5,378 Program Administration jobs in the United States

At Agile Defense we know that action defines the outcome and new challenges require new solutions. That's why we always look to the future and embrace change with an unmovable spirit and the courage to build for what comes next.
Our vision is to bring adaptive innovation to support our nation's most important missions through the seamless integration of advanced technologies, elite minds, and unparalleled agility-leveraging a foundation of speed, flexibility, and ingenuity to strengthen and protect our nation's vital interests.
Requisition #:1042
Job Title for Careers Page: Program Administration Specialist
Location: 471 East C Street, Bldg. SP 64 Norfolk, Virginia 23511
Clearance Level: Active DoD - Secret Required Certifications DODM 8140.03 and DODI 8140.02 certification
SUMMARY The U.S. Navy's Military Sealift Command (MSC) is the premier provider of ocean transportation to the Department of Defense (DOD). The MSC is a pivotal role as a single DOD manager for sea transportation, operates a worldwide command using a Government/Contractor-owned fleet of many active ships, which supply strategic and operational sealift to meet national defense objectives. The MSC has an extensive global shore support organization focused on ensuring that the MSC fleet will meet United States Navy (USN) Fleet and Joint commander requirements. This shore infrastructure includes a headquarters in the Virginia area, area commands, and support units located worldwide. To meet the need for high operational availability, MSC shore personnel and the Contractor workforce provide support for troubleshooting, repair, sustainment, and maintenance. The technical products and services provided through the ITESS Task Order deliver support for MSC Organizations and ship class.
JOB DUTIES AND RESPONSIBILITIES
* Assist in the preparation of management plans and reports while ensuring the program's various projects/tasks are executed effectively and efficiently. * Assist and monitor the financial aspects of the program or initiative within the customer organization.
* Monitoring program tasks and projects and managing their alignment with the overall program goals.
* Monitoring program activities to ensure they adhere to the customer's rules, policies, and procedures.
* Coordinate schedules, contract deliverable, task area review, briefings/presentations, and * in-process review preparation.
* Prepare regular reports on program performance, including data analysis and recommendations.
* Perform analysis, development, and review of program administrative operating * procedures.
* Analyze and identify training needs and providing support to program staff.
* Serve as a liaison with all stakeholders to negotiate and communicate with involved parties to resolve problems and ensure program compliance.
QUALIFICATIONS Required Certifications * DODM 8140.03 and DODI 8140.02 certification Education, Background, and Years of Experience * ADDITIONAL SKILLS & QUALIFICATIONS Required Skills * Minimum 4-6 years general directly related work experience. Preferred Skills
WORKING CONDITIONS Environmental Conditions
* Contractor site with 0%-10% travel possible. Possible off-hours work to support releases and outages. General office environment. Work is generally sedentary in nature, but may require standing and walking for up to 10% of the time. The working environment is generally favorable. Lighting and temperature are adequate, and there are not hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available. Strength Demands * Sedentary - 10 lbs. Maximum lifting, occasional lift/carry of small articles. Some occasional walking or standing may be required. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. Physical Requirements * Stand or Sit; Walk; Repetitive Motion; Use Hands / Fingers to Handle or Feel; Stoop, Kneel, Crouch, or Crawl; See; Push or Pull; Climb (stairs, ladders) or Balance (ascend / descend, work atop, traverse). Employees of Agile Defense are our number one priority, and the importance we place on our culture here is fundamental. Our culture is alive and evolving, but it always stays true to its roots. Here, you are valued as a family member, and we believe that we can accomplish great things together. Agile Defense has been highly successful in the past few years due to our employees and the culture we create together.
What makes us Agile? We call it the 6Hs, the values that define our culture and guide everything we do. Together, these values infuse vibrancy, integrity, and a tireless work ethic into advancing the most important national security and critical civilian missions. It's how we show up every day. It's who we are.
We also believe in supporting our employees by offering a competitive and comprehensive benefits package. To explore the benefits we offer, please visit our website under the Careers section.
Happy - Be Infectious. Happiness multiplies and creates a positive and connected environment where motivation and satisfaction have an outsized effect on everything we do.
Helpful - Be Supportive. Being helpful is the foundation of teamwork, resulting in a supportive atmosphere where collaboration flourishes, and collective success is celebrated.
Honest - Be Trustworthy. Honesty serves as our compass, ensuring transparent communication and ethical conduct, essential to who we are and the complex domains we support.
Humble - Be Grounded. Success is not achieved alone, humility ensures a culture of mutual respect, encouraging open communication, and a willingness to learn from one another and take on any task.
Hungry - Be Eager. Our hunger for excellence drives an insatiable appetite for innovation and continuous improvement, propelling us forward in the face of new and unprecedented challenges.
Hustle - Be Driven. Hustle is reflected in our relentless work ethic, where we are each committed to going above and beyond to advance the mission and achieve success.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities Apply for this job

