95 Project Coordinator jobs in Chicago

Department: School of Professional Studies
Salary/Grade: EXS/5

Are you looking to continue or grow your career working in academics at a prestigious university? Are you enthusiastic about supporting students and providing co-curricular academic events in support of their academic and career goals? The Graduate Programs Office based in the Academics Department at the School of Professional Studies (SPS) is looking for an organized, student-focused individual to support the academic programs with an aim to provide enriching academic and career focused events for graduate and undergraduate students at SPS. This job is great for a detail-oriented individual who is interested in an opportunity to shape the academic and student life experience of professional graduate students throughout their academic career. This individual will also get to work closely with international students in a full-time program. The ideal candidate will demonstrate flexibility and willingness to collaborate, solid written and verbal communication skills, and experience in event planning and student support. Applicants with experience in higher education are preferred. In addition to joining a collaborative and hard-working academic team that values strong relationships, Northwestern employees take advantage of excellent benefits. If you feel this could be a great career match, please apply today!

Job Summary:

The Student Engagement & Community Coordinator provides operational planning and oversight of various co-curricular events, designed to further enrich the academic experience of students enrolled in full-time graduate programs and part-time online programs at the School of Professional Studies. Provides management for an education, research &/or operations program/project, recommending goals, assessing feasibility and ongoing performance & providing day-to-day oversight of administrative & operational functions.

Please note : Some evening and weekend hours necessary. Flexibility in working between the Evanston and Chicago campus. This position does have a weekly hybrid schedule.

Specific Responsibilities:

Events

• Coordinates comprehensive programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.
• Develops plans and arranges meetings, workshops, events, etc. designed to provide opportunities for students to understand the industry, innovation and research in the field, and exchange information with valuable stakeholders.
• Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.
• Plan and manage a yearly events calendar.
• Plan and execute orientations for incoming full-time students.
• Develop and execute a mentoring program with alumni and current students in the program, in coordination with the SPS Alumni Coordinator and NUAA.

Communications, Outreach & Recruitment

• Develops coordinated, consistent messages.
• Creates and maintains state-of-the-art website.
• Incorporates social media and networking into program/project aspects as appropriate.
• Strengthens partnerships with external resources by defining, promoting and marketing benefits of participation and involvement in the organization.
• Creates and nurtures relationships with organizations (including internal to NU, e.g. student and alumni boards) to develop a network of enthusiastic organizations engaged via active participation in the success of program/project.
• Reviews market trends to recommend future plans to increase revenue, participation, engagement, etc.
• Assist with the academic adviser to provide student communication to provide support at key student lifecycle points.
• Collaborate with the NU community to develop valuable relationships to offer greater services and opportunities to the student community.

Program Development

• Manages program/project seminars, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc. based on goals/objectives.
• Identifies & obtains external expertise as needed and works with content experts to develop valuable student-facing events and opportunities.
• Manages speaker selection, communication, and topic development.
• Leads program/project updates and improvements.

Student Support

• Implements strategy regarding structure, process, & staff support of students in compliance with NU policy.
• Develop systems to assist faculty and students in career advising.
• Collaborates with academic advising to provide educational support to students.

Budgets & Financial

• Participates in budget preparation.
• Maintains budget & associated analysis & reports.

Evaluation

• Observes program sessions and interacts with participants for purpose of gaining consumer insight, growing and strengthening program knowledge, and optimizing student satisfaction.
• Coordinates the collection, analysis & reporting of required information for surveys, review documents, etc.
• In coordination with the SPS Alumni Coordinator, track job placement of students for practical analysis of the success of the program.
• Analyzes evaluation data from instructors, students, participants, etc. to assist in further development and updated to events and other programs to serve students.
• Implements corrective actions required as a result of surveys or other indicators.

Administration

• Manages day-to-day operations.
• Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.
• Manages design and development of program student databases; compiles & analyzes data; prepares reports.
• Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, and educational components.
• Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.

Performs other duties as assigned.

Minimum Qualifications:

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
• 1 year program/project administration, event planning, project management, or other relevant experience.

Minimum Competencies : (Skills, knowledge, and abilities.)

• Computer Proficiency: Successfully uses multiple software programs independently. Software may include Excel, Outlook, Word, Office
• Communication, Oral and Written: Communicates effectively one-on-one, in small groups, and in public speaking contexts; writes precise, well-organized emails, letters, and memos while using appropriate vocabulary and grammar.
• Customer focus: Regularly monitors student satisfaction; provides suggestions to improve quality and value to students.
• Efficiency: Effectively performs duties and responsibilities; displays attention to detail; supports organizational policies; anticipates demands/pressures of assignments and adjusts accordingly.
• Organization: Plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail; targets projects or initiatives that require special attention and focuses on key tasks when faced with limited time and/or resources.
• Problem Solving: Formulates realistic plans and contingencies and establishes appropriate measurements of anticipated results.
• Coachability: Being receptive to feedback, willing to learn, embracing continuous improvement.
• Cultural competency: Aware of and sensitive to different cultures and norms represented by the diverse populations of SPS and NU, and able to foster an inclusive and equitable environment for faculty and students.

Preferred Qualifications:

• Master's degree.
• 3-5 years previous experience in event planning, project management, or similar experience.

