433 Payroll Process Sme jobs in the United States

Job Description:

We are seeking a detail-oriented and reliable Payroll Specialist to join our team. The Payroll Specialist will be responsible for processing employee payroll, ensuring accuracy, timeliness, and compliance with federal, state, and company policies. This role requires strong attention to detail, confidentiality, and excellent organizational skills.

• Process payroll accurately and on schedule for all employees
• Review and verify employee timecards, hours worked, deductions, and benefits
• Maintain and update payroll records, including new hires, terminations, and changes in pay or status
• Ensure compliance with federal, state, and local payroll, wage, and tax regulations
• Prepare and distribute payroll reports to management and finance teams
• Respond to employee inquiries regarding pay, benefits, and deductions
• Collaborate with HR and accounting to resolve payroll discrepancies
• Assist with year-end tax forms (W-2, 1099) and audits

• High school diploma or equivalent; Associate or Bachelor’s degree in Accounting, Finance, or HR preferred
• Prior experience in payroll administration or related HR/finance roles
• Knowledge of payroll laws, tax regulations, and compliance requirements
• Proficiency with payroll systems (ADP, Paycom, Paychex, or similar)
• Strong Excel and data-entry skills
• Ability to handle confidential information with discretion
• Excellent organizational, time management, and communication skills

• Work in a collaborative and professional environment with opportunities for career growth
• Gain exposure to advanced payroll systems and best practices
• Comprehensive benefits including health, dental, vision, 401(k), paid time off, and wellness programs
• Opportunities to develop skills and advance within the HR or Finance department
• Flexible working arrangements (remote, hybrid, or on-site depending on role)

• Competitive hourly pay or base salary plus leasing/occupancy incentives
• Comprehensive benefits package including health, dental, vision, and 401(k)
• Paid time off, holidays, and wellness programs
• Career development and advancement opportunities

We are seeking an experienced, reliable payroll specialist to join our growing company. In this role you will oversee payroll operations, ensuring accuracy and timeliness. You will work in a high-volume office, processing and managing changes for over 2000 interstate payroll accounts. You will work collaboratively and with a team of skilled professionals in a fast-paced, deadline-driven environment, demonstrating precision and expertise, in order to maximize efficiency and productivity.

• Consistently, accurately process payroll for 2000+ employees
• Manage workflow as prescribed to maximize efficiency
• Audit timesheets accurately to ensure wages and benefits are properly distributed
• Accurately record and document all transactions, as directed
• Research, analyze, and resolve all discrepancies, reporting to management as needed
• Monitor all accounts continually for accuracy
• Ensure accurate taxation and garnishment is applied to each account
• Participate in end-of-month closing and audits
• Conduct year-end reporting for W-2s etc.
• Remain in constant communication with teammates and management
• Communicate with HR teams to make necessary changes/updates to accounts
• Remain in compliance with all legal and institutional requirements at all times
• Demonstrate respect for client privacy

• High school diploma or equivalent required—Bachelor’s' degree preferred
• 3 or more years' experience working in payroll or similar role
• Significant experience working in multi-state payroll is a plus
• Excellent computer skills, including ADP payroll software and Microsoft Office
• Solid working knowledge of tax code
• Strong bookkeeping skills
• Exceptional communication skills, both written and verbal
• Aptitude for numbers and exceptional commitment to accuracy
• Team-player with excellent interpersonal skills
• Outstanding problem solving and analytical thinking skills
• Attention to detail and ability to prioritize tasks

Are you a person who enjoys helping others? Are you currently seeking fulfillment in your professional life?

Hope Services is Silicon Valley’s leading provider of services to people with developmental disabilities and mental health needs. We seek candidates who share our inspirations & aspirations. Selection of staff is made on a competitive basis, and we are committed to promoting diversity, equity, inclusion & belonging at all levels.

