979 Policy And Events Coordinator jobs in the United States
POLICY DEVELOPMENT ANALYST, BUDGET OPERATIONS
Posted 3 days ago
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As a UW employee, you have a unique opportunity to change lives on our campuses, in our state, and around the world. UW employees bring their energy and creative problem-solving skills to their work and are dedicated to building stronger minds and a healthier world. UW is committed to attracting and retaining a diverse staff. Your experiences, perspectives, and unique identities will be honored at the University of Washington. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
Finance, Planning, and Budgeting (FPB) encompasses the major central financial, planning, and budgeting functions for the University of Washington, including:
- Finance & Budget Strategy
- Institutional Analytics & Data Support
- Policy, Planning & State Operations
- University Business Services
Reporting to the Budget Planning and Operations Lead Analyst, the Financial Analyst will play a crucial role in managing central fund commitments, supporting budget processes, and analyzing financial data to help leadership make informed decisions.
**DUTIES & RESPONSIBILITIES**
Financial and budgetary Operations
Process, record and track central fund commitments using BPO's Commitment Database
Collaborate with other financial analysts to submit regular and ad-hoc reporting to the State of Washington's Office of Financial Management and manage State funding
Support funding transfer journal entries and financial reconciliations
Assist with UW's annual budget process, including data entry in Workday Adaptive Planning, qualitative and quantitative analysis of unit entries and narrative submissions, and enterprise reporting and analysis
Utilize reporting tools to generate financial insights and support strategic decision-making
**Financial Data Management & Analysis**
Analyze data from UW's financial, payroll, and budget systems to address complex business questions
Ensure accuracy and consistency in financial reporting, aligning with business rules and data definitions
Assist in developing and refining budget reports to enhance operational efficiency and decision-making
Understand business needs and how data and budget reports support operations, using reporting tools to produce meaningful and actionable insights
**FDM Compliance & Project Support**
Review and approve FDM worktag requests in UW systems
Contribute to workflow enhancements and documentation improvements for the commitment database and other operational processes
Provide backup support to team members and assist with special projects as assigned
**REQUIRED QUALIFICATIONS**
Bachelor's degree in business, accounting, finance or related field to include 3 years of experience in financial analysis, budgeting, or similar role
Equivalent combination of education and experience from which comparable knowledge and skills have been acquired may substitute for degree
Excellent analytical skills with the ability to work independently on complex financial projects
Proficiency in Microsoft Office products and financial systems
Ability to undertake and produce complex analysis of data from a variety of sources with minimal supervision or guidance
Excellent communication skills
Demonstrated experience in working on diverse groups and teams; respects, values, and contributes to FPB and UW's commitment to diversity, inclusion, and equity.
**DESIRED QUALIFICATIONS**
Experience in Workday and/or Adaptive
Knowledge of UW finance operations, administrative systems, and reporting tools
Familiar with query development and financial reporting tool
Experience in conducting one-on-one training and training in a group setting
Demonstrates an understanding of business needs and operational priorities; leverages data and budget reports to support decision-making by utilizing reporting tools to generate meaningful and actionable insights
We encourage applicants to apply even if they do not feel they satisfy all of the skills listed above; we understand that it will take some time for the successful applicant to strengthen specific position skills where needed, to learn about the university systems, campuses, and vendor collaborators, to develop a deep understanding of the FPB environment itself. You will join a supportive team that will partner with you in these efforts; we are an open, ethical, highly engaged, and collaborative community based on trust, transparency, and mutual respect. We believe in the importance of quality of life, embracing diversity, making a difference, and having fun.
**Application Process:** A cover letter is required for this recruitment. Your application will not be considered unless you attach a cover letter. In your cover letter, please share more about your background and skills that are most relevant to this position.
**Compensation, Benefits and Position Details**
**Pay Range Minimum:**
$69,576.00 annual
**Pay Range Maximum:**
$82,500.00 annual
**Other Compensation:**
-
**Benefits:**
For information about benefits for this position, visit Shift (United States of America)
**Temporary or Regular?**
This is a regular position
**FTE (Full-Time Equivalent):**
100.00%
**About the UW**
Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
**Our Commitment**
The University of Washington is proud to be an affirmative action and equal opportunity employer ( . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at or .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law ( .
