24 Administrative Law jobs in the United States

Duties Description The Administrative Law Judge, under the title of Motor Vehicle Referee, will be engaged in professional legal work conducting administrative hearings and rendering decisions for the adjudication of moving traffic violations, as well as those involving fatal accidents, persistent violators, false statements on Motor Vehicle documents, or driving without insurance. They will also conduct hearings involving charges of violations of the Vehicle and Traffic Law and the Commissioner's Rules and Regulations by commercial establishments such as repair shops, dealers, inspection stations, driving schools, commercial bus drivers and school bus operators. In some cases, the incumbent will prepare cases for review by the Motor Vehicle's Appeals Board. In addition to the New York Vehicle and Traffic Laws and Commissioner's Rules and Regulations, the incumbent of this position will also render decisions for violations of the Navigation Law by boaters, and the Parks, Recreation and Historic Preservation Laws by operators of snowmobiles. Decisions are also influenced by the Zero Tolerance Program as well as new regulations concerning emission inspections.

Minimum Qualifications To be eligible for the Administrative Law Judge or Assistant Administrative Law Judge (a traineeship which leads to the Journey Level title), you must meet one of the following conditions as detailed below.

NY HELPS*:
• Administrative Law Judge (Motor Vehicle Referee) (SG-25): Admission to the NYS bar and two years of post-licensure professional legal experience.
• Assistant Administrative Law Judge (Assistant Motor Vehicle Referee/Assistant Motor Vehicle Referee, Spanish Language) (equated to SG-22): 12 months as an Assistant Attorney 2, or Admission to the NYS Bar and 12 months of subsequent satisfactory legal experience in the trial of issues in courts of record or in the conduct or trial of adversary proceedings, quasi-judicial in nature, before a governmental department or agency.

Transfer:
One year of permanent, contingent-permanent, or 55 B/C service allocated to a Grade 21 or higher eligible for transfer and deemed administrative under Section 52.6 of the Civil Service Law; OR in a title approved for transfer under Section 70.1 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

Reinstatement:
If you previously served in this title or in a title otherwise transferable to this title, you may be reinstated pursuant to Civil Service Law. If you left state service less than one year ago, the reinstatement request from a state agency will usually be approved by the Department of Civil Service. If you left state service more than one year ago, the reinstatement must also be approved by the Civil Service Commission.

55b/c Appointment:
This position is eligible for 55b/c designation and candidates with 55 b/c eligibility are encouraged to apply. Candidates must possess the minimum qualifications and a current 55b/c eligibility letter. For 55 b/c consideration, candidates must satisfy at least one of the Open Competitive qualifications listed.

*This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Preferred Qualifications:
The preferred candidate should be a highly motivated individual interested in working in public service as part of an active legal team with at least three years' experience as a New York State Attorney. Preferred qualifications include strong research and writing skills, eager to learn new subject areas, demonstrated sound judgment, excellent oral communication skills.

Additional Comments **Positions available in all five Metro Counties (New York, Bronx, Kings, Richmond, and Queens)**
Appointees who work in the five boroughs of New York City or in Nassau, Suffolk, Rockland, or Westchester Counties will receive an additional $4,000 annual downstate adjustment.

Hours of the position will be discussed at the time of interview, including questions regarding Flextime, AWS/Compressed work week and Telecommuting.

There are many benefits to working for the DMV! Including:
o Paid Leave
o Paid Holidays
o Pension
o Health Insurance
o Dental & Vision Coverage
o Flex Spending
o Voluntary 457B Retirement Saving Program
o Health Care Spending Account
o Tuition Assistance Programs
o Public Service Loan Forgiveness Program
o Transportation Savings Program
o Employee Assistance Programs
For additional information about the benefits of being a state employee, visit the Office of Employee Relations website at

DMV is committed to being a model employer for people with disabilities. DMV's commitment includes ensuring that the recruitment, application, interviewing and hiring processes are accessible to all job applicants. If you are a job applicant who may need a reasonable accommodation for any part of the application and hiring process, please contact DMV's Office of Diversity, Equity, Inclusion & Accessibility at

The Department of Motor Vehicles is committed to diversity and equal opportunity, and to building a team that represents a variety of backgrounds, perspectives, and skills. We are proud to be an equal opportunity workplace, and we encourage all qualified individuals to apply, including people with disabilities or any other protected category under the law. Our goal as an employer is to reflect the diverse identities, experiences and geographies of the communities and customers we serve.

