2,453 Program Assistance jobs in the United States
Office Assistant
Posted 13 days ago
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Job Description
Our company is looking for an office assistant to be responsible for handling clerical tasks in our office. You will be handling incoming phone calls and other communications, greeting clients and visitors, as well as managing files, updating paperwork and other documents, and performing other general office clerk duties and errands.
In order for you to be selected as a candidate, you will need the ability to write clearly and be proficient with word processing applications. A pleasing personality with strong communication skills is also highly valued.
Office Assistant Responsibilities:- Handling incoming calls and other communications.
- Managing filing system.
- Recording information as needed.
- Greeting clients and visitors as needed.
- Updating paperwork, maintaining documents, and word processing.
- Helping organize and maintain office common areas.
- Performing general office clerk duties and errands.
- Organizing travel by booking accommodation and reservation needs as required.
- Coordinating events as necessary.
- Maintaining supply inventory.
- Maintaining office equipment as needed.
- Aiding with client reception as needed.
- Experience as a virtual assistant.
- Creating, maintaining, and entering information into databases.
- High school diploma or associate’s degree.
- Experience as an office assistant or in a related field.
- Ability to write clearly and help with word processing when necessary.
- Warm personality with strong communication skills.
- Ability to work well under limited supervision.
- Great communication skills.
- Have a valid driver's license.
Company Details
Office Assistant
Posted 28 days ago
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Job Description
We are looking for a reliable and detail-oriented Office Assistant to support daily administrative operations. The ideal candidate will be highly organized, proactive, and able to handle a variety of office tasks to ensure smooth business operations.
Responsibilities
- Perform general clerical duties such as filing, scanning, and data entry
- Answer phones, direct calls, and respond to basic inquiries
- Manage incoming and outgoing mail and packages
- Maintain office supplies and organize inventory as needed
- Assist with scheduling meetings, preparing documents, and coordinating office activities
- Support staff with administrative tasks and special projects
- Ensure the office remains clean, orderly, and professional
Skills
- High school diploma or equivalent required; associate’s degree preferred
- Strong organizational and multitasking skills
- Excellent verbal and written communication abilities
- Basic computer proficiency (Microsoft Office, email systems)
- Previous office or administrative experience is a plus but not required
- Dependable, adaptable, and a team player
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Company Details
Office Assistant
Posted today
Job Viewed
Job Description
Put your talents to work at PCM! Whether you work in our Home Care, Clinical Research, Impairments, or Catastrophic Care division, you will support our mission to deliver care and other services that enhance the quality of life of our clients. Be a part of our dynamic client-focused team and make a difference in your career!
PCM is looking to hire an Office Assistant for our office location in Ft. Myers, Florida! You will provide support functions for office staff while being responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency. The working hours for this role will be M-F 7:30am-4pm EST.
Essential Functions/Areas of Accountability
Maintain client charts including filing nurse shift reports and case manager visit reports.
Assist with supply orders and documentation form orders for assigned territories.
Assist with other territories as needed due to vacation, illness, etc.
Maintain a file with documentation form orders.
Make copies for office as needed.
Process initial orders for DME equipment for clients (ex. pulse oximetry, oxygen, etc.) and keep a log of completed orders.
Track initial supplies going to clients and case managers.
Track and clean returned equipment coming from clients and case managers.
Answer phones, fax documents, make copies and process incoming and outgoing mail.
Participate in community outreach activities as assigned by the Community Outreach Vice President (if applicable) Other duties as assigned by the Office Manager, Regional Director of Clinical Operations, Nurse Administrator, Community Outreach Vice President and Human Resources Vice President
Qualifications
High school diploma or general education degree (GED)
Entry level candidates will be considered, however a minimum of one (1) or more years of clerical and/or medical office experience preferred.
Moderate computer skills and knowledge of Microsoft Office products
Strong organizational skills
Strong communication and interpersonal skills
Maintains confidentiality
Able to deal with frequent change, delays or unexpected events
Individual base pay depends on various factors, in addition to primary work location, complexity and responsibility of role, job duties/requirements, and relevant experience, skills and other market-based factors.
