3,836 Principal Administrative Associate jobs in the United States

1. Communication : Clear, concise, and professional communication-both written and verbal-is essential. The AA often serves as the liaison between executives and stakeholders, making strong interpersonal skills critical.
2. Emotional Intelligence : The ability to read people, manage emotions, and navigate sensitive situations fosters trust and strengthens workplace relationships.
3. Problem-Solving & Critical Thinking : AAs frequently handle unexpected challenges, requiring quick thinking and resourcefulness to resolve issues independently.
4. Adaptability : The capacity to pivot quickly, reprioritize tasks, and remain composed under pressure is invaluable in Giant Steps' dynamic environment.
5. Discretion & Trustworthiness : Integrity in handling confidential information is non-negotiable.
6. Personal qualities include integrity, credibility, accountability, and commitment to the mission of Giant Steps

1. Time Management & Prioritization : Effectively managing complex calendars, meeting deadlines, and juggling different priorities to ensure smooth operations.
2. Organizational Excellence : Meticulous attention to detail in managing documents, schedules, and logistics to ensure workplace efficiency.
3. Technological Proficiency : Proficiency in tools like Microsoft Office, Google Workspace, Canva, Donor Search, and project management platforms (e.g., Trello).
4. Project Management : Overseeing projects from inception to completion, including coordinating resources and timelines.
5. Social Media Coordination : Expertise in writing (using storyboard process), scheduling, and tracking the impact and statistics of social media posts,

1. Anticipation & Proactivity : Foreseeing and addressing needs before they arise.
2. Strategic Thinking : The ability to understand the broader business context allows AAs to align their support with organizational goals.
3. Networking & Relationship Management : Building and maintaining professional relationships can open doors and facilitate smoother relationships.
4. Professionalism & Representation : AAs may occasionally act as the face of Giant Steps, requiring a polished demeanor and the ability to represent the company in a positive light.
5. Interpersonal Skills : The ability to engage new individual, corporate, and foundation donors in the mission of Giant Steps; the ability to strategically move relationships along a continuum of commitment
6. Action Oriented : Enjoys working hard and looks for challenges; able to act and react as necessary, even when limited information is available; not afraid to take charge of a situation; can overcome resistance and take unpopular stances when necessary.
7. Flexible ; can work in an ambiguous, fast-moving environment, while also driving toward clarity and solutions; demonstrates resourcefulness
8. Commitment: Willing to attend meetings and events, including nights and weekends

• Calendar & Schedule Management: Helps coordinate and manage calendars, including scheduling meetings, appointments, and occasionally, travel arrangements.
• Communication Liaison: Serve as the primary point of contact between the CEO and internal/external stakeholders, ensuring timely and effective communication.
• Meeting Coordination: Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items.
• Document Preparation: Draft, review, and manage correspondence, reports, presentations, and other documents as needed.
• Social Media: Plans, writes, and schedules social media outreach.
• Classroom Support: If needed, the AA will provide coverage in the classroom.
• Confidentiality: Handle sensitive information with care and maintain confidentiality at all times.
• Project Support: Support the CEO in planning and executing special projects and initiatives.
• Attendance: Observe attendance blackout time (the two weeks before and after a major event).

• Education: A bachelor's degree in business administration, communications, or a related field is preferred.
• Experience: Minimum of four years of experience in an AA or similar administrative role.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Canva) and familiarity with project management tools, such as Trello.
• Communication Skills: Excellent verbal and written communication abilities.
• Organizational Skills: Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• Interpersonal Skills: Demonstrated ability to build relationships and work collaboratively across all levels of the organization.
• Adaptability: Ability to adapt to changing priorities and manage different tasks efficiently.

• Pre-employment physical, drug screening, and criminal background check
• Possesses appropriate professional credentials

• AA is exempt under the Fair Labor Standards Act (FLSA).

• Salary is commensurate with the level of education and experience.

• The AA follows the Central Administration Calendar.