Preferred Competencies : (Skills, knowledge, and abilities)

• Business Acumen: Possesses business savvy and demonstrates the activity to foster and lead cost-efficient initiatives without sacrificing quality or core values.
• Creativity: Explores alternatives to existing products and services; identifies opportunities to improve procedures and practices; shows imagination.
• Familiarity with NU or higher education

Target hiring range for this position will be between $56,000 to $60,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at to learn more.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement . Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process .

#LI-GY1

(Hybrid)Description:
We are looking for a Procurement and Project Coordinator who is eager to be an essential part of managing our procurement processes while also contributing to project coordination in a dynamic, fun, and intellectually stimulating work environment. As a Procurement and Project Coordinator, you will be primarily responsible for overseeing the acquisition of hardware and managing vendor relationships. Additionally, you will assist in coordinating various aspects of our projects, ensuring efficiency and effectiveness in our operations.

About DMC:
DMC is a leading engineering consulting firm, delivering high-caliber engineering and custom software development services globally. Specializing in innovative solutions for manufacturing, testing, and product development, our expertise spans industries from aerospace to consumer-packaged goods to healthcare, and more. Our engineers excel in staying ahead of cutting-edge technologies and delivering top notch solutions. We prioritize technical excellence and cultivate a collaborative environment for independent and team-based work, reflecting our commitment to professional growth and providing forward-thinking solutions to clients.

Responsibilities:

1. Procurement (Primary Focus)

• Manage vendor onboarding and integration into our systems
• Handle purchasing of hardware, tracking orders, receiving, and coordinating returns
• Negotiate contracts and maintain strong relationships with suppliers
• Ensure timely delivery and accuracy of orders
• Maintain procurement records and documentation

• Customer onboarding and integration into our systems
• Support project managers in tracking project tasks and financials
• Develop and execute partnership plans for current and potential accounts
• Schedule and facilitate internal and external meetings

• Assist in routing and tracking sales leads and maintaining CRM information
• Contribute to client and partner relationship management
• Professionally field and assess incoming calls, identifying sales prospects and providing relevant assistance
• Engage in various sales and business development support activities

• Bachelor's degree with minimum 3.4 GPA
• 1+ years of experience with procurement and/or purchase handling responsibilities
• Previous experience with sales support, project support, or business development support is preferred
• Strong computer skills - specifically in Microsoft Office
• Solid writing and math skills
• Proactive self-starter who consistently goes above and beyond without being asked
• Highly responsive & detail oriented
• Proven ability to work efficiently and effectively within a team environment to support the collective workload
• Customer service-oriented outlook with a friendly, upbeat attitude
• Curiosity to learn about DMC's processes, services, and technical offerings

• Benefits/Culture/Bonuses and More!
• Office Locations
• DMC Website
• Engineering Blogs
• Additional Career Opportunities

Project Coordinator Events & Trade Shows

Location: Chicago, IL (Hybrid: 3 days onsite per week)

Job Type: Contract | 910 months (potential to convert to full-time)

Compensation: Up to $26-$28/hour

We are seeking a Project Coordinator to support the planning, coordination, and execution of a large-scale global trade show event. This role offers the chance to work on a high-profile project with significant visibility, collaborating cross-functionally to ensure flawless delivery.

Responsibilities

• Manage project timelines, deliverables, and logistics for a major industry convention
• Create and maintain event documentation, work-back schedules, and vendor communications
• Coordinate shipping, inventory, and production needs with internal teams
• Act as a key point of contact for stakeholders and ensure alignment across departments
• Troubleshoot challenges, anticipate risks, and drive proactive solutions
• Participate in post-project reviews to identify opportunities for future improvement

Qualifications

• 13 years of experience in event planning, trade shows, or project coordination
• Strong organizational skills, attention to detail, and ability to manage multiple priorities
• Experience with project management tools (Asana, JIRA, or similar) a plus
• Proficiency with Microsoft Office Suite
• Excellent communication and collaboration skills
• Flexibility to work occasional overtime as needed

Project Coordinator Vequity Construction

Vequity Construction, a retail real estate General Contractor, is hiring a Project Coordinator to join our growing team. This role is key in supporting Project Managers and Field Supervisors by coordinating project documentation, facilitating communication between clients and subcontractors, and helping keep projects on track from bidding through closeout.

What Youll Do:

• Coordinate contracts, change orders, drawings, and project schedules
• Support subcontractor bidding and manage project documentation
• Serve as a liaison between clients, architects, subcontractors, and field staff
• Assist with utilities setup, compliance, and property management tasks
• Collaborate with accounting, legal, and insurance teams on documentation

What Were Looking For:

• 13 years of construction or project coordination experience (preferred)
• College degree preferred, but relevant experience considered
• Proficiency in Microsoft Office; familiarity with PlanGrid, Procore, or Bluebeam a plus
• Strong organization, multitasking, and communication skills
• Self-motivated, detail-oriented, and team-focused

Why Vequity Construction?

Were a fast-growing, entrepreneurial General Contractor specializing in retail, restaurant, and fuel/gas projects nationwide. Join a collaborative team that values quality, relationships, and growth.