Some positions may require additional credentials or a background check to verify your identity.

Name DMV Hiring

Telephone

Fax

Email Address

Address

Street 6 Empire State Plaza

City Albany

State NY

Zip Code 12228

Notes on Applying Send a cover letter, referencing the Vacancy ID noted at the top of this posting, along with your clear and concise resume stating your current Civil Service title, if applicable, and indicating how you believe you meet the qualifications for appointment.

Please note: Candidates applying from outside DMV may be asked for their Social Security number to verify NYS employment history and transfer eligibility.

NY HELP Yes

Agency Motor Vehicles, Department of

Title Administrative Law Judge/Assistant Administrative Law Judge (NY HELPS) - Bronx County

Occupational Category Legal

Salary Grade 25

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $82326 to $21413 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Bronx

Street Address

City Bronx

State NY

Zip Code 10458

Duties Description The Administrative Law Judge, under the title of Motor Vehicle Referee, will be engaged in professional legal work conducting administrative hearings and rendering decisions for the adjudication of moving traffic violations, as well as those involving fatal accidents, persistent violators, false statements on Motor Vehicle documents, or driving without insurance. They will also conduct hearings involving charges of violations of the Vehicle and Traffic Law and the Commissioner’s Rules and Regulations by commercial establishments such as repair shops, dealers, inspection stations, driving schools, commercial bus drivers and school bus operators. In some cases, the incumbent will prepare cases for review by the Motor Vehicle’s Appeals Board. In addition to the New York Vehicle and Traffic Laws and Commissioner’s Rules and Regulations, the incumbent of this position will also render decisions for violations of the Navigation Law by boaters, and the Parks, Recreation and Historic Preservation Laws by operators of snowmobiles. Decisions are also influenced by the Zero Tolerance Program as well as new regulations concerning emission inspections.

Minimum Qualifications To be eligible for the Administrative Law Judge or Assistant Administrative Law Judge (a traineeship which leads to the Journey Level title), you must meet one of the following conditions as detailed below.NY HELPS*:• Administrative Law Judge (Motor Vehicle Referee) (SG-25): Admission to the NYS bar and two years of post-licensure professional legal experience.• Assistant Administrative Law Judge (Assistant Motor Vehicle Referee/Assistant Motor Vehicle Referee, Spanish Language) (equated to SG-22): 12 months as an Assistant Attorney 2, or Admission to the NYS Bar and 12 months of subsequent satisfactory legal experience in the trial of issues in courts of record or in the conduct or trial of adversary proceedings, quasi-judicial in nature, before a governmental department or agency.Transfer:One year of permanent, contingent-permanent, or 55 B/C service allocated to a Grade 21 or higher eligible for transfer and deemed administrative under Section 52.6 of the Civil Service Law; OR in a title approved for transfer under Section 70.1 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.Reinstatement:If you previously served in this title or in a title otherwise transferable to this title, you may be reinstated pursuant to Civil Service Law. If you left state service less than one year ago, the reinstatement request from a state agency will usually be approved by the Department of Civil Service. If you left state service more than one year ago, the reinstatement must also be approved by the Civil Service Commission.55b/c Appointment:This position is eligible for 55b/c designation and candidates with 55 b/c eligibility are encouraged to apply. Candidates must possess the minimum qualifications and a current 55b/c eligibility letter. For 55 b/c consideration, candidates must satisfy at least one of the Open Competitive qualifications listed.*This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.Preferred Qualifications:The preferred candidate should be a highly motivated individual interested in working in public service as part of an active legal team with at least three years’ experience as a New York State Attorney. Preferred qualifications include strong research and writing skills, eager to learn new subject areas, demonstrated sound judgment, excellent oral communication skills.