Available Benefits Include
- Medical
- Dental
- Vision
- 401(k)
- Company Paid Short Term Disability
- Flexible Spending Account (FSA)
- Health Savings Account (HSA)
- Paid Time Off
- Voluntary Benefits
Professional Case Management is an Equal Opportunity Employer.
Office Assistant
Posted today
Job Viewed
Job Description
Put your talents to work at PCM! Whether you work in our Home Care, Clinical Research, Impairments, or Catastrophic Care division, you will support our mission to deliver care and other services that enhance the quality of life of our clients. Be a part of our dynamic client-focused team and make a difference in your career!
PCM is looking to hire an Office Assistant for our office location in Ft. Myers, Florida! You will provide support functions for office staff while being responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency. The working hours for this role will be M-F 7:30am-4pm EST.
Essential Functions/Areas of Accountability
Maintain client charts including filing nurse shift reports and case manager visit reports.
Assist with supply orders and documentation form orders for assigned territories.
Assist with other territories as needed due to vacation, illness, etc.
Maintain a file with documentation form orders.
Make copies for office as needed.
Process initial orders for DME equipment for clients (ex. pulse oximetry, oxygen, etc.) and keep a log of completed orders.
Track initial supplies going to clients and case managers.
Track and clean returned equipment coming from clients and case managers.
Answer phones, fax documents, make copies and process incoming and outgoing mail.
Participate in community outreach activities as assigned by the Community Outreach Vice President (if applicable) Other duties as assigned by the Office Manager, Regional Director of Clinical Operations, Nurse Administrator, Community Outreach Vice President and Human Resources Vice President
Qualifications
High school diploma or general education degree (GED)
Entry level candidates will be considered, however a minimum of one (1) or more years of clerical and/or medical office experience preferred.
Moderate computer skills and knowledge of Microsoft Office products
Strong organizational skills
Strong communication and interpersonal skills
Maintains confidentiality
Able to deal with frequent change, delays or unexpected events
Individual base pay depends on various factors, in addition to primary work location, complexity and responsibility of role, job duties/requirements, and relevant experience, skills and other market-based factors.
Available Benefits Include
- Medical
- Dental
- Vision
- 401(k)
- Company Paid Short Term Disability
- Flexible Spending Account (FSA)
- Health Savings Account (HSA)
- Paid Time Off
- Voluntary Benefits
Professional Case Management is an Equal Opportunity Employer.
Office Assistant
Posted today
Job Viewed
Job Description
Put your talents to work at PCM! Whether you work in our Home Care, Clinical Research, Impairments, or Catastrophic Care division, you will support our mission to deliver care and other services that enhance the quality of life of our clients. Be a part of our dynamic client-focused team and make a difference in your career!
PCM is looking to hire an Office Assistant for our office location in Ft. Myers, Florida! You will provide support functions for office staff while being responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency. The working hours for this role will be M-F 7:30am-4pm EST.
Essential Functions/Areas of Accountability
Maintain client charts including filing nurse shift reports and case manager visit reports.
Assist with supply orders and documentation form orders for assigned territories.
Assist with other territories as needed due to vacation, illness, etc.
Maintain a file with documentation form orders.
Make copies for office as needed.
Process initial orders for DME equipment for clients (ex. pulse oximetry, oxygen, etc.) and keep a log of completed orders.
Track initial supplies going to clients and case managers.
Track and clean returned equipment coming from clients and case managers.
Answer phones, fax documents, make copies and process incoming and outgoing mail.
Participate in community outreach activities as assigned by the Community Outreach Vice President (if applicable) Other duties as assigned by the Office Manager, Regional Director of Clinical Operations, Nurse Administrator, Community Outreach Vice President and Human Resources Vice President
Qualifications
High school diploma or general education degree (GED)
Entry level candidates will be considered, however a minimum of one (1) or more years of clerical and/or medical office experience preferred.
