324 Proposal Coordinator jobs in the United States

POSITION SUMMARY

Lead the layout, design, and production of professional proposals, presentations, and client materials, ensuring visual consistency, brand alignment, and polished presentation using Adobe InDesign and Microsoft Office.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Lead the design, layout, formatting, and production of proposals, qualifications packages, presentations, and other client deliverables.
• Ensure all materials meet BF&S brand standards and are visually consistent, professional, and polished.
• Incorporate graphics, charts, tables, and other visual elements for clarity and impact.
• Collaborate with proposal writers, project managers, and technical staff to integrate content into visually effective formats.
• Oversee reproduction, binding, and delivery of proposals in both digital and hardcopy formats.
• Maintain and update proposal templates, graphics libraries, and design resources.
• Supporting Writing & Content Responsibilities (Secondary Focus)
• Assist with minor content editing for grammar, formatting, and consistency.
• Ensure proposals and client materials meet submission requirements and deadlines.
• Support marketing collateral and presentations as needed.

EDUCATION AND EXPERIENCE

• Bachelor’s degree in Graphic Design, Communications, Marketing, or related field preferred; relevant experience considered.
• Expertise in Adobe InDesign; strong skills in Microsoft Office Suite. Experience with Photoshop and Illustrator a plus.
• Demonstrated experience in document layout, design, and production, ideally for proposals, presentations, or marketing materials.
• Strong organizational skills and ability to manage multiple projects with attention to detail under tight deadlines.
• Basic technical writing or editing skills preferred.
• Excellent interpersonal and communication skills for collaborative work across teams.

Butler, Fairman & Seufert is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, or any other status protected by applicable federal, state, or local laws. This policy applies to all aspects of employment, including recruitment, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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Are you detail-oriented, organized, and passionate about crafting compelling proposals? Were seeking a Proposal Coordinator in Newark, New Jersey to join our dynamic team and play a vital role in helping us win new business opportunities.

Marine Solutions is a specialized marine engineering and construction firm serving clients in the government (federal, state, local), transportation, energy, industrial, water, and commercial markets. We inspect, design, and build bridges and waterfront infrastructure worldwide that protect and enrich our communities.

Our recognition as one of the Best Places to Work in Kentucky for eight consecutive years reflects our unwavering commitment to nurturing and empowering our people. We prioritize personal and professional development, providing opportunities for continuous learning and growth. Collaboration and open communication are at the core of our culture, fostering a supportive and inclusive environment where every individual's voice is valued. Investing in our employees not only enhances their potential but also contributes to our collective success.

The Proposal Coordinator will support the companys business development efforts by coordinating the development of high-quality proposals. This position involves managing assigned portions of the proposal process, working closely with cross-functional teams, and ensuring the timely delivery of materials. The Proposal Coordinator will help maintain consistency in messaging, follow proposal guidelines, and support the production of accurate, well-organized deliverables.

• Assist in the development and preparation of marketing and pre-pursuit-related documents to promote company qualifications and capabilities, including pre-qualification packages, capabilities statements, sources sought, statement of qualifications, project descriptions, and staff resumes.
• Review RFPs and RFIs, help determine proposal requirements, and support the proposal process by gathering information from staff, preparing draft sections, and coordinating milestone meetings and reviews.
• Conduct preliminary and final quality assurance checks on materials, ensuring accurate grammar, adherence to compliance standards, and alignment with proposal strategies.
• Design impactful graphics, charts, and diagrams for pursuit efforts, business development, and marketing materials.
• Support the preparation, formatting, printing, production, and shipping of pursuit, business development, and marketing submissions, ensuring top-quality editing and formatting throughout.
• Participate in pursuit, business development, and marketing meetings, providing administrative and coordination support.
• Assist with maintaining pursuit and business development databases (e.g., Vantagepoint), including data entry, updating pursuit status, and organizing opportunity information.
• Research new business opportunities and assist with tracking potential leads.
• Ensure the security, integrity, and confidentiality of company data.