Additional Comments **Positions available in all five Metro Counties (New York, Bronx, Kings, Richmond, and Queens)**Appointees who work in the five boroughs of New York City or in Nassau, Suffolk, Rockland, or Westchester Counties will receive an additional $4,000 annua downstate adjustment.Hours of the position will be discussed at the time of interview, including questions regarding Flextime, AWS/Compressed work week and Telecommuting.There are many benefits to working for the DMV! Including:o Paid Leaveo Paid Holidayso Pensiono Health Insuranceo Dental & Vision Coverageo Flex Spendingo Voluntary 457B Retirement Saving Programo Health Care Spending Accounto Tuition Assistance Programs o Public Service Loan Forgiveness Programo Transportation Savings Programo Employee Assistance Programs For additional information about the benefits of being a state employee, visit the Office of Employee Relations website at DMV is committed to being a model employer for people with disabilities. DMV’s commitment includes ensuring that the recruitment, application, interviewing and hiring processes are accessible to all job applicants. If you are a job applicant who may need a reasonable accommodation for any part of the application and hiring process, please contact DMV’s Office of Diversity, Equity, Inclusion & Accessibility at Department of Motor Vehicles is committed to diversity and equal opportunity, and to building a team that represents a variety of backgrounds, perspectives, and skills. We are proud to be an equal opportunity workplace, and we encourage all qualified individuals to apply, including people with disabilities or any other protected category under the law. Our goal as an employer is to reflect the diverse identities, experiences and geographies of the communities and customers we serve.

Some positions may require additional credentials or a background check to verify your identity.

Name DMV Hiring

Telephone

Fax

Email Address

Address

Street 6 Empire State Plaza

Room 321

City Albany

State NY

Zip Code 12228

Notes on Applying Send a cover letter, referencing the Vacancy ID noted at the top of this posting, along with your clear and concise resume stating your current Civil Service title, if applicable, and indicating how you believe you meet the qualifications for appointment.Please note: Candidates applying from outside DMV may be asked for their Social Security number to verify NYS employment history and transfer eligibility.

NY HELP Yes

Agency Motor Vehicles, Department of

Title Administrative Law Judge/Assistant Administrative Law Judge (NY HELPS) - Richmond County

Occupational Category Legal

Salary Grade 25

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $82326 to $21413 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Richmond

Street Address

City Staten Island

State NY

Zip Code 10314

Duties Description The Administrative Law Judge, under the title of Motor Vehicle Referee, will be engaged in professional legal work conducting administrative hearings and rendering decisions for the adjudication of moving traffic violations, as well as those involving fatal accidents, persistent violators, false statements on Motor Vehicle documents, or driving without insurance. They will also conduct hearings involving charges of violations of the Vehicle and Traffic Law and the Commissioner’s Rules and Regulations by commercial establishments such as repair shops, dealers, inspection stations, driving schools, commercial bus drivers and school bus operators. In some cases, the incumbent will prepare cases for review by the Motor Vehicle’s Appeals Board. In addition to the New York Vehicle and Traffic Laws and Commissioner’s Rules and Regulations, the incumbent of this position will also render decisions for violations of the Navigation Law by boaters, and the Parks, Recreation and Historic Preservation Laws by operators of snowmobiles. Decisions are also influenced by the Zero Tolerance Program as well as new regulations concerning emission inspections.

