7,156 Administrative Officer jobs in the United States
Administrative Officer
Posted today
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Administrative Officer
Wage: $27.00 per hour
SUMMARY:
Serves as the principal assistant to the Site Security Manager in providing security services and related operations to the Microsoft Data Center. Job functions may include client service and problem resolution, service enhancement, Security Operations Center (SOC) systems maintenance, audit compliance, scheduling, system monitoring, log maintenance, access rights maintenance, and training.
EDUCATION/EXPERIENCE:
Associates degree and 4 or more years of responsible experience in the security industry and/or business management, or an equivalent combination.
ESSENTIAL FUNCTIONS:
Serves as primary point of contact to data center Management and security personnel when the Site Security Manager is unavailable.
Trains and certifies all new security personnel and maintains required training documentation. Coordinates with the Training Manager and with the local supporting Securitas Branches as needed.
Ensures all Responders and Control Room Supervisors adhere to policies and Standard Operating Procedures.
Acts as Responder or Control Room Supervisor in periods of increased activity or in the case of absent staff.
Maintains and troubleshoots on-site security technology.
May support other critical infrastructure sites.
Recommends corrective actions for security staff to the Site Security Manager.
Assists with the delivery of counseling and corrective action as directed by the Site Security Manager.
Assists with scheduling, site equipment inspections, and audit compliance.
Conducts recurring audits and prepares and submits critical and confidential information directly to client management team.
Maintains required security documentation, ensuring accuracy in accordance with established policies and procedures.
The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.
All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
Employees are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties, or tasks not specifically listed herein.
MINIMUM QUALIFICATIONS AT ENTRY:
Additional qualifications may be specified and receive preference, depending upon the nature of the position.
MINIMUM HIRING STANDARDS:
Must be at least 18 years of age.
Must have a reliable means of communication (i.e., pager or phone).
Must have a reliable means of transportation (public or private).
Must have the legal right to work in the United States.
Must have the ability to speak, read, and write English.
Must have a High School Diploma or GED.
Must be willing to participate in the Companys pre-employment screening process, including drug screen and background investigation.
Securitas is committed to diversity, equity, inclusion and belonging in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable legally protected characteristic.
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Benefits include:
- Retirement plan
- Employer-provided medical and dental coverage
- Company-paid life insurance
- Voluntary life and disability insurance
- Employee assistance plan
- Securitas Saves discount program
- Paid holidays
- Paid time away from work
Additionally, some populations may have the availability of accessing earned wages on a daily basis, prior to payday. Restrictions and fees may apply.
Certain waiting periods may also apply. Paid time away from work may be available either through a combination of vacation and sick time or under a PTO policy, depending on local requirements. Benefits may be different for union members.
Administrative Officer
Posted today
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Job Description
Do you know how to manage people? Do you have a knack for implementing service standards?
We're looking for an Administrative Manager to:
•manage branch administration, including branch facilities, and provide administrative support
•recruit, select, onboard, train and manage administrative support staff
•conduct performance reviews and make personnel decisions related to compensation and promotion
•educate all employees on administrative policies and procedures
•escalate supervisory issues when necessary and follow-up locally on issues identified by the management team
Your team
You'll be working as part of Leadership Team in the Kenwood, Ohio Branch. We help high net worth and ultra-high net worth individuals and families meet their financial goals through financial advisors who deliver products and services specifically designed for them. You'll be a member of the branch team, reporting directly to the Market Administrative Office and working closely with the branch manager. You'll manage a group of support staff across your branch, acting as a coach on all aspects of the role.
Your expertise
•ideally 5-10 years of relevant management experience in branch operations, within a leading financial institution
•series 7, 66 and 9/10
•known for your ability to work well in partnership
•motivated, self-directed and driven
•skilled at creating a positive business culture (you have the human touch)
About us
UBS is the world's largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors.
We have a presence in all major financial centers in more than 50 countries.
Join us
At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We're dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. We also recognize that great work is never done alone. That's why collaboration is at the heart of everything we do. Because together, we're more than ourselves.
We're committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.
