4 Payroll Administration jobs in the United States

Company Description

Advantage Group is a retained search firm based out of the San Francisco Bay Area specializing in senior and executive level placements with stable and rapidly growing clients nationally.

We have established deep relationships, some lasting over 20 years, with real decision makers.

We offer long term opportunities along with a real understanding of the companies that we represent.

We will provide insight and information ensuring that you are making the right decision about the right opportunity for you. We are as committed to and passionate about your success as we are about the companies that we represent.

Job Description

Full-TimeLong Term,

An immediate long term need for an Office Administration/Accounting professional, with experience in the Construction industry. This position will be located in San Francisco California with a stable and established company. This is a Full-time onsite position: 5 days per week Monday through Friday.

Overview and Responsibilities:

• Responsible for all administrative functions in an office setting for an established construction firm.
• Client phone support
• Manage Personnel Records
• Manage Timekeeping for Payroll
• Run Bi-Weekly Payroll
• Prepare and enter daily cash receipts including check, ACH and wires
• Print and mail credit memos
• Print and mail daily invoices and monthly account statements
• Maintain file archive of sales orders, credit memos and check deposits
• Process new credit applications, request trade references and D&B reports
• Coordinate with managers in regards to the status of credit applications
• Organize and maintain completed customer credit files in our database as well as hard copy files
• AP/AR and Billing Functions
• Assist with general accounting including bookkeeping, reconciliation and data entry
• Work on special projects as directed and perform other tasks as needed
• Will be working cross-functionally as part of a closely knit team.

Qualifications

• Prior recent experience in a related role with a company in the Construction Industry.
• Experience in a union environment
• Minimum of 3+ years of AP/AR, Credit and/or General Accounting
• Experience with Union Payroll, Timekeeping and payroll systems
• Must have solid computer skills with working knowledge of Excel & MS word & Outlook and complex accounting software (Sage/Timberline preferred)
• Excellent written and oral communication skills
• Strong organizational skills and attention to detail
• Must be capable of handling multiple responsibilities concurrently
• Bachelor's degree in Finance, Accounting or related field is preferred.

Additional Information

The company offers an excellent array of benefits and real long term stability.

Director, Payroll & Benefits Administration

Washington, D.C.

The American Pharmacists Association is the largest association representing pharmacists in all practice settings in the United States and is the only organization advancing the entire pharmacy profession.

Our expert staff, and strong volunteer leadership, including many experienced pharmacists, allow us to deliver vital leadership to help pharmacists, pharmaceutical scientists, student pharmacists, and pharmacy technicians find success and satisfaction in their work while advocating for changes that benefit them and their patients. From our headquarters in Washington, D.C., APhA prepares members to thrive at every career stage and in every pharmacy setting with world-class continuing education, transformative events, unique practice tools, and timely solutions to complex challenges. We’re committed to helping them deliver outstanding patient care, receive due recognition, and work at a full scope of practice. APhA advocates to give pharmacists a voice in decisions that affect their future while promoting their undeniable value to health care teams. Our goal is to facilitate pharmacists’ delivery of the highest quality patient-centered care.

WHAT WE’RE ABOUT

Collaboration- We strive to produce meaningful products and services in the spirit of trust and partnership throughout the organization. To achieve success, we are flexible, adaptable, open-minded, cooperative, and inclusive.

Accountability- We strive to meet the highest standards of ethical behavior. Integrity, transparency, and personal responsibility drive everything we do. We are good stewards of organizational and human resources, and we are champions for our members and colleagues.

Respect- We are committed to seeking to understand others’ perspectives and appreciating our differences; treating others with consideration, thoughtfulness, and empathy; recognizing, acknowledging, and supporting each other; being fair to and supportive of our colleagues; attentively listening, and communicating tactfully and sensitively.

Excellence- We strive to deliver high-quality, innovative, and best-in-class products and services that offer high value to members and stakeholders. We embrace a culture of continuous learning and improvement.

WHAT YOU’LL DO

As the Director, Payroll & Benefits Administration, you will:

Payroll Operations:

• Execute bi-weekly multi-state payroll accurately and timely while ensuring compliance with federal, state, and local laws.
• Creates and maps payroll and time & attendance, pay and hours codes, quarter-to-date and year-to-date accumulator codes and cost/department codes.
• Develop and maintain payroll policies and procedures aligned with legal requirements and organizational goals.
• Manage and resolve all payroll adjustments, inquiries, and deductions.