• Work is typically performed indoors within the school facility
• Moderate physical movement is required for the job
• Minimal exposure to physical risk is anticipated

• The AA will schedule his/her formal annual review meeting with the CEO by April 1st of each year.
• The AA will complete a draft personal evaluation by March 15th of each year to be used during the formal review.
• The CEO will conduct the EA performance review by April 15th of each year.

Working Title: Office Associate
Schedule: M-F 0830-1700 ONSITE
Location: 744 52nd Street, 3rd Floor, Oakland, CA 94609

What specific experience, background, and/or qualifications are you looking for in candidates for this position?

Obtain and issue authorizations and referrals as needed for clinic, ED, inpatient and surgical procedures as needed.

1 year experience in medical field, knowledge of contracted payers, insurance eligibility.

Please verify any certificates and/or licenses required for the position, if applicable: N/A

Job Description:
The purpose of this position is to provide secretarial and clerical support to a department. This position functions independently in carrying out standard and complex office procedures and relating to other physician offices, providers, and families. Act as primary contact between hospital personnel, employees, vendors, managers and administration.

Duties and Responsibilities:
Essential Functions:

1. Prepares Clinic Charts
2. Review and process all incoming referrals via facsimile and RMO system
3. Greets families, answers questions, and direct families to other areas of the hospital
4. Gathers accurate patient's demographic information.
5. Schedules appointments for patients, as directed by departmental policies.
6. Verifies insurance eligibility
7. Maintains knowledge of contracted payers and other revenue sources
8. Register patients via Meditech for appointments.
9. Process all patient billing according to hospital policy
10. Receive and post payments according to hospital policy
11. Assist families with completion of forms (Medical records request, medical clearance for surgery as needed, immunization request, etc.)
12. Obtain and issue authorizations and referrals as needed for clinic, ED, inpatient and surgical procedures as needed
13. Support phone queue
14. Maintains schedules
15. Continue to develop professional education and updates skills regularly.
16. Participates in conferences and departmental meetings as required
17. Arrange interpreter services as needed.
18. Demonstrates the ability to work under pressure, with constant interruptions.
19. Complies with established departmental policies and procedures, objectives, quality assurance program, customer service, safety, environmental and infection control standards

Supervisory/Management Responsibilities:
None

Communications Required:
Strong verbal and written communication skills; transcription

Decision-Making Required:

Problem-Solving Required:
Able to be an effective problem solver through active problem identifications and collaboration with other staff, physicians, providers, insurers, other staff, managers from other departments, and Hospital Administration.
Able to resolve conflicts in a pro-active manner that demonstrates a high level of customer service.

Financial Responsibilities:

Competencies:

Knowledge, Skills, and Abilities:
Able to promote a constructive and positive atmosphere within the work area by demonstrating the ability to cooperate with and assist physicians and other staff.
Able to remain flexible in staffing patterns and resolution of staffing conflicts; the ability to be a team player.
The ability to use appropriate organizational skills in setting priorities for work.

Technical Knowledge:
Personal computer knowledge and skill preferably with Microsoft Office
Minimum typing speed of 55 wpm

Minimum Education:
High School Diploma, GED, or equivalent

Education Notes:

Minimum Experience:
2 years experience in Physician, Medical office or Hospital setting.

License Required:
No license required

Certification Required:
No certification required

Registration Required:
No registration required

Physical Requirements:
Sit: Up to 8 hours/day
Stand/Walk: 3-6 hours
Bend/Stoop: Up to 3 hours
Reach: Up to 3 hours
Rep Use of UE/Grasp: Up to 8 hrs
Lift/Push/Pull: 15 lbs

This job requires the ability to hear alarms clients and/or instruction. The ability to see accurately from 20 inches to 20-ft. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function of this position.

Administrative Associate

Graduate School of Education, Stanford, California, United States

Administration

Post Date Aug 11, 2025

Requisition # 107045

YouCubed,aStanford Graduate School of Education center, seeks a full-time Administrative Associate to join our team. The Administrative Associate will provide high-level administrative support to the Faculty Director and Executive Director of YouCubed. Interested applicants should submit a resume and a cover letter describing why they are interested in this position at this stage of their career. Candidates must be eligible to work in the US. Visa sponsorship is not available for this position.