>> Hope Services has been awarded 2022 Top Workplaces by San Francisco Chronicle, 2022 Top-rated Nonprofit by Great Nonprofits, and Received a Gold Seal of Transparency from Guidestar and a perfect 100/100 rating in three different categories: financial health, leadership and adaptability, and culture and community from Charity Navigator <<

Hope Services offers an OUTSTANDING benefits package, including Medical, Dental, Vision, 401(k) Retirement, Life Insurance, Tuition Reimbursement and a comprehensive Scholarship Program, Generous Paid Vacation and Sick Time accrual plans and more!

Salary: $75,000 per year

Summary

Duties and responsibilities include processing payroll, maintaining time keeping records, reviewing payroll and payroll reports for accuracy, administration of payroll information system to ensurecompliance with DOL and IRS regulations. Assures timely and accurate documentation and processing of payroll, produces reports, provides thorough audit of payroll and benefits.

Essential Functions

The following responsibilities represent the essential functions of the position:

• Processes payroll semi-monthly including wage and overtime payments,

calculations and recording of payroll deductions, and requests for stop

payment/re-issues

• Verifies timekeeping records, maintains time and attendance records using

paper timesheets and/or electronic time management system.

• Reviews payroll before finalizing to ensure accuracy.

• Prepares and transmits payroll data for processing with vendor

• Generates and verifies payroll reports out of payroll system.

• Prepares periodic reports of earnings, taxes and deductions.

• Verifies and reconciles W2s prior to issuance.

• Sets up garnishments and levies,processes off-cycle manual checks and

termination pay checks.

• Administers direct-deposit functions, pre-note processes and system data

• Other duties, as assigned

Required Knowledge and Skills

1. Proficiency with Microsoft Office suite

2. Proficiency with payroll & HRIS systems

3. Knowledge of electronic transmission of payroll data.

4. Knowledge of general payroll practices

5. Knowledge of DOL and IRS rules for employment payroll.

6. Excellent organizational skills

Qualifications Required

High School diploma, G.E.D. or equivalent required, degree in Business Administration, Finance, or Accounting preferred. Two years of related experience working in a payroll office environment or an approved combination of relevant experience and education.

Environmental Conditions

Primarily an office environment. Long periods of sitting and computer use.  Time spent on the telephone and in meetings varies.  Some early morning, evening and work hours may be required. 

Do you have what it takes to make a difference? Inspire and be inspired! Hope Services takes immense pride in maximizing our employee engagement. Will you join us?

Visit to find out more about us and the people we serve.

Hope Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees not regardless of, but with consideration and appreciation for race, color, religion or belief, national, social or ethnic origin, sex, age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family or parental status, or any other status.

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We do not accept unsolicited resumes or outreach from third-party recruiters or staffing agencies.

Join a Team Where Excellence Isn’t Just a Goal — It’s Our Standard. At Superior Paving, we don’t just deliver top-tier products and services — we build lasting relationships and push the boundaries of what’s possible. If you're driven to exceed expectations and lead the way in your industry, we want to grow with you.

Superior Paving is looking for a Senior Payroll Specialist to ensure our hardworking, field-based crews are paid accurately and on time. In a company built on excellence and strong relationships, your attention to detail and payroll expertise will help fuel the people who keep our roads moving forward — every single day.

The Senior Payroll Specialist will be proficient in processing weekly payroll using UKG Ready and have a strong understanding of garnishment calculations, as well as state and federal payroll tax processing. This role is crucial in ensuring that our employees are paid accurately and on time while maintaining compliance with all relevant regulations.

Key Responsibilities

• Process weekly payroll for multi-state employees, ensuring accuracy and timeliness.

• Reconcile payroll discrepancies as needed.

• Maintain accurate payroll records to ensure compliance with government regulations.

• Calculate and process garnishments, levies, child support, and other wage deductions

• Prepare and process state and federal payroll tax filings

• Stay up-to-date with changes in tax regulations to ensure compliance

• Assist with quarterly and annual tax filings, including W-2 and 1099 forms.