Administrative Officer
Posted today
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Job Description
1 week ago Be among the first 25 applicants
This position, in collaboration with the Licensing Enforcement Program Manager, is responsible for the planning, data collection and analysis for the Regulatory Section/Compliance Branch, which includes the intake, investigations and licensing enforcement units. This position is responsible for compiling, analyzing and maintaining statistical reports related to complaints received, investigations conducted, violations of child care requirements, administrative actions issued, serious injuries, child maltreatment registry, informal meetings and settlement agreements, etc. showing any barriers and solutions. This position will submit suggestions for child maltreatment prevention articles as a result of analysis of data. This position is responsible for maintaining the Child Maltreatment Registry (CMR), including attending staffing, creating letters for people placed on the CMR, collaborating with the CBC unit and producing data as requested related to the CMR. Additionally, this position collaborates with other staff within Regulatory to analyze the serious injuries data for the Division and participate in the annual review as required by the Child Care and Development Block Grant. The position is responsible for additional statistical data as requested.
This position, in collaboration with the Compliance Branch Support Supervisor and the Regulatory Policy Unit to create and implement trainings within the Licensing Enforcement Unit or other staff as requested.
This position is responsible for the formulation of policies and procedures and how to share this information with the Regulatory staff. In addition, this position will serve as back-up with informal meetings, contested cases, and settlement agreements, public records requests and webmasters as needed.
About The Division Child Development And Early Education (DCDEE)
The Division of Child Development and Early Education (DCDEE) implements quality standards for child care and increases access to families and their children across North Carolina. NCGS 110-85 requires that the State protect children in child care facilities by ensuring that these facilities provide a physically safe and healthy environment where the developmental needs of the children are met and where these children are cared for by qualified persons of good moral character.
About NC Department Of Health And Human Services
The North Carolina Department of Health and Human Services (DHHS) serves the needs of the most vulnerable of North Carolinians and to accomplish this, we hire only the most dedicated and caring individuals. Finding qualified clinical professionals to treat and care for our clients is a continual challenge as demand for services grows and the availability of providers struggles to keep pace. We are seeking a motivated individual who is up for this challenge and is dedicated to our mission of providing North Carolinians with the very best in clinical care.
Compensation & Benefits
The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees.
Visit website for State Benefits
- Seniority level Entry level
- Employment type Full-time
- Job function Administrative
- Industries Government Administration
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Sign in to set job alerts for Administrative Officer roles. Office Assistant II- Raleigh Park Elementary (Title 1)Raleigh, NC $39,671.00-$3,560.00 6 days ago
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#J-18808-LjbffrAdministrative Officer
Posted 2 days ago
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Job Description
This position is located at the Fort Sam Houston National Cemetery in San Antonio, Texas.
Duties
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Responsible for cemetery strategic planning operations. Develops technical data, estimates, statistics, and suggestions. Collects, analyzes, and transmits work performance and man-hour data for use by management; and reviews and approves specific plans and procedures prepared by subordinate staff and/or supervisors. Administrative functions include the coordination and implementation of mandatory directives, regulations, procedures, and processes, etc., from the Continental District Office; and those of an internal nature are concerning the use of facilities, manpower, equipment, and supplies, or changes in the administrative, financial, or interment management programs. Plans for and recommends improvement, efficiency and effectiveness in operational methods and procedures, to the Cemetery Director. Assists the cemetery director with public affairs related issues. Participates fully in an effective and comprehensive public affairs and outreach program.
Incumbent analyzes current and proposed program and budget operating programs to evaluate their actual or potential effectiveness in establishing and achieving goals and objectives. Assures the coordination of the cemetery's quality management goals, business improvement plans, and objectives. Assists the Cemetery Director in accomplishing a variety of administrative functions through the direction of administrative support personnel. Conducts oversight in preparing annual budget estimates and the Operational Budget Plan (OBP) by analyzing and reviewing expenditures and projected operational proposals.
Work schedule : Required to work Monday through Friday, 8:00 am to 4:30 pm. May include occasional weekends. Due to the mission of the National Cemetery, the cemetery cannot be closed for more than 2 consecutive days at any given time. Additionally, when a Federal holiday falls on a Monday or Friday, staff may be required to work on that holiday or a Saturday. All staff is required to work Memorial Day and Veteran's Day each year. Staff will be required to work overtime, weekends and holidays when necessary to meet the needs of the cemetery. Occasionally staff may be called back to the facility to perform emergency overtime work.