Minimum Qualifications To be eligible for the Administrative Law Judge or Assistant Administrative Law Judge (a traineeship which leads to the Journey Level title), you must meet one of the following conditions as detailed below.NY HELPS*:• Administrative Law Judge (Motor Vehicle Referee) (SG-25): Admission to the NYS bar and two years of post-licensure professional legal experience.• Assistant Administrative Law Judge (Assistant Motor Vehicle Referee/Assistant Motor Vehicle Referee, Spanish Language) (equated to SG-22): 12 months as an Assistant Attorney 2, or Admission to the NYS Bar and 12 months of subsequent satisfactory legal experience in the trial of issues in courts of record or in the conduct or trial of adversary proceedings, quasi-judicial in nature, before a governmental department or agency.Transfer:One year of permanent, contingent-permanent, or 55 B/C service allocated to a Grade 21 or higher eligible for transfer and deemed administrative under Section 52.6 of the Civil Service Law; OR in a title approved for transfer under Section 70.1 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.Reinstatement:If you previously served in this title or in a title otherwise transferable to this title, you may be reinstated pursuant to Civil Service Law. If you left state service less than one year ago, the reinstatement request from a state agency will usually be approved by the Department of Civil Service. If you left state service more than one year ago, the reinstatement must also be approved by the Civil Service Commission.55b/c Appointment:This position is eligible for 55b/c designation and candidates with 55 b/c eligibility are encouraged to apply. Candidates must possess the minimum qualifications and a current 55b/c eligibility letter. For 55 b/c consideration, candidates must satisfy at least one of the Open Competitive qualifications listed.*This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.Preferred Qualifications:The preferred candidate should be a highly motivated individual interested in working in public service as part of an active legal team with at least three years’ experience as a New York State Attorney. Preferred qualifications include strong research and writing skills, eager to learn new subject areas, demonstrated sound judgment, excellent oral communication skills.

Additional Comments **Positions available in all five Metro Counties (New York, Bronx, Kings, Richmond, and Queens)**Appointees who work in the five boroughs of New York City or in Nassau, Suffolk, Rockland, or Westchester Counties will receive an additional $4,000 annua downstate adjustment.Hours of the position will be discussed at the time of interview, including questions regarding Flextime, AWS/Compressed work week and Telecommuting.There are many benefits to working for the DMV! Including:o Paid Leaveo Paid Holidayso Pensiono Health Insuranceo Dental & Vision Coverageo Flex Spendingo Voluntary 457B Retirement Saving Programo Health Care Spending Accounto Tuition Assistance Programs o Public Service Loan Forgiveness Programo Transportation Savings Programo Employee Assistance Programs For additional information about the benefits of being a state employee, visit the Office of Employee Relations website at DMV is committed to being a model employer for people with disabilities. DMV’s commitment includes ensuring that the recruitment, application, interviewing and hiring processes are accessible to all job applicants. If you are a job applicant who may need a reasonable accommodation for any part of the application and hiring process, please contact DMV’s Office of Diversity, Equity, Inclusion & Accessibility at Department of Motor Vehicles is committed to diversity and equal opportunity, and to building a team that represents a variety of backgrounds, perspectives, and skills. We are proud to be an equal opportunity workplace, and we encourage all qualified individuals to apply, including people with disabilities or any other protected category under the law. Our goal as an employer is to reflect the diverse identities, experiences and geographies of the communities and customers we serve.

Some positions may require additional credentials or a background check to verify your identity.

Name DMV Hiring

Telephone

Fax

Email Address

Address

Street 6 Empire State Plaza

City Albany

State NY

Zip Code 12228

Notes on Applying Send a cover letter, referencing the Vacancy ID noted at the top of this posting, along with your clear and concise resume stating your current Civil Service title, if applicable, and indicating how you believe you meet the qualifications for appointment.Please note: Candidates applying from outside DMV may be asked for their Social Security number to verify NYS employment history and transfer eligibility.