**Mentor Community Services** , a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. Here we believe every person has the right to live well, and everyone deserves to have a fulfilling career. You'll join a mission-driven team and create relationships that motivate us all every day. Join us today, and experience a career well lived.
**Hourly rate: $17.85**
**Monday -Friday 8am-5pm**
**Program Administration Records Coordinator**
Do you have experience in an office environment and want to work for a company that positively impacts the lives of the many individuals it serves? In the Program Administration Records Coordinator role, you will contribute to the company's commitment to serve others by compiling, verifying, typing, and filing individual records.
+ Maintain files and individual records by updating and filing data upon receipt of information Initiate records for new individuals served and create a computer index
+ Assist in copying and distribution of record information per policy
+ Maintain supply of forms, including packet preparation
+ Review clinical documentation prepared by program staff to ensure that timecard and clinical documentation coincide
+ Ensure accuracy of all data
**_Qualifications:_**
+ High School diploma or equivalent
+ Six months of general office experience; experience in medical records preferred
+ Ability to manage/prioritize multiple tasks
+ Effective communication skills and well-developed problem-solving skills
+ Exceptional attention to detail
**_Why Join Us?_**
+ Full compensation/benefits package for full-time employees.
+ 401(k) with company match
+ Paid time off and holiday pay
+ Complex work adding value to the organization's mission alongside a great team of coworkers
+ Enjoy job security with nationwide career development and advancement opportunities
**We have meaningful work for you - come join our team -** **_apply today!_**
Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.
We've made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.
_As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law._

Program Administrator Support Coordinator

Do you have experience in administrative support or clerical work and want to join a company that positively impacts the lives of the many individuals it serves? In the Program Administration Support Coordinator role, you will contribute to the company's commitment to serve others by providing support services to program staff in the provision of active rehabilitation services to individuals with special needs.

• Complete ongoing required documentation for regulatory agencies, such as maintaining a client care database, incident report database, mandatory reporter calls
• Complete behavior rating scales per individual served at specified intervals
• Collect individual treatment plans and/or discharging reports to submit to regulatory agencies
• Upload program service documentation to electronic chart
• Conduct monthly chart audits
• Maintain schedules of required individual dental/vision/PCP appointments
• Maintain regulatory documentation binder
• Complete routine safety surveys and maintain safety logs for facility Safety Compliance Director
• Complete routine video review and maintain review documentation
• Complete monthly QA/QI reports
• Ensure that all assigned documentation or records are accurate, up-to-date, and in compliance with legal and corporate requirements
• Communicate with appropriate staff if documentation is incomplete or unsatisfactory, then ensure that steps are taken to get documentation corrected

Qualifications:

• High school diploma or GED required
• Associate's or Bachelor's degree preferred
• 1-2 years of experience in an office environment; healthcare or human services environment preferred
• Ability to manage/prioritize multiple tasks
• Effective communication skills and well-developed problem-solving skills
• Exceptional attention to detail and a commitment to quality in everything you do
• Foster culture of continuous improvement

Why Join Us?

