115 Project Coordinator jobs in Mountain View
Senior Clinical Administrative Coordinator - (Remote)
Mountain View, Missouri
Maximus
Job Viewed
Job Description
Description & Requirements
Maximus is currently hiring a Senior Clinical Administrative Coordinator to support the Indiana Level of Care Assessment and Referral (IN LCAR) program. The Senior Clinical Administrative Coordinator will handle administrative help desk duties such as answering phone calls, scheduling appointments/assessments, emails, faxes, follow-ups and reviewing detailed documentation.
About the program: The Indiana Level of Care Assessment and Referral (IN LCAR) program is a statewide initiative focused on evaluating and determining the appropriate level of care for individuals seeking long-term services and support. The program ensures that individuals receive assessments tailored to their needs, facilitates connections to the appropriate resources, and supports efficient transitions between care settings. As part of a collaborative team, professionals in this program play a critical role in improving access to services and promoting quality outcomes for the people of Indiana.
Why Maximus?
- Work/Life Balance Support - Flexibility tailored to your needs!
- • Competitive Compensation -Bonuses based on performance included!
- • Comprehensive Insurance Coverage - Choose from various plans, including Medical, Dental, Vision, Prescription, and partially funded HSA. Additionally, enjoy Life insurance benefits and discounts on Auto, Home, Renter's, and Pet insurance.
- • Future Planning - Prepare for retirement with our 401K Retirement Savings plan and Company Matching.
- • Paid Time Off Package - Enjoy PTO, Holidays, and extended sick leave, along with Short and Long Term Disability coverage.
- • Holistic Wellness Support - Access resources for physical, emotional, and financial wellness through our Employee Assistance Program (EAP).
- • Recognition Platform - Acknowledge and appreciate outstanding employee contributions.
- • Tuition Reimbursement - Invest in your ongoing education and development.
- • Employee Perks and Discounts - Additional benefits and discounts exclusively for employees.
- • Maximus Wellness Program and Resources - Access a range of wellness programs and resources tailored to your needs.
- • Professional Development Opportunities-Participate in training programs, workshops, and conferences.
- •Licensures and Certifications-Maximus assumes the expenses associated with renewing licenses and certifications for its employees.
Essential Duties and Responsibilities:
- Provide high level customer support to internal and external customers.
- Responsible for assigning and coordinating referrals for contract work to appropriate parties
- Computer data entry
- Perform all job duties in compliance with Person First standards, HIPAA guidelines, and company confidentiality policies and procedures.
- Complete assignments within established compliance standards and timelines
- Monitor multiple work queues daily to ensure cases move quickly through each process stage.
- Identify and resolve data errors
- Provide mentoring and guidance to other Administrative Coordinators
- Performs other related duties as assigned.
Required Skills/Abilities:
- Excellent written and verbal communication skills
- Excellent interpersonal and customer service skills
- Proficient in Microsoft Office Suite
- Excellent organizational skills and attention to detail
- Ability to work in a fast-paced environment
- Ability to work independently
Minimum Requirements
- High School Degree or equivalent and minimum 4 years of relevant experience, or Associate Degree with minimum 2 years or relevant experience
- Clinical office experience preferred
Home Office Requirements
- Maximus provides company-issued computer equipment and cell phone
- Reliable high-speed internet service
- Minimum 20 Mpbs download speeds/50 Mpbs for shared internet connectivity
- Minimum 5 Mpbs upload speeds
- Private and secure workspace
#ClinicalServices #LI-Remote
EEO Statement
Active military service members, their spouses, and veteran candidates often embody the core competencies Maximus deems essential, and bring a resiliency and dependability that greatly enhances our workforce. We recognize your unique skills and experiences, and want to provide you with a career path that allows you to continue making a difference for our country. We're proud of our connections to organizations dedicated to serving veterans and their families. If you are transitioning from military to civilian life, have prior service, are a retired veteran or a member of the National Guard or Reserves, or a spouse of an active military service member, we have challenging and rewarding career opportunities available for you. A committed and diverse workforce is our most important resource. Maximus is an Affirmative Action/Equal Opportunity Employer. Maximus provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.
Pay Transparency
Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.
Minimum Salary
$
16.00
Maximum Salary
$
22.00
Apply Now
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Project Coordinator
95054 Santa Clara, California
J.E. Dunn Construction Company
Posted 7 days ago
Job Viewed
Job Description
Project Coordinator
Location:
Santa Clara, CA, US
**Best People + Right Culture. These are the driving forces behind JE Dunn's success.**
**By hiring inspired people, giving them interesting and challenging work, enabling them with innovative tools, and letting them share in the company's rewards, we've found a sustainable way to grow in our industry for the last 100+ years.**
**Our diverse teams around the country strive to enrich lives through inspired people and places every day, and we need inspired people like you to join us in our pursuit of building perfection.**
**Role Summary**
The Project Coordinator will provide routine administrative support to internal and external project management team members. This position will collect, process, input, organize and file data and documentation from various sources and stakeholders in order to support the administrative, documentation, data, reporting, compliance and communications needs of projects. All activities will be performed in support of the strategy, vision and values of JE Dunn.
**Key Role Responsibilities - Core**
_PROJECT COORDINATOR - CORE_
- Utilizes responsibility matrix (WorkSmart) to ensure alignment with ongoing business process improvement efforts, supporting full project lifecycle.
- Collects, processes, inputs, organizes and files data and documentation from various sources and stakeholders as requested by project management team in accordance with established business processes.
- Processes information within specific timeframes in order to maintain efficiency and timeliness.
- Provides timely and effective communication to internal and external stakeholders.
- Supports project management during the bidding process, with deliverables such as creating bid invitations, preparing specifications documents, addressing regulatory and compliance requirements and creating, tracking and following up on bid communications.
- Supports project management during the award process by:
o Issuing and/or preparing bond memos
o Setting up, issuing, and fully executing subcontracts
o System access to dashboards
- Organizes information into standard formats and reports in various systems and locations such as the project dashboard, CMiC, electronic signature tools, etc. Maintains documents per established file structure.
- Coordinates submission of project documentation per project requirements. Prepares routine correspondence (such as letters, emails, meeting notes and proposals) and reviews outgoing materials for conformance with best practice standards and formats.
- Creates and distributes potential change items (PCIs) and requests for information (RFIs). Follows up as needed to include pricing efforts and distribution of change orders.
- Supports project management with project deliverables, such as managing information on the project dashboard and electronically processing various documents (such as submittals, pay applications, bills of sale, compliance documentation, requests for information and change documents).
- Tracks, monitors and/or collaborates with internal stakeholders to ensure necessary documentation (such as badging, certified payroll, diversity reporting, insurance certificates, bonds, lien waivers, affidavits, etc.) meets compliance requirements before releasing payments to subcontractors.
- May receive and direct incoming telephone calls and visitors or provide additional administrative support to other functions to help meet business and staffing needs.
- Shares subject matter expertise to support teamwork and deliver results.
- Utilizes discretion and integrity with highly confidential and sensitive information.
- Demonstrates commitment to the highest standards of customer satisfaction by displaying courtesy and sensitivity and responding promptly to customer needs.
- Manages difficult or emotional customer situations promptly and efficiently.
- Meets client commitments; recognizes and acts upon service opportunities.
- Solicits and applies feedback to improve quality and service.
- May support various administrative needs for the project team as needed, such as arranging team member travel, managing expense reporting, etc.
**Knowledge, Skills & Abilities**
+ Ability to perform work accurately and completely, and in a timely manner.
+ Communication skills, verbal and written.
+ Proficiency in MS Office.
+ Organizational skills.
+ Ability to work collaboratively and cross-functionally to obtain information or solve problems in support of the team's goals.
+ Critical thinking ability.
+ Ability to deliver quality through attention to detail.
+ Ability to learn and use a variety of software, tools and systems necessary to meet business needs.
+ Knowledge of administrative, office and general billing procedures.
+ Ability to build relationships and collaborate within a team, internally and externally.
**Education**
High School Diploma or GED (Required).
**Experience**
+ 2+ years administrative or clerical support experience (Required).
+ 2+ years construction project support experience (Preferred).
**Working Environment**
+ Must be able to lift up to 10 pounds
+ May require periods of travel
+ Must be willing to work non-traditional hours to meet project needs
+ Normal office environment, but may be exposed to extreme conditions (hot or cold)
+ Frequent activity: Sitting, Viewing Computer Screen
+ Occasional activity: Standing, Walking, Bending, Climbing, Reaching above Shoulder, Pushing, Pulling
**Benefits Information**
The benefits package aligned to this position is Professional Non-Union. Please click the link below for more details.
Click here for benefits details. ( compensation for the Project Coordinator role in California is between $65,850 and $82,313, depending on experience, and may be more than this range for candidates with exceptional experience and a demonstrated history of successful performance. In addition to base salary, the role is eligible to receive a target bonus based on both individual and company performance.
_JE Dunn Construction is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. JE Dunn Construction is a background screening, drug-free workplace._
**_JE Dunn provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to_** ** **
_JE Dunn Construction Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of JE Dunn Construction without a prior written search agreement will be considered unsolicited and the property of JE Dunn Construction Company. Please, no phone calls or emails._
**Why People Work Here**
At JE Dunn we offer our employees an inspired place to enrich their life and the lives of those around them
**Building on our rich history,** our employee **owners are shaping the future** of JE Dunn. In our team-focused environment **we do life together** and are generously **rewarded for our efforts**
**About JE Dunn**
For more information on who we are, clickhere. ( NOTICES**
Know Your Rights: Workplace Discrimination is Illegal ( Privacy Policy
**E-Verify**
JE Dunn participates in the Electronic Employment Eligibility Verification Program.
