4,123 Project Administrator jobs in the United States

PROJECT ADMINISTRATOR The position involves providing administrative support to the project management team whose goal is to provide successful completion of projects that involve thorough communication and coordination with owners, architects, consu Administrator, Project Manager, General Contractor, Staffing

Stanley Consultants is an award-winning and industry-leading global consulting engineering firm, with an unmatched commitment to culture, values, and ethics. We are dedicated to client experience and solve the most complex challenges to create a sustainable, connected, and enriched world for all. As the world changes, Stanley strategically evolves with it, integrating the latest technology, innovation, and resiliency practices.

With over a century of experience serving the energy, federal government, transportation, and water sectors, we have helped improve lives and shape the infrastructure systems that connect us. As an employee-owned organization with a People First approach, we stand apart from other engineering consulting and services firms. At Stanley, your voice counts, your growth matters, and your success is our success. Stanley Consultants offers flexible work options, competitive pay and great benefits, a strong sense of community, and the chance to build a meaningful, long-term career!

Stanley Consultants is a consulting engineering firm recognized in the engineering industry for our commitment to client service and our passion to make a difference. With a focus on energy, water, transportation and the environment; we bring global knowledge, a century of experience, and multi-disciplinary capabilities to serve our private and public clients.

• Receive general instructions regarding assignments and is expected to exercise initiative and independent judgment in the solution of construction related work problems
• Direct and assign specific tasks to inspectors and assists in all phases of the CEI construction project
• Prepare reports and coordinates project meetings
• Assure the quality of the contractor's work
• Responsible for the progress and final estimates throughout the construction project duration
• Recognize construction problems and applies standard techniques and procedures to solve the problem
• Recommend field changes to drawings and specifications
• Supervise field inspection staff, directs and assigns specific tasks
• Maintain daily contact with client and contractors to discuss construction activities
• Attend construction meetings with client and contractors
• Perform other duties as assigned

• Bachelor of Science degree in Civil Engineering OR non-degreed individuals must have eight (8) years of responsible and related engineering experience
• Minimum two (2) years of engineering experience in primary control of the construction of major road or bridge structures, overseeing two or more inspectors and support staff
• Excellent visualization, communication and documentation skills and an individual capable of performing in an unsupervised capacity
• Proven ability to distribute learned knowledge to Client, Contractor, other project personnel, Inspectors, and Material Testing Technicians
• Ability to assist Senior Project Engineer/Construction Manager with many of their tasks and be able to fill this role temporarily in their absence
• Aptitude to act as a positive representative of the Stanley Consultants, Inc. core values and an active participation in an outside professional organization or internal Stanley committees (i.e., Group Safety Committee, MAC, etc.)

• CTQP Final Estimates Level I and II
• FDOT Advanced MOT
• CTQP Quality Control Manager

• Professional Engineer (PE) license

• Quality control
• On time, on budget performance
• Safety
• Client satisfaction

Physical Demands: The position requires the ability to work at and easily maneuver around construction sites in various weather conditions, lift and transport up to 50 lbs., and possibly climb ladders, scaffolding, trenches etc. Fear of heights or confined spaces could create a significant hardship.

Other: This position may require some work assignments beyond the local area. Work hours of this position are not defined and may vary week to week based on the times the general contractor is on-site performing substantial work activities. This position will be required to operate a company vehicle. A mandatory prerequisite to operating a company vehicle is maintaining an acceptable driving record.

Stanley's Approach to Flexibility

While some members choose to work out of their local office on a full-time basis, we offer a hybrid schedule for eligible positions consisting of two days a week in the office, two days a week remotely, and Friday being a flexible day that can be worked either in the office or at home. Eligible roles can also offer a compressed workweek schedule. Members who participate will be assigned a 9/80 work schedule, meaning every other Friday off!

What we offer:

Member-Owned. Member-ownership is at the heart of our culture, aligning client satisfaction, company performance, and personal reward.

Work-Life Balance. We realize there's more to life than just work.

Paid Time Away. Stanley Consultants offers numerous paid holidays, generous paid time off (PTO), parental leave, and professional development leave.

Health Portfolio. We provide a comprehensive portfolio of health services including medical, dental, vision, FSA, HSA, Doctor On Demand, wellness reimbursement, and mental health resources.

Financial Health. We offer life insurance, short- and long-term disability insurance, identity theft protection, and many other benefits.

Professional Growth. When your skills grow, so do we, which is why we offer tuition assistance, professional society membership, and more.

Financial Rewards. We share our prosperity with members through company stock ownership, a generous 401K match, incentive compensation, and profit-sharing contributions to retirement 401K plans.

