3,771 Proposal Coordinator jobs in the United States

• Lead the development of high-quality proposals from start to finish.
• Work in a partnership with technical staff to prepare compliant responses.
• Will be responsible for preparing proposals for multiple service areas.
• Assisting with interview preparation and coaching.
• May also support the long-term pursuit strategy for specific clients and projects.

• 2+ years of related experience in the A/E/C industry.
• Bachelor's Degree (BA or BS) in Marketing, Communications, Journalism, Business, English, or similar degree.
• Strong InDesign and graphic design skills.
• Proficient in PowerPoint, Word, Excel and Photoshop.
• Excellent writing, editing, and proofreading skills.
• Collaborative team player.
• Self-starter, multi-tasker, organized, and detail oriented.
• Possess a sense of urgency to meet deadlines and work well under pressure.
• Ability to manage multiple proposal simultaneously while maintaining quality of deliverables.
• Ability to work successfully with minimal oversight.
• Ability to collaborate successfully with diverse personalities.
• Ability to set schedules for proposal and presentation efforts, assign and oversee the completion of tasks, and keep them on schedule.
• Travel may be required, but minimal.

• Lead the development of high-quality proposals from start to finish.
• Work in a partnership with technical staff to prepare compliant responses.
• Will be responsible for preparing proposals for multiple service areas.
• Assisting with interview preparation and coaching.
• May also support the long-term pursuit strategy for specific clients and projects.

• 2+ years of related experience in the A/E/C industry.
• Bachelor's Degree (BA or BS) in Marketing, Communications, Journalism, Business, English, or similar degree.
• Strong InDesign and graphic design skills.
• Proficient in PowerPoint, Word, Excel and Photoshop.
• Excellent writing, editing, and proofreading skills.
• Collaborative team player.
• Self-starter, multi-tasker, organized, and detail oriented.
• Possess a sense of urgency to meet deadlines and work well under pressure.
• Ability to manage multiple proposal simultaneously while maintaining quality of deliverables.
• Ability to work successfully with minimal oversight.
• Ability to collaborate successfully with diverse personalities.
• Ability to set schedules for proposal and presentation efforts, assign and oversee the completion of tasks, and keep them on schedule.
• Travel may be required, but minimal.

The Hatcher Group is seeking a detail-oriented Proposal Coordinator to support our business development efforts. In this role, you'll help produce and manage the submission of capability statements, proposal content, case studies, resumes, pricing/staffing charts, and past performance summaries that align with response strategies.

The ideal candidate is a highly organized and collaborative professional with a passion for coordination and project management. You excel at juggling multiple priorities, managing timelines, and ensuring that every piece of a proposal comes together seamlessly. With a proactive mindset and strong communication skills, you thrive in collaborative environments and are comfortable working across teams to gather inputs, track progress, and meet deadlines. Your ability to stay calm under pressure, maintain meticulous records, and communicate effectively makes you an essential part of any business development team.

Our flexible-first work culture empowers you to deliver your best work wherever you are. While remote work is a regular part of our operations, candidates within commuting distance of our Bethesda, MD office are strongly preferred to support weekly in-person collaboration and team building.

What You'll Do

In this role, you will play a key role in developing proposals that are compliant, responsive, and competitive. Your responsibilities will include:

• Scheduling, tracking, and managing proposal meetings and deliverables.
• Participating in the proposal development process from a go/no-go decision through outlining, writing, gathering content, and submission.
• Supporting the coordination and completion of designated certifications, required forms, and other corporate documents.
• Generating, tracking, reviewing, and following up on data calls for internal and subcontractor teammates.
• Supporting positive teambuilding and assisting in business development activities and capture management.
• Maintaining the accuracy of information across our proposal tracking tools through Monday.com and Box.
• Routinely updating and maintaining our proposal library matrix.
• Collaborating with our design team to create proposal graphics, covers, charts, tables, and process diagrams.
• Attending pre-proposal conferences, capturing and tracking all client responses, and sharing feedback with proposal teams.
• Supporting lessons learned processes and after-action reports by interviewing team members and making recommendations for improvement.
• Reviewing final proposals to ensure that all terms and conditions are met.
• Producing, packaging, and delivering proposals by email, overnight mail, or hand.