E-Verify Participation (English and Spanish) ( to Work (English)
Right to Work (Spanish) ( Major Market:** San Jose
**Nearest Secondary Market:** Palo Alto
Location:
Santa Clara, CA, US
**Best People + Right Culture. These are the driving forces behind JE Dunn's success.**
**By hiring inspired people, giving them interesting and challenging work, enabling them with innovative tools, and letting them share in the company's rewards, we've found a sustainable way to grow in our industry for the last 100+ years.**
**Our diverse teams around the country strive to enrich lives through inspired people and places every day, and we need inspired people like you to join us in our pursuit of building perfection.**
**Role Summary**
The Project Coordinator will provide routine administrative support to internal and external project management team members. This position will collect, process, input, organize and file data and documentation from various sources and stakeholders in order to support the administrative, documentation, data, reporting, compliance and communications needs of projects. All activities will be performed in support of the strategy, vision and values of JE Dunn.
**Key Role Responsibilities - Core**
_PROJECT COORDINATOR - CORE_
- Utilizes responsibility matrix (WorkSmart) to ensure alignment with ongoing business process improvement efforts, supporting full project lifecycle.
- Collects, processes, inputs, organizes and files data and documentation from various sources and stakeholders as requested by project management team in accordance with established business processes.
- Processes information within specific timeframes in order to maintain efficiency and timeliness.
- Provides timely and effective communication to internal and external stakeholders.
- Supports project management during the bidding process, with deliverables such as creating bid invitations, preparing specifications documents, addressing regulatory and compliance requirements and creating, tracking and following up on bid communications.
- Supports project management during the award process by:
o Issuing and/or preparing bond memos
o Setting up, issuing, and fully executing subcontracts
o System access to dashboards
- Organizes information into standard formats and reports in various systems and locations such as the project dashboard, CMiC, electronic signature tools, etc. Maintains documents per established file structure.
- Coordinates submission of project documentation per project requirements. Prepares routine correspondence (such as letters, emails, meeting notes and proposals) and reviews outgoing materials for conformance with best practice standards and formats.
- Creates and distributes potential change items (PCIs) and requests for information (RFIs). Follows up as needed to include pricing efforts and distribution of change orders.
- Supports project management with project deliverables, such as managing information on the project dashboard and electronically processing various documents (such as submittals, pay applications, bills of sale, compliance documentation, requests for information and change documents).
- Tracks, monitors and/or collaborates with internal stakeholders to ensure necessary documentation (such as badging, certified payroll, diversity reporting, insurance certificates, bonds, lien waivers, affidavits, etc.) meets compliance requirements before releasing payments to subcontractors.
- May receive and direct incoming telephone calls and visitors or provide additional administrative support to other functions to help meet business and staffing needs.
- Shares subject matter expertise to support teamwork and deliver results.
- Utilizes discretion and integrity with highly confidential and sensitive information.
- Demonstrates commitment to the highest standards of customer satisfaction by displaying courtesy and sensitivity and responding promptly to customer needs.
- Manages difficult or emotional customer situations promptly and efficiently.
- Meets client commitments; recognizes and acts upon service opportunities.
- Solicits and applies feedback to improve quality and service.
- May support various administrative needs for the project team as needed, such as arranging team member travel, managing expense reporting, etc.
**Knowledge, Skills & Abilities**
+ Ability to perform work accurately and completely, and in a timely manner.
+ Communication skills, verbal and written.
+ Proficiency in MS Office.
+ Organizational skills.
+ Ability to work collaboratively and cross-functionally to obtain information or solve problems in support of the team's goals.
+ Critical thinking ability.
+ Ability to deliver quality through attention to detail.
+ Ability to learn and use a variety of software, tools and systems necessary to meet business needs.
+ Knowledge of administrative, office and general billing procedures.
+ Ability to build relationships and collaborate within a team, internally and externally.
**Education**
High School Diploma or GED (Required).
**Experience**
+ 2+ years administrative or clerical support experience (Required).
+ 2+ years construction project support experience (Preferred).
**Working Environment**
+ Must be able to lift up to 10 pounds
+ May require periods of travel
+ Must be willing to work non-traditional hours to meet project needs
+ Normal office environment, but may be exposed to extreme conditions (hot or cold)
+ Frequent activity: Sitting, Viewing Computer Screen
+ Occasional activity: Standing, Walking, Bending, Climbing, Reaching above Shoulder, Pushing, Pulling
**Benefits Information**
The benefits package aligned to this position is Professional Non-Union. Please click the link below for more details.
Click here for benefits details. ( compensation for the Project Coordinator role in California is between $65,850 and $82,313, depending on experience, and may be more than this range for candidates with exceptional experience and a demonstrated history of successful performance. In addition to base salary, the role is eligible to receive a target bonus based on both individual and company performance.
_JE Dunn Construction is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. JE Dunn Construction is a background screening, drug-free workplace._
**_JE Dunn provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to_** ** **
_JE Dunn Construction Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of JE Dunn Construction without a prior written search agreement will be considered unsolicited and the property of JE Dunn Construction Company. Please, no phone calls or emails._
**Why People Work Here**
At JE Dunn we offer our employees an inspired place to enrich their life and the lives of those around them
**Building on our rich history,** our employee **owners are shaping the future** of JE Dunn. In our team-focused environment **we do life together** and are generously **rewarded for our efforts**
**About JE Dunn**
For more information on who we are, clickhere. ( NOTICES**
Know Your Rights: Workplace Discrimination is Illegal ( Privacy Policy
**E-Verify**
JE Dunn participates in the Electronic Employment Eligibility Verification Program.
E-Verify Participation (English and Spanish) ( to Work (English)
Right to Work (Spanish) ( Major Market:** San Jose
**Nearest Secondary Market:** Palo Alto
View Now
0
Project Coordinator
Moffett Field, California
Electrosonic, Inc.
Posted today
Job Viewed
Job Description
Job Description
Job Posted by ApplicantPro
Job Description
Electrosonic is where imagination comes to life!
Founded in 1964, Electrosonic is an international audio-visual and technology services company that designs, builds, and supports innovative solutions creating lasting experiences where people live, work and play.
We are looking for a Project Coordinator located at our client's location in Mountain View, CA who reports directly to the Service Onsite Program Manager.
In this role you will work in collaboration with our onsite lab technicians and the client's Project Director coordinating various aspects of their Labs & Prototyping Team functions. You will be instrumental in ensuring the smooth operation and efficient progress of their innovative projects.
Core Responsibilities
Work Ticket Management: Manage the intake, assignment, and tracking of all work tickets for the Labs & Prototyping team, ensuring a streamlined workflow from submission to completion.
Efficient Task Allocation: Skillfully assign tasks to team members, optimizing for individual skill sets, workload, and project timelines to maximize team productivity.
Project Tracking & Visibility: Maintain up-to-date visibility on key project schedules, milestones, deadlines, and overall progress, proactively identifying potential roadblocks.
Reporting & Communication: Generate and distribute daily work summaries and comprehensive progress reports to relevant stakeholders, ensuring transparent and timely communication.
Additional Duties & Responsibilities: Undertake additional tasks and responsibilities as assigned by the direct Supervisor, or client's Director to support team objectives, and meet evolving business and project needs to ensure smooth operations.
What Experience, Skills and Attributes you will need to be successful:
Excellent verbal and written communication skills.
Detail oriented with strong organizational skills.
Ability to interface well with clients and co-workers.
Capability to manage and prioritize multiple simultaneous activities.
Proficient with computers and standard office programs (e.g. Windows, Excel, Word).
Strong problem-solving skills & critical thinking abilities
Effective time management and ability to meet deadlines.
What qualifications are required:
AA degree with emphasis in business, engineering, design, or liberal arts or commensurate experience.
Minimum one year of experience in a related industry or trade.
Hands-on installation or prior project coordination experience is an advantage.
Knowledge of current products and trends in audio, video, show control, etc.
A day in the Life
- Inclusive Team Culture
At Electrosonic we embrace our differences. We are committed to furthering our culture of Diversity, Equity and Inclusion. We are an equal opportunity employer that does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
- Work/Life Balance
Our team puts a high value on work-life balance, offering a hybrid work environment, dependent of position. We believe maintaining the right balance between your personal and professional life is important to our team's overall well-being.
- Career Growth
We are dedicated to supporting our team members to grow a long-term career with us. We have a broad mix of experience levels and tenures, and we support continuous learning and knowledge sharing.
- Compensation and Wellness
The salary range for this role is dependent on skills, experience, and qualifications. We offer a full range of health and wellness benefits that include:
- Medical
- Dental
- Vision
- Life and disability benefits.
- Wellness discount programs,
- 401k
- *Paid parental leave after 1 year of service.
- 10 company paid holidays
- 3 weeks of paid vacation
- 1 week of paid sick time.
Come be a part of a Global company that has been recognized for its superior and unsurpassed technology master planning and system integration.
With unique global capability, we deliver highly complex world-class projects, conference room technology, and executive briefing centers across a multitude of sectors.
Job Posted by ApplicantPro
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1
Engineering Project Coordinator
94029 Menlo Park, California
INSPYR Solutions
Posted 1 day ago
Job Viewed
Job Description
Title: Engineering Project Coordinator
Location: Onsite in Sunnyvale, CA or Redmond, WA
Duration: 12 months
Compensation: $37 - $47 /hr
Work Requirements: US Citizen, GC Holders or Authorized to Work in the U.S.
Summary:
The main function of a project coordinator is to support project manager and project teams on a project. The coordinator ensures that no resources are being allocated to unnecessary tasks and that all aspects of the project are completed as quickly as possible.
Job Responsibilities:
• Establishes and assembles project teams, and coordinates activities.
• Develops detailed work plans, project estimates, status reports, project tracking and analysis.
• Performs economic and other analysis as required to achieve the best least cost.
• Manages critical milestones throughout the project to ensure the best customer experience.
• Partner with Technical Program Managers (TPM) and Engineering to support Wearables program(s) execution and delivery.
• Coordinate hardware distribution efforts including logistics activities, inventory management, and allocation collections.