Duties Description The Administrative Law Judge, under the title of Motor Vehicle Referee, will be engaged in professional legal work conducting administrative hearings and rendering decisions for the adjudication of moving traffic violations, as well as those involving fatal accidents, persistent violators, false statements on Motor Vehicle documents, or driving without insurance. They will also conduct hearings involving charges of violations of the Vehicle and Traffic Law and the Commissioner's Rules and Regulations by commercial establishments such as repair shops, dealers, inspection stations, driving schools, commercial bus drivers and school bus operators. In some cases, the incumbent will prepare cases for review by the Motor Vehicle's Appeals Board. In addition to the New York Vehicle and Traffic Laws and Commissioner's Rules and Regulations, the incumbent of this position will also render decisions for violations of the Navigation Law by boaters, and the Parks, Recreation and Historic Preservation Laws by operators of snowmobiles. Decisions are also influenced by the Zero Tolerance Program as well as new regulations concerning emission inspections.

Minimum Qualifications To be eligible for the Administrative Law Judge or Assistant Administrative Law Judge (a traineeship which leads to the Journey Level title), you must meet one of the following conditions as detailed below.

NY HELPS*:
• Administrative Law Judge (Motor Vehicle Referee) (SG-25): Admission to the NYS bar and two years of post-licensure professional legal experience.
• Assistant Administrative Law Judge (Assistant Motor Vehicle Referee/Assistant Motor Vehicle Referee, Spanish Language) (equated to SG-22): 12 months as an Assistant Attorney 2, or Admission to the NYS Bar and 12 months of subsequent satisfactory legal experience in the trial of issues in courts of record or in the conduct or trial of adversary proceedings, quasi-judicial in nature, before a governmental department or agency.

Transfer:
One year of permanent, contingent-permanent, or 55 B/C service allocated to a Grade 21 or higher eligible for transfer and deemed administrative under Section 52.6 of the Civil Service Law; OR in a title approved for transfer under Section 70.1 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

Reinstatement:
If you previously served in this title or in a title otherwise transferable to this title, you may be reinstated pursuant to Civil Service Law. If you left state service less than one year ago, the reinstatement request from a state agency will usually be approved by the Department of Civil Service. If you left state service more than one year ago, the reinstatement must also be approved by the Civil Service Commission.

55b/c Appointment:
This position is eligible for 55b/c designation and candidates with 55 b/c eligibility are encouraged to apply. Candidates must possess the minimum qualifications and a current 55b/c eligibility letter. For 55 b/c consideration, candidates must satisfy at least one of the Open Competitive qualifications listed.

*This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Preferred Qualifications:
The preferred candidate should be a highly motivated individual interested in working in public service as part of an active legal team with at least three years' experience as a New York State Attorney. Preferred qualifications include strong research and writing skills, eager to learn new subject areas, demonstrated sound judgment, excellent oral communication skills.

Additional Comments **Positions available in all five Metro Counties (New York, Bronx, Kings, Richmond, and Queens)**
Appointees who work in the five boroughs of New York City or in Nassau, Suffolk, Rockland, or Westchester Counties will receive an additional $4,000 annual downstate adjustment.

Hours of the position will be discussed at the time of interview, including questions regarding Flextime, AWS/Compressed work week and Telecommuting.

There are many benefits to working for the DMV! Including:
o Paid Leave
o Paid Holidays
o Pension
o Health Insurance
o Dental & Vision Coverage
o Flex Spending
o Voluntary 457B Retirement Saving Program
o Health Care Spending Account
o Tuition Assistance Programs
o Public Service Loan Forgiveness Program
o Transportation Savings Program
o Employee Assistance Programs
For additional information about the benefits of being a state employee, visit the Office of Employee Relations website at

DMV is committed to being a model employer for people with disabilities. DMV's commitment includes ensuring that the recruitment, application, interviewing and hiring processes are accessible to all job applicants. If you are a job applicant who may need a reasonable accommodation for any part of the application and hiring process, please contact DMV's Office of Diversity, Equity, Inclusion & Accessibility at

The Department of Motor Vehicles is committed to diversity and equal opportunity, and to building a team that represents a variety of backgrounds, perspectives, and skills. We are proud to be an equal opportunity workplace, and we encourage all qualified individuals to apply, including people with disabilities or any other protected category under the law. Our goal as an employer is to reflect the diverse identities, experiences and geographies of the communities and customers we serve.