• Full time, Monday-Friday
• Full compensation/benefits package
• Paid Crisis Prevention Intervention (NCI) Certification Training
• Paid CPR Certification
• Lunch provided
• Paid Time Off (holidays, accrued vacation, sick and personal days)
• Paid Life Insurance/AD&D
• Medical, Dental, and Vision Insurance options
• Employee Assistance Program (Elder care, etc.)
• 401K: Company match
• A great, energetic team

We have meaningful work for you come join our team apply today!

Associate Director, Program Administration

Thank you for your interest in Stanford University.While we have instituted a hiring pause for non-critical staff positions, we are actively recruiting for most of the positions currently listed on our careers page.We will update the page when the broader hiring pause is lifted.

Job Summary

• DATE POSTED 2 days ago
• Schedule Full-time
• Job Code 4122
• Employee Status Regular
• Requisition ID 106901

2 days ago Post Date

106901 Requisition #

Job Purpose:

Find out if this opportunity is a good fit by reading all of the information that follows below.
Under minimal supervision, lead and manage residential programs and operations that support student life and learning across Stanford's undergraduate residential communities. The role requires subject matter expertise in student affairs, programming logistics, financial stewardship, and community development.

Core Duties and Responsibilities
Lead the planning and operations for programs or functions that have significant business, regulatory, and/or technical challenges requiring subject matter expertise (30%)

• Oversee undergraduate residential program operations, including support and logistics for Resident Assistants (RAs), Resident Fellows (RFs), and house programming.
• Advise student staff and residential communities on financial policies and procedures.
• Provide leadership and administrative support to the co-op council and coordinate with Residential & Dining Enterprises (R&DE) and the Committee on Residential Life (CoRL).
• Direct the work of Community Coordinators and support their day-to-day functions and professional development.

Oversee and manage budgets (20%)

• Manage house and community budgets, including centrally distributed programming funds.
• Provide budget oversight for RF discretionary accounts and advise on responsible fiscal practices.

Represent the program within ResEd and across campus (15%)

• Serve as liaison between ResEd and internal/external partners including the Office of Student Engagement, Frosh Council, ASSU, Fraternity & Sorority Life (FSL), and the Vice Provost for Undergraduate Education (VPUE).
• Coordinate university-wide programming partnerships and support major residential events.

Evaluate programs or functions, policies, and procedures; identify issues and develop alternative solutions (15%)

• Assess the effectiveness of RA and RF-led programming.
• Develop and revise programming guidelines to align with departmental goals and compliance expectations.
• Resolve challenges related to program budgets and purchasing processes.
• Conduct financial analysis on house spending, programming trends, and vendor usage.
• Provide strategic recommendations for use of funds in areas such as retreats, travel, event swag, and contracts.

Assess and develop training (10%)

• Train and mentor Community Coordinators (CCs).
• Contribute to RA and RF training curriculum development and delivery, with a focus on equity, policy, and engagement.

Develop outreach strategy and maintain compliance (10%)

• Serve as a key contact for RFs regarding ResEd policy and resource navigation.
• Address compliance and feedback concerns related to financial stewardship and programming expectations.

Minimum Education and Experience

• Bachelors degree and five years of relevant experience, or a combination of education and relevant experience.

Required Knowledge, Skills, and Abilities

• Expertise in student affairs, program operations, and budget management.
• Strong interpersonal, written, and oral communication skills.
• Demonstrated ability to manage shifting priorities and complex projects.
• Skill in problem solving, decision-making, and working independently or on a team.
• Understanding of university policies, student development, and diversity, equity, and inclusion practices.

Physical Requirements

• Frequently perform desk-based computer tasks and attend meetings across campus.
• Occasionally lift materials up to 20 pounds.