• Support budget tracking and forecasting, including requesting purchase orders, ensuring timely invoice submission, and partnering with cross functional teams to drive forecast accuracy.
Skills:
- Support Procurement including PO issues, tracking and shipping logistics
- Support internal hardware devices allocation and distribution
- Partner with Technical Program Managers and Engineering Leads for Budget management
- Support build matrix development
- Support hardware bill of materials (BOM) management and Engineering Changes
Requirements:
- Experience in procurement - issuing and managing POs
- Experience in distribution logistics
- Some background in managing budget
- Proficient in using spreadsheets, PowerPoint slide decks
- Managing BOM
- Work under minimum guidance
- Attention to details
- Track record on budget management
- Previous experience working with APAC vendors
- Proficient in using office tools like excel and power point
Our benefits package includes:
About INSPYR Solutions
Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.
INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities
Information collected and processed through your application with INSPYR Solutions (including any job applications you choose to submit) is subject to INSPYR Solutions' Privacy Policy and INSPYR Solutions' AI and Automated Employment Decision Tool Policy: By submitting an application, you are consenting to being contacted by INSPYR Solutions through phone, email, or text.
Location: Onsite in Sunnyvale, CA or Redmond, WA
Duration: 12 months
Compensation: $37 - $47 /hr
Work Requirements: US Citizen, GC Holders or Authorized to Work in the U.S.
Summary:
The main function of a project coordinator is to support project manager and project teams on a project. The coordinator ensures that no resources are being allocated to unnecessary tasks and that all aspects of the project are completed as quickly as possible.
Job Responsibilities:
• Establishes and assembles project teams, and coordinates activities.
• Develops detailed work plans, project estimates, status reports, project tracking and analysis.
• Performs economic and other analysis as required to achieve the best least cost.
• Manages critical milestones throughout the project to ensure the best customer experience.
• Partner with Technical Program Managers (TPM) and Engineering to support Wearables program(s) execution and delivery.
• Coordinate hardware distribution efforts including logistics activities, inventory management, and allocation collections.
• Support budget tracking and forecasting, including requesting purchase orders, ensuring timely invoice submission, and partnering with cross functional teams to drive forecast accuracy.
Skills:
- Support Procurement including PO issues, tracking and shipping logistics
- Support internal hardware devices allocation and distribution
- Partner with Technical Program Managers and Engineering Leads for Budget management
- Support build matrix development
- Support hardware bill of materials (BOM) management and Engineering Changes
Requirements:
- Experience in procurement - issuing and managing POs
- Experience in distribution logistics
- Some background in managing budget
- Proficient in using spreadsheets, PowerPoint slide decks
- Managing BOM
- Work under minimum guidance
- Attention to details
- Track record on budget management
- Previous experience working with APAC vendors
- Proficient in using office tools like excel and power point
Our benefits package includes:
- Comprehensive medical benefits
- Competitive pay
- 401(k) retirement plan
- .and much more!
About INSPYR Solutions
Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.
INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities
Information collected and processed through your application with INSPYR Solutions (including any job applications you choose to submit) is subject to INSPYR Solutions' Privacy Policy and INSPYR Solutions' AI and Automated Employment Decision Tool Policy: By submitting an application, you are consenting to being contacted by INSPYR Solutions through phone, email, or text.
View Now
2
Project Coordinator 1
94560 Newark, California
Aston Carter
Posted 5 days ago
Job Viewed
Job Description
Description
The main function of a Project Coordinator is to support project manager and project teams on a project. The coordinator ensures that no resources are being allocated to unnecessary tasks and that all aspects of the project are completed as quickly as possible. Job Responsibilities: - Establishes and assembles project teams and coordinates activities. - Develops detailed work plans project estimates status reports project tracking and analysis. - Performs economic and other analysis as required to achieve the best least cost. - Manages critical milestones throughout the project to ensure the best customer experience. Skills: - Verbal and written communication skills multi-tasking customer service skills and interpersonal skills. - Ability to work independently and manage ones time. Ability to keep information organized and confidential. - Previous experience with computer applications such as Microsoft Word Excel and PowerPoint. Education/Experience: - Bachelor's degree or equivalent training required. 0-2 years experience
Pay and Benefits
The pay range for this position is $30.00 - $35.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending
The main function of a Project Coordinator is to support project manager and project teams on a project. The coordinator ensures that no resources are being allocated to unnecessary tasks and that all aspects of the project are completed as quickly as possible. Job Responsibilities: - Establishes and assembles project teams and coordinates activities. - Develops detailed work plans project estimates status reports project tracking and analysis. - Performs economic and other analysis as required to achieve the best least cost. - Manages critical milestones throughout the project to ensure the best customer experience. Skills: - Verbal and written communication skills multi-tasking customer service skills and interpersonal skills. - Ability to work independently and manage ones time. Ability to keep information organized and confidential. - Previous experience with computer applications such as Microsoft Word Excel and PowerPoint. Education/Experience: - Bachelor's degree or equivalent training required. 0-2 years experience
Pay and Benefits
The pay range for this position is $30.00 - $35.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending
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3
Associate Project Coordinator
94305 Stanford, California
Stanford University
Posted 7 days ago
Job Viewed
Job Description
Associate Project Coordinator
**Stanford, California, United States**
Research
Post Date Jul 23, 2025
Requisition #
The Center for Dissemination and Implementation (CDI), within the Department of Psychiatry and Behavioral Sciences, consists of three national centers and numerous addiction and mental health services implementation projects at national, health system, state, county and community levels. CDI's mission is to advance the science of implementation and improve access to the best treatments available. This position is an excellent opportunity to advance skills in research and scholarship, join a friendly and productive team, and contribute to the greater good of public health. Candidates are sought for an immediate start.
We are looking for a motivated, reliable, detail-oriented, and responsible individual who will perform well in a collaborative setting by demonstrating initiative, being responsive to requests made by investigators, and showing competence in multi-project management. The candidate will have an array of opportunities to enrich his/her research experience and publications through collaborations with investigators in the department who have expertise in areas such as implementation science, substance use, and mental health.
A successful candidate will have: a degree in a relevant social science, public health or related field; ability to take initiative, solve problems, and handle substantial responsibility; prior experience supporting large teams; effectively coordinate and facilitate meetings with a range of individuals; demonstrated professionalism interacting with key stakeholders; strong oral and written communication skills; experience with database management and statistical packages such as R, STATA, SPSS, etc.; substantial experience with standard software packages including Word, Excel, and PowerPoint; ability to successfully juggle and prioritize among multiple projects; background in mental health, substance use, other health conditions; and background or strong interest in dissemination and implementation research. Individuals who are team players and mission driven are encouraged to apply.
Duties include:
· Plan and perform research tasks requiring initiative and judgment by applying basic knowledge and understanding of scientific theory when precedents do not provide specific guidance. General instruction provided by the supervisor as needed. May interpret study results in collaboration with supervisor or PI.
· Participate in the development and administration of survey instruments and rating scales requiring judgment in applying non-routine procedures. Analyze and summarize results for review with supervisor. Audit the accuracy and validity of data
· Review and audit case report forms for completion and accuracy with source documents, and ensure compliance with research protocols.
· Identify, select, extract and summarize data and structured information. Present summary of findings to supervisor.
· Conduct literature searches, and write literature summaries and manuscripts, requiring preliminary judgments after the supervisor outlines conceptual approach.
· Build and organize data as requested by principal investigator or supervisor; use common statistical programs requiring the application of job control language in generating and organizing data.
· Adapt new, nonstandard methods outlined by supervisor in designing and evaluating phases of research projects, (i.e., educational materials, questionnaires, strategies for recruitment, data quality control procedures and processes). May follow up with Institutional Review Board (IRB) to ensure renewals are approved and completed, seeking guidance where necessary.
· Assist with development, communication and design of research findings to internal and external audiences, which may include web updates, social media, and/or white papers, for use in recruitment, educational, or awareness of programs, with guidance from supervisor.
· May orient and train new staff or students.
* - Other duties may also be assigned
DESIRED QUALIFICATIONS:
Degree in applicable social science, public health or related field, with 2+ years of work experience.
Ability to take initiative, solve problems, and handle substantial responsibility.
Demonstrated ability to successfully juggle and prioritize among multiple projects.
· Prior experience supporting large teams and demonstrated professionalism interacting with key stakeholders
· Ability to effectively coordinate meetings with a range of individuals, including senior researchers from other institutions
· Impeccable oral and written communication skills.
· Experience in database management and statistical packages such as R, Stata, SPSS, etc.
· Substantial experience with standard software packages including Word, Excel, and PowerPoint.
· Broad-based content knowledge in addiction or mental health, health services research, and implementation science preferred.
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor of Arts degree in an applicable social science related field, or combination of education and relevant experience in an applicable social science.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
· General understanding of scientific theory and methods, typically gained through completion of an undergraduate degree in a related field.
· General computer skills and ability to quickly learn and master computer programs.
· Ability to work under deadlines with general guidance.
· Excellent organizational skills and demonstrated ability to complete detailed work accurately.
· Effective oral and written communication skills.
· Ability to work with human study participants
PHYSICAL REQUIREMENTS*:
· Frequently perform desk-based computer tasks, grasp lightly/fine manipulation, lift/carry/push/pull objects that weigh up to 10 pounds.
· Occasionally stand/walk, sit, use a telephone, writing by hand, and sort/file paperwork or parts.
· Rarely twist/bend/stoop/squat, kneel/crawl, rarely reach/work above shoulders, and operates foot and/or hand controls.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORKING CONDITIONS:
· May be required to work non-standard, extended or weekend hours in support of research work.