Compressed/Flexible Schedule: Not Available
Telework: Not Available
Remote/Virtual: This is not a virtual or remote position.
Position Description Title/PD# : Administrative Officer/PD1636670
The full performance level of this position is GS - 12. At the level GS-11, you will perform similar duties but under closer supervision.
Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.
Relocation Expenses : Not Authorized
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Required
Requirements
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Conditions of employment
- Subject to a background/security investigation.
- Designated and/or random drug testing may be required.
- Selective Service Registration is required for males born after 12/31/1959.
- You may be required to serve a probationary period.
- You must be a U.S. citizen to apply for this job.
- Selected applicants will be required to complete an online onboarding process.
To qualify for this position, applicants must meet all specialized experience and time in grade requirements within 45 days of the closing date of this announcement, 07/30/2025.
Time-In-Grade Requirement : Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 45 days of the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If your most recent non-award SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one year time-in-grade, as required by the announcement. In this instance, you must provide an additional non-award SF-50 that clearly demonstrates one year time-in-grade.
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
- Must possess and maintain a valid state driver's license.
GS-11 - You may qualify based on your experience and/or education, as described below:
Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: a wide range of administrative functions; demonstrated leadership, coaching and/or mentorship experience; budget/financial management experience; data research and analysis.
OR,
Education : Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree, or LL.M., if related, which demonstrates the knowledge, skills, and abilities necessary to do the work of this position? This education must have been obtained in an accredited college or university. (TRANSCRIPTS REQUIRED)
OR,
Combination: Applicants may also combine education and experience to qualify at this level. You must have an equivalent combinations of graduate education and specialized experience (as described above)? This education must have been obtained in an accredited college or university. (TRANSCRIPTS REQUIRED)
GS-12 - You may qualify based on your experience, as described below: (No education substitution for GS-12)
Specialized Experience - You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Executing operational plans and procedures; strategic planning; researching, collecting and analyzing technical data; supervising administrative staff; directing productivity of a team; mentoring and leading; financial management and operational budget planning.
You will be rated on the following Competencies for this position:
- Administration and Management
- Analytical Thinking
- Communication
- Computer Skills
- Financial Management
- Managing Human Resources
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note : A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements: Work is primarily sedentary and performed in an office environment.
Selected applicants will be required to complete an online onboarding process.
Education
GS-12: There is no educational substitution at this grade level.
GS-11: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
PLEASE NOTE : Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: All education claimed by applicants will be verified by the appointing agency accordingly. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
Additional information
Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities (i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities), and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.
The Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about CTAP eligibility is on OPM's Career Transition Resources website at
Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.
This job opportunity announcement may be used to fill additional vacancies.
Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
Veterans and Transitioning Service Members : Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.
For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.
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Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
Benefits
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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Administrative Officer
Posted 2 days ago
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Job Description
Administrative Officer F_TEP-Campus Employees Temporary Employment 85632BR Job Summary The anticipated duration of this temporary assignment is approximately 5 months. Please note: this will be a hybrid position, with on-site work at Parnassus campus. The Division of Rheumatology within the Department of Medicine is seeking an experienced and detail-oriented individual with strong verbal and written communication skills. The ideal candidate will be able to manage multiple projects with tight deadlines in a dynamic environment. The Administrative Officer will provide comprehensive administrative support to the Division, working closely with the division manager and the core administrative team. The successful candidate must be capable of handling multiple tasks simultaneously with acute attention to detail. They must be diligent, accurate, efficient, and possess a strong work ethic. The ability to prioritize tasks in a fast-paced environment, analyze issues independently, and work with a high degree of autonomy is crucial. The candidate should also be exceptionally well-organized