8,444 Meeting jobs in the United States

Job Type

Full-time

Description

Job title: Meeting Coordinator

Department: Meeting Services

Location: Memphis, TN

Reports to: Meeting Planner

Supervises: None

FLSA Status: Full Time, Exempt

Mgmt Level: 2

Onsite Level: 3

Position Summary:

The Meeting Coordinator assists in managing and executing successful meetings and incentive

programs across virtual, local, and national platforms. This role collaborates with multiple

departments and requires strong customer service skills, professionalism, and a proactive

approach to handling all planning and administrative aspects of meetings. It operates within a

team environment, supporting meeting services accounts through turn-key event management

and operational assistance.

Job Responsibilities

• Support the Meeting Services team with:

o Registration and attendee management support

o Meeting coordination duties

o Maintaining accurate and organized files for internal and external programs

o Gathering and preparing data in preparation for upcoming projects and

identifying future needs to complete projects

o RFP processing, including sourcing, negotiation, and contracting

o Managing agendas, meeting specs, diagrams, BEOs, signage plans, materials

fulfillment, shipping, etc.

o Proposal writing and development

o Client site visit coordination

o Contract and invoice management

o Developing and maintaining relationships with hotel personnel at the property

and national level

o Developing and maintaining relationships with venues and vendors, both locally

and through program coordination efforts

o Assisting with financial reconciliation

o Attending networking events

• Execute small to medium meetings, events, and/or conferences as the meeting services

lead

• Support the local events team with meeting or event management services

• Participate as an active member of a local industry association

• Occasional department administrative duties

Qualifications:

• Bachelor's degree from an accredited four-year college or university in hospitality or a

related field

• 1-2 years' industry experience, such as previous employment in corporate meetings and

events, non-profit events, convention sales or services, destination management, hotel

sales or services, internships, and part-time experience

• Knowledgeable of market and industry trends

• Knowledgeable of registration platforms is beneficial but not required; LEO's preferred

platform is Cvent Experience

• Knowledge of Memphis as a destination

Competencies:

• Excellent communicator with ability to influence and persuade across all levels of the

organization while exercising a high degree of tact and diplomacy

• Customer-service oriented

• Strong writing and communications skills

• Excellent organizational skills/habits

• Demonstrated creative and critical thinking skills

• Strong business analytics, relationship management, strategy development, project

management, and problem-solving skills

• Ability to multitask and manage competing priorities

• Technically savvy and advanced

• Professional and positive approach

• Self-motivated team player

• Strong computer skills, including work with MAC and PC, Excel, PowerPoint, Publisher,

Dropbox, and more

• Able and willing to travel 6-10% and to work nights and/or weekends as needed

• Operate job-costed positions onsite as requested

• Commit to becoming Cvent-certified within the first year of employment, as well as

obtaining CMP accreditation within three years of employment

• Great team member: willing to pitch in to help colleagues when needed

• Detail-oriented, organized, analytical, and enjoys combing through data in Excel.

Environmental Conditions and Physical Demands:

Employee required to spend a portion of time in a seated position looking at a computer

screen. Employee required to do some standing and walking. Employee will be in a welllighted,

heated and/or air-conditioned indoor office setting with adequate ventilation.

Company Summary:

LEO Events is a woman-owned, owner-operated, award-winning, diverse supplier of the most

meaningful and memorable events. Founded in 2012, LEO has consistently showcased fresh and

fearless creativity, inventive tactics, and an exceptionally collaborative approach to event design

and production. Our increasingly diverse staff of 100+ full-time employees is distributed

nationwide with main offices in Memphis, Nashville, and Chattanooga, Tennessee.

The biggest brands in business trust us - over and over, year after year - to deliver their most

critical messages on the most important occasions. These long-standing client relationships are

the truest testament to the quality of our work.

We stay active in our communities and strive to make positive contributions everywhere we go.

We prioritize diversity in our offices, on our stages, and in our supplier relationships, and we

believe representing the world more fully paves the way for better work and a better future.

As a Client Center Meeting Coordinator within our Amenity Services, you will play an integral role in creating a positive and lasting impression of our organization for both employees and clients. Your role extends beyond managing the front desk and you will be the embodiment of our commitment to hospitality and exceptional customer service. Your responsibilities will include escorting clients to their meeting rooms, providing meeting planning support, and assisting with meeting inquiries.