WORK STANDARDS:
· Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
· Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
· Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, expected pay range for this position is $31.40 to $38.89 per hour.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
* - Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Additional Information
+ **Schedule: Full-time**
+ **Job Code: 4234**
+ **Employee Status: Regular**
+ **Grade: E**
+ **Requisition ID: **
+ **Work Arrangement : Hybrid Eligible**
**Stanford, California, United States**
Research
Post Date Jul 23, 2025
Requisition #
The Center for Dissemination and Implementation (CDI), within the Department of Psychiatry and Behavioral Sciences, consists of three national centers and numerous addiction and mental health services implementation projects at national, health system, state, county and community levels. CDI's mission is to advance the science of implementation and improve access to the best treatments available. This position is an excellent opportunity to advance skills in research and scholarship, join a friendly and productive team, and contribute to the greater good of public health. Candidates are sought for an immediate start.
We are looking for a motivated, reliable, detail-oriented, and responsible individual who will perform well in a collaborative setting by demonstrating initiative, being responsive to requests made by investigators, and showing competence in multi-project management. The candidate will have an array of opportunities to enrich his/her research experience and publications through collaborations with investigators in the department who have expertise in areas such as implementation science, substance use, and mental health.
A successful candidate will have: a degree in a relevant social science, public health or related field; ability to take initiative, solve problems, and handle substantial responsibility; prior experience supporting large teams; effectively coordinate and facilitate meetings with a range of individuals; demonstrated professionalism interacting with key stakeholders; strong oral and written communication skills; experience with database management and statistical packages such as R, STATA, SPSS, etc.; substantial experience with standard software packages including Word, Excel, and PowerPoint; ability to successfully juggle and prioritize among multiple projects; background in mental health, substance use, other health conditions; and background or strong interest in dissemination and implementation research. Individuals who are team players and mission driven are encouraged to apply.
Duties include:
· Plan and perform research tasks requiring initiative and judgment by applying basic knowledge and understanding of scientific theory when precedents do not provide specific guidance. General instruction provided by the supervisor as needed. May interpret study results in collaboration with supervisor or PI.
· Participate in the development and administration of survey instruments and rating scales requiring judgment in applying non-routine procedures. Analyze and summarize results for review with supervisor. Audit the accuracy and validity of data
· Review and audit case report forms for completion and accuracy with source documents, and ensure compliance with research protocols.
· Identify, select, extract and summarize data and structured information. Present summary of findings to supervisor.
· Conduct literature searches, and write literature summaries and manuscripts, requiring preliminary judgments after the supervisor outlines conceptual approach.
· Build and organize data as requested by principal investigator or supervisor; use common statistical programs requiring the application of job control language in generating and organizing data.
· Adapt new, nonstandard methods outlined by supervisor in designing and evaluating phases of research projects, (i.e., educational materials, questionnaires, strategies for recruitment, data quality control procedures and processes). May follow up with Institutional Review Board (IRB) to ensure renewals are approved and completed, seeking guidance where necessary.
· Assist with development, communication and design of research findings to internal and external audiences, which may include web updates, social media, and/or white papers, for use in recruitment, educational, or awareness of programs, with guidance from supervisor.
· May orient and train new staff or students.
* - Other duties may also be assigned
DESIRED QUALIFICATIONS:
Degree in applicable social science, public health or related field, with 2+ years of work experience.
Ability to take initiative, solve problems, and handle substantial responsibility.
Demonstrated ability to successfully juggle and prioritize among multiple projects.
· Prior experience supporting large teams and demonstrated professionalism interacting with key stakeholders
· Ability to effectively coordinate meetings with a range of individuals, including senior researchers from other institutions
· Impeccable oral and written communication skills.
· Experience in database management and statistical packages such as R, Stata, SPSS, etc.
· Substantial experience with standard software packages including Word, Excel, and PowerPoint.
· Broad-based content knowledge in addiction or mental health, health services research, and implementation science preferred.
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor of Arts degree in an applicable social science related field, or combination of education and relevant experience in an applicable social science.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
· General understanding of scientific theory and methods, typically gained through completion of an undergraduate degree in a related field.
· General computer skills and ability to quickly learn and master computer programs.
· Ability to work under deadlines with general guidance.
· Excellent organizational skills and demonstrated ability to complete detailed work accurately.
· Effective oral and written communication skills.
· Ability to work with human study participants
PHYSICAL REQUIREMENTS*:
· Frequently perform desk-based computer tasks, grasp lightly/fine manipulation, lift/carry/push/pull objects that weigh up to 10 pounds.
· Occasionally stand/walk, sit, use a telephone, writing by hand, and sort/file paperwork or parts.
· Rarely twist/bend/stoop/squat, kneel/crawl, rarely reach/work above shoulders, and operates foot and/or hand controls.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORKING CONDITIONS:
· May be required to work non-standard, extended or weekend hours in support of research work.
WORK STANDARDS:
· Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
· Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
· Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, expected pay range for this position is $31.40 to $38.89 per hour.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
* - Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Additional Information
+ **Schedule: Full-time**
+ **Job Code: 4234**
+ **Employee Status: Regular**
+ **Grade: E**
+ **Requisition ID: **
+ **Work Arrangement : Hybrid Eligible**
View Now
4
Project Coordinator - QA/QC
94025 Menlo Park, California
Tutor Perini
Posted 7 days ago
Job Viewed
Job Description
**Expected hourly rate for this position is $30.00 - $35.00 depending on experience**
Rudolph & Sletten, a Tutor Perini Company, is seeking a **Project Coordinator - QAQC** to join our project office in Palo Alto, CA.
**About Rudolph & Sletten:**
In the last six decades, Rudolph and Sletten has built thousands of projects across our five California offices, from research centers designed to cure _diseases_ to institutions that educate future generations to civic facilities and high-tech campuses that move our state forward.
Just like the buildings we construct, our reputation is built to stand the test of time. Our success is due to our diverse, talented personnel, technological expertise, honest estimates, innovative schedules, and ethical business practices.
We're excited to see where the future takes us. Between new building and construction technology, better earth-friendly materials and techniques, all our phenomenal employees, and the amazing people we work with, we're looking forward to building more award-winning projects for decades to come.
Our client focus and technical expertise have made us a builder of choice for clients for over 6 decades. Notable clients include Johnson and Johnson, Gilead, Salk Institute, Western Digital, Oracle, Seagate, Intuit, San Diego Symphony, Kaiser Permanente, Cedars-Sinai, the Judicial Council of California, and UC and CSU higher education systems.
At Rudolph & Sletten you will have the opportunity to work on a variety of large, high-profile, projects that impact your community.
**_Extraordinary Projects need Exceptional Talent. Let's Build_**
**DESCRIPTION:**
The Project Coordinator- QA/QC provides administrative support to the jobsite project team. Responsible to ensure smooth day to day activities on the project site, including site office equipment and supply management and to assist with document administration and tracking of all associated construction compliances. This position may be located at a regional office OR at a construction project site and candidate must have the flexibility to change construction projects as needed.
**Essential Duties and Responsibilities:**
+ Read all the subcontractors Daily Reports and inform Superintendent of any concerning entries.
+ Advance inspection requests in project inspection software (Inertia) and verify submittals, times, etc.
+ Enter inspection requests into logistics tracking software (TeamUp).
+ Scan and file fire watch safety logs & construction barrier assessment logs, upload to Owner software (PMWeb).
+ Update the weekly work plans for the field TV displays.
+ Download monthly labor report from R&S tracking software (Procore), review and issue to Superintendent and Project Manager.
+ Update and upload MMRP (City of Palo Alto reporting requirement) monthly with project changes.
+ Get signatures for R&S field timecards, scan and return to Main Office Admin and Field Superintendent.
+ Download, read and file special inspector reports.
+ Download and file jobsite Inspector of Record reports.
+ Track subcontractor upcoming inspections (based on previous week's Inspection Reports).
+ Help populate the finish protection matrix by reviewing project specifications.
+ Take meeting minutes for Foreman meeting (when needed).
**REQUIREMENTS:**
+ Education: High school diploma required, Associate's degree preferred
+ Construction industry experience preferred, but not required. Office experience highly desired.
+ Ability to effectively communicate and participate actively in a critical role as part of a team environment
+ Manage multiple tasks, produce quality work on time-sensitive deadlines while remaining flexible and able to pivot between tasks as needed
+ Ability to establish and maintain relationships with key stakeholders in other Departments and projects to assist in resolving mutual issues or to develop improved processes
+ Excel proficiency and use of overall MS Office Suite
+ Project Management Software (Procore), JD Edwards E1 (Financial) & Bluebeam pdf experience are helpful
+ Egnyte or similar cloud platform content sharing experience a plus
+ Adept in learning new software quickly and able to navigate and use to review, track, and upload various documents
**_Rudolph & Sletten_** **_builds extraordinary projects with exceptional talent. Join us and together we will build the future_**
**Equal Opportunity Employer**
Rudolph & Sletten, a Tutor Perini Company, is seeking a **Project Coordinator - QAQC** to join our project office in Palo Alto, CA.
**About Rudolph & Sletten:**
In the last six decades, Rudolph and Sletten has built thousands of projects across our five California offices, from research centers designed to cure _diseases_ to institutions that educate future generations to civic facilities and high-tech campuses that move our state forward.
Just like the buildings we construct, our reputation is built to stand the test of time. Our success is due to our diverse, talented personnel, technological expertise, honest estimates, innovative schedules, and ethical business practices.
We're excited to see where the future takes us. Between new building and construction technology, better earth-friendly materials and techniques, all our phenomenal employees, and the amazing people we work with, we're looking forward to building more award-winning projects for decades to come.
Our client focus and technical expertise have made us a builder of choice for clients for over 6 decades. Notable clients include Johnson and Johnson, Gilead, Salk Institute, Western Digital, Oracle, Seagate, Intuit, San Diego Symphony, Kaiser Permanente, Cedars-Sinai, the Judicial Council of California, and UC and CSU higher education systems.
At Rudolph & Sletten you will have the opportunity to work on a variety of large, high-profile, projects that impact your community.
