7,274 Personnel Assistant jobs in the United States

CMT Services is recruiting for a temporary HR-Personnel Assistant

ABOUT US

CMT Services, Inc. is a dynamic and growing small business supporting Federal, State, and Local government agencies. As a SBA-certified HUBZone, Woman Owned Small Business (WOSB), we deliver quality, professional services to support the missions and strategic business goals of our clients. Leaning on our core values of Integrity & Commitment, CMT's mission is to continue delivering the highest quality services to our customers by applying best practices from our team of Industry experts ensuring not only our customers success, but the establishment of CMT Services as their Reliable Partner of Choice.

Disclaimer: By submitting your resume for this job posting, you authorize CMT Services, Inc. to forward your resume to all applicable internal and external managers, agencies, and recruitment personnel for review and consideration to hire.

Job Title: HR Analyst I- This is a temporary position.

Location: Largo, MD- This Position is in office- Location in the DMV aera

Department Category: Administrative Support Services

FLSA Status: Non-Exempt

Supervisory Responsibility: No Supervisory responsibilities

POSITION SUMMARY: The HR Analyst I oversees and performs essential personnel functions for the Department.

ESSENTIAL FUNCTIONS, DUTIES, AND RESPONSIBILITIES

The HR Analyst I- will:

Performs recruitment, classification, employee relations, and benefits

• • Provides technical assistance to program staff in identifying personnel needs and in completing required paperwork
  • Ensures compliance with State and Federal requirements regarding Family Medical Leave Act (FMLA) and Americans with Disabilities Act (ADA)
  • Explains routine and general aspects of the Personnel Law relative to personnel procedures, policies and regulations in order to provide information to employees and supervisors on a variety of personnel issues; assists in researching and resolving personnel issues.
  • Performs additional duties assigned by management.
  • Knowledge of CDC Guidelines
  • File Personnel documents in the employee's files daily.
  • Contact and schedule candidates for interviews.
  • Serve as the HR Monitor during interviews.
  • Update NeoGov system as needed (disposition candidates through the hiring process, send notifications and create requisitions)
  • Update the PPA process.
  • Receive Personnel visitors and assist with questions.
  • Assist with the Acting Pay process.
  • Assist with preparation of documents, memos, and letters.

• Access data that is unrelated to my job duties at the Agency;
• Disclose to any other person, or allow any other person access to, any information related to the Agency that is proprietary or confidential and/or pertains to (employees, students, patients, the public). Disclosure of information includes, but is not limited to, verbal discussions, FAX transmissions, electronic mail messages, voice mail communication, written documentation, "loaning" computer access codes, and/or another transmission or sharing of data.

• Office equipment, computers, fax, and printers.

• Two to three years of HR generalist experience.
• Must have experience in recruitment, classification, employee relations, and benefits.
• Must have working knowledge of State and Federal requirements regarding Family Medical Leave Act (FMLA) and Americans with Disabilities Act (ADA).
• Must know Microsoft Applications (Advanced).
• Must be a good communication orally and in writing.

• PHR/IPMA Certification

• N/A

• High School Diploma, but Associates Degree preferred

• Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, scanner, copier, and fax machine. No significant climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions.

• Monday through Friday; 8:00am - 4:30pm

• Largo, MD

• N/A

• YES

• ASAP

• TBD

• Must be legally authorized to work in the United States of America and a U.S. Citizen. Sponsorship will not be a part of this contract
• Must successfully complete a successful background

• N/A

• Handle incoming calls, emails, or chat inquiries with professionalism and courtesy
• Makes and receives phone calls to support external and internal customers. Calls may be via live video chat with customers
• Listen actively to customer concerns, providing accurate information and effective solutions
• Resolve issues promptly to ensure high levels of customer satisfaction
• Escalate complex issues to supervisors or other support levels as needed
• Document and update customer interactions in the system accurately
• Follow company procedures to maintain consistency and quality
• Creates, completes, updates, and reviews employee and client records
• Enters information into computer databases for effective record-keeping
• Enroll customers in various services offered and walk them through any questions or concerns
• Administers new and existing DocuSign accounts
• Prepares and sends documents via mail using approved communications
• Ensures the proper naming and saving of documents in the document management system
• Ensures all compliance standards are met for audit purposes
• Completes administrative tasks such as filing, copying, data entry, etc.
• Applies payments
• Collects on unpaid claims
• Maintains confidentiality of records relating to clients
• Collaborates with other staff members to optimize delivery of services
• Other duties as assigned