This description does not cover all possible tasks, duties, or responsibilities that may be required of the employee. Additional duties and responsibilities may be assigned or modified at any time.

• Excellent communication skills (verbal and written) in the English language.
• Interpersonal skills that translate to all levels of the organization.
• High level of organization and attention to detail.
• Ability to follow directions, complete assigned tasks, and ask questions when needed.
• Ability to quickly obtain essential and accurate information from various sources.
• Excellent time management skills and ability to prioritize work.
• Excel in a fast-paced environment, with the ability to adapt swiftly to changing priorities and demands.

• 1-2 years of related experience in proposals, marketing, or administrative support (ACE industry experience a plus)

• Strong proficiency in Microsoft Office Suite Software (Word, Excel, PowerPoint).
• Strong writing, editing, and formatting skills.

• Experience in Adobe Creative Suite (InDesign, Illustrator, Photoshop, etc.)
• Experience with Deltek Vision or Vantagepoint databases.
• Prior experience supporting proposals or marketing efforts in the AEC industry.

The duties of this position require the employee to regularly sit, stand, walk, communicate, and adapt. Reasonable accommodation may be provided to enable the employee to perform the required duties of this position. There may be minimum travel.

Employee safety and security are critical parts of our company's core values. Accountability, positive attitude, proactive communication, continuous improvement, and teamwork promote safe conditions and safe actions

• 401(k) Matching
• ESOP
• Health Insurance
• Health Savings Account (HSA)
• Vision Insurance
• Life Insurance
• Short and Long Term Disability Insurance
• Employee Assistance Program (EAP)
• Tuition Assistance
• Vacation and Sick Time
• Paid Holidays
• Relocation Assistance

Must meet Marine Solutions' Employment Eligibility Requirements. All applicants must be authorized to work in the United States without the need for sponsorship now or in the future.

Marine Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity, national origin, disability, status as a protected veteran, or any other factor protected by federal, state, or local laws.

The yearly salary pay range for positions in New Jersey is $50,000 to $60,000, depending on education and relevant experience.

Nearest Major Market: Newark
Nearest Secondary Market: New York City

Colliers Engineering & Design is looking for a motivated Proposal Coordinator to join our growing team in Fort Worth, TX.

In this role, you'll lead the development of proposals and qualifications packages for key project pursuits. You'll work with Project Managers and teams to gather content, ensure RFP requirements are met, and manage the proposal process from start to finish. This includes coordinating with marketing staff, contacting sub-consultants or partners, and assembling polished, accurate final documents. This is a great opportunity for someone who enjoys collaboration, organization, and driving results.

• Collaborate with remote project managers and proposal managers to craft and submit custom proposals in response to Requests for Proposals/Requests for Qualifications (RFPs/RFQs) from the initial planning stage through final production and delivery.
• Coordinate and manage the marketing process, all pursuits from start to finish.
• Assist with maintaining and updating corporate firm information for use in Firm Qualifications.
• Assist with searching for RFQ/RFPs through various procurement websites.
• Track, update, and report on pursuits of interest.
• Coordinate with subconsultants as needed.
• Maintain and update Unanet/Cosential (CRM) which includes, opportunities and qualifications.
• Keep an inventory of all marketing supplies for proposals and qualifications.
• Special Project Assignments as directed by Proposal Manager.

• 3+ years of new business proposal writing experience (strong preference for experience in the A/E/C or professional services industry).
• Knowledge of Microsoft and Adobe programs.
• Relationship Management.
• Business Acumen.
• Communication skills.
• Program/Project Execution.
• InDesign experience preferred.
• Must be detail-oriented and organized.
• Experience using Microsoft programs including Word, Excel, Outlook, Teams & PowerPoint.
• Strong writing and editing skills.
• Knowledge of Unanet/Cosential (CRM) a plus but not required.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

At Colliers Engineering & Design, our people are our most important resource. That's why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women's Organization and ongoing philanthropic opportunities.

Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success !

• Lead the design and production of proposals using InDesign , ensuring all content is organized clearly and visually appealing for reviewers.
• Collaborate with technical teams to write and proofread technical content, ensuring the information is accurate, clear, and aligned with client requirements.
• Track deliverable deadlines for all proposal documents and coordinate with internal teams to meet submission deadlines.
• Review RFPs and ensure responses align with all submission requirements, deadlines, and grading criteria.
• Create and maintain proposal graphics using the Adobe Suite (Photoshop, Illustrator) and PowerPoint .
• Ensure the final proposal package is completed, printed, bound, and packaged according to client specifications.

• Actively communicate and manage the proposal process, ensuring all necessary documents are gathered and formatted correctly.
• Organize proposal milestone meetings to ensure the timely completion of proposals.
• Assist with preparing and formatting statements of qualifications (SOQs) and other marketing materials.
• Proofread and edit RFP/RFQ responses for consistency and quality assurance prior to submission.
• Maintain and update project lists, employee resumes, brochures, data sheets, and other necessary proposal materials.
• Ensure all materials are well-organized and easy for clients to access during evaluation.

• Support the development of winning bid responses by collaborating with internal subject matter experts and contractors.
• Participate in continuous improvement efforts for proposal processes, marketing materials, and proposal content development.
• Handle additional special projects and administrative tasks as required.

• 5+ years of experience in creating and managing RFP proposals with a strong focus on technical proposal writing and InDesign-based document production.
• Bachelor's degree in Marketing, Communications, or a related field.
• Proficiency in Adobe InDesign for proposal layout and design is a must. Additional proficiency in Photoshop, Illustrator, and PowerPoint is highly desirable.
• Experience in quality control/quality assurance for proposal content, ensuring compliance with RFP guidelines and client specifications.
• Strong organizational skills and the ability to manage multiple proposals simultaneously.
• Attention to detail and the ability to produce high-quality materials under tight deadlines.
• Excellent communication and collaboration skills to work effectively with cross-functional teams and clients.

• 3+ years of experience in marketing outreach , brand promotion, and public relations.
• Familiarity with proposal submissions in competitive environments, where RFP responses are evaluated based on clarity, accuracy, and ease of navigation.

M&J Engineering, P.C. is a quality provider of multi-discipline consulting services with over 300 employees. Since its inception in 2004, M&J has grown into a diversified provider of engineering, construction management, construction inspection, technology, and environmental services to a broad range of clients, including federal, state and city/local agencies, private owners, architects, engineers and contractors.

M&J Engineering is a leader in construction management and inspection, ITS, mechanical, electrical, wastewater, water supply, tunnel airport, port, marine/coastal, environmental engineering, and design-build services for both new infrastructure projects and renovations.

M&J bases its employment and personnel decisions on the principles of Equal Employment Opportunity, with the intent to further the Company's Affirmative Action commitment. M&J does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, pregnancy, gender identity or expression, age, disability, genetic information, marital status, citizenship status, employment status, veteran or military status, or any other category protected by law. Our Company vigorously pursues opportunities to recruit and develop job candidates who have the desire and potential for becoming qualified employees through our Affirmative Action Plan.

M&J is seeking a Proposal Coordinator to join our Marketing team. Excellent communications is required, with the ability to work independently or as part of a team.

With little or no supervision, independently perform research, writing, editing, and proposal production and coordination. Assist Capture Manager in integrating pursuits strategy/win themes. Lead communications and content collection with team partners and subcontractors Lead proposal development process, including meeting client requirements, schedule, and budget. Write or edit content for some nontechnical sections, including interviewing subject matter experts and tailoring resume and project description content. Accountable for and oversee QA/QC of proposal documents. Ensure the accuracy of documents for proposal submission. Reviewing RFP announcement to see that all criteria are met for submission. Prepare and compile final PDF for proposals upon proposal completion. Prepare qualification packages and presentations. Prepare SF254/255, SF330 and public agency specific forms. Coordinate graphics from all parties involved, internal and external. Ensure proposal is submitted to right party and on time. Follow up on the review of the proposal and schedule shortlisted interviews. Develop, organize, and standardize materials necessary for presentations and coordinate presentation development. Write and update resumes, boilerplate information, project descriptions etc. Perform other duties as may be required.