**_Extraordinary Projects need Exceptional Talent. Let's Build_**
**DESCRIPTION:**
The Project Coordinator- QA/QC provides administrative support to the jobsite project team. Responsible to ensure smooth day to day activities on the project site, including site office equipment and supply management and to assist with document administration and tracking of all associated construction compliances. This position may be located at a regional office OR at a construction project site and candidate must have the flexibility to change construction projects as needed.
**Essential Duties and Responsibilities:**
+ Read all the subcontractors Daily Reports and inform Superintendent of any concerning entries.
+ Advance inspection requests in project inspection software (Inertia) and verify submittals, times, etc.
+ Enter inspection requests into logistics tracking software (TeamUp).
+ Scan and file fire watch safety logs & construction barrier assessment logs, upload to Owner software (PMWeb).
+ Update the weekly work plans for the field TV displays.
+ Download monthly labor report from R&S tracking software (Procore), review and issue to Superintendent and Project Manager.
+ Update and upload MMRP (City of Palo Alto reporting requirement) monthly with project changes.
+ Get signatures for R&S field timecards, scan and return to Main Office Admin and Field Superintendent.
+ Download, read and file special inspector reports.
+ Download and file jobsite Inspector of Record reports.
+ Track subcontractor upcoming inspections (based on previous week's Inspection Reports).
+ Help populate the finish protection matrix by reviewing project specifications.
+ Take meeting minutes for Foreman meeting (when needed).
**REQUIREMENTS:**
+ Education: High school diploma required, Associate's degree preferred
+ Construction industry experience preferred, but not required. Office experience highly desired.
+ Ability to effectively communicate and participate actively in a critical role as part of a team environment
+ Manage multiple tasks, produce quality work on time-sensitive deadlines while remaining flexible and able to pivot between tasks as needed
+ Ability to establish and maintain relationships with key stakeholders in other Departments and projects to assist in resolving mutual issues or to develop improved processes
+ Excel proficiency and use of overall MS Office Suite
+ Project Management Software (Procore), JD Edwards E1 (Financial) & Bluebeam pdf experience are helpful
+ Egnyte or similar cloud platform content sharing experience a plus
+ Adept in learning new software quickly and able to navigate and use to review, track, and upload various documents
**_Rudolph & Sletten_** **_builds extraordinary projects with exceptional talent. Join us and together we will build the future_**
**Equal Opportunity Employer**
View Now
5
Audio Visual Project Coordinator
94305 Stanford, California
Stanford University
Posted 7 days ago
Job Viewed
Job Description
Audio Visual Project Coordinator
**Vice Provost for Student Affairs, Stanford, California, United States**
Project Management
Post Date May 20, 2025
Requisition #
Student Affairs seeks an experienced and talented Audio Visual Design Project Coordinator to join our team to manage activities of assigned projects from project initiation through completion with limited guidance; coordinate all technical activities on assigned projects. Work is typically comprised of 30% contribution towards project leadership and 70% as a technical contributor.
**In this role, you will** **:**
+ Review project plans and proposals, and work with management to develop project objectives; identify project responsibilities by determining the phases and elements of the project; calculate time frames and sequence the stages of the project.
+ Create and manage a detailed project timeline for AV installations, including key milestones such as equipment procurement, installation scheduling, system testing, signage, and client training.
+ Perform project management oversight of small projects or more than one large task within a larger project. Oversee, coordinate, and perform technical aspects of project, with guidance, based on type of project manager support required (e.g., engineer, quality, scheduler).
+ Assist in reviewing engineering schematics and CAD drawings, helping to coordinate revisions or updates based on feedback or site-specific needs.
+ Track inventory and availability of critical AV equipment, ensuring that any special requirements are ordered early and arrive within the project schedule.
+ Collaborate with the engineering team to ensure that all changes to the original design or configuration are properly documented for future reference.
+ Review, evaluate, approve, and monitor cost schedule and technical scope baselines. Ensure the preparation of required project documentation.
+ Contribute to communication plan and change management elements.
+ Document internal and external Standard Operating Procedures
+ Coordinate with all Classroom Technology team members to participate in classroom support activities.
**To be successful in this role, you will bring** **:**
+ Bachelor's degree in a related field and two years of directly related experience performing responsibilities similar to those listed above or a combination of education and experience.
+ Polished written and oral communication skills to address a wide variety of audiences.
+ Adept at productively contributing to cross-functional teams.
+ Depth of knowledge in technical discipline/domain needed to deliver projects.
+ Demonstrated project management track record to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement components.
**Working Conditions** **:**
+ May be exposed to extreme hot and cold temperatures, be exposed to high voltage electricity, radiation or electromagnetic fields, lasers, noise > 80dB TWA, allergens/biohazards/chemicals /asbestos, or heavy metals or work on roofs at heights greater than 10 ft.
+ Travel locally and cross-university
+ Hybrid Eligible (Up to 1 day per week)
+ Able to work on evenings and weekends, as needed
**The expected pay range for this position is $96,324 - $118,257 per annum.**
**Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.**
**At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.**
**How to Apply** : We invite you to apply for this position, please submit your résumé and a one-page cover letter along with your online application.
**Why Stanford is for You**
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Ourcultureandunique perksempower you with:
+ **Freedom to grow** . We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
+ **A caring culture** . We provide superb retirement plans, generous time-off, and family care resources.
+ **A healthier you** . Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
+ **Discovery and fun** . Stroll through historic sculptures, trails, and museums.
+ **Enviable resources** . Enjoy free commuter programs, ridesharing incentives, discounts and more
_The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._
_Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting acontact form._
_Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._
Additional Information
+ **Schedule: Full-time**
+ **Job Code: 2392**
+ **Employee Status: Regular**
+ **Grade: H**
+ **Requisition ID: **
+ **Work Arrangement : Hybrid Eligible**
**Vice Provost for Student Affairs, Stanford, California, United States**
Project Management
Post Date May 20, 2025
Requisition #
Student Affairs seeks an experienced and talented Audio Visual Design Project Coordinator to join our team to manage activities of assigned projects from project initiation through completion with limited guidance; coordinate all technical activities on assigned projects. Work is typically comprised of 30% contribution towards project leadership and 70% as a technical contributor.
**In this role, you will** **:**
+ Review project plans and proposals, and work with management to develop project objectives; identify project responsibilities by determining the phases and elements of the project; calculate time frames and sequence the stages of the project.
+ Create and manage a detailed project timeline for AV installations, including key milestones such as equipment procurement, installation scheduling, system testing, signage, and client training.
+ Perform project management oversight of small projects or more than one large task within a larger project. Oversee, coordinate, and perform technical aspects of project, with guidance, based on type of project manager support required (e.g., engineer, quality, scheduler).
+ Assist in reviewing engineering schematics and CAD drawings, helping to coordinate revisions or updates based on feedback or site-specific needs.
+ Track inventory and availability of critical AV equipment, ensuring that any special requirements are ordered early and arrive within the project schedule.
+ Collaborate with the engineering team to ensure that all changes to the original design or configuration are properly documented for future reference.
+ Review, evaluate, approve, and monitor cost schedule and technical scope baselines. Ensure the preparation of required project documentation.
+ Contribute to communication plan and change management elements.
+ Document internal and external Standard Operating Procedures
+ Coordinate with all Classroom Technology team members to participate in classroom support activities.
**To be successful in this role, you will bring** **:**
+ Bachelor's degree in a related field and two years of directly related experience performing responsibilities similar to those listed above or a combination of education and experience.
+ Polished written and oral communication skills to address a wide variety of audiences.
+ Adept at productively contributing to cross-functional teams.
+ Depth of knowledge in technical discipline/domain needed to deliver projects.
+ Demonstrated project management track record to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement components.
**Working Conditions** **:**
+ May be exposed to extreme hot and cold temperatures, be exposed to high voltage electricity, radiation or electromagnetic fields, lasers, noise > 80dB TWA, allergens/biohazards/chemicals /asbestos, or heavy metals or work on roofs at heights greater than 10 ft.
+ Travel locally and cross-university
+ Hybrid Eligible (Up to 1 day per week)
+ Able to work on evenings and weekends, as needed
**The expected pay range for this position is $96,324 - $118,257 per annum.**
**Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.**
**At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.**
**How to Apply** : We invite you to apply for this position, please submit your résumé and a one-page cover letter along with your online application.
**Why Stanford is for You**
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Ourcultureandunique perksempower you with:
+ **Freedom to grow** . We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
+ **A caring culture** . We provide superb retirement plans, generous time-off, and family care resources.
+ **A healthier you** . Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
+ **Discovery and fun** . Stroll through historic sculptures, trails, and museums.
+ **Enviable resources** . Enjoy free commuter programs, ridesharing incentives, discounts and more
_The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._
_Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting acontact form._
_Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._
Additional Information
+ **Schedule: Full-time**
+ **Job Code: 2392**
+ **Employee Status: Regular**
+ **Grade: H**
+ **Requisition ID: **
+ **Work Arrangement : Hybrid Eligible**
View Now
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6
Project Coordinator, ePluribus Stanford
94305 Stanford, California
Stanford University
Posted 7 days ago
Job Viewed
Job Description
Project Coordinator, ePluribus Stanford
**School of Law, Stanford, California, United States**
Administration
Post Date May 23, 2025
Requisition #
*** **NOTE: This position has been deemed critical/has specific funding, has been approved by the Law School for posting, and is exempt from the hiring freeze.**
**Project Coordinator, ePluribus Stanford**
Critical inquiry, constructive dialogue within and across groups, and a civic culture that promotes citizenship and sustains liberal democracy are central to the mission set out in Stanford's Founding Grant.
**ePluribus Stanford** is a Provostial and Presidential Initiative designed to expand and amplify a shared commitment to these goals across the university. A centerpiece of the initiative is teaching the constitutive skills for critical inquiry, bridge building and leadership in intellectual and civic life. Drawing on expertise from across the University's multiple existing programs, and building innovative, new programming to supplement these efforts, the new initiative functions as a center of gravity at all levels of academic life (curricular, co-curricular, research, and residential). Core activities of the initiative include:
+ Designing and amplifying constructivedialogueskill-building programs and integrating them throughout the campus community through both existing and new channels.