Work Standards

• Comply with all university policies, including confidentiality, fiscal accountability, and adherence to safety practices.
• Contribute to a culture of care, inclusion, and collaboration within Residential Education and Student Affairs.
• This is a hybrid position with at least 3 days onsite

The expected pay range for this position is $120,038 - $137,000 annual

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanfords extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

How to Apply:

We invite you to apply for this position, please submit your rsum and a one-page cover letter along with your online application.

Why Stanford is for You:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form .

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

We're always looking for people who can bring new perspectives and life experiences to our team. Found the perfect role and ready to apply? Learn more on what to expect next.

Global Impact
We believe in having a global impactClimate and Sustainability

Stanford's deep commitment to sustainability practices has earned us a Platinum rating and inspired a new school aimed at tackling climate change.

Medical Innovations

Stanford's Innovative Medicines Accelerator is currently focused entirely on helping faculty generate and test new medicines that can slow the spread of COVID-19.

Technology

From Google and PayPal to Netflix and Snapchat, Stanford has housed some of the most celebrated innovations in Silicon Valley.

Working Here
We believe you matter as much as the work

I love that Stanford is supportive of learning, and as an education institution, that pursuit of knowledge extends to staff members through professional development, wellness, financial planning and staff affinity groups.

School of Engineering

I get to apply my real-world experiences in a setting that welcomes diversity in thinking and offers support in applying new methods. In my short time at Stanford, I've been able to streamline processes that provide better and faster information to our students.

Office of the Vice Provost for Student Affairs

Besides its contributions to science, health, and medicine, Stanford is also the home of pioneers across disciplines. Joining Stanford has been a great way to contribute to our society by supporting emerging leaders.

School of Medicine

I like working in a place where ideas matter. Working at Stanford means being part of a vibrant, international culture in addition to getting to do meaningful work.

Laura Lind

Office of the President and Provost

Getting Started
We believe that you can love your job

Join Stanford in shaping a better tomorrow for your community, humanity and the planet we call home.

#J-18808-Ljbffr

Req Id: 37766

Job Title: Program Administration Specialist, Senior

City: West Lafayette

Job Description:

Job Summary

The Student Leadership Assistant Director oversees the overall development and implementation of educational student leadership and training opportunities under limited supervisor for Residential Life. This position will utilize their experience and areas of specialization to participate in the development and implementation of departmental policies, processes and procedures including documenting processes, determining partner roles, expectations and support strategies related to and impacting student leadership development and student staff training. Will continually assess and evaluate leadership & training programs and implement new program initiatives. Responsible for cultivating relationships, facilitating communication and implementing collaborative efforts with recruiting and developing student leaders, and with all student staff training processes including the Fall and Spring training programs and all supplemental training throughout the academic year. Provide advising support to system student leadership organizations and act as a resource to Residential Life Neighborhood team. Support the strategic vision of Purdue University Residences residential campus environment which offers students opportunities for personal growth through relationship building within a residential campus environment. Share in the student-centered focus while cultivating relationships, facilitating communication, and implementing student training efforts with campus partners and community leaders and ensure a collaborative effort in serving student leadership opportunities for over 14,000 students with a commitment to student development, academic success, supervision, teamwork and communication. Serve as primary leadership team member responsible for cultivating the student staff training development program for over 400 student staff. Assist in campus wide student leadership and development efforts for students and participate as a member, advisor, or chair to related committees. Work on a variety of projects relating to student leadership and student development. Collaborate with campus and external partners to ensure the most up to date information is being shared with student staff regarding campus processes and resources. Regularly scheduled evening and weekend hours required. This position may assist with the Residential Life On-call coverage as needed. Peak initiatives included but not limited to fall move in process, spring check out, summer conference assistance, and other division and institutional projects.

Who We Are at Purdue University:

When you join Purdue University, you join a community that keeps moving forward. For more than 150 years, we've been known for not only our groundbreaking work in STEM research, but also for our collective imagination, ingenuity and innovation.