• Generate and analyze payroll reports for management review.

• Conduct regular audits of payroll data to ensure accuracy

• Assist with year-end payroll activities, including reconciliations and audits.

• Collaborate Finance to identify opportunities for improving payroll processes

• Participate in system upgrades, testing, and implementation of new features in UKG Ready.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field preferred

• Minimum of 5-7 years of payroll processing experience, with a focus on multi-state payroll.

• Proficiency in using UKG Ready (formerly Kronos Workforce Ready) required

• Excellent attention to detail and strong analytical skills.

• Ability to handle confidential information with discretion and integrity.

• Strong communication skills, both verbal and written

• Certification as Certified Payroll Professional (CPP) is a plus.

Candidates must be available to work on-site, five days a week, as this is a position that requires daily in-office attendance.

Are you looking for a place to grow, a company that will provide unique challenges and rewarding opportunities? BLVD Residential, a professional property management company has a fantastic opportunity for a Payroll Specialist in Menlo Park, CA.

We are looking for someone who is passionate about working with employees and thrives on helping to implement processes and best practices. This is a unique role, that combines payroll expertise and HR adminstration.

Pay: $35.00 - $38.00 per hour.

JOB FUNCTIONS:

Payroll

• Process payroll for hourly and salaried employees, including reviewing and importing hours from Time & Attendance, entering direct deposit information and administering regulatory requirements (e.g. garnishments, tax levies and support orders).
• Respond to all employee and manager payroll inquiries in a timely manner.
• Maintain accurate and complete employee records in the payroll/HRIS system.
• Monitor the time and attendance system and ensure employee time data is consistently recorded by employees and approved by managers.
• Produce scheduled and ad-hoc reports as requested by accounting and management.
• Implement and maintain payroll best practices to improve efficiency and processes.

Human Resources Administration

• Maintain employee personnel and benefit files as well as oversee the proper files for I-9s for both active and terminated employees.
• Process new hire paperwork. Enter new hires into ADP Workforce Now and provide employee with training on using the Time & Attendance system for recording hours.
• Process all employee changes, including personal data, employment status, pay changes, and employee housing agreements.
• Coordinate and conduct new employee onboarding and benefits orientation to ensure new hires gain an understanding of benefit plans and enrollment requirements.
• Assist with the annual open enrollment period. This includes assembly and distribution of materials, coordinating meetings to communicate changes to employees, arranging for on-site presentations and processing changes within deadlines.

Experience:

• At least 5-7 years’ experience administering payroll. Work experience should include knowledge of basic human resources, payroll practices and compliance.
• Must have a strong working knowledge of various computer software applications, including payroll, benefits, time & attendance and HRIS systems. Experience with ADP Workforce Now a plus.
• Strong understanding of Human Resources and Payroll processes and terminology.

Skills:

• Effective written and verbal communication skills
• Knowledge of standard HR/Payroll administration procedures with an ability to be detail-oriented and highly organized
• High level of skill in handling sensitive and confidential situations and information with the demonstrated ability to maintain strict confidentiality
• Ability to complete multiple tasks and high volume of work on deadline
• Strong interpersonal skills with the ability to work with people at all levels of the organization
• Excellent time management, organization and follow-through skills
• Strong customer service focus and great team player

QUALIFICATIONS

• Education: Bachelor’s degree preferred

Schedule:

• 8 hour shift
• Monday to Friday

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Dental insurance
• Vision insurance
• Employee assistance program
• Life insurance
• Paid time off

Salary ranges are based on paying competitively for size and industry. Individual pay decisions are based on a number of factors, including qualifications for the role, experience level, skillset, and balancing internal equity relative to peers at the company. The ranges shared are for the expectations as laid out in the job description, however we are often open to a wide variety of profiles and recognize that the person we hire may be less experienced or more senior than this job description as posted. If that ends up being the case, the updated salary range will be communicated with you as a candidate.