Benefits/Insurance Administration:

• Manage and administer employee benefits and leave programs, including health, dental, vision, disability, retirement plans, COBRA, and FMLA.
• Ensure compliance with ERISA, HIPAA, COBRA, PPACA, FMLA, OSHA and Worker’s Compensation.
• Monitor and implement changes in 401(k) contributions, assist with annual audit, and serve on the 401(k) Committee.
• Maintain compliance with benefit and leave related regulations and ensure accurate payroll integration.
• Reconcile monthly benefit invoices and coordinate payment with Finance/Accounting.
• Manages Workers’ Compensation insurance policies.

Reconciliations, Schedules, and JE:

• Prepares the journal entries in the accounting system for the bi-weekly payroll activity, including salary & benefits allocation.
• Reconciles the month end payroll bank account and completes the journal entry in the accounting system.
• Performs quarterly employee Café 125 and employer pre-tax and post-tax benefits reconciliations to ensure accurate reporting on W-2 previews; coordinates adjustments with human resources as needed.
• Reconciles the payroll tax, SDI and FMLI, accounts on a quarterly basis.
• Provides Finance team the bi-weekly 401(k) contribution report assuring the timely and accurate submission of employee deferrals and employer matching contributions to APhA’s 401(k) carrier.
• Prepares the schedule for the annual Workers Comp schedule policy renewal.

ADP Workforce Now Platform Administration:

• Serves as platform administrator and subject matter expert for ADP Workforce Now modules including Payroll, Time & Attendance, Benefits, and Reporting.
• Develops, writes, and maintains a wide range of standard and complex data reports, ensuring accuracy, consistency, and integrity across all datasets.

WHO WE’RE LOOKING FOR

APhA may be the right fit for you have:

Experience and Education required:

• A bachelor’s degree in Accounting, Finance or equivalent experience is required. FPC and/or CPP from the American Payroll Association is preferred.
• A minimum of 8 years of payroll and benefits administration experience within a large, and/or complex company environment.

Skills, knowledge and abilities required:

• Managing operational payroll within multiple and highly regulated states
• Managing and deploying payroll processing projects, including implementing new and/or upgrading existing HRIS, payroll, and time & attendance systems, preferably with ADP.
• Direct work experience in developing ADP reports, analyzing data and testing outputs for accuracy.
• In-depth knowledge/experience in legal aspects of payroll, benefits and leave legislation and administration.
• Thorough knowledge of Federal, State and Local Jurisdictions, ERISA, HIPPA, PPACA, FMLA, COBRA, Workers Compensation regulatory requirements.
• Strong analytical, organizational, and problem-solving skills with a keen attention to detail.
• Excellent interpersonal and customer service skills.Exercise of tact, discretion, and respect when dealing with employees
• Ability to communicate clearly, both verbally and in writing. Capable of translating complex and potentially confusing information for diverse audiences, including senior executives.
• Creative thinking and self-starter aptitude, with experience in streamlining complex processes and implementing new policies and procedures and/or system changes.
• Ability to project how future trends and consequences should drive present decisions
• Integrity, sound judgment, and utmost protection of confidentiality.
• Must be proficient in Microsoft Office and SharePoint.

LOCATION: Washington, DC – Hybrid, two days a week in the office (Tuesday & Thursday)

MORE ABOUT US

APhA offers a comprehensive and competitive compensation and benefits program that includes:

• A salary of $94,000-$117,018.72 that commensurate with experience
• Hybrid Work Schedule (T/TH in office)
• Medical/Dental/Vision Insurance
• Employer paid Life, AD&D, and Short-Term Disability Insurance
• Traditional & Roth 401(K) plans with employer match
• Fourteen paid holidays
• Four floating holidays
• Generous Paid Time Off Policy
• Paid Medical Leave/Paid Family Leave/Paid Parental Leave
• Commuting Benefits
• Professional Development Funds

APhA does not make hiring decisions on the basis of race, color, creed, ethnicity, national origin, gender, gender identity, sexual orientation, socio-economic background, age, disability, veteran status, religion, political affiliation, or any other characteristic protected by state, federal, or local law.

Applicants must be currently authorized to work' in the United States on a full-time basis.