Bachelor's degree in Marketing, Communications, Journalism, Engineering, Architecture or a related field OR 5+ years of relevant proposal management experience in lieu of degree 5+ years of experience as a Proposal Coordinator in the A/E/C Industry Knowledge of Microsoft Office and In Design software packages. Graphic design skills in the use of Adobe Photoshop and In-design are preferable. Excellent verbal and written communication skills. Excellent organizational and time management skills. Must have the ability to work independently on multiple concurrent assignments within tight schedules. Basic understanding of A/E/C industry terminology and procedures. Working knowledge of marketing databases and proposal resources files. Understanding of basic marketing principles.

M&J is a leader in providing quality engineering consulting services to a diverse and exciting client base. We attract experienced professionals who understand proactive client service, safety, risk management and loss prevention practices, quality control, teamwork, and the development of younger staff. We seek employees who enjoy their work, desire continuous improvement, and want to contribute to the vision and growth of a quality, employee-owned, professional firm. To all full-time employees we provide a comprehensive package of benefits, including medical, dental and eye insurance, 401(k) retirement plan, life insurance, etc. Salary will depend on experience and credentials.

M&J Engineering, D.P.C. is seeking a Proposal Coordinator located at our Farmingdale, Long Island office. This is an exciting opportunity to join our collaborative team of experienced proposal specialists, engineers, architects, scientists and other professionals.

M&J Engineering, D.P.C. (M&J) is a leader in construction management and inspection, civil, ITS, mechanical, electrical, wastewater, water supply, tunnel, airport, port, marine/coastal, and environmental engineering, and design-build services for both new infrastructure projects and renovations. Since its inception in 2004, M&J has grown to over 300 employees. Today, we are still dedicated to the highest levels of work and client satisfaction, standing steadfast to our corporate motto of finding "Innovative and State of the Art Solutions".

Salary Range: $46,000 to $66,000 per year, commensurate with experience.

• Under supervision, perform research, writing, editing, and proposal production and coordination
• Assist Capture Manager in integrating pursuits strategy/win themes
• Assist with communications and content collection with team partners and subcontractors
• Assist with proposal development process, including meeting client requirements, schedule and budget
• Write or edit content for some nontechnical sections, including interviewing subject matter experts and tailoring resume and project description content
• Assist with QA/QC of proposal documents
• Ensure the accuracy of documents for proposal submission
• Prepare qualification packages and presentations.
• Prepare public agency specific forms
• Coordinate graphics from all parties involved, internal and external.
• Ensure timely proposal submission
• Follow up on the review of proposal and schedule short listed interviews
• Write and update resumes, boilerplate information, project descriptions etc.
• Perform other duties as may be required.

• Bachelor's degree in Marketing, Communications, Journalism, Engineering, Architecture or a related field or 1+ years of relevant proposal and/or bid document coordination experience
• Understanding of basic marketing principles.
• Experience with Microsoft Office and In Design software packages.
• Graphic design skills in the use of Adobe Photoshop and In-design preferred
• Excellent verbal and written communication skills. Excellent organizational and time management skills.
• Must have the ability to work independently on multiple concurrent assignments within tight schedules.
• Basic understanding of A/E/C industry terminology and procedures preferred.
• Working knowledge of marketing databases and proposal resources files preferred.