Job Responsibilities

• Stand, greet, and welcome all clients to the Client Center throughout the day.
• Escort clients to the appropriate meeting room or space, offering coat room and bag check services to enhance their comfort.
• Assist, tend to, and anticipate guest needs on the floor, ensuring a seamless and pleasant experience for all visitors.
• Work closely with JPMorgan Chase's internal and external partners, including catering, security, audio-visual, events, and facility teams, to ensure smooth operations and exceptional service delivery
• Manage essential front desk functions, including answering phones, promptly returning emails, reviewing and analyzing meeting room requests, and understanding the schedule of events taking place.
• Join Event Planners on pre-conference calls for events, assist with data entry, and support the execution of events, ensuring all details are meticulously managed.
• Check meeting rooms to ensure that catering, audio-visual, and room setups match the Banquet Event Order (BEO), guaranteeing that all client specifications are met.
• Master the usage of EMS (Event Management System) to detail reservations, review incoming requests, and manage all event logistics efficiently.
• Understand meeting room capabilities and catering offerings to provide informed assistance to clients and employees.
• Take the lead in planning and coordinating small events, ensuring that all logistical details are handled with precision and that the events run smoothly.
• Provide support to Event Planners in the execution of larger events, assisting with coordination and ensuring that all aspects of the event are aligned with client expectations.

• Bachelor's degree required
• 3+ plus years' experience in the Hospitality Industry, 5-Star Hotels, Event Planning and Food & Beverage with high touch customer service, demonstrating a strong foundation in customer service and organizational skills
• Excellent interpersonal and communication skills, with the ability to engage with clients and colleagues professionally and warmly
• Ability to effectively manage guest experiences and expectations using a high level of tact and diplomacy
• Highly organized, with the ability to multitask and prioritize tasks effectively
• Working knowledge of audio-visual systems. Familiarity with Microsoft Office is essential
• Flexibility to thrive in a fast-paced and diverse environment
• Willingness to work flexible shifts to cover conference center hours and locations

• knowledge of the EMS booking system is a plus

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

Primary Responsibilities

40%

• Meets deadlines as established by MEMs/clients.

• Creates and monitors hotel block and communicates updates to team.

• Builds and manages all inventory (activities and/or meetings) and report information.

• Recommends specific needs/fields to be included on web site prior to web building.

• Creates and performs quality control check on registration sites prior to going live and communicates challenges.

• Creates and maintains documents and spreadsheets for assigned programs as needed.

• Ensures quality and accuracy of Banquet Event Orders (BEOs) against itinerary/working agenda.

• Manages attendee email communications in Cvent with updates as needed

• Manages speaker/sponsor accommodations & transportation.

• Manages VIP special requests & registration/accommodation assignments.

• Acts as liaison for client contact when MEM is not available or may manage small events on own.

20%

• Creates and manages reporting timeline.

• Reviews program detail reports from program management system for accuracy.

• Creates and delivers custom reports and surveys to client, if applicable.

• Manage the creation of custom forms per program, i.e. sign-in sheets, breakout schedules, etc.

• Maintains accurate records, data input, and complete file management.

• Assists with reconciliation of receipts, invoices and cost center alignments

20%

• Participates in client meetings and conference calls to provide updates on registration data.

• Attends and participates in operational turnover and internal meetings to capture pertinent information: including timelines, reporting needs and contact information.

• Participates in meetings one week prior to program operation by providing updates on assigned tasks.

• Actively contributes to improve inter-departmental processes, systems and communications.

20%

• Responsible for scheduling and managing project mailings assuring all pieces are ready.

• Produces name badges, labels and tent cards.

• Orders and verifies program/event supplies.

• Ships program/event materials including travel director packets and forward tracking information to MEM.

• May assist, greet and direct participants onsite at event.

• Manage administration of documents and SOP's for access to team.

• Assist with on-boarding of new employees as requested.

Reporting and Working Relationships

• Reports to Director or Manager of Operations. Working relationships with MEMs and internal departments including but not limited to Creative, Technology, Sourcing, and internal and external clients and vendors.

Qualifications

1. Bachelor degree or 2 years of equivalent business experience required. Hospitality-related degree a plus.

2. 6 to 12 months of previous event coordination experience desired.

3. Proven organizational skills.

4. Ability to handle multiple demands.

5. Excellent computer skills, knowledge of Microsoft Office tools including proficiency in Excel & ability to learn new technology quickly.