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.
Senior Program Manager, Policy Development
Posted 3 days ago
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Program Manager 2-LDH (Policy Development Systems Manager)
Posted 2 days ago
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Salary: $5,751.00 - $11,284.00 Monthly Location: Baton Rouge, LA Job Type: Classified Job Number: OAAS/DPT/211922 Department: LDH-Office of Aging & Adult Services Opening Date: 08/15/2025 Closing Date: 8/26/2025 11:59 PM Central
The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana. Be part of the Office of Aging and Adult Services (OAAS) at the Louisiana Department of Health, where we're dedicated to enhancing services that empower older adults and individuals with adult-onset disabilities. The Policy Development Systems Program Manager 2 leads a skilled team in designing, improving, and maintaining OAAS systems that drive Medicaid long-term care and HCBS programs statewide. This role combines leadership, technical expertise, and policy innovation to ensure services run efficiently, meet federal and state requirements, and deliver real impact to the community. Join us to shape the future of OAAS programs and make a lasting difference for thousands of Louisianans. If you're passionate about improving care and making an impact, this is the role for you!
Minimum Qualifications:
- Seven years of experience in developing, managing, or evaluating health or social service programs; or in public health, public relations, social services, health services, health regulation, or administrative services; OR
- Six years of full-time work experience in any field plus four years of experience in developing, managing, or evaluating health or social service programs; or in public health, public relations, social services, health services, health regulation, or administrative services; OR
- A bachelor's degree plus four years of experience in developing, managing, or evaluating health or social service programs; or in public health, public relations, social services, health services, health regulation, or administrative services; OR
- An advanced degree or a Juris Doctorate plus three years of experience in developing, managing, or evaluating health or social service programs; or in public health, public relations, social services, health services, health regulation, or administrative services.
Experience Substitution: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Job Specification:
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties:
- This position will require 5 days in the office at the Bienville Building.
- Leads the design, development, testing, and implementation of system logic that supports OAAS program operations and policy automation.
- Coordinates system development projects across LDH teams and external partners to ensure alignment with program needs.
- Oversees system updates, enhancements, and corrections to ensure compliance with state and federal regulations.
- Manages system testing plans and ensures quality assurance for all developments and modifications.
- Guides the creation of training, communication, and instructional materials related to OAAS systems.
- Supervises staff and ensures all systems align with OAAS policies, procedures, and business processes.
Position-Specific Details:
- Location: Office of Aging and Adult Services / Headquarters - AD POLICY DEVELOPMENT-SO / East Baton Rouge Parish
- Appointment Type: Probationary
- Cost Center:
- Position Number(s): 50388606
An ideal candidate will possess:
- Experience in high-level project management.
- Experience in system development practices, including system design, writing business requirements, testing, implementation, and maintenance.
- Knowledge of business processes and systems logic necessary to assure that provider enrollment, claims, and payment processes are consistent with requirements.
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
Contact Information:
Debbie Parris-Thymes LA Department of Health (LDH) Division of Human Resources PO Box 4818 Baton Rouge, LA 70821
This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1- .
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
- Insurance Coverage
- Parental Leave Up to six weeks paid parental leave
- Holidays and Leave State employees receive the following paid holidays each year:
- New Year's Day
- Martin Luther King, Jr. Day
- Mardi Gras
- Good Friday
- Memorial Day
- Independence Day
- Labor Day
- Veteran's Day
- Thanksgiving Day
- Christmas Day
- Additional holidays may be proclaimed by the Governor
- State employees earn sick and annual leave which can be accumulated and saved for future use.