ABOUT US

Housed at Stanford Graduate School of Education ( ), YouCubed ( ), a Stanford Graduate School of Education center that provides research-based resources for teaching and learning mathematics. Co-founded in 2013 by Professor Jo Boaler and Cathy Williams youcubed conducts research, designs curriculum, and develops professional learning offerings centered around creative mindset mathematics. Youcubed's work transforms insights from research in neuroscience and mathematics education into practical classroom resources. The youcubed team collaborates with schools and districts across the country to bring inspired math learning to classrooms, including playing a key role in shaping mathematics education policy decisions across the US and the world. Beyond our work with educators and policymakers, youcubed supports Stanford graduate students through research opportunities that prepare the next generation of educational leaders and math education scholars.

POSITION SUMMARY

Reporting to the Executive Director and Faculty director of Youcubed, the Administrative Associate will work with the rest of the youcubed team members supporting the development of resources, and professional learning opportunities in mathematics education. Youcubed is a Stanford research center that provides free research based resources through a website accessed by millions of educators, and professional development opportunities delivered through in person and online offerings. The position requires managing financial accounts and working with the public, supporting events through administrative and financial work. The person needs to like working individually, with team members, with research teams, and with educators around the world.

JOB PURPOSE

Provide complex administrative or operational support with minimal supervision. May be responsible for overseeing other administrative staff or subordinates.

CORE DUTIES

• Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.

• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget.

• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.

• Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.

• Create complex reports and spreadsheets which may utilize specialized software and systems. Make recommendations based on reports.

• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.

• Coordinate complex office moves. Plan and coordinate routine remodeling and renovations.

• May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

MINIMUM REQUIREMENTS

Education & Experience: High school diploma and six years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Advanced computer skills and demonstrated experience with office software and email applications.

• Demonstrated success in following through and completing projects.

• Excellent organizational skills and attention to detail.

• Excellent verbal and written communication skills.

• Excellent customer service and interpersonal skills.

• Ability to prioritize, multi-task, and assign work to others.

• Ability to take initiative and ownership of projects.

• Ability to routinely and independently exercise sound judgment in making decisions.

Successful candidates will be required to complete a background check prior to working at Stanford University. Candidates must be eligible to work in the US. Visa sponsorship is not available for this position. The expected pay range for this position is $39.20 - $ 45.56 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

PHYSICAL REQUIREMENTS *

• Constantly perform desk-based computer tasks.

• Frequently sitting.

• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.

• Rarely twist/bend/stoop/squat, kneel/crawl.

_ - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job._ *

WORK STANDARDS

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, .

WHY STANFORD IS FOR YOU

Stanford's dedicated 16,000+ staff, who come from diverse educational and career backgrounds. We are a collaborative environment that thrives on innovation and continuous improvement. At Stanford, we seek talent committed to excellence, driven to impact the future of our legacy, and improve lives on a global scale. We provide market competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our unique perks align with what matters to you:

• Freedom to grow. As one of the greatest intellectual hubs in the world, take advantage of development programs, tuition reimbursement plus 800 you receive annually towards skill-building classes, or audit a Stanford course. Join a TedTalk, film screening, or listen to a renowned author or leader discuss global issues.

• A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care and caregiving support.

• A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall, or participate in one of hundreds of health or fitness classes.

• Discovery and fun. Stroll through historic sculptures, trails, and museums. Create an avatar and participate in virtual reality adventures or join one with fellow staff on Stanford vacations!

• Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computing, cell phones, outdoor recreation, travel, entertainment, and more.

We pride ourselves in being a culture that encourages and empowers you.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at . For all other inquiries, please submit a contact form .

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law .

Additional Information

• Schedule: Full-time

• Job Code: 4098

• Employee Status: Fixed-Term

• Grade: F

• Requisition ID: 107045

• Work Arrangement : Hybrid Eligible

City/State

Work Shift

Overview:

This is only a few hours per week.