• Bachelor's degree with 2 to 4 years of related proposal coordination experience.
• Strong work ethic and ability to juggle multiple deadlines.
• Ability to work directly with internal clients and manage projects in collaboration with others.
• Previous proposal writing experience, or a curiosity to build your writing skillset.
• Proficiency in Microsoft Office tools.
• Flexibility to quickly adapt when high-priority needs arise.
• Experience working under pressure with deadlines.

We are seeking a Proposal Coordinator with 3+ years experience for our PLACE Division in Arlington, VA, Austin, TX or West Palm Beach, FL offices.

The focus of this position is execution. Work directly with proposal managers to produce high-quality proposals and presentations. The key responsibilities for this position are information gathering and maintenance; layout, production, and delivery of proposals and presentations; and data entry and management. This position requires exceptional time-management, attention to detail, planning, organization, layout software, and interpersonal skills. The ability to pivot easily between tasks is crucial for the successful performance of this role.

At WGI, you will find talented, passionate associates providing exceptional service in collaborative, team-driven environments, all while having fun and enjoying the work they do. We work to stay ahead of the curve by investing in the latest tools and technology. As one of the nation's top consulting firms, we consistently strive to promote efficiency, cultivate a culture our associates can proudly embrace, and empower our associates to advance their career growth at WGI, and beyond.

WGI is always looking for remarkable individuals to join our team and help us grow in our vision. If you think you are an innovative, self-motivated team-player, and want to shape your community, join our WGI team today!

WGI offers a complete Benefits package including: Medical, Dental, Vision, LTD & STD, Life Insurance, 401k with match, PTO, Holidays, HSA with company contribution, pet insurance, and employee assistance program.

#LI-Onsite

Collaborate with proposal managers to produce high-quality compliant proposals
• Responsible for the layout, production, and delivery of proposals and presentations
• Identify and outline requirements of RFPs and create compliance matrix/checklists and calendars
• Schedule proposal production planning meetings
• Request contract/legal reviews
• Schedule quality control reviews
• Layout covers and tabs in coordination with proposal manager
• Gather information/documents for use in proposal
• Prepare and send out drafts for quality control reviews
• Responsible for the pursuit closing process
• Responsible for keeping opportunities up to date in the database
• Responsible for updating resumes and project descriptions in the database
• Responsible for following up on results until a pursuit is awarded
• Ensure quality of all produced material including consistency, spelling, and grammar
• Proactively update proposal elements, resumes, project descriptions, project photos, and additional boilerplate material
• Maintain organized documents following the filing protocol for proposal archive

• Bachelor's degree in English, Communications, Journalism, Marketing, or equivalent demonstrated experience
• Must have the ability to thrive in a collaborative environment and work well with others
• Minimum 3 years in the A/E/C industry preparing proposals for federal, state, and municipal clients desired
• Strong organizational and time management skills
• Strong written and verbal communication skills
• Ability to work and collaborate with proposal manager displaying a positive and professional attitude
• Eagerness to learn and follow company's proposal management process
• Ability to operate under tight deadlines, handling various projects simultaneously, and manage last minute/urgent requests. Must be able to adjust to multiple, concurrent deadlines.
• Attention to detail, sense of urgency, and work ownership
• Adaptability, comfortable with change, and a positive "can-do" attitude
• Analytical and problem-solving abilities
• Advanced skills in Adobe software (InDesign, Photoshop, Illustrator, and Acrobat)
• Advanced skills in Microsoft Office software and applications (Word, Excel, PowerPoint, Teams)
• Must be flexible and willing to work overtime when needed

Physical Demands

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office setting. Hand-eye coordination is necessary to operate a computer, keyboard and mouse. Use of a telephone headset will allow for virtual communication with team members through Zoom and/or Microsoft Teams. While performing the duties of this job, the employee is often required to sit for prolonged periods, use hands/fingers to handle, feel or operate objects, tools or controls and reach with hands and arms, speak and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Applicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over sponsorship of employment visas.

If you have what it takes to join our growing organization and want to be part of a dedicated team, please apply today. In return, WGI provides a competitive salary and an outstanding work environment. WGI is anEqual Opportunity Employer/Veterans/Disabled.

WGI does not accept any unsolicited resumes. Should any 3rd party agency or recruiter forward or submit any resume(s) to a WGI associate without a pre-existing contractual agreement, the submitted resume(s) will be deemed the property of WGI, and no placement fee will be provided.