and adaptable. This position reports directly to the Division Manager. The Administrative Officer will be responsible for general administrative duties and assisting with Continuing Medical Education (CME) matters. They will coordinate faculty searches, orient new hires, assist with IT system access and medical staff credentialing, and address various ad hoc human resources concerns. Additionally, the Division Analyst will oversee facilities coordination within the division, handling maintenance and repair issues independently. They will organize special projects and manage events, oversee the division's procurement processes (Bear Buy), process reimbursement requests (My Expense) and pay invoices. While most work for this position can be performed remotely, on-site work is expected at least one day per week. Also, there may be occasions that require the administrator to be present in the office for meetings or other on-site events, such as supporting the Rheumatology Grand Rounds (EGR) and/or our Rheumatology Fellowship Program. The final salary and offer components are subject to additional approvals based on UC policy. To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search ( Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role. For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range. To learn more about the benefits of working at UCSF, including total compensation, please visit: Department Description UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions. Required Qualifications Bachelor's degree in related area and / or equivalent experience / training. Strong technology skills, including MS Office Suite Experience managing complex calendars Preferred Qualifications Prior UC experience including BearBuy, My Expense About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu Join us to find a rewarding career contributing to improving healthcare worldwide. The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. Organization TEP Job Code and Payroll Title 004263 ADMIN OFCR 2 CX Job Category Administrative Support, Professional (Non-Clinical), Temporary Employment Bargaining Unit Teamsters Local 2010 - Clerical and Allied Services Unit (CX) Helping all candidates find great careers is our goal. The information you provide here is secure and confidential. We are now directing you to the original job posting. Please apply directly for this job at the employer’s website. #J-18808-Ljbffr
ADMINISTRATIVE OFFICER
Posted 2 days ago
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Job Description
6 days ago Be among the first 25 applicants
Summary
This is a Washington Air National Guard Title 32 Excepted Service Non-Bargaining Unit Technician position:
ADMINISTRATIVE OFFICER
Location: Washington Air National Guard Headquarters, Camp Murray, Washington 98430
Appointment Type: Temporary, excepted service
Advertised as: OFFICER
Announcement may be used to fill one or more vacancies. Your resume must contain your own words. Resumes that are verbatim, from this announcement, will not be considered.
This job is open to:
- The public, U.S. Citizens, Nationals or those who owe allegiance to the U.S.
- Current members of the National Guard and reserves, those who want to join or transitioning military members.
Clarification from the agency: Nationwide: All Members of the Washington Air National Guard, or U.S. Citizens willing to join the Washington Air National Guard
Duties
A GS-0341-12, ADMINISTRATIVE OFFICER:
- Ensures internal systems and procedures for carrying out the organization's administrative functions meet the requirements of balancing costs, benefits, productivity, efficiency, and effectiveness.
- Accomplishes or assigns actions/staff work to subject matter experts/functional proponents as appropriate based on knowledge of organizational responsibilities, familiarity with subject matter, and broad guidance from the command group.
- Provides sound research, analysis, advisory and consultation to the Command team; recommends improvements in the formulation and application of policies and procedures.
- Exercises discretion in distributing appropriated funds and workdays, approving or disapproving expenditures, validating or invalidating unfunded requirements submissions.
- Acts as an intermediary to resolve significant or controversial issues, problems and disagreements that are referred to Commander.
- Resolves day-to-day administrative and management problems, plans, develops, and executes the organization's Administrative Management Program (AMP).
- Oversees budget formulation, validation, compilation, and submission and advises leadership on budget execution.
- Oversees administrative programs and projects that result in increased accuracy, productivity, and efficiency; develops administrative guidelines and standard operating procedures.
- Prepares, administers, collaborates and consolidates information in support of knowledge management requirements, trains personnel on system utilization and information sharing; partners with administrators to analyze and synthesize data, develop and publish command level strategic management plans, provides informational learning tools, publishes and shares exercise or inspection information and results.
- Prepares charts, graphs, oral and written communications using sound analytical methods, interpersonal writing and communication principles, practices, and techniques.
- Initiates, plans, directs, and/or participates in special studies and projects in areas such as resource utilization, personnel management, logistical support, knowledge management, readiness programs, etc.
- Researches, reviews, and analyzes processes and procedures to determine overall applicability, effectiveness, efficiency, and productivity of activities and programs; develops final reports and briefings, makes recommendations that impact high-level decision making, and increases efficiency.
