9,215 Project Administration jobs in the United States

Job Description

Salary: $65,000 - $90,000 DOE

Immediate Position Available

July 2025

Title:
Project Administration Coordinator

Reports to:
Project Executive and Senior Risk Manager

Summary of Position:
We are seeking a proactive, organized Project Administration Coordinator, with Spanish language skills highly preferred, to support our team on public works projects. This multifaceted role includes project coordination, labor compliance, field hiring and onboarding, especially for Spanish-speaking workers, as well as general office and team support. The ideal candidate is collaborative, communicative, and comfortable working in a fast-paced, field-integrated environment.

Responsibilities:

• Project Coordination
  • Support daily activities of project managers and superintendents
  • Manage and track project documentation, including but not limited to safety, subcontractor insurance subcontracts and change orders
  • Support project setup activities such as bidding, close-out and other reporting activities
• Labor Compliance
  • Collect and review certified payroll and skilled and trained workforce reports to ensure compliance with state and/or federal requirements (prevailing wage, apprenticeship and other public works and special requirements). Training will be provided on skilled and trained workforce tracking
  • Maintain accurate compliance records including licensing and assist with audits as necessary
  • Act as a point of contact, in coordination with the Risk Manager, to address compliance inquiries from field staff and subcontractors
• Field Hiring and Onboarding
  • Assist with field onboarding, including outreach and paperwork for Spanish-speaking workers
  • Assist with processing new hire paperwork, orientation materials and safety documentation
  • Communicate workplace policies and requirements clearly in English, and preferably in Spanish as well
  • Experience working with Labor Unions preferred
• Office and Team Support
  • Provide general administrative support to project and office teams (e.g., preparing correspondence, maintaining files, scheduling meetings)
  • Help coordinate team events, trainings and workshops
  • Perform other miscellaneous duties to support the successful execution of projects and overall team efficiency
  • This position involves working between the main office in Orange, CA and field offices to support project execution and team coordination. Time in the field is key to staying connected with jobsite operations and supporting field staff directly
  
  

Skills/Qualifications:

• Prior experience in construction project coordination, labor compliance, labor unions, or field support, preferably on public works or affordable housing projects
• Familiarity with public works labor standards preferred (prevailing wage, apprenticeship, skilled and trained workforce)
• Bilingual (English/Spanish) strongly preferred; (verbal and written)
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and project management/document control systems
• Excellent organizational skills and attention to detail
• Strong interpersonal and communication skills; comfortable interacting with diverse teams and field crews
• Ability to manage multiple tasks and adapt in a fast-paced environment
• Positive, proactive approach and willingness to help wherever needed
• Commitment to promoting a safe, compliant and inclusive work environment
• Strong problem-solving skills and ability to work independently and collaboratively
  

Position Status: Full-time, regular business hours, non-exempt

Compensation:
Blach Construction offers an outstanding compensation package, including a highly competitive base salary, an initial three weeks of paid vacation (growing to four weeks after five years of service), holidays, and sick leave.Comprehensive medical, dental, and vision coverage, 401(k) plan with company match, profit-sharing, long-term disability insurance, cash bonuses based upon performance, professional development and education assistance, paid parental leave, credit union membership, adoption assistance, infertility treatment assistance, homeownership assistance, student loan pay-down program, health club/gym subsidy, professional affiliations and many other benefits. The company practices a progressive management style that truly values and appreciates high-quality team members.

About Blach Construction:

Founded in 1970, commercial general contractor Blach Construction is recognized across the construction industry and general business community for its projects, innovation, employee engagement and community service. Quality and safety are at Blachs core. As a result, the firm is continually ranked as a Top Contractor in California byEngineering News-Record, has received multiple Construction Safety Excellence Awards from the Associated General Contractors of California, and as a testament to its company culture, Blach has been recognized repeatedly since 2009 as a Best Place to Work in the Bay Area by theSilicon Valley Business Journal/San Francisco Business Times. Blach is headquartered in San Jose with offices in Monterey and Orange County.

Blach offers an outstanding benefits package, which you can read about on the company website, as well as an extensive training and development program for all employees through our own Blach University. The management of the company is dedicated to maintaining a stimulating and exciting work environment where teamwork and excellence are encouraged and supported. For more information, check out the companys website at />

Contact:
If you possess any of the above talents and are looking for an opportunity to join an exciting, dynamic team at a growing firm, please submit your resume through our website at

Blach Construction is an Equal Opportunity Employer.

Essential Functions:

• Must be currently enrolled in or a recent graduate of a Bachelor's degree program.

• Technology aware and proficient.

• Excellent team and interpersonal skills.

• Ability to work independently and learn quickly.

• Excellent communication skills.

• Ability to function in a collaborative environment.