• High School Diploma or GED required
• Associate degree preferred

• Experience in data entry and processing invoices
• At least 1 year of related work experience. Previous experience working in a call center highly preferred
• Excellent written and oral communication skills
• Extensive experience in working on complex projects with critical thinking and problem solving
• Excellent organizational and administrative skills with demonstrated ability to work towards and meet deadlines by planning and organizing
• Must be able to work various computer operating systems and Microsoft Office
• Demonstrate ability to build positive relationships and communicate with people of diverse backgrounds and abilities

The Human Resources Support Specialist position involves providing reliable assistance to the HR and administrative departments. Responsibilities include payroll management, employee benefits administration, maintaining accurate records of employee data, office tasks, and various ad-hoc projects.

Serves as receptionist for the office including serving the customers and citizens who visit the office; takes messages, forwards calls, and assists staff with visitors. • Answers requests for information from customers or the general public who use the organization’s services; identifies procedures that address needs or refer customer to proper staff member; follows-up with customers or other processes to insure proper disposition. • Inputs information into an automated system such as a word processing program or data base; reviews and verifies records, reports, maps, applications or other documents to ensure that information is provided, thorough, accurate, and correct; registers participants and records services. • Compiles information using standardized forms, procedures, or specific instructions; enters information into spreadsheets, data bases, etc. • Types letters, reports and other materials; proofreads materials for typographical or spelling errors. • Creates records by posting general program activity on established forms, files, and other record keeping devices. • Generates reports from the automated systems used. • Places materials and records in alphabetical or numerical order for proper filing into the appropriate record keeping system, such as a permit or purchasing system. Additional Job Duties • Backs up other administrative support staff, as needed. • Performs related duties as required. Recruitment and Selection Guidelines Knowledge, Skills, and Abilities • Working knowledge of office practices and procedures, grammar, and punctuation. • Working knowledge of word processing, data base maintenance, spreadsheet data entry, and other specific information technology applications. • Working knowledge of organization programs and services. • Skill in customer service including problem-solving and conflict resolution. • Ability to communicate effectively in person and by telephone. • Ability to follow oral and written instructions and procedures. • Ability to type and/or enter data with accuracy at the speed required by the particular program or position utilizing the services of this role. • Ability to learn and apply filing systems and to arrange and place records, reports, and files into a proper sequence.

Job Description: Administrative and Support Services at Clario Consulting.

The Administrative and Support Services Specialist at Clario Consulting provides critical operational and clerical support to ensure the smooth functioning of our accounting and consulting services. This role involves managing administrative tasks, supporting accounting processes, and assisting clients and staff with system-related tasks such as QuickBooks Online, payroll services, and CRM platforms. The ideal candidate is detail-oriented, tech-savvy, and thrives in a fast-paced environment, contributing to the firm’s commitment to exceptional client service.

Key Responsibilities:

• Administrative Support:

• Perform data entry, manage spreadsheets, and maintain accurate financial and client records using tools like QuickBooks Online (Self-employed, Plus, Premier).

• Process and verify vendor invoices, purchase orders, and billing information, resolving discrepancies promptly.

• Schedule appointments, manage calendars, and coordinate meetings for accountants and consultants.

• Prepare and organize documents, including financial statements, tax forms, and client correspondence.

• Provide receptionist duties, including answering phones, responding to client inquiries, and managing email communications.

• Accounting Support:

• Assist with accounts payable and receivable tasks, including processing payments and tracking transactions.

• Reconcile bank statements and QuickBooks accounts to ensure accuracy and timely reporting.

• Support tax preparation by organizing client data and facilitating secure document transfer via Clario Consulting’s Tax Preparation Portal.

• Assist with payroll processing using platforms like Gusto, ensuring compliance with client needs.