ZGF is seeking a Project Administrator to join our team in our Seattle office. We are seeking self-motivated individuals who possess a strong work ethic, excellent communication skills and a proven record as a reliable administrator.

As Project Administrator , you will.

• Work collaboratively with project teams, other project administrators, and firm leadership
• Prepare, process and track all project-related documents (some of which include fee proposals, contracts change orders, document releases, payment applications and certificates of substantial completion)
• Route Submittals, RFIs and other documents for issuance and maintain accurate logs
• Create, proof, edit, copy and distribute general and project-related correspondence (letters, meeting notes, transmittals, reports, estimates, graphs, charts, schedules, etc.)
• Set up and maintain project files
• Provide and coordinate client presentation materials using Word, InDesign or Affinity Designer, PowerPoint
• Schedule and arrange project meetings, including room setup, coordination of food and beverage needs and conference room cleanup
• Arrange domestic and international travel and associated logistics
• Accurately route and handle incoming and outgoing calls, email and shipments
• Assist with general office and front desk duties as needed to support the administration team, leadership, and office

• Minimum of 3-4 years of mid-level administrative experience in a professional services office required (A/E/C field preferred)
• Meticulous organizational and filing skills
• Excellent interpersonal skills; demonstrated ability to communicate and interact effectively with all levels of the organization
• Able to work independently and efficiently in a competing deadline sensitive environment
• Adept at meeting daily work requirements while maintaining effective work relationships with team members
• Must be articulate with superb written and verbal communication skills, including excellent spelling, grammar and typing abilities
• Ability to work in multiple computer programs simultaneously
• Proficiency in Microsoft Office Suite required
• Proficiency with Newforma, Bluebeam, Deltek Vision, InDesign or Affinity Designer preferred; AIA Contract Document software experience a plus
• Demonstrated aptitude for learning new software
• Knowledge of architectural/engineering terminology desired

$65.000/yr - $90.000/yr depending on skills and experience.

ZGF Employees Enjoy Medical, Dental and Vision coverage with a generous employer contribution, HSA with employer contribution, 401k with employer match, 4 weeks of PTO and 10 paid holidays per year, paid parental and family leave programs.

• Resume

We know that great projects take more than a design team to become a reality. Whether youre a finance professional, project manager, or specialist in another field, your expertise helps create a healthier, more equitable built environment. Studies show that women and people from underrepresented groups are less likely to apply for jobs unless they meet every qualification. We encourage you to apply even if you dont check every boxyour skills and experiences may be exactly what we need.

ZGF Architects is committed to fostering a diverse, inclusive, and welcoming workplace. As an equal opportunity employer, we celebrate the unique qualities and perspectives that each individual brings to our team. We encourage applicants of all backgrounds, experiences, and identities to apply. Regardless of age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law, we are excited to consider qualified candidates.

If you're ready to contribute to meaningful work, we invite you to submit your cover letter and resume online.

RK&K is excited to add a Project Administrator to our Construction, Engineering and Inspection (CEI) team in the Northwest Florida area (Tallahassee, Chipley, Pensacola, Gainesville) This position will work within our Construction Management group under the direction of a Senior Project Engineer or Construction Manager and will provide on-site technical management for transportation construction projects.

RK&K is one of the leading CEI firms in Florida serving transportation and tolling agencies throughout the state overseeing major transportation construction projects. The RK&K Construction Management team has served in the oversight and delivery of new alignments as well as capacity and interchange improvements which include ITS construction and Tolling infrastructure conversions and express lanes.

Essential Functions:

• Directs and assigns specific tasks to administrative staff, contract support specialists and inspectors
• Exercises initiative and independent judgment in the solution of work problems
• Assists in all phases of the construction projects
• Responsible for the progress and final estimates throughout the construction project duration
• Performs internal quality assurance reviews between assignments to promote contract compliance and evaluate CEI staff

• A Civil Engineering degree* plus two (2) years of engineering experience in construction of major road or bridge structures, or High School diploma with eight (8) years of responsible and related engineering experience, two (2) years of which involved construction of major road or bridge structures.
• Florida project administrator experience required
• CTQP Final Estimates Level II Qualification
• FDOT Advanced MOT certification
• Experience having performed roadway and bridge project related duties in the State of Florida (i.e. Materials Acceptance and Certification System (MAC), EEO compliance, processing of Supplemental Agreements and/or work orders, progress and final estimates, reviewing and recommending field changes).
• Must be familiar with FDOT Specifications and procedures
• Must be willing to attend CTQP Quality Control Manager Course and pass the examination.
• CFX experience a plus

• Paid time off
• Hybrid work (home and office)
• Tuition reimbursement
• Health, dental , vision, life and disability insurances
• Matching 401(k) plan
• Paid Holidays
• Much Much more!