• Innovative thinker.

About Us

Nemours Children's Health is an internationally recognized children's health system. With more than 1.7 million patient encounters annually, we provide medical care in five states through two freestanding state-of-the-art children's hospitals - Nemours Children's Hospital, Delaware and Nemours Children's Hospital, Florida. Our pediatric network includes 80 primary-urgent-and specialty care practices and more than 40 hospitalists serving 19 affiliated hospitals. We generate annual revenues of more than $1.7 billion derived from patient services, contributions from the Alfred I. DuPont Trust, as well as other income.

As one of the nation's premier pediatric health systems, we're on a journey to discover better ways of approaching children's health. Putting as much focus on prevention as cures and working hand in hand with the community to make every child's world a place to thrive. It's a journey that extends beyond our nationally recognized clinical treatment to an entire integrated spectrum of research, advocacy, education, and prevention, leading to the healthiest generations of children ever.

Inclusion and belonging guide our growth and strategy. We are looking for individuals who are passionate about, and committed to, leading efforts to provide culturally relevant care, reducing health disparities, and helping build an inclusive and supportive environment. All of our associates are expected to ensure that these philosophies are embedded in their day-to-day work with colleagues, patients and families.

To learn more about Nemours Children's and how we go well beyond medicine, visit us at .

Your Role

Do you enjoy a fast paced, creative environment surrounded by bright and driven colleagues? Do you approach every challenge with a can-do spirit? We are seeking a proactive, detail-oriented Construction Administration Project Coordinator to join our team and support the successful execution of architectural projects during the construction phase. This role is ideal for someone who thrives in a fast-paced environment, demonstrates a high level of professionalism, and is eager to work collaboratively across disciplines. As a Construction Administration Project Coordinator, you will provide support, coordination and communications with all consultants, clients, contractors and staff.

This is not a remote position. We look forward to working with our new team member in our dynamic Denver Office. If you're open to relocation, non-local candidates are welcome to join us in beautiful Colorado!

What You Will Do

• Provide day-to-day coordination and communication support to project teams during construction

• Manage workload - prioritizing work, follow up of outstanding items, and ensuring deadlines are met

• Coordinate with internal teams, consultants, and contractors to facilitate smooth communication and timely deliverables

• Support Construction Administration (CA) project phase including documentation, RFIs, submittals

• Organize and maintain Document Control, records and file structures

• Prepare professional-quality documents and correspondence

• Upload and download items in Procore

• Assistance with project closeout

• Assistance with field reports

• Attend OAC meetings

• Assistance with architectural punch walks and generate punch lists

Your Qualifications

• 3+ years of experience as a project coordinator or other similar administrative role

• Experience within an architecture or design firm (highly desired)

• Bachelor's Degree preferred

• Ability to effectively prioritize with strong time management skills in a fast-paced environment

• Superior verbal and written communication skills

• Highly organized with a strong attention to detail

• High level of professionalism and strong sense of urgency

• Intermediate to advanced skills in Procore, proficiency in Power BI a plus

• Ability to work with minimal guidance; Proactive, motivated self-starter

• Flexibility and ability to handle and manage change effectively and efficiently

• U.S. Citizenship is required for this role due to the client's security clearance requirement

**Compensation is based upon experience and estimated base salary range is $65,000 - $85,000 annually. This amount does not include annual bonuses + benefits.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From hiking and camping excursions to internal design competitions to "Well-being Week," our offices reflect our people's diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities.Our annual base salary range has been established based on local markets.

As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

• Provide day-to-day coordination and communication support to project teams during construction
• Manage workload - prioritizing work, follow up of outstanding items, and ensuring deadlines are met
• Coordinate with internal teams, consultants, and contractors to facilitate smooth communication and timely deliverables
• Support Construction Administration (CA) project phase including documentation, RFIs, submittals
• Organize and maintain Document Control, records and file structures
• Prepare professional-quality documents and correspondence
• Upload and download items in Procore
• Assistance with project closeout
• Assistance with field reports
• Attend OAC meetings
• Assistance with architectural punch walks and generate punch lists

• 3+ years of experience as a project coordinator or other similar administrative role
• Experience within an architecture or design firm (highly desired)
• Bachelor's Degree preferred
• Ability to effectively prioritize with strong time management skills in a fast-paced environment
• Superior verbal and written communication skills
• Highly organized with a strong attention to detail
• High level of professionalism and strong sense of urgency
• Intermediate to advanced skills in Procore, proficiency in Power BI a plus
• Ability to work with minimal guidance; Proactive, motivated self-starter
• Flexibility and ability to handle and manage change effectively and efficiently
• U.S. Citizenship is required for this role due to the client's security clearance requirement

Description

Our Construction Administration Project Manager will play an integral role as an extension of our engineering design team. You will have the opportunity to work on exciting, fast paced projects with high-profile clients in a collaborative process to find the right solutions for their unique needs. You will work closely with Project Managers, Project Engineers, Senior Engineers to ensure that our exciting projects are being constructed as designed.

