979 Payroll Process Sme jobs in the United States

As a product leader on the National Accounts product management team, you will play a pivotal role in shaping the future of North American Payroll solutions that are easy, smart, and human-centric. You will offer deep domain expertise to the product team and will lead the vision and delivery for strategic cross domain capabilities. This role requires domain expertise in US & Canada payroll and configurations, including but not limited to cross border payroll, statutory compliance, integrations and core payroll processing workflows.

The ideal candidate will have a strong understanding of payroll systems, excellent communication skills, and a proven track record of managing successful product lifecycles.

Responsibilities

• Deeply understand and contribute to the product strategy for NA Payroll.
• Lead and influence the cross-functional teams' decision making with the domain and industry knowledge.
• Conduct market research and competitive analysis to identify trends and opportunities.
• Define and prioritize product features and roadmap in alignment with product strategy.
• Champion a collaborative approach to problem-solving and decision making, leveraging diverse perspectives and expertise.
• Be the glue across the product team and the cross-functional teams, including engineering, design, marketing, and sales, to deliver high-quality products.
• Ensure the system configurations are flexible and scalable to meet diverse customer needs.
• Engage with customers, partners, and internal stakeholders to gather feedback and requirements.
• Communicate product updates, roadmap, and vision to stakeholders.
• Ensure client satisfaction and address any product-related issues or concerns.
• Define and track key performance indicators (KPIs) to measure product success.

Are you a person who enjoys helping others? Are you currently seeking fulfillment in your professional life?

Hope Services is Silicon Valley’s leading provider of services to people with developmental disabilities and mental health needs. We seek candidates who share our inspirations & aspirations. Selection of staff is made on a competitive basis, and we are committed to promoting diversity, equity, inclusion & belonging at all levels.

>> Hope Services has been awarded 2022 Top Workplaces by San Francisco Chronicle, 2022 Top-rated Nonprofit by Great Nonprofits, and Received a Gold Seal of Transparency from Guidestar and a perfect 100/100 rating in three different categories: financial health, leadership and adaptability, and culture and community from Charity Navigator <<

Hope Services offers an OUTSTANDING benefits package, including Medical, Dental, Vision, 401(k) Retirement, Life Insurance, Tuition Reimbursement and a comprehensive Scholarship Program, Generous Paid Vacation and Sick Time accrual plans and more!

Salary: $75,000 per year

Summary

Duties and responsibilities include processing payroll, maintaining time keeping records, reviewing payroll and payroll reports for accuracy, administration of payroll information system to ensurecompliance with DOL and IRS regulations. Assures timely and accurate documentation and processing of payroll, produces reports, provides thorough audit of payroll and benefits.

Essential Functions

The following responsibilities represent the essential functions of the position:

• Processes payroll semi-monthly including wage and overtime payments,

calculations and recording of payroll deductions, and requests for stop

payment/re-issues

• Verifies timekeeping records, maintains time and attendance records using

paper timesheets and/or electronic time management system.

• Reviews payroll before finalizing to ensure accuracy.

• Prepares and transmits payroll data for processing with vendor

• Generates and verifies payroll reports out of payroll system.

• Prepares periodic reports of earnings, taxes and deductions.

• Verifies and reconciles W2s prior to issuance.

• Sets up garnishments and levies,processes off-cycle manual checks and

termination pay checks.

• Administers direct-deposit functions, pre-note processes and system data

• Other duties, as assigned

Required Knowledge and Skills

1. Proficiency with Microsoft Office suite

2. Proficiency with payroll & HRIS systems

3. Knowledge of electronic transmission of payroll data.

4. Knowledge of general payroll practices

5. Knowledge of DOL and IRS rules for employment payroll.

6. Excellent organizational skills

Qualifications Required

High School diploma, G.E.D. or equivalent required, degree in Business Administration, Finance, or Accounting preferred. Two years of related experience working in a payroll office environment or an approved combination of relevant experience and education.

Environmental Conditions

Primarily an office environment. Long periods of sitting and computer use.  Time spent on the telephone and in meetings varies.  Some early morning, evening and work hours may be required. 

Do you have what it takes to make a difference? Inspire and be inspired! Hope Services takes immense pride in maximizing our employee engagement. Will you join us?

Visit to find out more about us and the people we serve.

Hope Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees not regardless of, but with consideration and appreciation for race, color, religion or belief, national, social or ethnic origin, sex, age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family or parental status, or any other status.

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Sanford Burnham Prebys is much more than a research facility and hub for innovation; it's a vibrant global community of talented scientists and researchers from over 30 countries. This worldwide representation enriches our perspectives and enhances our creative approach to solving complex scientific challenges.

We strive to be leaders not only in biomedical research but also in creating an environment where excellence thrives through collaboration across cultures and backgrounds. Our mission is to advance the biomedical sciences by cultivating the next generation of scientific leaders, providing meaningful opportunities for researchers of all backgrounds to learn, innovate, and make breakthrough discoveries that improve human health.