- Retirement State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): Louisiana State Employees Retirement System ( Teacher's Retirement System of Louisiana ( Louisiana School Employees Retirement System ( among others
Director of Policy and Development (Police Policy & Compliance Manager)
Posted 7 days ago
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Join to apply for the Director of Policy and Development (Police Policy & Compliance Manager) role at Fairfax County Government
Director of Policy and Development (Police Policy & Compliance Manager)1 day ago Be among the first 25 applicants
Join to apply for the Director of Policy and Development (Police Policy & Compliance Manager) role at Fairfax County Government
Fairfax County Government provided pay rangeThis range is provided by Fairfax County Government. Your actual pay will be based on your skills and experience talk with your recruiter to learn more.
Base pay range$47.00/yr - $73,040.00/yr
Job Announcement
This position embeds accountability, ensures legal compliance, and fosters public trust within the FCPD. This executive leadership role develops and oversees policies and training, which in turn are reviewed by the Office of the County Attorney, oversees legal compliance, and leads strategic initiatives to uphold civil rights and law enforcement best practices. This position collaborates closely with the Director of Equity, the Office of the County Attorney, and other key stakeholders to ensure fairness, transparency, and consistency in policing. The role includes managing policy development, compliance audits, training, and legal analysis, as well as expanding a specialized team over time. Additionally, this position supervises the Intragovernmental & Policy Division (IAPD), ensuring comprehensive review of all proposed and amended directives for legal sufficiency and accreditation compliance, while providing leadership to a specialized team dedicated to policy management and accountability. Works u nder the command of the Assistant Chief of Administration.
Illustrative Duties
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
- Establishes policies to guide the Police Departments actions through policy, performance goals, and expectations;
- Collaborates closely as a liaison with the Director of Equity to align efforts related to fairness and accountability, ensuring that constitutional principles are upheld throughout the organization;
- Ensures the Police Department meets expectations while conforming with policies, laws, and ordinances;
- Assists in the institutionalization of organizational learning by providing ongoing feedback to adjust policies and procedures;
- Prepares annual reports for the Department, the Board of Supervisors, and the County Executive, and deliver oral presentations to the Board of Supervisors;
- Meets regularly with community leaders, public officials and professional organizations to strengthen relationships and enhance transparency;
- Manages the units budget, oversees strategic planning, and ensures alignment with organizational goals and policies;
- Develops and implements strategic plans, conducts audits, identifies compliance gaps, and works with external legal and civil rights experts to maintain alignment with best practices.
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
- Knowledge of the policies, procedures and practices of law enforcement and legal compliance;
- Knowledge of federal, state, and County laws and ordinances affecting assigned duties;
- Knowledge of law enforcement instruction techniques and best practices;
- Knowledge of current case law and statutes in the criminal law field;
- Knowledge of legal research principles;
- Ability to understand, interpret, apply and integrate rules, regulations, policies, procedures and program objectives;
- Ability to effectively handle situations requiring political acumen, tact, diplomacy, fairness and good judgment;
- Ability to communicate clearly and concisely, both orally and in writing;
- Ability to develop and maintain effective working relationships and collaborate with internal and external stakeholders and employees.
MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for Any combination, experience, and training equivalent to)
Graduation from an accredited four-year college or university with a bachelors degree in criminal or employment law, legal studies, public administration, education, industrial organizational psychology, criminal justice or a related field; plus, five years of professional-level criminal justice experience including two years in a supervisory capacity.
PREFERRED QUALIFICATIONS :
- Prior executive level professional experience in a public safety environment
- Juris Doctorate with Active State Bar membership
Driver's License (Required)
NECESSARY SPECIAL REQUIREMENT:
The appointee to the position will be required to complete a criminal background check and credit check to the satisfaction of the employer.
PHYSICAL REQUIREMENTS:
Ability to communicate clearly, both verbally and in writing; Ability to travel to various work sites; Ability to use computer. All duties performed with or without reasonable accommodations.
SELECTION PROCEDURE:
Panel interview; may include exercise.
The population of Fairfax County is very diverse where 39% of residents speak a language other than English at home ( Spanish, Asian/Pacific Islander, Indo-European, and others ) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.
Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY . EEO/AA/TTY.