- Directs and oversees actions required to implement procedural changes, conducts in-process efficiency reviews, participates in site visits, completes after action reports, maintains historical data; ensures documented evidence is provided to support cost savings without compromising standards.
- Analyzes current and proposed operating programs to evaluate actual and potential effectiveness in achieving organizational objectives.
- Develops, maintains, and monitors reporting systems affecting programs with interrelated functions and operations.
- Collaborates with interdisciplinary teams, internal and external to the State, to support effective program evaluation, operations, and milestones.
- Responsible for analyzing, extracting, summarizing, and identifying significant trends and issues.
- Forecasts and estimates program requirements; develops and finalizes reports, justifications, charts, graphs, and data for presentations and briefings.
- Establishes internal procedures to control deadlines, progress reports, and directives, developing procedures to increase information flow and overcome bottlenecks.
- Secures the necessary administrative and managerial support to meet operating requirements.
- Serves as the organization's focal point for improvement initiatives, ensuring compliance with information systems and security practices.
- Implements, directs, and coordinates executive functions, services, and activities.
- Plans and executes special programs and projects for visits of dignitaries, conferences, briefings, etc.
- Develops briefing materials, technical and non-technical correspondence from input provided by leadership.
- Researches information, composes narratives, and prepares documents, charts, graphs, slides, and summaries to support visits.
- Other duties as assigned.
Requirements
Military Requirements:
- Grades: O2-O5
- Compatible Military Assignments: 97EO
- Applicants need not be assigned to the position or possess the AFSC to apply. Selected applicant must be assigned to a compatible Military position and attain AFSC within 1 year.
- Participation in direct deposit is mandatory.
- Males born after 31 December 1959 must be registered for Selective Service.
- Must maintain membership in the WA Air National Guard.
- Must obtain and maintain the appropriate security clearance.
- Position covered by the Domestic Violence Misdemeanor Amendment; individuals convicted of domestic violence crimes may not perform duties.
- Ability to establish effective professional relationships, contribute to a cooperative environment, and work outside normal hours if required.
Qualifications
General Experience: Management or direction of programs, supervisory or managerial experience, knowledge of management principles, and computer skills.
Specialized Experience: At least 36 months of experience analyzing and measuring effectiveness and efficiency of programs, developing mission and work processes, leading personnel, with at least 1 year at the next lower grade.
Education: High School Diploma or GED. Transcripts required for education claims.
Additional Information: Indefinite appointment, possible conversion to permanent status, and specific eligibility conditions. Military registration and service requirements apply. Benefits include comprehensive federal employee packages. Additional details provided in the original description.
Equal Opportunity: The WA National Guard is an equal opportunity employer.
Job Details:
- Seniority level: Director
- Employment type: Full-time
- Job function: Administrative
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ADMINISTRATIVE OFFICER
Posted 2 days ago
Job Viewed
Job Description
This is a Washington Air National Guard Title 32 Excepted Service Non-Bargaining Unit Technician position:
ADMINISTRATIVE OFFICERLocation: Washington Air National Guard Headquarters, Camp Murray, Washington 98430, Air National Guard Units
Appointment Type: Temporary, excepted service
Advertised as: OFFICER
Announcement may be used to fill one or more vacancies.
Your resume must contain your own words. Resumes that are verbatim, from this announcement, will not be considered.
DutiesRequirements
MILITARY REQUIREMENTS :
- Military Grades: O2 - O5
- Compatible Military Assignments: 97EO
- Applicants need not be assigned to the position or possess the AFSC to apply or be considered for selection. Selected applicant must be assigned to a compatible Military position and attain AFSC within 1 year of appointment.
- Participation in direct deposit is mandatory.
- Males born after 31 December 1959 must be registered for Selective Service.
- Must maintain membership in the WA Air National Guard for continued employment.
- Must be able to obtain and maintain the appropriate security clearance of the position.
- This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
- Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative environment and mission success.
- May occasionally work outside normal hours; overtime may be required.
- The duties and responsibilities may significantly impact the environment. You are responsible for maintaining awareness of environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission.
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Administrative Officer
Posted 3 days ago
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Job Description
This position is located in the Charleston Passport Agency, Passport Services Directorate, Bureau of Consular Affairs, (CA/PPT/CPC), in the U.S. Department of State. This position is responsible for overseeing passport operations essential to effective and efficient delivery of services, business operations, for the assigned passport agency.