Together, we translate science into health.

The duties and responsibilities contained in the job description are intended to be examples of the accountabilities for which the person in the position will demonstrate competency through performance. The job description is not intended to be an all-inclusive list. Duties and responsibilities are subject to change and other duties may be assigned as necessary.

Position Summary:

Under general direction of the Payroll Manager, the Payroll Specialist responds to inquiries; performs data entry; processes employee status changes, tax changes, and deductions changes and generates checks and direct deposit transmittals. Responsibilities are moderately difficult, requiring judgement in resolving issues or in making recommendations.

Duties and Responsibilities:

• Monitors time in ADP timekeeping system, including time-off requests and coordinates with personnel accordingly.
• Coordinates with HR staff for new hires and other changes for the semi-monthly payroll process
• Process and post semi-monthly payroll in ADP
• Reviews and approves all employee updates for direct deposit, address and name changes.
• Prepares the calculation for manual off-cycle checks, ensures auto-pay is turned off for exempt employees, and update time off balances.
• Prepares calculations for new hires with pro-rated pay
• Prepares calculation for retroactive adjustments
• Assists with International Students and data entry in Glacier for resident and nonresident reporting.
• Assists with preparing/submitting tax deposits for Forms 592 and 1042.
• Prepares 403(b) and Igoe payments for each pay period processed.
• Prepares reconciliations for assigned payroll related accounts
• Prepares journal entries as needed for payroll related accounts
• Investigates and resolves questions and/or discrepancies on employees' pay
• Provides payroll training in ADP and/or training materials as requested.
• Assist with ongoing effort to update SOPs
• Performs other related tasks, duties and responsibilities as required, assigned, or directed.

• Two (2) years experience with payroll processing, time-keeping systems or an equivalent combination of education, training and/or experience from which comparable knowledge, skill and abilities have been attained
• Non-profit or Academia experience a plus

• Familiarity with Employer's Tax Guide IRS publication 15
• Knowledge of or experience with an online timekeeping system/3rd party payroll processor (ADP preferred)
• Work independently as well as in a team environment
• Be responsible and have strong communications skills
• Possess strong attention to detail, analytical, time management, organizational, and interpersonal skills
• Professional proficiency in Microsoft Office

• Associate's degree in accounting, finance, business, or related field AND four (4) years of payroll processing experience working in a mid to large size organization

• Bachelor's degree in accounting, finance, business, or related field AND two (2) years of payroll processing experience working in a mid to large size organization.

• Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job.

• Possession of a valid driver's license.

• Prior Experience with HRIS and Oracle Cloud payroll module.

• Solid understanding of general accounting principles and IRS compliance.
• Knowledge and understanding of proper taxation of earning and deductions types (bonus, advances, severances, etc.).
• Knowledge of MS Office Suite, with advanced skills in Excel.
• Ability to work in a fast-paced environment, manage multiple and shifting priorities, while consistently meeting deadlines.
• Strong analytical and problem-solving skills.
• Ability to maintain employee confidence and protect payroll operations by keeping information confidential.

• Prepare and process bi-weekly payroll data for over 1,800+ employees, while reviewing and ensuring accuracy of approved time sheets.
• Perform daily payroll operations, such as, processing direct deposits, liens and garnishments, taxes, referral payments, merit increases, bonuses, terminations, paid time off, insurance, 401K deductions, benefits deductions, etc.
• Manage tax withholding records and other payroll deductions for all federal, state, local that affect payroll.
• Work closely with ADP, the third-party tax filing service that is responsible for processing all state and federal taxes and year-end printing of W-2s. Review, audit, and balance all payroll-related information to ensure accurate and timely payment of salaries and benefits, compliant with federal and state regulations.
• Participate in monthly, quarterly, and year-end close activities by preparing journal entries and reconciliations for all payroll and benefit related accounts (i.e. W-2, W-2c, 1095).
• Respond to auditing and regulatory inquires and compliance by providing information and documentation for audit requests.
• Administer the cash card system, by providing cards to employees, enter information, and maintain the system; resolve card issues with employees and the cash card company.
• Recommend and make changes required to payroll processing and payroll system as requested to meet needs of city, federal, and state requirements.
• Complete special projects and reports as required.
• Performs other duties as assigned.

• Work is safe to having minimal hazards that are typically found in a general office environment where there is rarely little or no exposure to injury or accident.
• Frequent contact occurs with employees and the public both in person and on the telephone.
• Multiple tasks are performed simultaneously with frequent interruptions and an expected high level of accuracy in work.
• Work is primarily performed at a desk.

• Work is performed with extended periods of time at a fixed station.
• Ability to sit and talk or hear customers.
• Communication skills enough to hear and convey information to/from the public via telephone and in person.
• Operate standard office equipment requiring continuous or repetitive hand / arm movements.
• Vision enough to interpret computer screens and documents to assist the public and complete work assignments; specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Manual dexterity enough to accurately input, retrieve and verify work assignments; employee is regularly required to use hands to finger, handle, or feel and reach with hands and arms.
• Occasional light to moderate physical effort that includes stooping, kneeling, crouching, crawling.
• Frequent standing or walking; frequently lifting and/or moving up to 10 pounds and occasionally lifting and/or moving up to 25 pounds.
• Maintain arms and hands in the same position for repetitive tasks and frequently working with light objects and light hand tools.
• Extensive work is performed on a computer with repetitive data entry and 10-key calculations.