The Administrative Associate is responsible for various administrative and operational tasks. This position provides clerical support, manages patient records, schedules appointments, and handles patient inquiries. The role involves collaborating with medical staff, management, and patients to ensure the delivery of high-quality care.

• High School diploma Degree (Required)

• No specific certification or licensure requirements

• Provides administrative support to the unit or department assigned.
• Serves as first point of contact for patients, family members and visitors on unit assigned requiring the application of excellent customer service skills.

AA will help with working into the weekend, evenings, and backfilling PTO.

Sentara Health is an equal opportunity employer and prides itself on the diversity and inclusiveness of its close to an almost 30,000-member workforce. Diversity, inclusion, and belonging is a guiding principle of the organization to ensure its workforce reflects the communities it serves.

In support of our mission "to improve health every day," this is a tobacco-free environment.

For positions that are available as remote work, Sentara Health employs associates in the following states:

Alabama, Delaware, Florida, Georgia, Idaho, Indiana, Kansas, Louisiana, Maine, Maryland, Minnesota, Nebraska, Nevada, New Hampshire, North Carolina, North Dakota, Ohio, Oklahoma, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Virginia, Washington, West Virginia, Wisconsin, and Wyoming.

• Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
• Assist students and their families on behalf of the Business Office team in regards to identifying and resolving problems on business transactions.
• Ensure compliance of business transactions with unit, university, and sponsor policies.
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget.
• Work with vendors for services; oversee the production and distribution of materials; administer logistics and event planning in collaboration with respective units in the school and its outreach programs.
• Plan and schedule calendars for school events with limited consultation, and resolve calendaring conflicts.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Communicate and clarify business, finance, travel, and reimbursement policies, both in reply to queries and proactively as policies are updated or new staff join OHS. Compose or draft school-wide communications and reminders in support of the Business Office and other departments at OHS.
• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Oversee and/or process a variety of transactions for purchase, travel, reimbursement; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies.
• Create complex reports and spreadsheets that may utilize specialized software and systems.
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
• Coordinate and monitor routine maintenance services. Plan and coordinate office moves and/or minor renovation projects.

• High school diploma and four years of administrative experience, or a combination of education and relevant experience.

• Advanced computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing projects.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multitask, and assign work to others.
• Ability to take initiative and ownership of projects.
• Ability to routinely and independently exercise sound judgment in making decisions.

Company Overview:

Brookstone Capital Management, a rapidly growing national Turnkey Asset Management Platform (TAMP) with over $11B in Assets Under Management (AUM), provides personalized and comprehensive wealth management services to over 700 Advisors and 50,000 clients. We have been one of the fastest-growing TAMPs in the country since its inception by providing a comprehensive, and flexible open-architecture platform. Brookstone has found success by providing an all-inclusive support system that will help Advisors start, build, and grow their Advisory businesses.

Job Overview:

The Administrative Associate will play a key role in supporting our internal teams and affiliated Advisors. The ideal candidate will have excellent organizational and communication skills, be proficient in office software, and be able to handle a variety of administrative tasks with precision.

Responsibilities:

• Provide administrative support including handling phone calls and emails
• Provide operations/administrative support to Financial Advisors and Insurance Agents
• Prepare and process account applications, transfers, and other client forms
• Maintain accurate and organized records and documentation
• Respond to Advisor inquiries and follow up on service requests
• Monitor and track account activity to ensure timely processing
• Liaise with custodians, teams, or financial institutions as needed
• Prepare and edit documents, reports, and presentations.
• Manage confidential information with discretion and professionalism

Qualifications:

• Proven experience in an Administrative Associate or similar role
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Detail-oriented with a high level of accuracy
• Ability to work independently and collaboratively within a team
• Strong Project Management skills
• Professional and friendly demeanor
• Bachelor's degree in Finance, Business, or a related field preferred

Position: Full-time

Location: Wheaton, IL (100% onsite - not a remote/hybrid/WFH position)

Benefits: Medical, Dental, Vision, 401(k) w/match, Life, Maternity, Paternity, and PTO (paid vacation, sick, and personal time off)