What We're Looking For:

• Bachelor's degree in Higher Education or related field.
• Four years of experience in Residential Life or Student Affairs, student organization advising, program administration, human resources, student affairs, residential life, or related.
• Graduate experience, assistantships and internships will be considered towards the minimum experience.
• Ability to support a culture of professionalism in alignment with unit values
• Skills in decision making/problems solving, continuous improvement/change management, strategic thinking, financial management, and drive for results.
• Skills in supervision, leading others and promoting teamwork in daily work activity.
• Ability to work and thrive under limited supervision.
• Must have the ability to understand and interpret related local, state, and federal regulations, guidelines, codes, and laws.
• Demonstrated effective customer service and communication skills.
• Ability to work effectively with individuals from different viewpoints and backgrounds.
• Desire to increase knowledge and skills through on-going development activities.
• Knowledge of issues facing multicultural students.
• Sensitivity to cultural, political, and geographical differences, with the ability to work well with a diverse student body.
• Must be willing to work a flexible schedule, including evenings and weekends.
• A valid US or Canadian Driver's License.

What is helpful:

• Master's degree

Additional Information:

• To learn more about Purdue's benefits summary
• Purdue will not sponsor employment authorization for this position
• A background check will be required for employment in this position
• FLSA: Non-Exempt (Eligible For Overtime)
• Retirement Eligibility: Non-exempt Defined Contribution Plan

Who We Are:

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

Education

Typically requires a Bachelor's degree

Experience

Minimum of 4 to 5 years of experience

FLSA Status

Exempt

Associate Director, Program Administration

Vice Provost for Student Affairs, Stanford, California, United States

Administration

Post Date Jul 18, 2025

Requisition # 106901

Job Purpose:

Under minimal supervision, lead and manage residential programs and operations that support student life and learning across Stanford's undergraduate residential communities. The role requires subject matter expertise in student affairs, programming logistics, financial stewardship, and community development.

Core Duties and Responsibilities

Lead the planning and operations for programs or functions that have significant business, regulatory, and/or technical challenges requiring subject matter expertise (30%)

• Oversee undergraduate residential program operations, including support and logistics for Resident Assistants (RAs), Resident Fellows (RFs), and house programming.

• Advise student staff and residential communities on financial policies and procedures.

• Provide leadership and administrative support to the co-op council and coordinate with Residential & Dining Enterprises (R&DE) and the Committee on Residential Life (CoRL).

• Direct the work of Community Coordinators and support their day-to-day functions and professional development.

Oversee and manage budgets (20%)

• Manage house and community budgets, including centrally distributed programming funds.

• Provide budget oversight for RF discretionary accounts and advise on responsible fiscal practices.

Represent the program within ResEd and across campus (15%)

• Serve as liaison between ResEd and internal/external partners including the Office of Student Engagement, Frosh Council, ASSU, Fraternity & Sorority Life (FSL), and the Vice Provost for Undergraduate Education (VPUE).

• Coordinate university-wide programming partnerships and support major residential events.

Evaluate programs or functions, policies, and procedures; identify issues and develop alternative solutions (15%)

• Assess the effectiveness of RA and RF-led programming.

• Develop and revise programming guidelines to align with departmental goals and compliance expectations.

• Resolve challenges related to program budgets and purchasing processes.

• Conduct financial analysis on house spending, programming trends, and vendor usage.

• Provide strategic recommendations for use of funds in areas such as retreats, travel, event swag, and contracts.

Assess and develop training (10%)

• Train and mentor Community Coordinators (CCs).

• Contribute to RA and RF training curriculum development and delivery, with a focus on equity, policy, and engagement.

Develop outreach strategy and maintain compliance (10%)

• Serve as a key contact for RFs regarding ResEd policy and resource navigation.

• Address compliance and feedback concerns related to financial stewardship and programming expectations.

Minimum Education and Experience

• Bachelor's degree and five years of relevant experience, or a combination of education and relevant experience.

Required Knowledge, Skills, and Abilities

• Expertise in student affairs, program operations, and budget management.