Seniority level
- Seniority level Not Applicable
- Employment type Full-time
- Job function Other
- Industries Government Administration
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#J-18808-LjbffrAdministrative Support
Posted 4 days ago
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Are you looking to start a job soon? Apply today!
BILINGUAL CANDIDATES PREFERRED
**All candidates will undergo and must pass a criminal background check**
RESPONSIBILITIES AND DUTIES
Customer Service & Administrative primary duties:
- Handle incoming calls, emails, or chat inquiries with professionalism and courtesy
- Makes and receives phone calls to support external and internal customers. Calls may be via live video chat with customers
- Listen actively to customer concerns, providing accurate information and effective solutions
- Resolve issues promptly to ensure high levels of customer satisfaction
- Escalate complex issues to supervisors or other support levels as needed
- Document and update customer interactions in the system accurately
- Follow company procedures to maintain consistency and quality
- Creates, completes, updates, and reviews employee and client records
- Enters information into computer databases for effective record-keeping
- Enroll customers in various services offered and walk them through any questions or concerns
- Administers new and existing DocuSign accounts
- Prepares and sends documents via mail using approved communications
- Ensures the proper naming and saving of documents in the document management system
- Ensures all compliance standards are met for audit purposes
- Completes administrative tasks such as filing, copying, data entry, etc.
- Applies payments
- Collects on unpaid claims
- Maintains confidentiality of records relating to clients
- Collaborates with other staff members to optimize delivery of services
- Other duties as assigned
- High School Diploma or GED required
- Associate degree preferred
- Experience in data entry and processing invoices
- At least 1 year of related work experience. Previous experience working in a call center highly preferred
- Excellent written and oral communication skills
- Extensive experience in working on complex projects with critical thinking and problem solving
- Excellent organizational and administrative skills with demonstrated ability to work towards and meet deadlines by planning and organizing
- Must be able to work various computer operating systems and Microsoft Office
- Demonstrate ability to build positive relationships and communicate with people of diverse backgrounds and abilities
Monday through Friday 8am-5pm.
Temporary role
COMPENSATION
$18.00/hour
HOW TO APPLY
If interested in this opportunity, please apply on our website by visiting
**The Excalibur Group is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status.**
Administrative Support
Posted 4 days ago
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Georgetown, South Carolina
Starting pay rate $18-24/hr
Hours: Monday-Friday, 8:00 AM - 5:00 PM- some shorter days on Fridays
Dress Code: Professional
An Established small but busy law firm is seeking a detail-oriented and reliable Administrative Assistant to join their team. The ideal candidate will provide administrative and clerical support to attorneys, assist with client communications, and help ensure the smooth day-to-day operations of the office. This role requires strong organizational skills, the ability to manage multiple tasks at once, and a professional demeanor.
**Key Responsibilities:**
+ Draft, proofread, and format legal documents, correspondence, and filings.
+ Maintain case files (physical and electronic) in an organized and confidential manner.
+ Manage attorney calendars, schedule meetings, and coordinate court deadlines.
+ Communicate with clients, courts, and opposing counsel in a professional manner.
+ File documents with the court (electronically and in person, as needed).
+ Answer phones, direct calls, and greet clients in the office.
+ Assist attorneys with trial preparation, including organizing exhibits and evidence.
+ Perform general office duties such as copying, scanning, and mail distribution.
**Qualifications:**
+ Prior experience in a legal setting preferred but not required. Office Experience is required
+ Strong written and verbal communication skills.
+ Excellent organizational skills and attention to detail.
+ Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning legal software.
+ Ability to maintain confidentiality and handle sensitive information.
+ Professional appearance and demeanor, aligned with a professional dress code.
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
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Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
Administrative Support
Posted 5 days ago
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**Job Number** 25128602
**Job Category** Administrative
**Location** Gaithersburg Marriott Washingtonian Center, 9751 Washingtonian Blvd., Gaithersburg, Maryland, United States, 20878VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Non-Management
**POSITION SUMMARY**
Our Property Administrative Specialists play an important role in a number of vital hotel functions. At our hotels, Property Administrative Specialists work across departments (e.g., Guest Services, Engineering, Food & Beverage) to support administrative needs. Whether providing administrative support (e.g., prepare documents using word processing, spreadsheet, database, or presentation software), serving as the point of contact for clients and vendors, or acting as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event), our Property Administrative Specialists get the job done. They are critical to ensure smooth operations throughout the entire hotel.