All agencies and vendors are required to have a signed WGI vendor agreement from the WGI Chief HR Officer permitting them to work directly through our Talent Acquisition team. Obtaining this signed vendor agreement is the only way you will receive payment. Verbal or written commitments from any other member of our staff will not be binding.

All third-party recruiting/supplemental staffing agencies are expected to familiarize themselves and abide by this policy.

Overview

Colliers Engineering & Design is looking for a motivated Proposal Coordinator to join our growing team in Bryan, TX.

In this role, you’ll lead the development of proposals and qualifications packages for key project pursuits. You'll work with Project Managers and teams to gather content, ensure RFP requirements are met, and manage the proposal process from start to finish. This includes coordinating with marketing staff, contacting sub-consultants or partners, and assembling polished, accurate final documents. This is a great opportunity for someone who enjoys collaboration, organization, and driving results.

Responsibilities

• Collaborate with remote project managers and proposal managers to craft and submit custom proposals in response to Requests for Proposals/Requests for Qualifications (RFPs/RFQs) from the initial planning stage through final production and delivery.

• Coordinate and manage the marketing process, all pursuits from start to finish.

• Assist with maintaining and updating corporate firm information for use in Firm Qualifications.

• Assist with searching for RFQ/RFPs through various procurement websites.

• Track, update, and report on pursuits of interest.

• Coordinate with subconsultants as needed.

• Maintain and update Unanet/Cosential (CRM) which includes, opportunities and qualifications.

• Keep an inventory of all marketing supplies for proposals and qualifications.

• Special Project Assignments as directed by Proposal Manager.

Qualifications

• 3+ years of new business proposal writing experience (strong preference for experience in the A/E/C or professional services industry).

• Knowledge of Microsoft and Adobe programs.

• Relationship Management.

• Business Acumen.

• Communication skills.

• Program/Project Execution.

• InDesign experience preferred.

• Must be detail-oriented and organized.

• Experience using Microsoft programs including Word, Excel, Outlook, Teams & PowerPoint.

• Strong writing and editing skills.

• Knowledge of Unanet/Cosential (CRM) a plus but not required.

• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

What We Offer

At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.

Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!

Colliers Engineering & Design is an equal opportunity employer (M/F/D/V). We are committed to ensuring that diversity and inclusion continues to be a strategic area of focus, not only as the right thing to do, but as one of the ways we will continue to lead our industry into the future. As part of this responsibility, we are on a progressive journey to foster an environment in which everyone at Colliers Engineering & Design feels respected and comfortable doing their best work while being their authentic selves regardless of background or any other basis protected by applicable federal, state or local law.

Overview

Colliers Engineering & Design is looking for a motivated Proposal Coordinator to join our growing team in Austin, TX.

In this role, you’ll lead the development of proposals and qualifications packages for key project pursuits. You'll work with Project Managers and teams to gather content, ensure RFP requirements are met, and manage the proposal process from start to finish. This includes coordinating with marketing staff, contacting sub-consultants or partners, and assembling polished, accurate final documents. This is a great opportunity for someone who enjoys collaboration, organization, and driving results.

Responsibilities

• Collaborate with remote project managers and proposal managers to craft and submit custom proposals in response to Requests for Proposals/Requests for Qualifications (RFPs/RFQs) from the initial planning stage through final production and delivery.

• Coordinate and manage the marketing process, all pursuits from start to finish.

• Assist with maintaining and updating corporate firm information for use in Firm Qualifications.

• Assist with searching for RFQ/RFPs through various procurement websites.

• Track, update, and report on pursuits of interest.

• Coordinate with subconsultants as needed.

• Maintain and update Unanet/Cosential (CRM) which includes, opportunities and qualifications.

• Keep an inventory of all marketing supplies for proposals and qualifications.

• Special Project Assignments as directed by Proposal Manager.

Qualifications

• 3+ years of new business proposal writing experience (strong preference for experience in the A/E/C or professional services industry).

• Knowledge of Microsoft and Adobe programs.

• Relationship Management.

• Business Acumen.

• Communication skills.

• Program/Project Execution.

• InDesign experience preferred.

• Must be detail-oriented and organized.