Some positions may require additional credentials or a background check to verify your identity.

Name DMV Hiring

Telephone

Fax

Email Address

Address

Street 6 Empire State Plaza

Room 321

City Albany

State NY

Zip Code 12228

Notes on Applying Send a cover letter, referencing the Vacancy ID noted at the top of this posting, along with your clear and concise resume stating your current Civil Service title, if applicable, and indicating how you believe you meet the qualifications for appointment.

Please note: Candidates applying from outside DMV may be asked for their Social Security number to verify NYS employment history and transfer eligibility.

Aspen Careers is currently partnering with a law firm in Columbus, Ohio on the following position:

Position Tit le: Administrative Assistant – Columbus, Ohio

Details: Part time (32 hours/week, benefits included for 30+ hour weeks!)

The Company:

• A small but well respected, full-service law firm, providing legal counsel to individuals and businesses, from sole proprietors to partnerships to multi-national corporations. With sophisticated bankruptcy, litigation, business and commercial law practice groups, the firm is well positioned to optimize the opportunities and to manage the challenges facing clients today and tomorrow.

The Role You Will Play :

• Receptionist and face of the firm - greets clients as they enter and exit the office;
• Intake of mail and legal documentation, including retrieving, examining, processing, and scanning legal documents received or served by, USPS mail, UPS, FedEx, or Process Service;
• Prepare and organize client files and binders;
• Potential for upward mobility into paralegal role;
  

Background Profile :

• Experience in a law firm a plus
• Strong organization skills and attention to detail
• Team player attitude
• Ability to use/learn new law office technology
• Ability to communicate effectively both verbally and in writing with clients and co-workers

Ready to apply? Have questions or want to hear more? We are happy to help! Please email Chelsae at or call ( .

• Draft motions, pleadings, proposed orders, and discovery requests
• File documents through the Florida E-Filing Portal
• Organize and maintain physical and electronic case files in accordance with office protocols
• Prepare and proofread legal correspondence and court documents
• Assist with civil litigation and probate matters (experience in these areas is a plus)
• Provide general administrative support to attorneys as needed

• Previous experience in a law office is required; paralegal experience preferred
• Working knowledge of legal processes, procedures, and terminology
• Proficiency with the Florida E-Filing Portal
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Ability to work independently and manage multiple tasks efficiently
• Civil litigation and probate experience preferred, but not required

• Thursday, September 18: 2-5 PM or 3-5 PM
• Friday, September 19: 9-4 PM or 9-5 PM
• Monday & Tuesday, September 22 & 23: 9-5 PM
• Possibly Friday, September 26: 9-4 PM or 9-5 PM

• Develop project strategies to ensure efficient completion of tasks
• Coordinate complex travel requests including the procurement of visa-related materials and passport renewal applications
• Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work
• Coordinate with other Firm offices, both domestic and international
• Assist with Department initiatives and special projects
• Assist with preparing materials for presentations and conferences
• Enter attorneys' time records and submit attorneys' expense reports
• Assist with calendaring and scheduling requests
• Organize and facilitate conference and video calls
• Prepare engagement letters and new matter memos for new clients and matters
• Assist with new-business conflicts process
• Assist in promoting business development, entering business activities and coordinating with Marketing department

• Bachelor's Degree preferred
• 2+ years of related experience in a law or professional services firm
• Proficiency with Microsoft Excel, Word, and PowerPoint
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Ability to work independently
• Ability to handle sensitive matters and maintain confidentiality

Law Enforcement Administrative Assistant (5083)

Location Savannah, GA

Job Code 5083

# of Openings 1

Apply Now (

Job Brief

Administrative Assistant

Ocean Bay, LLC, a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor industry leader, is seeking an experienced Law Enforcement Administrative Assistant to join our Team in Savannah, GA.