No matter what position you are in, there are a few things that are critical to success - creating a safe workplace, following company policies and procedures, upholding quality standards, and ensuring your uniform, personal appearance, and communications are professional. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Stand, sit, or walk for an extended period of time. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors.
The pay range for this position is $21.39 to $23.00 per hour, and offers health care benefits, earned paid time off and/or sick leave, life insurance, disability coverage, and other life and work wellness benefits. Benefits may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of "Wonderful Hospitality. Always." by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that's synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you're happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand's namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you'll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That's The JW Treatment. In joining JW Marriott, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
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Administrative And Support Services
Posted today
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Serves as receptionist for the office including serving the customers and citizens who visit the office; takes messages, forwards calls, and assists staff with visitors. • Answers requests for information from customers or the general public who use the organization’s services; identifies procedures that address needs or refer customer to proper staff member; follows-up with customers or other processes to insure proper disposition. • Inputs information into an automated system such as a word processing program or data base; reviews and verifies records, reports, maps, applications or other documents to ensure that information is provided, thorough, accurate, and correct; registers participants and records services. • Compiles information using standardized forms, procedures, or specific instructions; enters information into spreadsheets, data bases, etc. • Types letters, reports and other materials; proofreads materials for typographical or spelling errors. • Creates records by posting general program activity on established forms, files, and other record keeping devices. • Generates reports from the automated systems used. • Places materials and records in alphabetical or numerical order for proper filing into the appropriate record keeping system, such as a permit or purchasing system. Additional Job Duties • Backs up other administrative support staff, as needed. • Performs related duties as required. Recruitment and Selection Guidelines Knowledge, Skills, and Abilities • Working knowledge of office practices and procedures, grammar, and punctuation. • Working knowledge of word processing, data base maintenance, spreadsheet data entry, and other specific information technology applications. • Working knowledge of organization programs and services. • Skill in customer service including problem-solving and conflict resolution. • Ability to communicate effectively in person and by telephone. • Ability to follow oral and written instructions and procedures. • Ability to type and/or enter data with accuracy at the speed required by the particular program or position utilizing the services of this role. • Ability to learn and apply filing systems and to arrange and place records, reports, and files into a proper sequence.
Company Details
Administrative And Support Services
Posted 3 days ago
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Job Description: Administrative and Support Services at Clario Consulting.
The Administrative and Support Services Specialist at Clario Consulting provides critical operational and clerical support to ensure the smooth functioning of our accounting and consulting services. This role involves managing administrative tasks, supporting accounting processes, and assisting clients and staff with system-related tasks such as QuickBooks Online, payroll services, and CRM platforms. The ideal candidate is detail-oriented, tech-savvy, and thrives in a fast-paced environment, contributing to the firm’s commitment to exceptional client service.
Key Responsibilities:
• Administrative Support:
• Perform data entry, manage spreadsheets, and maintain accurate financial and client records using tools like QuickBooks Online (Self-employed, Plus, Premier).
• Process and verify vendor invoices, purchase orders, and billing information, resolving discrepancies promptly.
• Schedule appointments, manage calendars, and coordinate meetings for accountants and consultants.
• Prepare and organize documents, including financial statements, tax forms, and client correspondence.
• Provide receptionist duties, including answering phones, responding to client inquiries, and managing email communications.
• Accounting Support:
• Assist with accounts payable and receivable tasks, including processing payments and tracking transactions.
• Reconcile bank statements and QuickBooks accounts to ensure accuracy and timely reporting.
• Support tax preparation by organizing client data and facilitating secure document transfer via Clario Consulting’s Tax Preparation Portal.
• Assist with payroll processing using platforms like Gusto, ensuring compliance with client needs.