Meyer Utility Structures is currently looking to hire a Project Administrator for our office located in Memphis, TN or Ft. Worth, TX. The Project Administrator performs pre-sales and post-sales service functions including but not limited to; entering incoming quotes/bids into shared databases, assisting Project Managers as needed in developing quotes, setting up orders in Meyer Utility Structure's ERP system, working with internal departments and manufacturing plants to process project changes, and supporting additional tasks as directed by the Value Stream Project Manager.

Meyer Utility Structures is a proud subsidiary of the infrastructure company, Arcosa, Inc. We commit to and pride ourselves on providing reliable structures, superior service, and product solutions. Meyer Utility Structures is an industry leader in the engineering design and fabrication of concrete, lattice, and tubular steel structures for transmission, distribution, and substation applications.

What You'll Do:

• Handle a variety of pre-sales and post-sales service functions.
• Work as liaison between various internal and external functions
• Enter and track incoming quotes, addendum to quotes and orders on a shared database and excel spreadsheet
• Assist Project Manager to obtain signatures on various forms like bid bonds, T&Cs, contract summary form etc.
• Respond to and provide assistance to internal customers design and drawing approval process, change order management or customer service requests
• Work with the Engineering department and Project Manager to obtain approval on design calculations
• Work with the Modeling department and Project Manager to obtain approval on drawing packages
• Work with the Sales department and the plant to meet customer expectations
• Use judgment with defined procedures and practices to determine appropriate action
• Work on problems of moderate scope where analysis of situations or data requires a review of a variety of factors
• Assist in the development and transmittal of shop orders and bills of materials
• Assist VS PM with expedited delivery requests for strategic opportunities

What You'll Need:

• Bachelors degree or equivalent experience with a minimum of three years technical customer account administration
• Experience with quotations activity in manufacturing environment preferred
• Ability to multitask in a fast-paced environment

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

• Establishes and maintains basic control logs in Expedition including: contact list, contract log, correspondence log, submittal log and owner change order log and performs tasks related to the collection and entry of schedule data required to monitor project progress.
• Runs and analyzes standardized reports; breaking down or building up data for various purposes according to established Allan Myers procedures including: payroll reports, job cost reports, minority reports.
• Helps assure that project cost coding and quantity reporting are performed accurately so that the resulting reports are meaningful and correct.
• Assists in gathering material and subcontractor progress information in order to properly code and track external pay requisitions.
• Interacts in person, via phone and correspondence with Project Team members, other Allan Myers departments, Client/Owners, owner's representatives, subcontractors, suppliers, vendors, and regulatory and municipal entities to request or provide information.
• Identifies the prevailing wage rates for projects and notifies payroll (when applicable).
• Assists in the invoice approval process.
• Maintains excellent customer satisfaction levels with external and internal customers.
• Reviews quantities and related reports for accuracy
• Other duties as assigned

• High School diploma or equivalent (GED) required
• Bachelor's degree preferred. Continuing education in construction highly desirable.
• Minimum 1-2 years' project management administration or construction experience preferred.
• OSHA 10-hour certification preferred.

• Experience with construction applications a plus.
• Proficient in Microsoft Office.
• Must possess strong written and verbal communication skills.
• Must be detail oriented, punctual, and work well within a team.

We are seeking a Project Administrator for our Transportation-Construction Management practice in Ft. Lauderdale, FL.

Essential Functions:

• Direct and assign specific tasks to inspectors and assist in all phases of routine to moderately complex construction projects.
• Responsible for the documentation of construction quantities and payments for interim progress and final completion, and manages the consultant contract, including responsibility for accounts receivable, subconsultant management, and client management interface.
• Serve as task manager for phases of individual revenue-producing projects; construction administration support on assigned projects; or as a project field staff and construction administration team leader on projects.
• Serve as a lead to other inspection staff, administrative staff, and subconsultants.
• Ensure that detailed accurate records of the quantities of work being performed are being collected and maintained.
• Ensure that materials being incorporated into the project are being sampled and tested in accordance with the requirements of the contract documents.
• Coordinate and serve as liaison with utility companies, jurisdictions having authority, client representatives, and others to facilitate resolution of any impediments to the project construction schedule.
• Perform all other duties as assigned and within scope of practice.