Founded in 1949, Swanson Rink specializes in designing mechanical, electrical, fire protection, plumbing and technology infrastructure for data centers, airports, and other complex buildings.

Ranked among Building Design + Construction top Engineering Firms for both Airport and Data Center design four years running!

Our Impact: Swanson Rink provides endowed scholarships to support engineering students, invests hundreds of hours a year in employee training and development, and we encourage our team to Cultivate Curiosity through a monthly presentation series led by team members on the latest issues and trends facing our clients.

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• The opportunity to work on complex, exciting projects for high profile clients
• Focused training and professional development, mentorship, professional career growth opportunities
• Paid professional membership fees, tuition reimbursement, training allowances, prep and exam coverage for certifications and licenses
• EcoPass/Commuter benefits (Denver)
• Stock purchase plan
• Company paid holidays, Paid Time Off, paid parental leave
• Vision, dental and medical insurance with employer HSA contributions, FSA options
• Traditional and Roth 401(k) with immediate vesting on matching contributions

• Work with the Senior Project Managers, Project Managers and Engineering discipline leads during the construction administration phase.
• Review RFIs to determine legitimacy of RFI and whom it should be forwarded on to which design team members for review of the information. As the design team PM this includes the ability to review mechanical, plumbing, electrical, fire suppression, fire alarm, and low voltage drawings and specifications for coordination of RFIs.
• Review Submittals to determine if the submittal matches the construction documents and coordination with the proper engineering discipline.
• Periodically visit project sites to observe the work in progress and issue reports which identify general progress, contract schedule compliance and construction document deviations.
• Establish and maintain project controls to track and measure project progress, issues, and performance. Ensure all project documentation is complete and organized.
• Develop product knowledge and technical focus on mechanical and electrical design and construction.
• Provide ongoing assistance to staff regarding construction administration Insights.
• Peer review design documents, schematics, and specification sheets as part of the Quality Control process for upcoming projects.

Requirements

• A Bachelor's Degree in Engineering, Architecture, or Construction Management, from four-year college or university.
• Minimum of 5 years of experience in the areas of project and construction management on green field multi-building construction sites.
• Experience with hyperscale data center construction is a plus.
• Must be available to travel approximately 20%.
• Requires the ability to pass background checks, security screenings or drug testing as required by our clients and/or Federal contracts.
• Must be authorized to work in the United States.

Salary range of $85,000 - $130,000 and will be based on several factors including experience, knowledge, skills, and abilities of the applicant.

Equal Employment Opportunity/Veteran/Disability

Note to Staffing Firms: To protect the interests of all parties, Swanson Rink does not accept unsolicited resumes from any source other than directly from an applicant or from an approved vendor with a fully executed written agreement. Swanson Rink is not responsible for any placement fees associated with unsolicited resumes.

Job DescriptionJob Description Plans, manages, and coordinates project activities to ensure goals and objectives of multiple and large projects are accomplished within prescribed time-frame and funding parameters. Establishes timelines and ensures project deadlines are met. Maintains integrity and cost containment of projects.Job Responsibility Plans, manages, and coordinates projects and ensures project initiatives and timelines are met. Develops project initiation process by defining project scope, determining action items, assigning ownership, creating project timetables, and tracking execution and workflow; prepares, presents and distributes project status reports. Evaluates, plans, and monitors project implementation for clinical systems; manages project and project delivery teams, ensures deadlines are met, escalates issues for appropriate, timely resolution and adheres to standardized project management methodologies. Develops interdisciplinary project teams in coordination with clinical community to ensure deployment of systems; serves as liaison to project sponsors, project teams and stakeholders; works with internal, external groups to optimize success of project deployment. Communicates with user departments and project teams on project activities; confers with project staff and vendors to provide support and resolve problems; collaborates with clinical, financial and quality teams to define and develop metric goals. Partners with management to develop tools and metrics to evaluate performance of target initiatives; assists with planning monitoring criteria and methodology. Ensures availability of performance measurement data for review and analysis; evaluates and drives risk management process improvements, efficiencies and workflow enhancements. Partners with management, identifies end user education, training program and services; assists in the development and maintains department policies and procedures. Provides subject matter expert support in the development of clinical information systems and integration to improve the timely completion of projects. Operates under general guidance and work assignments are varied and require interpretation and independent decisions on course of action. Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.Job Qualification Bachelor's Degree required, or equivalent combination of education and related experience. 1-3 years of relevant experience, required.*Additional Salary Detail The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).