• Strong interpersonal, written, and oral communication skills.

• Demonstrated ability to manage shifting priorities and complex projects.

• Skill in problem solving, decision-making, and working independently or on a team.

• Understanding of university policies, student development, and diversity, equity, and inclusion practices.

Physical Requirements

• Frequently perform desk-based computer tasks and attend meetings across campus.

• Occasionally lift materials up to 20 pounds.

Work Standards

• Comply with all university policies, including confidentiality, fiscal accountability, and adherence to safety practices.

• Contribute to a culture of care, inclusion, and collaboration within Residential Education and Student Affairs.

• This is a hybrid position with at least 3 days onsite

The expected pay range for this position is $120,038 - $137,000 annual

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

How to Apply:

We invite you to apply for this position, please submit your résumé and a one-page cover letter along with your online application.

Why Stanford is for You:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

• Discovery and fun. Stroll through historic sculptures, trails, and museums.

• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting acontact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time

• Job Code: 4122

• Employee Status: Regular

• Grade: J

• Requisition ID: 106901

• Work Arrangement : Hybrid Eligible

Associate Director, Program Administration
**Vice Provost for Student Affairs, Stanford, California, United States**
Administration
Post Date Jul 18, 2025
Requisition # 106901
**Job Purpose:**
Under minimal supervision, lead and manage residential programs and operations that support student life and learning across Stanford's undergraduate residential communities. The role requires subject matter expertise in student affairs, programming logistics, financial stewardship, and community development.
**Core Duties and Responsibilities**
**Lead the planning and operations for programs or functions that have significant business, regulatory, and/or technical challenges requiring subject matter expertise (30%)**
+ Oversee undergraduate residential program operations, including support and logistics for Resident Assistants (RAs), Resident Fellows (RFs), and house programming.
+ Advise student staff and residential communities on financial policies and procedures.
+ Provide leadership and administrative support to the co-op council and coordinate with Residential & Dining Enterprises (R&DE) and the Committee on Residential Life (CoRL).
+ Direct the work of Community Coordinators and support their day-to-day functions and professional development.
**Oversee and manage budgets (20%)**
+ Manage house and community budgets, including centrally distributed programming funds.
+ Provide budget oversight for RF discretionary accounts and advise on responsible fiscal practices.
**Represent the program within ResEd and across campus (15%)**
+ Serve as liaison between ResEd and internal/external partners including the Office of Student Engagement, Frosh Council, ASSU, Fraternity & Sorority Life (FSL), and the Vice Provost for Undergraduate Education (VPUE).
+ Coordinate university-wide programming partnerships and support major residential events.
**Evaluate programs or functions, policies, and procedures; identify issues and develop alternative solutions (15%)**
+ Assess the effectiveness of RA and RF-led programming.
+ Develop and revise programming guidelines to align with departmental goals and compliance expectations.
+ Resolve challenges related to program budgets and purchasing processes.
+ Conduct financial analysis on house spending, programming trends, and vendor usage.
+ Provide strategic recommendations for use of funds in areas such as retreats, travel, event swag, and contracts.
**Assess and develop training (10%)**
+ Train and mentor Community Coordinators (CCs).
+ Contribute to RA and RF training curriculum development and delivery, with a focus on equity, policy, and engagement.
**Develop outreach strategy and maintain compliance (10%)**
+ Serve as a key contact for RFs regarding ResEd policy and resource navigation.
+ Address compliance and feedback concerns related to financial stewardship and programming expectations.
**Minimum Education and Experience**
+ Bachelor's degree and five years of relevant experience, or a combination of education and relevant experience.
**Required Knowledge, Skills, and Abilities**
+ Expertise in student affairs, program operations, and budget management.
+ Strong interpersonal, written, and oral communication skills.
+ Demonstrated ability to manage shifting priorities and complex projects.
+ Skill in problem solving, decision-making, and working independently or on a team.
+ Understanding of university policies, student development, and diversity, equity, and inclusion practices.
**Physical Requirements**
+ Frequently perform desk-based computer tasks and attend meetings across campus.
+ Occasionally lift materials up to 20 pounds.
**Work Standards**
+ Comply with all university policies, including confidentiality, fiscal accountability, and adherence to safety practices.
+ Contribute to a culture of care, inclusion, and collaboration within Residential Education and Student Affairs.
+ This is a hybrid position with at least 3 days onsite
The expected pay range for this position is $120,038 - $137,000 annual
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
How to Apply:
We invite you to apply for this position, please **submit your résumé and a one-page cover letter** along with your online application.
Why Stanford is for You:
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
+ Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
+ A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
+ A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
+ Discovery and fun. Stroll through historic sculptures, trails, and museums.
+ Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting acontact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Additional Information
+ **Schedule: Full-time**
+ **Job Code: 4122**
+ **Employee Status: Regular**
+ **Grade: J**
+ **Requisition ID: 106901**
+ **Work Arrangement : Hybrid Eligible**

