable, but not required.

• Experience in an administrative or operations support role, preferably within a swim school or similar environment.

• Strong understanding of scheduling, class creation, and customer service.

• Familiarity with Jack Rabbit or other organized sports scheduling tools.

• Strong organizational and multitasking abilities.

• Excellent communication and interpersonal skills.

• Ability to work in a fast-paced environment and handle challenging situations with professionalism.

About Us:

"Here at British Swim School, we are more than just a fun, surface-level swim lesson provider. We strive to make a substantial impact within our communities to combat the tragically high child drowning statistics. We invest in quality team members to teach our lessons with the mindset that we are two schools in one, a survival school first and a learn-to-swim school second. As a result, we can support our mission “to ensure that every person, regardless of age or ability, has the opportunity to become a safe and happy swimmer”.

Flexible work from home options available.

Compensation: $19.00 - $23.00 per hour

Working at British Swim School is more than just a job; it’s a chance to create a lasting impact that could change a child's life.

As part of the British Swim School Team, you play a role in your local community, empowering others and sharing your passion. It’s a chance to be part of a fun-loving team of dedicated people who are committed to promoting water safety and a lifelong love of the water.

While we teach swimming to people of all ages and abilities, most of our students are preschool and elementary-aged kids. Our instructors should like working with this age group and be good at making parents feel comfortable. It's helpful if you have experience with children or in a child-focused job, but it's not required if you can show the right attitude. The job comes with specialized training in our advanced and unique British Swim School approach.

We also have exciting opportunities with our Customer Service Team, even if you're not in the pool. These are the people committed to providing the best service in the industry. In these roles, you might talk to parents on the phone or by the pool. Wherever you are, the aim is to make everyone feel like part of the British Swim School Family as we focus on ensuring the “Survival of the Littlest.”

Each franchise location is independently owned and operated by a franchisee (franchise owner). Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to British Swim School Corporate.