+ Creating and sustaining a vibrant community of practice at Stanford University, and across institutions of higher education, to elevate expert knowledge, research, collaboration, and programming that advances critical inquiry, free and constructive discourse, and civic engagement.
+ Developing strategic partnerships and strategic communication to connect this foundational work to what it means to be a responsible citizen in the world, sustain liberal democratic norms, and effectively address collective action and policy challenges.
+ Designing and conducting assessments to support further innovation and maintain Stanford's role as a leader in this space.
**Position Summary**
ePluribus Stanford is seeking a Project Coordinator to provide vital support to the initiative's leadership team. This role will work closely with the Executive Director and Faculty Directors to manage and implement various programming and activities essential to the initiative's goals.
Ideal candidates will possess strong research and presentation skills, demonstrating the ability to conduct independent research projects with minimal supervision while maintaining meticulous attention to detail. Excellent interpersonal skills are essential, as the Project Coordinator will interact with senior academic staff, executives, department personnel, and students.
In this role, you will engage in a range of administrative and research tasks, working collaboratively with various departments within the Law School, across the broader university, and with external partners to accomplish diverse programmatic and academic objectives.
The Project Coordinator will be based at the Law School and will report to the Executive Director, Faculty Co-Directors, and the Director of Administrative Support Services. This is a one-year fixed-term position, with the potential for renewal at the school's discretion. The role is a full-time equivalent (100% FTE) and is benefits-eligible.
**CORE DUTIES**
+ Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
+ Assist the Executive Director and Faculty Directors in planning, scheduling, and tracking the overall workflow of core programmatic components, e.g. summer programming, signature fellowship, ongoing constructive dialogue trainings, bi-annual campus community grants program, annual Provostial award, and emerging programming.
+ Research and/or write background information for meetings.Participate in meetings on supervisor's behalf, inform after the fact.
+ Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget.
+ Assist with event planning and lead logistical coordination of events, including speaker series, guest and ePluribus team travel, workshops, trainings, and community of practice leadership meetings, as well as ad hoc events and convenings.
+ Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
+ Create complex reports and spreadsheets that may utilize specialized software and systems. Make recommendations based on reports.
+ Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
+ Analyze and review material and extract pertinent information for briefing purposes and reporting on the overall monitoring and assessment of the initiative.
+ Responsible for leading the administrative functions of the initiative.
**KNOWLEDGE, SKILLS, AND ABILITIES**
+ Advanced computer skills and demonstrated experience with office software and email applications.
+ Proven success in following through and completing projects.
+ Excellent organizational skills and attention to detail.
+ Excellent verbal and written communication skills.
+ Excellent customer service and interpersonal skills.
+ Ability to prioritize, multi-task, and assign work to others.
+ Ability to take initiative and ownership of projects.
+ Ability to routinely and independently exercise sound judgment in making decisions.
+ Strong analytical skills.
+ Substantive knowledge and/or experience in constructive dialogue, civic education, and democracy is valuable.
+ Proficiency in design and creative communications skills is valuable.
**Why Stanford is for You**
Stanford University and its culture of excellence and innovation has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
+ **Freedom to grow** . We offer career development programs, tuition reimbursement, or audit a course. Join aTED Talk, film screening, or listen to a renowned author or global leader speak.
+ **A caring culture** . We provide superb retirement plans, generous time-off, and family care resources.
+ **A healthier you.** Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
+ **Discovery and fun.** Stroll through historic sculptures, trails, and museums.
+ **Enviable resources** . Enjoy free commuter programs, ridesharing incentives, discounts,and more.
_The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._
_Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job._
_The expected pay range for this position is $44.84 to $50.43 per hour._
_Stanford University provides pay ranges representing its good-faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs._
_At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process._
_Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._
Additional Information
+ **Schedule: Full-time**
+ **Job Code: 4099**
+ **Employee Status: Fixed-Term**
+ **Grade: G**
+ **Requisition ID: **
+ **Work Arrangement : Hybrid Eligible, On Site**
**School of Law, Stanford, California, United States**
Administration
Post Date May 23, 2025
Requisition #
*** **NOTE: This position has been deemed critical/has specific funding, has been approved by the Law School for posting, and is exempt from the hiring freeze.**
**Project Coordinator, ePluribus Stanford**
Critical inquiry, constructive dialogue within and across groups, and a civic culture that promotes citizenship and sustains liberal democracy are central to the mission set out in Stanford's Founding Grant.
**ePluribus Stanford** is a Provostial and Presidential Initiative designed to expand and amplify a shared commitment to these goals across the university. A centerpiece of the initiative is teaching the constitutive skills for critical inquiry, bridge building and leadership in intellectual and civic life. Drawing on expertise from across the University's multiple existing programs, and building innovative, new programming to supplement these efforts, the new initiative functions as a center of gravity at all levels of academic life (curricular, co-curricular, research, and residential). Core activities of the initiative include:
+ Designing and amplifying constructivedialogueskill-building programs and integrating them throughout the campus community through both existing and new channels.
+ Creating and sustaining a vibrant community of practice at Stanford University, and across institutions of higher education, to elevate expert knowledge, research, collaboration, and programming that advances critical inquiry, free and constructive discourse, and civic engagement.
+ Developing strategic partnerships and strategic communication to connect this foundational work to what it means to be a responsible citizen in the world, sustain liberal democratic norms, and effectively address collective action and policy challenges.
+ Designing and conducting assessments to support further innovation and maintain Stanford's role as a leader in this space.
**Position Summary**
ePluribus Stanford is seeking a Project Coordinator to provide vital support to the initiative's leadership team. This role will work closely with the Executive Director and Faculty Directors to manage and implement various programming and activities essential to the initiative's goals.
Ideal candidates will possess strong research and presentation skills, demonstrating the ability to conduct independent research projects with minimal supervision while maintaining meticulous attention to detail. Excellent interpersonal skills are essential, as the Project Coordinator will interact with senior academic staff, executives, department personnel, and students.
In this role, you will engage in a range of administrative and research tasks, working collaboratively with various departments within the Law School, across the broader university, and with external partners to accomplish diverse programmatic and academic objectives.
The Project Coordinator will be based at the Law School and will report to the Executive Director, Faculty Co-Directors, and the Director of Administrative Support Services. This is a one-year fixed-term position, with the potential for renewal at the school's discretion. The role is a full-time equivalent (100% FTE) and is benefits-eligible.
**CORE DUTIES**
+ Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
+ Assist the Executive Director and Faculty Directors in planning, scheduling, and tracking the overall workflow of core programmatic components, e.g. summer programming, signature fellowship, ongoing constructive dialogue trainings, bi-annual campus community grants program, annual Provostial award, and emerging programming.
+ Research and/or write background information for meetings.Participate in meetings on supervisor's behalf, inform after the fact.
+ Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget.
+ Assist with event planning and lead logistical coordination of events, including speaker series, guest and ePluribus team travel, workshops, trainings, and community of practice leadership meetings, as well as ad hoc events and convenings.
+ Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
+ Create complex reports and spreadsheets that may utilize specialized software and systems. Make recommendations based on reports.
+ Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
+ Analyze and review material and extract pertinent information for briefing purposes and reporting on the overall monitoring and assessment of the initiative.
+ Responsible for leading the administrative functions of the initiative.
**KNOWLEDGE, SKILLS, AND ABILITIES**
+ Advanced computer skills and demonstrated experience with office software and email applications.
+ Proven success in following through and completing projects.
+ Excellent organizational skills and attention to detail.
+ Excellent verbal and written communication skills.
+ Excellent customer service and interpersonal skills.
+ Ability to prioritize, multi-task, and assign work to others.
+ Ability to take initiative and ownership of projects.
+ Ability to routinely and independently exercise sound judgment in making decisions.
+ Strong analytical skills.
+ Substantive knowledge and/or experience in constructive dialogue, civic education, and democracy is valuable.
+ Proficiency in design and creative communications skills is valuable.
**Why Stanford is for You**
Stanford University and its culture of excellence and innovation has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
+ **Freedom to grow** . We offer career development programs, tuition reimbursement, or audit a course. Join aTED Talk, film screening, or listen to a renowned author or global leader speak.
+ **A caring culture** . We provide superb retirement plans, generous time-off, and family care resources.
+ **A healthier you.** Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
+ **Discovery and fun.** Stroll through historic sculptures, trails, and museums.
+ **Enviable resources** . Enjoy free commuter programs, ridesharing incentives, discounts,and more.
_The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._
_Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job._
_The expected pay range for this position is $44.84 to $50.43 per hour._
_Stanford University provides pay ranges representing its good-faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs._
_At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process._
_Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._
Additional Information
+ **Schedule: Full-time**
+ **Job Code: 4099**
+ **Employee Status: Fixed-Term**
+ **Grade: G**
+ **Requisition ID: **
+ **Work Arrangement : Hybrid Eligible, On Site**
View Now
7
Administrative Program Project Coordinator
94301 Palo Alto, California
Stanford Health Care
Posted 7 days ago
Job Viewed
Job Description
If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered.
Day - 08 Hour (United States of America)
**This is a Stanford Health Care job.**
The Administrative Program Project Coordinator for the Office of the Chief Medical Information Officer (CMIO) for Stanford Health Care will support a team of leaders to enable best clinical care through health technology integration. Teams within the CMIO take on programs and projects in the areas of Medical Informatics, Informatics Education, and Digital Health Care Integration. As Administrative Program Project Coordinator for the office of the CMIO, this role will directly support the administrative needs of team leaders, and it will contribute to the impact and success of strategic programs, and team development.
The ideal candidate will have experience managing multiple executive calendars as well as experience in project coordination using Microsoft suite tools.