Process weekly payroll utilizing Paylocity HRIS including obtaining appropriate supporting documentation for hours worked or piece work completed. Ensure all supporting documents are reviewed and approved by the supervisor. Calculate or input necessary payroll data to ensure all employees are paid timely and accurately. Create and review file with HR, or Controller to review and sign off on.Once approved, process payroll for submission and payment. Handle all ad-hoc payroll reporting needs.

Duties/Responsibilities:

• Enter Jobs in Payroll system
• Obtain all timesheets and ensure they are approved prior to entering hours
• Communicate with supervisors for missing timesheets or data
• Review time sheets for piece rate items and create supporting payroll documents
• Review to make sure all new or terminated employees are set up properly and communicate with HR Lead any changes needed
• Enter all data into payroll spreadsheet
• Ensure all monthly payments are obtained and entered; including but not limited to, cell phone, auto allowances, bonuses, commissions and others
• Run payroll audit and preview to be reviewed with HR Lead
• Obtain final approval by Human Resource Manager and submit payroll
• Scan and save all supporting payroll register, docs, and invoices for JE preparedness or support
• Process certified payroll timely
• Perform all ad-hoc payroll related reporting needs. Including but not limited to, certified payroll reports and sending out monthly commission statements to sales reps.
• Enroll new hires into Sage/ERP
• Provide JE support to Controller
• Assist HR as necessary with payroll related inquiries or reporting.
• Process Certified Payrolls and comply with OCIP/CCIP tracking and reporting.
• Take lead role with HR & Accounting with payroll system changes (ADP transition)
• Help facilitate training on new ADP payroll system.
• Perform other tasks and duties as needed.

Required Skills/Abilities:

• Work schedule Mon-Fri 8am – 5pm
• Excellent verbal and written communication skills
• Excellent interpersonal skills
• Bi-lingual (Spanish/English) not necessary but would be a plus
• Proficient in Microsoft Office Suite or related software
• Use of office 365 calendar management a plus
• Excellent organizational skills and strong attention to detail
• Good understanding of clerical procedures and systems
• Ability to work independently, but not afraid to ask for help when unclear on new tasks
• Ability to work in a fast-pace and deadline-driven environment
• Understands and knows payroll procedures and filing requirements.
• Experience with Paylocity HRIS a plus
• Familiarity with insurance regulations and compliance standards
• Problem solving skills and the ability to resolve conflicts and discrepancies
• A commitment to confidentiality and ethical standards in handling sensitive employee and client information

Education and Experience:

• High school diploma or equivalent.
• Payroll and COI administrator certifications a plus

Physical Requirements:

• Prolonged periods of sitting at a desk/worktable and/or working on a computer.
• Bending, reaching, pulling, good hand-eye coordination.
• Must be able to lift to 15 pounds at times.

LHH is proud to partner with a leading construction firm headquartered in Sacramento, currently undergoing rapid expansion. This is an exciting opportunity to join a company that thrives on innovation, collaboration, and operational excellence. Known for its dynamic work culture and commitment to employee growth, this organization values expertise and rewards initiative. We are actively seeking a highly skilled and experienced Payroll Specialist to become a key member of their finance team. This role offers the chance to work in a fast-paced environment where your contributions will directly impact the success of large-scale construction projects.

Responsibilities:

• Prepare and process weekly payroll for union and non-union employees.
• Review and verify approved timesheets for accuracy.
• Coordinate wage discrepancies and pay changes with management.
• Track and deduct garnishments and other special payroll deductions.
• Maintain accurate payroll records and ensure compliance with federal, state, and local regulations.
• Administer benefits and deductions, including retirement plans and union agreements.
• Generate and distribute payroll reports for management.
• Collaborate with HR and Finance teams to resolve payroll issues.