Moderate computer skills and knowledge of Microsoft Office products
Strong organizational skills
Strong communication and interpersonal skills
Maintains confidentiality
Able to deal with frequent change, delays or unexpected events
Individual base pay depends on various factors, in addition to primary work location, complexity and responsibility of role, job duties/requirements, and relevant experience, skills and other market-based factors.
Available Benefits Include
- Medical
- Dental
- Vision
- 401(k)
- Company Paid Short Term Disability
- Flexible Spending Account (FSA)
- Health Savings Account (HSA)
- Paid Time Off
- Voluntary Benefits
Professional Case Management is an Equal Opportunity Employer.
Office Assistant
Posted today
Job Viewed
Job Description
COTE, the carnivorous vision of proprietor Simon Kim, blends the dining experience of Korean Barbeque together with the hallmarks of a classic American Steakhouse. The result is a unique, convivial and interactive atmosphere, accompanied by the highest quality USDA Prime beef, an impeccable 1200+ label wine list, and a suite of classic-but-creative cocktails
Smokeless grills in every table, combined with cuts from our in-house dry aging room, ensure that every morsel of steak is hot, fresh, and caramelized every bite.
At COTE, we follow a simple mantra:
Office Assistant
Posted today
Job Viewed
Job Description
Office Assistant / Errand Runner Job Description
Job Brief:
An Office Assistant/ Errand Runner is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. An Office Assistant is responsible for keeping the office supplied and organized, and assisting managers with their daily tasks, as assigned. To fulfill these duties, this assistant will need to frequently run errands. The ideal candidate will be hard-working, professional, able to undertake a variety of office support tasks, and work diligently under pressure. Training for office tasks will be provided. Currently looking for an employee with daytime and some weekend availability.
Responsibilities:
- Running Errands, such as bank deposits, shopping - ranging from groceries to electronic supplies -, picking up and dropping off documents and supplies for company executives. May occasionally drive executives to airports or meetings.
- General office duties, such as answering and managing phone calls, copying, scanning, and filing.
- Opening and closing procedures for the office, such as filling paper in the printer and fax machines, minor cleaning, refilling supplies for office staff (i.e. staplers, pens, highlighters), watering plants, putting away dishes, etc.
- Internet research for purchasing office supplies.
- Monitor level of supplies and handle shortages.
- Perform receptionist duties when needed.
- Maintaining confidentiality in all aspects of company information.
- Other duties as required.
Requirements and skills
- Good work ethic
- Valid driver’s license
- Working knowledge of office equipment
- Excellent organizational and time management skills
- The abilities to anticipate needs, to be resourceful, and to be responsive are important
- Dependable, dedicated, resourceful
- Ability to work independently
- Familiarity with office gadgets and applications (e.g. Windows, MS Office , scanners, copy machines, etc. . . .)
Education:
- Currently attending a college/university
Job Types: Part-time
Salary: $17.00 - $17.50 per hour
Benefits:
- Health insurance
- Paid time off
- Professional development assistance
Schedule:
- 4 hour shift
- 8 hour shift
- Weekend availability
Ability to commute:
Santa Ana, CA 92707
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Office Assistant
Posted today
Job Viewed
Job Description
Office Assistant with Accounts Payable Experience
JOB SUMMARY:
WE ARE SEEKING A DETAIL-ORIENTE D AND HIGHLY ORGANIZE D OFFICE ASSISTANT TO JOIN OUR TEAM ON A FULL-TIME BASIS. THIS
ROLE PLAYS A KEY PART IN SUPPORTING DAY-TO-DAY OPERATIONS AND A CCOUNTING FUNCTIONS. THE IDEAL CANDIDATE WILL
HAVE E XPERIENCE USING SAGE A CCOUNTING SOFTWARE AND A STRONG GRASP OF FINANCIAL PRINCIPLES TO ENSURE ACCURATE
BOOKKEEPING, REPORTING, AND OVERALL OFFICE EFFICIENCY.
RESPONSIBI LITIE S:
• Provide comprehensive administrative support to ensure smooth office operations.
• Perform bookkeeping tasks, including accounts payable and accounts receivable.
• Maintain accurate financial records using Sage.