**A Brief Overview**
Under the direction of the Manager, assist managing projects and programs which support the Stanford Hospital and Clinics organization and integration of the department. Provides leadership in the areas of financial management, human resources, communications, purchasing, inventory management, and other department support. Coordinates projects and activities. Serves as liaison to customers and other departments. Strong, positive relationships required with support departments as well as with vendors.
**Locations**
Stanford Health Care
**What you will do**
+ Project Coordinator: Manages reporting and ensures company resources are utilized appropriately. Manages project schedules. Coordinates departmental project activities and ensures project phases are documented appropriately.
+ Leadership: Manages individual projects as they arise and provides direction regarding additional areas of opportunity. Presents results and manages/facilitates individual workshops and committee meetings.
+ Administrative Support: Provides leadership and expertise of the administrative processes and flow of paperwork within Stanford Hospital and Clinics (SHC).
+ Human Resources & Recruitment: Provides policy and procedure expertise as requested by the Management Team. Guarantees timely submission of evaluations and paperwork associated with the smooth functioning of personnel within department. Coordinates hiring new employees, and gives initial department orientation and reviews departmental HealthStream Courses compliance.
+ Supplies and Inventory Management: Oversees equipment and supplies allocation. Facilitates periodic inventory review of all equipment and prepares appropriate facility reports as requested. Tracks and presents cost management efforts to at departmental staff meetings.
+ Events Coordinator: Manages events.
+ Department Support: Coordinates requests for support from departments such as communications, housekeeping and engineering and maintenance. Serves as the STAR representative, coordinating the installation and maintenance of data and phone communication. Works with representatives from those departments to insure that quality work is completed on a timely basis. Ensures that new hires have resources as needed - at the right place at the right time.
+ Other Duties: Participates in projects as assigned and completes within requested timeframes. Performs other related work as assigned.
**Education Qualifications**
+ High school diploma or equivalent required. Bachelors Degree preferred.
**Experience Qualifications**
+ Two to five years of experience interacting with clients, customers and/or patients in a complex environment.
**Required Knowledge, Skills and Abilities**
+ Extensive knowledge and understanding of hospital and clinic organization preferred.
+ Excellent organizational and problem solving skills with the ability to prioritize multiple and diverse tasks.
+ Possesses an ability to manage multiple changing priorities.
+ Must be able to take direction and work effectively both alone and collaboratively with others.
+ Demonstrated ability to independently seek out and obtain information.
+ Demonstrated ability to exercise good judgment and use discretion in confidential situations.
+ Excellent written and verbal communication skills required.
+ Able to communicate clearly and maintain professional appearance and composure with all types of individuals including faculty, management staff and others.
+ Exhibits a professional approach to work including a sense of responsibility for assigned duties.
+ Prepares and manages accurate file systems in a manner that is consistent with standard office practice.
+ Ability to utilize critical thinking skills and time management principles in developing effective work plans to achieve goals.
+ Demonstrated ability and interest in learning new software programs as required.
+ Intermediate level proficiency using computer software systems including Microsoft Office, Word, Excel, PowerPoint as well as other office equipment including Meridian phone system, copiers, facsimile, etc.
+ Follows safety policies and procedures. Incorporates ergonomic principles in work habits.
**These principles apply to ALL employees:**
**SHC Commitment to Providing an Exceptional Patient & Family Experience**
_Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford's patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery._
_You will do this by executing against our three experience pillars, from the patient and family's perspective:_
+ Know Me: Anticipate my needs and status to deliver effective care
+ Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
+ Coordinate for Me: Own the complexity of my care through coordination
**Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in** **all of** **its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.**
Base Pay Scale: Generally starting at $42.49 - $55.24 per hour
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.
At Stanford Health Care, we seek to provide patients with the very best in diagnosis and treatment, with outstanding quality, compassion and coordination. With an unmatched track record of scientific discovery, technological innovation and translational medicine, Stanford Medicine physicians are pioneering leading edge therapies today that will change the way health care is delivered tomorrow.
As part of our spirit of discovery, we also leverage our deep relationships with luminary Silicon Valley companies to develop new ways to deliver preeminent patient care.
Learn about our awards ( and significant events ( .
Day - 08 Hour (United States of America)
**This is a Stanford Health Care job.**
The Administrative Program Project Coordinator for the Office of the Chief Medical Information Officer (CMIO) for Stanford Health Care will support a team of leaders to enable best clinical care through health technology integration. Teams within the CMIO take on programs and projects in the areas of Medical Informatics, Informatics Education, and Digital Health Care Integration. As Administrative Program Project Coordinator for the office of the CMIO, this role will directly support the administrative needs of team leaders, and it will contribute to the impact and success of strategic programs, and team development.
The ideal candidate will have experience managing multiple executive calendars as well as experience in project coordination using Microsoft suite tools.
**A Brief Overview**
Under the direction of the Manager, assist managing projects and programs which support the Stanford Hospital and Clinics organization and integration of the department. Provides leadership in the areas of financial management, human resources, communications, purchasing, inventory management, and other department support. Coordinates projects and activities. Serves as liaison to customers and other departments. Strong, positive relationships required with support departments as well as with vendors.
**Locations**
Stanford Health Care
**What you will do**
+ Project Coordinator: Manages reporting and ensures company resources are utilized appropriately. Manages project schedules. Coordinates departmental project activities and ensures project phases are documented appropriately.
+ Leadership: Manages individual projects as they arise and provides direction regarding additional areas of opportunity. Presents results and manages/facilitates individual workshops and committee meetings.
+ Administrative Support: Provides leadership and expertise of the administrative processes and flow of paperwork within Stanford Hospital and Clinics (SHC).
+ Human Resources & Recruitment: Provides policy and procedure expertise as requested by the Management Team. Guarantees timely submission of evaluations and paperwork associated with the smooth functioning of personnel within department. Coordinates hiring new employees, and gives initial department orientation and reviews departmental HealthStream Courses compliance.
+ Supplies and Inventory Management: Oversees equipment and supplies allocation. Facilitates periodic inventory review of all equipment and prepares appropriate facility reports as requested. Tracks and presents cost management efforts to at departmental staff meetings.
+ Events Coordinator: Manages events.
+ Department Support: Coordinates requests for support from departments such as communications, housekeeping and engineering and maintenance. Serves as the STAR representative, coordinating the installation and maintenance of data and phone communication. Works with representatives from those departments to insure that quality work is completed on a timely basis. Ensures that new hires have resources as needed - at the right place at the right time.
+ Other Duties: Participates in projects as assigned and completes within requested timeframes. Performs other related work as assigned.
**Education Qualifications**
+ High school diploma or equivalent required. Bachelors Degree preferred.
**Experience Qualifications**
+ Two to five years of experience interacting with clients, customers and/or patients in a complex environment.
**Required Knowledge, Skills and Abilities**
+ Extensive knowledge and understanding of hospital and clinic organization preferred.
+ Excellent organizational and problem solving skills with the ability to prioritize multiple and diverse tasks.
+ Possesses an ability to manage multiple changing priorities.
+ Must be able to take direction and work effectively both alone and collaboratively with others.
+ Demonstrated ability to independently seek out and obtain information.
+ Demonstrated ability to exercise good judgment and use discretion in confidential situations.
+ Excellent written and verbal communication skills required.
+ Able to communicate clearly and maintain professional appearance and composure with all types of individuals including faculty, management staff and others.
+ Exhibits a professional approach to work including a sense of responsibility for assigned duties.
+ Prepares and manages accurate file systems in a manner that is consistent with standard office practice.
+ Ability to utilize critical thinking skills and time management principles in developing effective work plans to achieve goals.
+ Demonstrated ability and interest in learning new software programs as required.
+ Intermediate level proficiency using computer software systems including Microsoft Office, Word, Excel, PowerPoint as well as other office equipment including Meridian phone system, copiers, facsimile, etc.
+ Follows safety policies and procedures. Incorporates ergonomic principles in work habits.
**These principles apply to ALL employees:**
**SHC Commitment to Providing an Exceptional Patient & Family Experience**
_Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford's patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery._
_You will do this by executing against our three experience pillars, from the patient and family's perspective:_
+ Know Me: Anticipate my needs and status to deliver effective care
+ Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
+ Coordinate for Me: Own the complexity of my care through coordination
**Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in** **all of** **its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.**
Base Pay Scale: Generally starting at $42.49 - $55.24 per hour
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.
At Stanford Health Care, we seek to provide patients with the very best in diagnosis and treatment, with outstanding quality, compassion and coordination. With an unmatched track record of scientific discovery, technological innovation and translational medicine, Stanford Medicine physicians are pioneering leading edge therapies today that will change the way health care is delivered tomorrow.
As part of our spirit of discovery, we also leverage our deep relationships with luminary Silicon Valley companies to develop new ways to deliver preeminent patient care.
Learn about our awards ( and significant events ( .
View Now
8
Sr. Program/Project Coordinator
94301 Palo Alto, California
Stanford Health Care
Posted 7 days ago
Job Viewed
Job Description
If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered.
Day - 08 Hour (United States of America)
**This is a Stanford Health Care job.**
**A Brief Overview**
Sr Program Project Coordinators manage daily project activities in conjunction with project and senior project managers who provide centralized oversight/structure to multiple VP areas in executing complex, organization-wide projects (such as the 500P activation). Projects require the complex coordination of space planning, facilities construction, logistics, compliance and clinic operational planning. In addition, Senior Project Coordinators independently manage related projects of smaller scope. Senior Project Coordinators assume responsibility for key project team members, deliverables and activities, resource/equipment/information coordination. Senior Project Coordinators use their independent judgement to resolve or triage critical issues, identify risks and escalations, provide project schedule updates and exercise financial responsibility.
**Locations**
Stanford Health Care
**What you will do**
+ Independently manages smaller scale projects.
+ Solely responsible for project outcomes and successful execution of activations related to opening.