Qualifications:

• Minimum 3 years of payroll experience in construction or general contracting.
• Proficiency in Microsoft Office (especially Excel) and payroll systems
• Strong understanding of payroll regulations and tax laws.
• Excellent organizational, communication, and time-management skills.
• Bachelor’s degree in Accounting, Business Management, or related field preferred.

Employment type:

• Contract to hire

If interested in this position apply today and send your resume to

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

This is the pay range that the employer reasonably expects to pay for this position $28/hour - $2.40/hour

Optional Benefits: Medical, Dental, Vision, 401K

Location: St. Paul, MN (Onsite)

Contract Length: 6 months

Pay Rate: 26–$3 .40/hour (W2)

Schedule: Normal business hours (flexible on start/end times)

Overview

Ecolab is seeking a Payroll Specialist to join our team onsite in St. Paul, MN. This role is responsible for ensuring timely and accurate payroll processing, reconciliation, and compliance. The Payroll Specialist will work closely with HR and payroll teams, providing critical support to payroll operations and assisting with reporting and irregular payments.

Key Responsibilities

• Process payroll in a timely and accurate manner.
• Perform analysis and reconciliation of payroll-related transactions with impact to financial statements.
• Partner with HR and payroll teams on payroll-related processes and issue resolution.
• Coordinate and process irregular or off-cycle payments.
• Ensure compliance with governmental reporting and audit requirements.

Required Skills & Qualifications

• 2+ years of payroll experience.
• Strong Microsoft Excel skills, including reporting and data analysis.
• Experience with Workday Payroll.
• Excellent communication and collaboration skills.
• Detail-oriented with strong organizational and confidentiality skills.

Preferred Skills

• Payroll troubleshooting experience.
• Advanced Excel functions (Pivot Tables, VLOOKUP).
• Familiarity with ServiceNow.

Education & Certifications

• Required: Secondary diploma or equivalent.
• Preferred: FPC or CPP certification.

PAYROLL SPECIALIST

REPORTS TO: PAYROLL SERVICES MANAGER

STATUS: NON-EXEMPT

Summary

Boot Barn is where community comes first. We thrive on togetherness, collaboration, and belonging. We build each other up, listen intently, and implement out-of-the-box ideas. We celebrate new innovations, congratulate one another’s achievements, and most importantly support each other.

At Boot Barn, we work together to make a positive impact on the world around us, and by working collectively with encouragement, we consider ourselves “Partners.” With the values of the West guiding us, Boot Barn celebrates heritage, welcomes all, and values each unique Partner within our Boot Barn community.

Our vision is to offer everyone a piece of the American spirit – one handshake at a time.

Responsible for ensuring accurate processing and recording of Boot Barn, Inc. payroll and provide timely and accurate financial information. Provide the highest level of Customer Service to Boot Barn, Inc. employees by answering questions and resolving payroll-related issues in a timely and professional manner.

Essential Duties and Responsibilities

• Reviews time sheets and related paperwork to make sure the information is correct and consistent with actual hours worked by employees
• Makes adjustments and deductions for each employee and manage payroll-related benefits; vacations and sick days
• Process terminations and final payments in accordance with state guidelines
• Process new hires and payroll changes in a timely manner while ensuring the highest level of accuracy
• Enroll employees in ADP paycard program and help resolve related issues
• Process off-cycle payments with manual checks or ADP paycard funding
• Assist in auditing of preview payroll reports prior to transmission. Prepare and maintain employee files, ensuring accuracy, compliance and confidentiality.
• Scan, upload, and track garnishments, tax levies or other court ordered withholdings using ADP’s Smart Compliance
• Create, run, and upload reports as needed
• Complete and promptly provide responses to verifications of employment in accordance with company policy
• Communicate and interact with all levels of management for all US locations
• Assist in internal/external audits – providing Payroll related data
• Participate in problem solving and special projects within the Payroll and HR Departments
• Assist employees with payroll inquiries via telephone and email
• Demonstrates high level of quality work, attendance and appearance.
• Demonstrates a high degree of professionalism in communication, attitude and teamwork with customers, peers and management.
• Adhere to all local, federal and state laws in addition to Company policies, procedures, and practices.
• Perform any other duties that may be assigned by management.