M&J is a leader in providing quality engineering consulting services to a diverse and exciting client base. We attract experienced professionals who understand proactive client service, safety, risk management and loss prevention practices, quality control, teamwork, and the development of younger staff. We seek employees who enjoy their work, desire continuous improvement, and want to contribute to the vision and growth of a quality, employee-owned, professional firm. To all full-time employees we provide a comprehensive package of benefits, including medical, dental and eye insurance, 401(k) retirement plan, life insurance, etc. Salary will depend on experience and credentials.

M&J bases its employment and personnel decisions on the principles of Equal Employment Opportunity, with the intent to further the Company's Affirmative Action commitment. M&J does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, pregnancy, gender identity or expression, age, disability, genetic information, marital status, citizenship status, employment status, veteran or military status, or any other category protected by law. Our Company vigorously pursues opportunities to recruit and develop job candidates who have the desire and potential for becoming qualified employees through our Affirmative Action Plan.

Harris Miller Miller & Hanson Inc. (HMMH) has an immediate opportunity for a highly organized and detail-oriented Proposal Coordinator/Business Development Analyst to work in a remote or a hybrid capacity at one of our seven office locations. The Proposal Coordinator/Business Development analyst will be responsible for all phases of the proposal development lifecycle including capture planning, strategizing, organizing, and executing proposals in collaboration with the Technical Capture Manager, internal teams, and subject matter experts, ensuring timely and compliant submissions. The ideal candidate will have at least five years of experience supporting proposal development, with a keen eye for detail.

Key Responsibilities:

• Oversee the development of compelling, clear, and concise proposal content, ensuring adherence to established guidelines, compliance, and consistent messaging.
• Establish and manage proposal schedules and deadlines, develop proposal outlines, monitor progress, and coordinate with technical staff.
• Coordinate, write, review, and edit original content for non-technical proposal sections to deliver clarity, compliance, and key messages/win themes.
• Review proposal drafts and final documents to ensure responsiveness, compliance, and quality.
• Support follow-up activities, including debriefs, client interviews, and supplemental requests for information.
• Independently coordinate with and collect information from teaming partners and subconsultants.
• Work with technical staff to develop and update project descriptions, resumes in response to data calls from prime teaming partners.
• Develop collateral, such as brochures, qualifications statements, and other materials, in collaboration with technical staff.
• Conduct market research using sources such as GovWin IQ, SAM.gov, GSA eBuy, and agency forecasts to gather intelligence on potential contracts and emerging trends to inform business development initiatives.
• Populate and update business development-related tools and databases, such as CRM and marketing intelligence software.
• Assist CGO and Business Developers in pipeline development and tracking to ensure alignment with strategic growth objectives.
• Create CRM reports and analytics to provide visibility into pipeline status, forecasts, and trends.
• Support business development strategies that align with business objectives, market trends, and customer requirements, effectively positioning HMMH to win competitive bids.
• Draft creative covers, update org charts, call out boxes, edit headshots, create tables, etc.
• Other duties as assigned.

Minimum Requirements:

• Bachelor's degree in English, business administration, marketing, or a related field. MBA or advanced degree is a plus.
• 5+ years of experience in prime proposal management, in the environmental consulting, Architectural Engineering and Construction (AEC) industry, or a related field; experience with federal government contract proposals is preferred.
• Proficiency in GovWin
• Proven track record of leading successful proposal efforts, including prime proposals and data calls.
• Excellent interpersonal and communication skills, with the ability to build rapport with multidisciplinary teams.
• Exceptional project management skills, with the ability to handle multiple proposals and competing deadlines while maintaining attention to detail.
• Demonstrated ability to work independently and lead team, managing cross-functional collaboration and coordination.
• Dependable time management skills in a remote environment.
• Proficiency in using CRM software, proposal management tools, and sales tracking tools to manage leads, opportunities, and proposal development.
• Proficient in the use of generative AI tools, including Grok, ChatGPT, Gemini, and others.
• Proficiency in Canva, Adobe Creative Suite, Microsoft Office Suite, etc., Cosential, and/or Deltek CRM is a plus.