Minimum Qualifications:

• Bachelors degree in civil engineering or equivalent combination of education and experience.
• Minimum of 5 years relevant experience.
• FDOT Advanced MOT.
• CTQP Final Estimates Level II.
• CTQP Quality Control Manager.
• Prior experience in project administration and experience in construction of major road or bridge structures is required.
• Must possess strong oral and written communications skills.
• Must have the ability to effectively interact with and build strong relationships with clients, customers, contractors, and other key stakeholders.

Preferred Qualifications:

• CTQP Qualifications as noted below
  • Earthwork Level 1 or 2.
  • Asphalt Paving Level 1 or 2.
  • MOT (intermediate or advanced).

Benefits:

• Holiday Pay.
• Paid Time Off.
• 401K.
• Medical and Dental.
• Click Here for Full Benefits Information.

If this sounds like the role for you and you're ready to join an amazing team, please apply.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

• Provides complex administrative support to a mega project.
• Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets, and other presentation materials.
• Responds to or routes non-routine or confidential inquiries from external or internal sources with correspondence or other messaging.
• Provides administrative and logistical support including meeting arrangement, progress tracking, and documentation on large, complex projects.
• Schedules and coordinates meetings, travel, and other group activities.
• Has advanced word processing, spreadsheet, and graphics software skills.
• This work will be performed under general supervision.

• Preparation of project organizational charts.
• Preparation of project correspondence and transmittals.
• Preparation of project documentation on company templates
• Utilizing technical writing skills to assist in creating and preparing proposals and other technical documents, as well as proofing of technical documents.
• Scheduling project and client meetings and arrangements, including catering.
• Utilizing of Microsoft Outlook to schedule meetings.
• Travel arrangements
• Prepare and submit expense reports
• Maintaining SharePoint or Teams sites.
• Preparation and distribution of project meeting notes.
• Preparation of client and project presentations.
• Execution of special projects.
• Providing scanning, copying, faxing, and filing services for project related information.
• Maintaining professional appearance of meeting spaces.

• High School Diploma or equivalent is required. Advanced coursework is highly preferred.
• This position requires 7 or more years of experience in providing administrative support

• Knowledge and application of company standards.
• Knowledge and application of office administration procedures.
• Proficient in the use of Microsoft Word, Excel, PowerPoint and Outlook.
• Extreme attention to detail.
• Excellent proofreading and grammar.
• Ability to communicate effectively, both verbal and written.
• Ability to maintain confidentiality in all areas.
• Ability to work in a fast paced environment with extreme multi-tasking.
• Ability to prioritize effectively.
• Ability to accurately develop reports.
• Ability to maintain effective working relationships with teammates, clients, and vendors.
• Ability to listen and ascertain the needs of leaders, teammates and clients, and proactively approach these needs to meet critical timelines.
• Ability to find and communicate accurate information.
• Ability to work flexible hours as needed.
• Ability to sit, stand or walk for long periods of time.

• In an industrial engineering environment

Under limited supervision, applies specialized, subject matter knowledge to develop, implement, review, and evaluate a university project in collaboration with manager or director. Participates in the development of project goals and strategies.

The Project Administrator will assist the TU-TM Research Enterprise Director to develop and execute the strategic plan for collaborative research between Tufts University and the Tufts Medicine Health System.

• Work with diverse stakeholders to ensure timely execution of project goals. In collaboration with manager or director, participates in the development of goals, strategies and planning for the project.
• Plan, schedule, and execute Research Enterprise projects. Implements project plan assignments, ensuring employment of appropriate resources, and evaluating and reporting on progress to plan milestones.
• Collect and analyze data to track progress. Assists project management with developing data collection and management systems. Oversees maintenance of data and data integrity. Provides preliminary analysis of data.
• Participates in budget development. Prepares reports and projections.
• Generate slides to present plans, goals, and outcomes. Writes and develops project promotional literature and materials. Writes and updates materials for website and may develop content for any social media efforts.
• Conducts project research assignments, drafting reports and results.
• Coordinate scheduling and provide support for the RE Director.
• May supervise student or temporary employees.
• Coordinates hiring and training of staff, and provides input into employee performance reviews.
• Work with leadership in clinical and research Departments, the Development Office and PR to advance the research mission across the University and the Health System. Assists project management with gathering data for developing additional grant funding proposals.

Basic Requirements:

• Knowledge and skills as typically acquired through a Bachelor's Degree and 3-5 years related experience

Preferred Qualifications:

• Knowledge/familiarity with standard project management concepts preferred
• Strong organizational and problem-solving skills
• Excellent verbal and written communication skills
• Ability to manage multiple tasks, prioritize effectively, follow through and maintain accurate records