Qualifications

• 2 years of multi-state payroll experience in a corporate environment; comfortable processing payroll for 3000+ employees.
• Experience with ADP systems preferred.
• Experience with Kronos preferred.
• Experience with filing multi-state payroll taxes a plus.
• Knowledge of payroll laws and regulations, including reciprocity.
• Effective communication skills, oral and written.
• Strong organizational skills.
• Ability to prioritize tasks, work independently, and meet critical deadlines.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Associate’s or Bachelor’s degree in Accounting, Finance, HR, or a related field a plus.

Competencies

• Accuracy & Detail-Oriented: Ensures precision in payroll processing and data entry
• Confidentiality: Ability to handle confidential information with discretion
• Communication: Listens carefully and attentively to others' opinions and ideas. Communicates information clearly, concisely, and professionally.
• Problem-Solving: Identifies and resolves issues efficiently and effectively
• Organization: Strong organizational and time management skills
• Customer Service: Provides timely, supportive assistance to Partners and maintains a collaborative approach
• Adaptability: Thrives in a fast-paced, evolving retail environment
• Teamwork: Collaborates across departments to support payroll and HR goals
• Establish Trust: Follows through on commitments. Is honest and direct with others. Promotes a culture of respect for, commitment to, and compliance with Company values, beliefs, and standards. Ensures the protection of confidential information.

Boot Barn Benefits & Additional Compensation Opportunities

• Competitive hourly rate.
• Merchandise discount: 50% off of Exclusive Brands and 40% off of third-party brands.
• Paid Time Off plan for year-round Boot Barn Partners.*
• Medical, Dental, Vision and Life Insurance.*
• 401(k) plan with generous company matching.
• Flexible schedules and work/life balance.
• Opportunities for growth at every level – we are opening 50+ new stores each year.

*For eligible Boot Barn Partners

PAY RANGE: $27.00 - $30.00/hr*

*compensation varies based on geography, skills, experience, and tenure

Physical Demands

In general, the following physical demands are representative of those that must be met by a Partner to successfully perform the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job.

• Standing, walking and squatting less than fifty percent of the work shift.
• Required to lift, move and carry up to 40 pounds.
• Ability to read, count and write to accurately complete all documentation and reports.
• Must be able to see, hear and speak in order to communicate with partners and customers.
• Specific vision abilities include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
• Manual dexterity required using hands to finger; handle, feel and type; reach with hands and arms.

( ) Sedentary: Limited activity, no lifting, limited walking

( X ) Light: Office work, some lifting, bending, stooping or kneeling, walking

( ) Moderate: Mostly standing, walking, bending, frequent lifting

( ) Arduous: Heavy lifting, bending, crawling, climbing

Work Environment

In general, the following conditions of the work environment are representative of those that a Partner encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job within the environment.

• The workspace is clean, orderly, properly lighted and ventilated with the proper safety compliance.
• Noise levels are considered moderate.

Boot Barn, Inc. reserves the right to make exceptions to modify or eliminate this document or its content. This document supersedes all previous policies, procedures or guidelines pertaining to this subject.

Our core value of community bands us together in supportive and inclusive ways to drive our collective success. Boot Barn provides equal employment opportunity to all applicants and employees without regard to race, color, religion, sex, sexual orientation, age, national or ethnic origin, veteran or military status, disability, as well as any other protected status under the law.

Americans with Disabilities Act (ADA) - Boot Barn will provide reasonable accommodations (such as a qualified sign language interpreter or other personal assistance) with the application process upon your request as required by applicable laws. If you have a disability and require assistance in this application process, please visit your nearest Boot Barn Store or Distribution Center or reach out to Human Resources at , Option 4.

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