Duties
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- Responsible for the assembly of information and compilation of reports dealing with production figures, aging data, and cost of operations.
- Develops criteria for goal evaluation and for program effectiveness by identifying and analyzing pertinent information, assessing accomplishments, and recommending action.
- Plans and conducts program evaluations focusing on the efficiency and effectiveness of agency operations, using knowledge of pertinent government-wide laws and regulations, Departmental policies, and precedents.
- Responsible for implementing the assigned passport agency's delegated budget relating to travel, training, awards, overtime, and other budgetary expenditures in support of both short-term and long-term management operational goals and directives.
- Analyzes and tracks audit workload at the assigned agency, including distribution of audit burden, for use by the management team
in developing and implementing action plans for reducing audit backlogs.
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Conditions of employment
- U.S. Citizenship is required.
- Incumbent will be subject to random drug testing.
- Must be able to obtain and maintain a Secret security clearance.
- This position requires shift work.
Applicants must meet all the required qualification requirements described below by the closing date of this announcement.
NOTE: Applicants must meet time-in-grade and time after competitive appointment requirements, by the closing date of this announcement.
Time-In-Grade Requirements: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions, per 5CFR 300, Subpart F.
Applicants must have 1 year of specialized experience equivalent to the GS-11 level in the Federal service which provided the applicant with the particular knowledge, skills and abilities to perform the duties of the position.
Qualifying specialized experience must demonstrate the following:
Experience maintaining Internal Control requirements to ensure the security and integrity of operations and services; and
Experience studying, analyzing, and making recommendations for new program policies and processes.
There is no substitute of education for specialized experience for the GS-12 position.
Education
Education requirements do not apply to this vacancy announcement.
Additional information
- For reasonable accommodation at the U.S. Department of State, please contact the Office of Accessibility and Accommodations at ( or
- If eligible, situational telework agreements may be permitted with supervisory approval.
- Multiple positions may be filled from this announcement. If eligible, applicants to this announcement may be referred to other similar positions in other Bureaus/Offices in the Department for up to 240 days. Telework eligibility and security clearance requirements may vary for such similar positions.
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Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
Benefits
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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Administrative Officer
Posted 3 days ago
Job Viewed
Job Description
Apply Online Job Description Filing Deadline: Fri 8/1/2025
UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
UCSD Layoff from Career Appointment : Apply by 7/22/25 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants : Apply by 8/01/25. Eligible Special Selection clients should contact their Disability Counselor for assistance.
DESCRIPTIONThe Department of Surgery is one of the largest departments in the School of Medicine and is comprised of 102 full time faculty members, 220 voluntary faculty members, 20 physicians employed on MSP agreements, 25 doctors employed by the VA or other facilities, 77 accredited and 13 non-accredited trainees and 100 career staff. Activities are organized in 13 sub-specialty divisions. Annual expenditures across the Department total over $66.5M with a global research portfolio of over $9M. The missions of research, education and patient care are intertwined, and are integral to the goals of the department. As a leader in research and patient care, the
UC San Diego Department of Surgery is committed to providing the latest in expert and compassionate treatment, performing leading-edge research, and training the next generation of top plastic surgeons. UC San Diego Health is currently ranked among America's best hospitals by U.S. News & World Report.
The Executive Assistant provides high-level administrative services and direct support to the Chief of the Division and Trauma Medical Director for the Division of Trauma, Surgical Critical Care, Burns, and Acute Care Surgery on a wide range of sensitive issues. Ensure theDivision Chief and Trauma Director are briefed for meetings with a wide range of individuals and groups. Assists Division Chief in analysis and formulation of policy and key procedures.Responsible for budget management (reports and spreadsheets), project management and event planning and coordination. Plan, organize, and coordinate administrative, clinical, teaching, research and service activities for academic surgeons. Act as liaison with referred patients.Maintain and distribute 6-month clinical service schedule and monthly Trauma Surgery on-call schedule - request faculty and fellow availability including calendar restrictions, create schedule/form template input information into calendar form for Division Chief and TraumaMedical Director to create clinical schedules. Input call schedule into QGenda.