Location:

• Remote, USA
• Burlington, MA
• Lake Oswego, OR
• New York, NY
• Anaheim, CA
• San Diego, CA
• Washington, DC
• Dallas, TX

HMMH offers competitive salaries, a comprehensive benefits package, and a positive work atmosphere. Our firm provides opportunities for professional development and career growth for dedicated and strong performers. HMMH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, national origin, veteran status, genetic information, or any other status protected by applicable law. HMMH is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities and other protected needs in employment, its services, programs, and activities. To request a reasonable accommodation, contact us through our website at

A multi-disciplinary architectural, engineering and construction firm is seeking a Proposal Coordinator to play a vital role in managing high-quality, competitive, and timely proposal responses. You will collaborate with company executives, internal teams, and clients to ensure seamless coordination of production and delivery of proposals at our Palo Alto, CA office.

Your Day Includes

• Developing marketing content and coordinating proposal activities
• Managing internal and client coordination for fee development
• Overseeing production schedules, proofing, and quality control
• Handling final production, delivery tracking, and post-proposal follow-up
• Attending marketing events and preparing RFPs/RFQs

Must Haves

• Bachelor’s degree in English, marketing, communications, or related field
• Proficient in Microsoft Word, Excel, Outlook, and Adobe Acrobat
• Experience in the A/E or construction industry preferred

P.S.

In addition to offering a comprehensive health, dental, and vision package, the firm also provides a Costco Card and Gym Membership.

If you have the necessary qualifications and are excited about this opportunity, we encourage you to apply. We look forward to hearing from you.

Compensation:
$75,000-$90,000 per year

• Coordinates a variety of proposals, Statement of Qualifications (SOQs), and other marketing materials under the direction of the Proposal Manager and/or Campaign Manager.
• Researches and compiles information from a variety of databases and data sources, including interviewing subject matter experts.
• Writes, proofreads, and edits proposal sections, including, but not limited to, resumes and project descriptions.
• Helps with organizing proposal documents in compliance with RFP requirements, which includes working closely with the Legal and Finance departments.
• Reviews and quality checks own work and/or the work of others to ensure compliance with RFP requirements, proper grammar, and final product quality.
• Assist with proposal printing and production.
• Maintains proposal and marketing databases.
• Works in a manner to ensure your personal safety and that of fellow employees by following company health and safety guidelines and policies.
• Other relevant duties as assigned.

• Minimum of 1 year of experience performing similar project management duties, preferably involving writing/presentations/proposals, including progressively increasing levels of responsibility.
• Bachelor's degree required, preferably in Business, Marketing, Journalism, English, Communications or a technical/scientific field.
• Excellent written and verbal communication skills, including proofreading skills.
• Excellent attention to detail and organization skills.
• Ability to understand and translate technical writing and data into sales-focused writing that is easily understood by others.
• Ability to multi-task and prioritize concurrent tasks with minimal supervision.
• Ability to work in a team setting and adhere to prescribed process standards.
• Intermediate skills with MS Office Suite.

• Understanding of or experience with the AEC and/or construction industry (environmental remediation, civil engineering and consulting, and construction related to these fields).
• Experience with RFP responses and/or business writing.

• Group health & welfare benefits including options for medical, dental and vision
• 100% Company Paid Benefits: Employee Life Insurance & Accidental Death & Dismemberment (AD&D), Spouse and Dependent Life & AD&D, Short Term Disability (STD), Long Term Disability (LTD), Employee Assistance Program and Health Advocate
• Voluntary benefits at discounted group rates for accidents, critical illness, and hospital indemnity
• Flexible Time Off Program (includes vacation and personal time)
• Paid Sick and Safe Leave
• Paid Parental Leave Program
• 10 Paid Holidays
• 401(k) Plan (company matching contributions up to 4%).
• Employee Referral Program

• The anticipated compensation for this position is $80,000-$120,000/yr depending on previous experience.