NeuroRestorative, a part of the Sevita family, provides rehabilitation services for people of all ages with brain, spinal cord and medically complex injuries, illnesses and other challenges. In a variety of locations and community-based settings, we offer a range of programs, including vocational and therapy programs, day treatments, and specialized services for infants, children, adolescents, Military Service Members and Veterans.
**Program Administrator Support Coordinator**
Do you have experience in administrative support or clerical work and want to join a company that positively impacts the lives of the many individuals it serves? In the Program Administration Support Coordinator role, you will contribute to the company's commitment to serve others by providing support services to program staff in the provision of active rehabilitation services to individuals with special needs.
+ Complete ongoing required documentation for regulatory agencies, such as maintaining a client care database, incident report database, mandatory reporter calls
+ Complete behavior rating scales per individual served at specified intervals
+ Collect individual treatment plans and/or discharging reports to submit to regulatory agencies
+ Upload program service documentation to electronic chart
+ Conduct monthly chart audits
+ Maintain schedules of required individual dental/vision/PCP appointments
+ Maintain regulatory documentation binder
+ Complete routine safety surveys and maintain safety logs for facility Safety Compliance Director
+ Complete routine video review and maintain review documentation
+ Complete monthly QA/QI reports
+ Ensure that all assigned documentation or records are accurate, up-to-date, and in compliance with legal and corporate requirements
+ Communicate with appropriate staff if documentation is incomplete or unsatisfactory, then ensure that steps are taken to get documentation corrected
**_Qualifications:_**
+ High school diploma or GED required
+ Associate's or Bachelor's degree preferred
+ 1-2 years of experience in an office environment; healthcare or human services environment preferred
+ Ability to manage/prioritize multiple tasks
+ Effective communication skills and well-developed problem-solving skills
+ Exceptional attention to detail and a commitment to quality in everything you do
+ Foster culture of continuous improvement
**_Why_** **_Join Us?_**
+ Full time, Monday-Friday
+ Full compensation/benefits package
+ Paid Crisis Prevention Intervention (NCI) Certification Training
+ Paid CPR Certification
+ Lunch provided
+ Paid Time Off (holidays, accrued vacation, sick and personal days)
+ Paid Life Insurance/AD&D
+ Medical, Dental, and Vision Insurance options
+ Employee Assistance Program (Elder care, etc.)
+ 401K: Company match
+ A great, energetic team
**We have meaningful work for you - come join our team -** **_apply today!_**
Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.
We've made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.
_As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law._

Job Details Job Location : Central - Houston, TX Position Type : Full Time Education Level : 4 Year Degree Salary Range : Undisclosed Travel Percentage : Up to 25% Job Shift : Day Job Category : Executive Description

Catholic Charities is looking for the right people; people who wish to serve their community as a part of a family friendly organization doing good within the Houston-Galveston area. We attract and retain the best talent by investing in our employees. People of all faiths helping people in need.