Responsible for coordinating meetings and creating agenda for meetings; coordinating travel; managing schedules, independently composing and proofing a high daily volume of correspondence while coordinating appropriate actions to resolve any issues that arise. Provide planning and support for division events. Format PowerPoint presentations. All duties require the use of tact, strict confidentiality in the handling of sensitive information, independent judgment, discretion and flexibility. The Executive Assistant is responsible for triaging all correspondence and calls on behalf of the Division Chief and Trauma Medical Director, drafting correspondence (including confidential and sensitive related content). Will interface with all levels of academia, and department personnel.
Additional responsibilities include preparing technical materials and information for meetings, conferences and events. Provide academic support including, but not limited to, updating CVs, UCSD BioBibliography, submissions for publication, updating listings of grants, as wellas support the processing of visas for international staff and visitors.
The Executive Assistant will use professional concepts to apply organizational policies and procedures to oversee a wide and complex variety of ongoing administrative operational issues, analyze and resolve operational issues of moderate to high level scope, and special projects as needed.
MINIMUM QUALIFICATIONS-
Six (6) years of related experience in an administrative position, education/training, OR a Bachelor's degree in business, healthcare administration or related area plus two (2) years of related experience/training.
Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
Solid organizational skills and ability to multi-task with demanding time frames.
Working knowledge of common organization-specific and other computer application programs. High degree of computer literacy and competence in the use of Microsoft Word, Excel, PowerPoint, and Outlook.
Ability to use discretion and maintain confidentiality. High level of professionalism, integrity, and strong work ethic.
Proven ability to effectively collaborate, communicate, and build relationships with staff of all levels.
Excellent organizational and time management skills, with proven ability to adapt to changing priorities, meet deadlines, and apply creativity (originality) in problem solving.
Detailed oriented and able to work with little or no supervision.
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Prior relevant experience supporting mid-to-senior-level manager(s) or director(s) in a health system, hospital, and/or academic setting.
Advanced knowledge with UC policies and UC San Diego Health processes (e.g. Concur Travel & Expense, EcoTime, Human resources Premiere Connect, and Facilities Management).
Software database and website content management.
- Must be able to work various hours and locations based on business needs.
- Employment is subject to a criminal background check and pre-employment physical.
Pay Transparency Act
Annual Full Pay Range: 68,382 - 105,695 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: 32.75 - 50.62
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.
UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and and dozens of outpatient clinics. We invite you to join our team!
Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
For the University of California's Anti-Discrimination Policy, please visit:
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.
Application InstructionsPlease click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!
Apply Online Payroll Title: ADMIN OFCR 2 CX Department: FACULTY PRACTICE SURGERY Hiring Pay Scale 32.75 - 50.62 / Hour Worksite: Hillcrest Appointment Type: Career Appointment Percent: 100% Union: CX Contract Total Openings: 1 Work Schedule: Days, 8 Hour Shifts, Monday - Friday Click Here toApply Online X Share This Page Administrative Officer - 135832 Share link. Copy this URL: San Diego, CA
Posted : 7/18/2025
Job Reference # : 135832
#J-18808-LjbffrAdministrative Officer
Posted 3 days ago
Job Viewed
Job Description
The City Managers Office is seeking a collaborative, detail oriented and hardworking individual with strong leadership and communications skills to fill an Administrative Officer position. They will be located at City Hall and report directly to the Chief of Staff to the City Manager, supporting the City Managers Office and the Office of Innovation and Economic Development.Under the limited direction of the Chief of Staff, this position will provide leadership of a team of five. They will coordinate, manage, provide training and leadership to this team, and oversee all administration functions in the City Managers Office and the Office of Innovation and Economic Development. In addition to contract management and fiscal oversight and reporting, they would also be responsible for quality control of City Council reports.
Under general direction, an Administrative Officer plans, directs, and supervises centralized administrative services for a department operation; handles one or more major portions of centralized administrative services; conducts studies and makes recommendations.