+ Provides direction to project team members, determines and plans day-to-day project activities and apportions project work among team members. Ensures project team members have the tools, processes and standard work necessary to complete activities.
+ Working from project plans, identifies task owners and schedules and provides day-to-day coordination of project related tasks. Identifies potential problems/impediments and resolves as appropriate. Keeps the project focused on its objectives. Identifies missed deadlines, assesses impact and appropriate mitigation efforts. Identifies interdependencies and adjusts timetables/tools as necessary. Works with affected parties to ensure satisfactory project completion.
+ Plan and develop the initial project schedule, making certain that all scheduling conflicts are resolved. Use independent judgement in triaging critical issues, escalations and action items.
+ Updates Project status, schedules, IMP, timeline, issues/risks, escalations, next steps, accomplishment, budget etc. in project management tool.
+ Coordinate and independently lead and manage project committees, workgroups, taskforce and other project meetings. Responsible for complex scheduling activities. Prepare materials for meetings and education sessions. Orchestrates and oversees the execution of project special events (dress rehearsals, mock surveys, mock moves, first patient day).
+ Provides input on and determines resourcing needs. Identifies budget issues and works with Financial Analysts as needed.
+ Works with representatives from operational departments to ensure that quality work is completed on a timely basis.
+ Responsible for on-going communications and project updates.
+ Serves as the source of truth on communications related to the project. Drafts on-going and ad hoc communications and newsletters.
+ Maintains communication links to all relevant parties and to project logistics and calendars including project renderings, presentations, meeting notes, action items, project schedules, etc.
+ Provide updates to internal and external communications re: shared workplans. Tracks and audits schedules and deadlines.
+ Maintains document version control.
**Education Qualifications**
+ Preferred Bachelor's degree or five years of applicable experience from an accredited institution.
**Experience Qualifications**
+ Preferred experience in all or some combination of areas listed below
+ Progressively responsible and directly related work experience, 5 years preferred.
+ Strong skills in project scheduling utilizing a project management tool such as MS Project, Primavera, etc., 5 years preferred.
+ Experience with medium- to large projects, 3 years required.
+ Excellent communication and project management skills, 3 years required.
+ Expert skill-level in using Microsoft products (Word, Excel, PowerPoint, Visio, etc.), 7 years required.
**Required Knowledge, Skills and Abilities**
+ Ability to communicate vetted information at all levels of the organization and with internal/external vendors.
+ Ability to be highly- and multi- task focused while managing multiple tasks and projects simultaneously across various platforms.
+ Ability to understand information flow and solve problems under pressure.
+ Ability to manage conflict resolution.
+ Ability to adapt and troubleshoot in a unique and quickly changing, fast-paced environment.
+ Ability to work with ambiguity.
+ Expert with Outlook scheduling, web ex, telepresence and other technology.
+ Experience working in a team environment
+ Experience interacting with senior and executive level staff.
+ Experience managing work and relationships in a volatile environment.
+ Experience with various project management tools and other resources available across the department/organization.
+ Experience managing individuals and project teams.
+ Excellent relationship building and stakeholder management skills.
+ Independent, critical thinker.
+ Demonstration of advanced written, verbal communication and facilitation skills.
+ Active contribution and process improvement to the foundation of the department.
+ Read, understand, comprehend instructions with minimal directions.
+ Understand and respond to multiple personalities and work/management styles.
+ Resource management/utilization knowledge in projects.
+ Financial and business acumen.
+ Demonstrates advanced proficiency in the specific tools that are available and required as part of the organizations project management information system.
+ Advanced ability to ensure that effective project tools are in place to monitor project performance.
+ Advanced capability at providing effective performance reporting for the customer and company in order to monitor the progress of the project.
**These principles apply to ALL employees:**
**SHC Commitment to Providing an Exceptional Patient & Family Experience**
_Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford's patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery._
_You will do this by executing against our three experience pillars, from the patient and family's perspective:_
+ Know Me: Anticipate my needs and status to deliver effective care
+ Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
+ Coordinate for Me: Own the complexity of my care through coordination
**Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in** **all of** **its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.**
Base Pay Scale: Generally starting at $44.60 - $57.99 per hour
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.
At Stanford Health Care, we seek to provide patients with the very best in diagnosis and treatment, with outstanding quality, compassion and coordination. With an unmatched track record of scientific discovery, technological innovation and translational medicine, Stanford Medicine physicians are pioneering leading edge therapies today that will change the way health care is delivered tomorrow.
As part of our spirit of discovery, we also leverage our deep relationships with luminary Silicon Valley companies to develop new ways to deliver preeminent patient care.
Learn about our awards ( and significant events ( .
Day - 08 Hour (United States of America)
**This is a Stanford Health Care job.**
**A Brief Overview**
Sr Program Project Coordinators manage daily project activities in conjunction with project and senior project managers who provide centralized oversight/structure to multiple VP areas in executing complex, organization-wide projects (such as the 500P activation). Projects require the complex coordination of space planning, facilities construction, logistics, compliance and clinic operational planning. In addition, Senior Project Coordinators independently manage related projects of smaller scope. Senior Project Coordinators assume responsibility for key project team members, deliverables and activities, resource/equipment/information coordination. Senior Project Coordinators use their independent judgement to resolve or triage critical issues, identify risks and escalations, provide project schedule updates and exercise financial responsibility.
**Locations**
Stanford Health Care
**What you will do**
+ Independently manages smaller scale projects.
+ Solely responsible for project outcomes and successful execution of activations related to opening.
+ Provides direction to project team members, determines and plans day-to-day project activities and apportions project work among team members. Ensures project team members have the tools, processes and standard work necessary to complete activities.
+ Working from project plans, identifies task owners and schedules and provides day-to-day coordination of project related tasks. Identifies potential problems/impediments and resolves as appropriate. Keeps the project focused on its objectives. Identifies missed deadlines, assesses impact and appropriate mitigation efforts. Identifies interdependencies and adjusts timetables/tools as necessary. Works with affected parties to ensure satisfactory project completion.
+ Plan and develop the initial project schedule, making certain that all scheduling conflicts are resolved. Use independent judgement in triaging critical issues, escalations and action items.
+ Updates Project status, schedules, IMP, timeline, issues/risks, escalations, next steps, accomplishment, budget etc. in project management tool.
+ Coordinate and independently lead and manage project committees, workgroups, taskforce and other project meetings. Responsible for complex scheduling activities. Prepare materials for meetings and education sessions. Orchestrates and oversees the execution of project special events (dress rehearsals, mock surveys, mock moves, first patient day).
+ Provides input on and determines resourcing needs. Identifies budget issues and works with Financial Analysts as needed.
+ Works with representatives from operational departments to ensure that quality work is completed on a timely basis.
+ Responsible for on-going communications and project updates.
+ Serves as the source of truth on communications related to the project. Drafts on-going and ad hoc communications and newsletters.
+ Maintains communication links to all relevant parties and to project logistics and calendars including project renderings, presentations, meeting notes, action items, project schedules, etc.
+ Provide updates to internal and external communications re: shared workplans. Tracks and audits schedules and deadlines.
+ Maintains document version control.
**Education Qualifications**
+ Preferred Bachelor's degree or five years of applicable experience from an accredited institution.
**Experience Qualifications**
+ Preferred experience in all or some combination of areas listed below
+ Progressively responsible and directly related work experience, 5 years preferred.
+ Strong skills in project scheduling utilizing a project management tool such as MS Project, Primavera, etc., 5 years preferred.
+ Experience with medium- to large projects, 3 years required.
+ Excellent communication and project management skills, 3 years required.
+ Expert skill-level in using Microsoft products (Word, Excel, PowerPoint, Visio, etc.), 7 years required.
**Required Knowledge, Skills and Abilities**
+ Ability to communicate vetted information at all levels of the organization and with internal/external vendors.
+ Ability to be highly- and multi- task focused while managing multiple tasks and projects simultaneously across various platforms.
+ Ability to understand information flow and solve problems under pressure.
+ Ability to manage conflict resolution.
+ Ability to adapt and troubleshoot in a unique and quickly changing, fast-paced environment.
+ Ability to work with ambiguity.
+ Expert with Outlook scheduling, web ex, telepresence and other technology.
+ Experience working in a team environment
+ Experience interacting with senior and executive level staff.
+ Experience managing work and relationships in a volatile environment.
+ Experience with various project management tools and other resources available across the department/organization.
+ Experience managing individuals and project teams.
+ Excellent relationship building and stakeholder management skills.
+ Independent, critical thinker.
+ Demonstration of advanced written, verbal communication and facilitation skills.
+ Active contribution and process improvement to the foundation of the department.
+ Read, understand, comprehend instructions with minimal directions.
+ Understand and respond to multiple personalities and work/management styles.
+ Resource management/utilization knowledge in projects.
+ Financial and business acumen.
+ Demonstrates advanced proficiency in the specific tools that are available and required as part of the organizations project management information system.
+ Advanced ability to ensure that effective project tools are in place to monitor project performance.
+ Advanced capability at providing effective performance reporting for the customer and company in order to monitor the progress of the project.
**These principles apply to ALL employees:**
**SHC Commitment to Providing an Exceptional Patient & Family Experience**
_Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford's patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery._
_You will do this by executing against our three experience pillars, from the patient and family's perspective:_
+ Know Me: Anticipate my needs and status to deliver effective care
+ Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
+ Coordinate for Me: Own the complexity of my care through coordination
**Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in** **all of** **its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.**
Base Pay Scale: Generally starting at $44.60 - $57.99 per hour
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.
At Stanford Health Care, we seek to provide patients with the very best in diagnosis and treatment, with outstanding quality, compassion and coordination. With an unmatched track record of scientific discovery, technological innovation and translational medicine, Stanford Medicine physicians are pioneering leading edge therapies today that will change the way health care is delivered tomorrow.
As part of our spirit of discovery, we also leverage our deep relationships with luminary Silicon Valley companies to develop new ways to deliver preeminent patient care.
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