The Senior Vice President, Programs is responsible for the overall leadership, strategic planning, development, and execution of assigned programs at Catholic Charities. In collaboration with the senior leadership team, the Senior Vice President is responsible for establishing a strategic vision and guiding philosophy that will inform short and long-term goals of programs, drive new programs, and carefully monitor the progress towards those efforts.

This is a great opportunity for a leader that can balance self-direction and collaboration, with strong program implementation and administration abilities, human/social services background, and financial and relationship acumen.

What you Deliver

Leadership

• Promote and participate in fostering open-mindedness and a culture of learning including learning and evaluation activities to guide the evolution of programmatic work seeking to continually ask hard questions, gather independent and rigorous data and evidence about the effectiveness of the strategies and programming, and help adapt practice as needed.
• Value diversity, equity, and inclusion approaches in leading a client-focused high-performance team that constantly strives to improve its services to internal and external partners.
• Communicate a compelling vision based on Catholic Charities mission and organizational values.
• Develop a team-based environment for staff, providing for development, collaboration, and well-informed decision-making; ensure that staff have a safe environment in which to thrive.
• Strengthen and maintain the management and governance culture and practices of the organization.
• Promote clear communication and collaboration between all programs throughout the organization to ensure succinct progress toward current goals.

Programs and Outcomes

• Make sound and timely business decisions, drive a culture of accountability, and motivate performance per clearly defined expectations.
• Explore opportunities to improve all areas of programs and define key performance indicators (KPIs) to track success/areas for improvement, anticipate and find solutions to organizational challenges.
• Ensure there are appropriate protocols, systems processes, and structures in place to guide day-to-day operations in the coordinated delivery of service to clients.
• Ensure open and consistent communication, effectively manage risks, control costs and provide resources and support to all programs; maintain official records and ensure compliance with funding sources, federal, state and local regulations.
• Participate in the budget development process and maintain a high level of fiscal responsibility by working closely with the Accounting Department to budget and monitor programmatic operations to ensure sound fiscal and system management.

External Relationships

• Build external relationships, collaborations, and partnerships with other organizations to broaden services. Manage and prioritize relationships with key partner organizations.
• Support fundraising efforts through relationship building, site visits, program presentations, events, and grant writing participation.
• Promote program wins and client success stories throughout the organization including staff, funders, private donors, and partners to keep individuals motivated and informed about Catholic Charities work.

Qualifications

TheExpertise We're Looking For

• Masters degree in social services, public administration, or related field

• Ten (10) years of experience in a social and human services organization

• Five (5) years of experience in a senior management role over multiple programs

• Valid Texas Drivers License

TheSkills and Assets You Bring, and More

• Experience building partnerships with state and federal agencies and managing funded contracts.
• Experience developing and managing budgets of $1 million or higher.
• Strategic thinking and demonstrated success in program innovation. Track record developing new programs and taking existing programs to higher levels.
• Experience hiring and retaining program staff and leading through transitions and growth.
• Exceptional managerial experience, with an inclusive leadership style, skills in group process and talent for working with diverse staff using a strengths-based approach.
• Highly developed skills in coaching management staff to manage and develop high-performance teams and develop and implement program strategies.
• Proven track record managing within a results-based framework, delivering high quality programs, and leveraging data to drive continuous learning and program improvement.
• Skills in program planning, project management, reporting and measurement.
• Experience using data to inform program evaluation.
• Experience implementing quality systems.
• Is mission-driven, self-directed, and can function well in a complex and evolving organizational environment.
• Strong written and verbal communication skills.

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Catholic Charities is an equal opportunity employer. We actively foster an environment that is free of racism, discrimination, bias, and harassment where all individuals are treated with dignity, safety, and respect. Successful applicant must comply with federal contractor vaccine mandate requirements.

The work you do will help us advocate for the vulnerable among us, a network of support services to people of all ages and from all walks of life and religious backgrounds.

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