6. Ability to analyze and manipulate data and create custom reports.

7. Strong interpersonal communication & customer service skills.

8. 1+ year experience with Cvent for registration and attendee management

9. Must reside near Raritan, NJ and be able to be in the office approximately 1 day per week as needed as well as travel onsite for some events.

DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job.

Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, 401k, tuition reimbursement, paid time off, and more! Part-time employees may qualify for medical, 401k, and paid time off depending on total hours worked. View all details at

Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.

Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1- or by sending an email to

What Meetings and Events contributes to Cardinal Health

Meetings and Events is responsible for the development, planning and implementation of internal and external meetings, events, and trade shows aligned with strategic business and brand objectives.

Location : Work from home - but, targeting individuals in the Dallas-Forth Worth area ideally (within commutable distance to the office in Lewisville, TX) as there will be an expectation of on-site meetings in Lewisville 10-15 times a year. That said, we are also open to individuals based in Cleveland, Ohio (as we have another office within commutable distance of those areas).

Responsibilities

• Assists in planning and execute meetings per guidelines given by meeting manager.
• Work with senior team members to assist with audio visual arrangements, and food & beverage orders as needed
• Management of travel related items on-site pre & post event
• Adherence to compliance items
• Participate in internal and external meetings on weekly basis
• Work in CVENT to track travel and hotel requests, registration reports, manage mobile app
• Assist with onsite logistics 
• Merging, collection and tracking of contracts and W9s and monitoring compliance to all guidelines
• Work directly with team to print, pack and ship meeting supplies and meeting materials needed for meeting
• Serve as onsite contact for the venue and attendees

Qualifications

• 1+ years experience in meeting/event planning, or in any sort of customer facing role, highly preferred
• Certified Meeting Professional (CMP), preferred
• Experience using CVENT, preferred
• Strong Excel experience, required
• Strong organizational skills a must
• Strong written and verbal skills
• Ability to work in a fast-paced, demanding environment
• Ability to travel on weekends as needed to assist on-property at meetings/events (less than 25%)

What is expected of you and others at this level

• Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects
• Extremely detail oriented
• Works on projects of moderate scope and complexity

Anticipated Pay Range $56,200.00 - $71,100.00 USD

Bonus Eligible - No

Benefits: Cardinal Health offers a wide variety of benefits and programs to support health and well-being.

• Medical, dental and vision coverage
• Paid time off plan
• Health savings account (HSA)
• 401k savings plan
• Access to wages before pay day with myFlexPay
• Flexible spending accounts (FSAs)
• Short- and long-term disability coverage
• Work-Life resources
• Paid parental leave
• Healthy lifestyle programs

Application window anticipated to close : 08/15/2025 * if interested in opportunity, please submit application as soon as possible.

The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate’s geographical location, relevant education, experience and skills and an evaluation of internal pay equity.

Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply.

Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law.

Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter . Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted.  

The Space and Intelligence Division provides professional services to the US Space Force, Combatant Commands, Intelligence Community, and NASA. Our work includes enterprise architectural assessments, systems engineering and integration, test, planning and execution, cost estimating and analysis, acquisition support, and cybersecurity.  We are trusted partners developing approaches and concepts to meet emerging high priority needs, assessing cutting-edge technologies, and supporting capabilities for our National Defense.  Come join the fastest growing Division at Systems Planning and Analysis, Inc!

The Intelligence Programs Group, part of SPA’s Space and Intelligence Division, is a specialized provider of systems engineering and trusted advisory services to the Space and National Intelligence community.  We utilize mission-proven, data-driven advisory tools and capabilities.  We provide highly technical support to ensure the government acquires cutting edge technology necessary for our National Defense.  Our portfolio includes the National Geospatial-Intelligence Agency (NGA), National Reconnaissance Office (NRO), and National Aeronautics and Space Administration (NASA).  Come where you will be part of our high-caliber team!

SPA has a future need for a JDC Meeting & Event Coordinator . 

• Work with key stakeholders to manage event planning, transfer user provided content into a collaboration board, and oversee all on-site meetings and events.
• Work closely with NRO leadership providing guidance and direction as it relates to meetings and events.
• Adhere to best practices and service standards to ensure the seamless operation of all conference-related activities.
• Provide the highest level of service reflecting SPAs commitment to excellence and attention to detail by creating an environment that is welcoming with productive interactions.
• Perform other duties as assigned to support the overall success of the team.