Continental develops pioneering technologies and services for sustainable and connected mobility of people and their goods. Founded in 1871, the technology company offers safe, efficient, intelligent and affordable solutions for vehicles, machines, traffic and transportation. In 2023, Continental generated preliminary sales of 41.4 billion and currently employs around 200,000 people in 56 countries and markets.
ContiTech, a division of Continental, is one of the world's leading suppliers of technical elastomer products and is a specialist in plastics technology. ContiTech develops and produces functional parts, components, and systems for machine and plant engineering, mining, the automotive industry, and other important industries
**Workforce Data Management**
+ Handle complex or sensitive employee data changes and escalations that require expert review or policy interpretation.
+ Approve data change requests and forward updates to downstream systems where BPO access is restricted.
+ Support physical reporting requirements to authorities and coordinate wet-ink signatures and hard-copy document distribution.
+ Perform calculations for full and final settlements, including redundancy pay, and process final payments.
+ Define and manage correction/approval procedures and special handling protocols.
+ Ensure hardcopy document archiving in compliance with legal and corporate regulations.
+ Manage data-related reporting needs, approve sensitive requests, and ensure distribution rules are followed.
+ Act as subject matter expert (SME) for data integrity and resolution of complex escalations.
**Time & Attendance**
+ Monitor and interpret local legislative changes affecting time management and drive decision-making with internal stakeholders.
+ Validate and approve time system configuration changes post-testing.
+ Maintain and communicate time-related cut-off dates and inputs for the payroll calendar.
+ Administer and approve non-standard work schedules, including face-to-face support and alignment with legal/work council agreements.
+ Conduct monthly control and validation of working hours to ensure accuracy and completeness prior to the payroll run.
+ Own the demand and change request management process for the time management system, including access rights administration.
+ Coordinate and deliver country-specific time and attendance reporting needs.
+ Ensure compliance with legal archiving requirements for time management data and documents.
**Payroll Processing**
+ Monitor and interpret local legislative changes affecting payroll and drive decision-making with internal stakeholders.
+ Validate and approve payroll system configuration changes post-testing.
+ Maintain and communicate the payroll calendar, approve final payroll runs, and release salary payments.
+ Interpret and validate garnishments, social declarations, and employee communications prior to submission or distribution.
+ Review and audit payroll results, including year-end processing and general ledger files.
+ Coordinate and support external and internal audits, including labor court or legal dispute documentation.
+ Coordinate reporting and compliance documentation, including Risk Control Matrices (RCM) and internal control updates.
+ Own the demand and change request management process for payroll systems, including system access right administration.
**Legal authorization to work in the U.S. is required. We will not sponsor individuals for employment visas, now or in the future, for this job opening.**
**REQUIREMENTS**
+ Degree in Human Resources, Business Administration, Payroll, Finance, or related field.
+ 3-5+ years of experience in HR operations, payroll, or shared services in a multinational setting.
+ Experience working with HRIS and Payroll systems (e.g., SAP SuccessFactors, SAP HCM, Workday).
+ Knowledge of Workforce Administration, Time Management, and Payroll processes.
+ Understanding of local labor law, social security, tax regulations, and compliance/audit standards.
**PERFERRED:**
+ Master's Degree
+ 7 Plus years of Experience
+ Knowledge of Workforce Administration,
+ Experience in management of Payroll Vendors and governance
**WHY YOU SHOULD APPLY**
+ Immediate Benefits
+ Paid Time Off
+ Tuition & Employee Discounts
+ Annual Bonus
+ Employer 401(k) Match
All your information will be kept confidential according to EEO guidelines.
**EEO-Statement:**
EEO / Disabled / Protected Veteran Employer. Continental offers equal employment opportunities to all qualified individuals, without regard to unlawful consideration to race, color, sex, sexual orientation, gender identity, age, religion, national origin, disability, veteran status, or any other status protected by applicable law. In addition, as a federal contractor, Continental complies with government regulations, including affirmative action responsibilities for qualified individuals with a disability and protected veterans, where they apply. To be considered, you must apply for a specific position for which Continental has a current posted job opening. Qualifying applications will be considered only for the specific opening(s) to which you apply. If you would like to be considered for additional or future job openings, we encourage you to reapply for other opportunities as they become available. Further, Continental provides reasonable accommodations to qualified individuals with a disability. If you need assistance in the application process, please reply to or contact US Recruiting at . This telephone line and email address are reserved solely for job seekers with disabilities requesting accessibility assistance or an accommodation in the job application process. Please do not call about the status of your job application, if you do not require accessibility assistance or an accommodation. Messages left for other purposes, such as following up on an application or non-disability related technical issues, will not receive a call back.
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