• Primary responsibility is the processing of the semi-monthly payrolls utilizing various time and attendance systems and Workday payroll system. Audits salary increases, retro pay and absence tracking. Records Wage attachments, prior period adjustments and non-benefit ongoing payroll deductions.
• Processes bonuses, sales commissions, and any other earnings. Assists with the accurate and timely processing of the year-end payroll, including W2 generation and distribution.
• Prepares Voluntary and Involuntary termination checks and provides required funding to Finance.
• Maintains a strong knowledge of the payroll reporting functions. Develops reports to meet supervisor and management requests for payroll related information. Responsible for the quarterly reporting of Multiple Worksite Reporting to the Department of Labor, Bureau of Labor Statistics, and various Government agencies. Assists Payroll manager with internal and external auditors during audit process, provides documents, reports, and other payroll items upon request.
• Assists Payroll Manager on special project support, as required.
• Completes verification of employment forms and records wage information to financial institutions as requested. Complete and verify information for all Unemployment claims. This may at times be extremely confidential working with HRBP or Employee Relations department.

• Knowledge of principles, practices and procedures of payroll and accounting; modern office practices and procedures; data processing; basic knowledge of laws pertaining to payroll; record-keeping techniques.
• Must possess good human relations and communication skills and exercise good judgment. Exhibits team spirit in working with others, communicating openly and in a helpful manner to insure coordination and cooperation.
• Maintains confidentiality regarding professional matters.
• Must possess a high level of accuracy and problem-solving skills with excellent attention to detail.
• Needs to be able to work well under time constraints and be able to manage time effectively to process payrolls for numerous companies simultaneously.
• Must possess good organizational skills.
• Minimum 3 years Payroll Workday Experience Required.

• Accurately and efficiently process bi-weekly and off-cycle payrolls, ensuring timely and correct compensation for all employees.
• Assist in the preparation and generation of special payroll reports as requested by management or other departments.
• Respond to payroll-related inquiries from employees in a professional, timely manner, providing clear and accurate information.
• Accurately prepare and enter payroll data into relevant systems, ensuring data integrity and compliance with internal and external regulations.
• Monitor and ensure compliance with direct deposit setup and processing requirements.
• Research and resolve issues identified in the CARs daily to maintain payroll direct deposit accuracy.
• Process and monitor garnishments, bankruptcies, levies, and child support orders, ensuring accurate deductions in compliance with applicable laws.
• Generate and review bi-weekly, monthly, and off-cycle deduction reports, submitting check requests to Accounts Payable after each payroll run.
• Investigate and resolve payroll discrepancies, working proactively to address issues before they impact payroll processing.
• Provide requested payroll reporting for IRS, legal, and compliance audits, ensuring full compliance with regulations.
• Upload tax notices into the ADP system, reviewing and resolving discrepancies as needed to ensure accurate reporting.
• Set up and maintain accounts for state and local tax agencies within the ADP system, ensuring accurate tax filing and reporting.
• Maintain the integrity of payroll systems data, ensuring accuracy and confidentiality in all payroll-related transactions.
• Perform additional duties as assigned, with the understanding that job responsibilities may be modified or updated to meet organizational needs.

• High school graduate or schooling.
• At least six months of payroll or timekeeping experience

• Accounting technical training or schooling

• Computer
• Phone
• Printer
• Scanner
• Postage Meter

• Process end-to-end payroll using ADP Workforce Now , ensuring accuracy, compliance, and confidentiality
• Validate employee data, time and attendance, and payroll entries for biweekly and monthly cycles
• Reconcile payroll accounts and resolve discrepancies in coordination with HR and Finance teams
• Maintain payroll records in accordance with company policies and regulatory requirements
• Support audits, reporting, and month-end close activities related to payroll and benefits
• Collaborate with global and regional HR teams to ensure alignment on compensation changes and payroll updates
• Serve as a point of contact for payroll-related inquiries from employees

• Bachelor's degree in Accounting or a related field
• 2+ years of payroll experience, with hands-on knowledge of ADP systems
• Solid understanding of payroll processes, compliance, and accounting principles
• Strong proficiency in Microsoft Excel (formulas, pivots, reporting)
• Exceptional attention to detail, accuracy, and confidentiality
• Excellent communication and interpersonal skills; able to work with global stakeholders
• Ability to work independently and prioritize in a deadline-driven environment

• Hybrid schedule: On-site Monday-Thursday , remote work on Fridays
• Professional, collaborative team environment with a global reporting structure
• Position may be hired as temp-to-hire or direct hire based on candidate fit and business needs