Required Qualifications:

• U.S. Citizenship required
• Ability to obtain TS/SCI and ability to sit for and pass a Polygraph
• Previous experience with the following:
• Overseeing logistical planning and execution of meetings and on-site events
• Assisting multiple directorates with a variety of event types and needs
• Anticipating barriers to successful meetings and making recommendations for improvement
• Consulting with customers to determine objectives and requirements for events and meetings
• Maintaining a strong working relationship with clients and vendors
• Creating SOPs based on meeting requirements

Desired Qualifications: 

• Strong understanding of Alleo software or ability to learn and train others
• Excellent analytical skills and ability to anticipate issues and develop contingency plans
• Excellent management, leadership, organizational and communication skills
• Ability to analyze complex problems and recommend solutions
• Ability to multi-task, meet deadlines, and shift priorities quickly
• Ability to excel in a fast-paced environment

About the job Sr Meeting & Events Coordinator

About the role

As a Meeting & Events Sr Coordinator, you will assist with the planning, coordination, and day-of planning of meetings, conferences, and events. This role is integral to ensuring the seamless delivery of high-quality events that meet client expectations.

What youll do

• Oversee the setup, refresh, and removal of food, beverage, and service items to ensure smooth operations.
• Collaborate with management to communicate department goals and align event execution with client vision.
• Confirm pre-event setup, including space configurations and audio/visual requirements, ensuring all details are complete.
• Follow up with clients pre- and post-event to confirm satisfaction and gather feedback for continuous improvement.
• Troubleshoot and resolve complex client inquiries efficiently.
• Assist in the execution of SLAs, Key Performance Indicators, benchmarks, and recurring reports to maintain high service standards.
• Manage the meetings and events calendar for event spaces, ensuring optimal utilization.
• Order and manage event supplies as needed, maintaining inventory and ensuring availability.
• Gather and analyze data to identify and solve complex problems, recommending new techniques and improvements.
• Impact own team and other teams whose work activities are closely related, encouraging a collaborative environment.

• High School Diploma or equivalent experience or GED with 23 years of job-related experience in event planning or coordination.
• Ability to fulfill the physical requirements associated with this role, including stooping, standing, walking, and lifting/carrying heavy loads of 50 lbs. or more.
• Comprehensive understanding of event planning processes, procedures, and systems.
• Strong organizational skills with an advanced inquisitive approach to continuously improve event execution.
• In-depth knowledge of Microsoft Office products, including Word, Excel, and Outlook.
• Advanced math skills with the ability to calculate figures such as percentages, discounts, and markups.
• Excellent communication skills to evaluate and convey complex content in a concise and logical manner.
• Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.
• Experience in managing client relationships and ensuring high levels of client happiness.

About the role

As a Meeting & Events Sr Coordinator, you will assist with the planning, coordination, and day-of planning of meetings, conferences, and events. This role is integral to ensuring the seamless delivery of high-quality events that meet client expectations.

What youll do

• Oversee the setup, refresh, and removal of food, beverage, and service items to ensure smooth operations.

• Collaborate with management to communicate department goals and align event execution with client vision.

• Confirm pre-event setup, including space configurations and audio/visual requirements, ensuring all details are complete.

• Follow up with clients pre- and post-event to confirm satisfaction and gather feedback for continuous improvement.

• Troubleshoot and resolve complex client inquiries efficiently.

• Assist in the execution of SLAs, Key Performance Indicators, benchmarks, and recurring reports to maintain high service standards.

• Manage the meetings and events calendar for event spaces, ensuring optimal utilization.

• Order and manage event supplies as needed, maintaining inventory and ensuring availability.

• Gather and analyze data to identify and solve complex problems, recommending new techniques and improvements.

• Impact own team and other teams whose work activities are closely related, encouraging a collaborative environment.

What youll need

• High School Diploma or equivalent experience or GED with 23 years of job-related experience in event planning or coordination.

• Ability to fulfill the physical requirements associated with this role, including stooping, standing, walking, and lifting/carrying heavy loads of 50 lbs. or more.

• Comprehensive understanding of event planning processes, procedures, and systems.

• Strong organizational skills with an advanced inquisitive approach to continuously improve event execution.

• In-depth knowledge of Microsoft Office products, including Word, Excel, and Outlook.

• Advanced math skills with the ability to calculate figures such as percentages, discounts, and markups.

• Excellent communication skills to evaluate and convey complex content in a concise and logical manner.

• Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.

• Experience in managing client relationships and ensuring high levels of client happiness.