DISTINGUISHING CHARACTERISTICS
This advanced journey level classification may be populated with multiple incumbents who perform human resources/personnel functions, fiscal analysis, resource development, and management functions. The Administrative Officer is distinguished from the next lower class of Administrative Analyst in that the former supervises professional level staff who perform support services work, or has the responsibility for handling major portions of centralized administrative services. The Administrative Officer is distinguished from the next higher classification of Support Services Manager in that the Support Services Manager is responsible for all administrative and regulatory processes for a departmental operation. The Administrative Officer is distinguished from the Program Specialist in that the latter has responsibility for the management and administration of large or complex programs within a department.
SUPERVISION RECEIVED AND EXERCISED
General direction is provided by higher-level department or division administrative staff. Responsibilities include the direct or indirect supervision of professional, technical, and clerical staff.
- Plans, coordinates, supervises, and participates in administrative services including personnel, budget, methods and procedures, procurement, and various office services.
- Develops, amends, and interprets existing policies, procedures, and regulations concerning administrative matters.
- Confers with department heads, division chiefs, members of professional staff, and other officials concerning the administrative needs and requirements of departmental programs, policies, rules, and regulations.
- Performs fiscal analysis and prepares recommendations relating to the status of various enterprise fund balance projections, fiscal transactions, and related financial activities pertaining to the preparation and maintenance of the departments capital and operating budgets; analyzes and prepares enterprise rate setting recommendations; conducts studies, surveys, and collects information on department service fee structures; analyzes findings; prepares recommendations for department management.
- Represents the department in contacts with news media, business and civic organizations, other City departments, and various outside public and private agencies; serves as staff to City Council Committees and Commissions.
- Supervises, trains, and evaluates subordinate staff.
- Other related duties may also be performed; not all duties listed may necessarily be performed by each individual holding this classification.
- Principles and practices of public administration and governmental finance, budgeting, and accounting; personnel administration; procurement methods.
- Principles of program management.
- Technical report writing.
- Methods of analysis.
- Principles and practices of supervision.
- Managing multiple tasks and deadlines.
- Use of computers, computer applications, and software.
- Effectively plan, develop, and implement a comprehensive program with a broad scope and high degree of complexity.
- Exercise administrative supervision and direction over professional, technical, and clerical staff.
- Analyze fiscal problems and make sound policy and procedural recommendations.
- Make effective presentations to public officials, committees, and outside agencies.
- Establish and maintain effective working relationships with employees and the general public.
- Prepare technical and analytic reports.
- Communicate effectively, orally and in writing.
Experience:
Four years of professional-level analytical experience.
-AND-
Education:
A Bachelors Degree from an accredited four-year college or university with major coursework in business or public administration or a closely related field.
Substitution:
A Master's degree from an accredited college or university in business or public administration or a closely related field may substitute for one year of the required experience.
An additional four years of qualifying professional-level experience may substituted for the required education.
PROOF OF EDUCATION
Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application andwill be required at the time of appointment. Unofficial documents and/or copies are acceptable.
An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment.
SPECIAL QUALIFICATIONS
Special Selection Criteria:
Some positions in this classification may require additional knowledge and experience in the following:
- Human Resources
- Auditing principles
- Basic methods of statistical analysis
- Procurement, contracting, or grant writing.
Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently , including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.
1. Application: (Pass/Fail) All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ;
Employment applications must be submitted online; paper applications will not be accepted.
Employment applications will be considered incomplete and will be disqualified:
If applicants do not list current and past job-related experience in the duties area of the Work Experience section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week ).
If see resume is noted in the Work Experience section; a resume will not substitute for the information required in the Work Experience section.
Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.
Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment.
2. Supplemental Questionnaire: (Pass/Fail) In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office by the final filing deadline ;
Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted.
Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed.
A resume will not substitute for the information required in the supplemental questionnaire.
Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process.
3. Screening Committee: (Pass/Fail) - All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department.
4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process.
5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting . If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.
QUESTIONS:
For questions concerning this job announcement and the application process:
Please visit for a comprehensive, step-by-step guide to the application process.
For technical support between 6 AM - 5 PM PT, contact Live Application Support at .
Visit the City of Sacramento Human Resourc es Department website at ;
Send an email to ; or
Call the Human Resources Department at (916) 808-572 6
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