• Prepare general ledger entries and perform balance sheet reconciliations.
• Create journal entries and conduct account analysis as needed.
• Assist with the preparation of internal financial reports.
• Conduct bank reconciliations.
• Support budgeting, forecasting, and financial planning efforts.
• Maintain organized financial records and documentation.
PRE FERRE D QUA LI FI CATI ONS:
• Proficiency in Sage accounting software.
• Understanding of double-entry bookkeeping, debits/credits, and account reconciliation.
• Experience with journal entries, budgeting, and financial report preparation.
• Strong analytical skills with attention to detail and accuracy.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Excellent communication and collaboration skills in a team setting.
Position Details:
JOB TYPE: FULL-TI ME PAY RA NGE: $22.00 – $26.00 PER HOUR BENE FI TS: HEA LTH /DE NTAL/ VISI ON /RE TIRE MENT
Office Assistant
Posted 16 days ago
Job Viewed
Job Description
We are seeking an organized, proactive, and detail-oriented office assistant to support our management. The ideal candidate has the ability to handle multiple responsibilities in a fast paced environment. This a great opportunity for someone with office experience who wants to gain experience in hospitality and restaurant business operations.
Key Responsibilities
• Cash reconciliation, deposit preparation and bank deposits
• Organize and process invoices and receipts
• Update and maintain physical and electronic cash logs
• Maintain and order office and restaurant supplies in collaboration with management
• Assist with off-site errands and supply runs as needed
• Support new hire setup by managing uniforms, locker assignments, and access needs
• Ensure accurate file organization, storage, and disposal
• Assist with making and posting menus online as needed
Qualifications
• Previous experience working in administrative positions
• Strong organizational skills and ability to multitask
• Proficiency in Microsoft Office programs (Excel, Word, Powerpoint, Outlook)
• Ability to handle confidential information with discretion
• Strong communication skills (both verbal and written)
• Experience with restaurant POS systems (Square, SpotOn) and Adobe InDesign is preferred
• Proficiency in Spanish is a plus
• Flexibility to work weekends
More detail about Lulu Restaurant, Los Angeles, please visit
Office Assistant
Posted 16 days ago
Job Viewed
Job Description
Mercado Little Spain is seeking a highly organized and detail-oriented Office Assistant to join our team. This role is critical in ensuring smooth back-office operations, accurate financial processing, and timely support for restaurant teams. The ideal candidate will be proactive, efficient, and able to manage multiple tasks in a fast-paced environment.
Key Responsibilities:
- Invoice Processing & Validation: Enter, review, and process food invoices in Compeat and/or Craftable; ensure timely posting and resolve discrepancies.
- Statement Reconciliation: Review and reconcile vendor statements; resolve billing discrepancies; maintain logs for records.
- Credit Management: Track and claim vendor credits for returns, incorrect items, short shipments, or pricing discrepancies.
- Menu Printing & Coordination: Manage menu printing and updates across restaurants; maintain a production calendar to avoid disruptions.
- Record Maintenance & Reporting: Keep organized invoice/credit records; generate food cost reports; document invoicing processes.
- Administrative Support: Provide general office assistance, support onboarding of new vendors, and assist management with projects as needed.
What We Offer:
- Competitive hourly pay
- Opportunity to work within a dynamic hospitality group.
- Exposure to restaurant operations and vendor management.
- Growth opportunities within the company.
Qualifications:
- 1–2 years administrative, accounting, or office experience preferred (hospitality experience desired).
- Strong organizational and communication skills with attention to detail.
- Ability to handle multiple priorities in a fast-paced environment.
- Proficiency in Microsoft Office Suite; Compeat, Craftable or similar system experience preferred.
JOSÉ ANDRÉS GROUP restaurants span across the world including Miami, Orlando, Las Vegas, NYC, Chicago, LA, Bahamas and of course our original home, Washington, DC. Since 1993, our restaurants reflect the authentic roots of each concept and showcase José's passion for telling the stories of a culture through food. José Andrés Group is an equal opportunity employer.
More detail about Mercado Little Spain part of José Andrés Group, please visit