The Administrative Assistant will perform a wide range of administrative and office support activities for managers to facilitate the efficient operation of the organization. Provides administrative support and performs numerous duties, including scheduling meetings/travel/office activities, writing/editing correspondence, corresponding via email, managing visitors, routing call to the appropriate personnel, record keeping, and answering questions and requests.

The Administrative Assistant is responsible for conducting research using various resources to analyze data and report the findings to the appropriate personnel while maintaining confidentiality. The Administrative Assistant will perform data entry, maintain various database systems, prepare and maintain physical files, and create written reports to brief management as well as cross-reference data to ensure validity and accuracy in preparation of reports.

Regular, predictable attendance is essential for satisfactory performance as is the ability to work both with minimal direction and within a team environment is essential.

Position Responsibilities:

• Receive and direct visitors and clients.

• Answer, screen, and transfer inbound phone calls.

• Handle requests for information and data; resolve administrative problems and inquiries.

• Prepare and modify documents including correspondence, reports, draft memos, cables and emails.

• Open, sort and distribute incoming correspondence; coordinate outgoing mail and packages to be picked up.

• Maintain office supply inventories.

• Maintain hard copy and electronic filing system, scan documents into digital case files.

• Maintain monthly motor vehicle files.

• Perform quarterly motor vehicle inspections.

• Maintain attendance reports; leave records, trip records and logs. Correct any discrepancies found in reports.

• Review status, format, and process reports for the department.

• Perform routine audits of databases and files; Maintain database records by ensuring the information is up to date and accurate.

• Maintain database records by ensuring information is up to date and accurate; prepare and maintain physical files.

• Review reports, analyze, and verify information. Verify files and tracking systems; perform data entry and reconcile any inconsistencies that may appear in databases.

• Conduct research; develop and maintain spreadsheets, tracking databases, reports, and presentations; generate and document information for statistical purposes.

• Utilizes investigative tools and provide investigative follow ups.

• Provide support to divisional offices in the planning, execution, analysis, and tracking of financial resources.

• Support investigations and projects by researching and consolidating information from various data sources/systems.

• Provide database research, as needed that may support ongoing surveillance.

• Perform research and analysis of social media to assist with investigations.

• Perform data extraction from evidence seized during investigations.

• Assist with the categorizing evidence seized during investigations.

• Prepare documents for the U.S. Attorney's Office for discovery purposes.

• Assist with transcription of recorded conversations.

• Assist law enforcement personnel with timely and accurate submission of required reports.

• Perform a range of general administrative activities, as well as facilities/space management, customer support services, resource distribution, acquisition support, and human resources support.

• Utilize government database systems, word processing software, and presentation software.

• Provide technical guidance to other staff members.

• Perform other related and/or administrative duties as assigned.

Position Requirements:

• US Citizen.

• Must be able to obtain and maintain a Public Trust level clearance and be drug-free.

• Bachelor's degree (Equivalent work experience may be substituted for degree)

• Minimum of three years of experience as an analyst or related field

• Strong verbal, written and interpersonal skills; excellent proofreading skills

• Professional demeanor

• Strong organizational and interpersonal skills.

• Intermediate to advanced skills in manipulating data in Excel preferred.

• Experience performing extensive research utilizing multiple data sources systems preferred.

• Able to work as part of a team or independently with minimal direction.

• Ability to multi-task; detail oriented; be observant and anticipate operational needs.

• Excellent problem solver and able to handle difficult situations.

• Strong computer skills; proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Access, and Outlook), technology systems, and communications tools (Adobe).

• Knowledge of clerical and administrative procedures and systems such as filing and record keeping.

• Ability to be flexible and adaptable in a variety of situations.

Position located in Savannah, GA.

The salary range for this position is $45,000 - $50,000.

Apply online at:

VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.