• Experience using Microsoft programs including Word, Excel, Outlook, Teams & PowerPoint.

• Strong writing and editing skills.

• Knowledge of Unanet/Cosential (CRM) a plus but not required.

• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

What We Offer

At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.

Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!

Colliers Engineering & Design is an equal opportunity employer (M/F/D/V). We are committed to ensuring that diversity and inclusion continues to be a strategic area of focus, not only as the right thing to do, but as one of the ways we will continue to lead our industry into the future. As part of this responsibility, we are on a progressive journey to foster an environment in which everyone at Colliers Engineering & Design feels respected and comfortable doing their best work while being their authentic selves regardless of background or any other basis protected by applicable federal, state or local law.

Overview

Colliers Engineering & Design is looking for a motivated Proposal Coordinator to join our growing team in Houston, TX.

In this role, you’ll lead the development of proposals and qualifications packages for key project pursuits. You'll work with Project Managers and teams to gather content, ensure RFP requirements are met, and manage the proposal process from start to finish. This includes coordinating with marketing staff, contacting sub-consultants or partners, and assembling polished, accurate final documents. This is a great opportunity for someone who enjoys collaboration, organization, and driving results.

Responsibilities

• Collaborate with remote project managers and proposal managers to craft and submit custom proposals in response to Requests for Proposals/Requests for Qualifications (RFPs/RFQs) from the initial planning stage through final production and delivery.

• Coordinate and manage the marketing process, all pursuits from start to finish.

• Assist with maintaining and updating corporate firm information for use in Firm Qualifications.

• Assist with searching for RFQ/RFPs through various procurement websites.

• Track, update, and report on pursuits of interest.

• Coordinate with subconsultants as needed.

• Maintain and update Unanet/Cosential (CRM) which includes, opportunities and qualifications.

• Keep an inventory of all marketing supplies for proposals and qualifications.

• Special Project Assignments as directed by Proposal Manager.

Qualifications

• 3+ years of new business proposal writing experience (strong preference for experience in the A/E/C or professional services industry).

• Knowledge of Microsoft and Adobe programs.

• Relationship Management.

• Business Acumen.

• Communication skills.

• Program/Project Execution.

• InDesign experience preferred.

• Must be detail-oriented and organized.

• Experience using Microsoft programs including Word, Excel, Outlook, Teams & PowerPoint.

• Strong writing and editing skills.

• Knowledge of Unanet/Cosential (CRM) a plus but not required.

• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

What We Offer

At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.

Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!

Colliers Engineering & Design is an equal opportunity employer (M/F/D/V). We are committed to ensuring that diversity and inclusion continues to be a strategic area of focus, not only as the right thing to do, but as one of the ways we will continue to lead our industry into the future. As part of this responsibility, we are on a progressive journey to foster an environment in which everyone at Colliers Engineering & Design feels respected and comfortable doing their best work while being their authentic selves regardless of background or any other basis protected by applicable federal, state or local law.

Overview

Colliers Engineering & Design is looking for a motivated Proposal Coordinator to join our growing team in Dallas, TX.

In this role, you’ll lead the development of proposals and qualifications packages for key project pursuits. You'll work with Project Managers and teams to gather content, ensure RFP requirements are met, and manage the proposal process from start to finish. This includes coordinating with marketing staff, contacting sub-consultants or partners, and assembling polished, accurate final documents. This is a great opportunity for someone who enjoys collaboration, organization, and driving results.

Responsibilities

• Collaborate with remote project managers and proposal managers to craft and submit custom proposals in response to Requests for Proposals/Requests for Qualifications (RFPs/RFQs) from the initial planning stage through final production and delivery.

• Coordinate and manage the marketing process, all pursuits from start to finish.

• Assist with maintaining and updating corporate firm information for use in Firm Qualifications.

• Assist with searching for RFQ/RFPs through various procurement websites.

• Track, update, and report on pursuits of interest.

• Coordinate with subconsultants as needed.

• Maintain and update Unanet/Cosential (CRM) which includes, opportunities and qualifications.

• Keep an inventory of all marketing supplies for proposals and qualifications.

• Special Project Assignments as directed by Proposal Manager.

Qualifications

• 3+ years of new business proposal writing experience (strong preference for experience in the A/E/C or professional services industry).

• Knowledge of Microsoft and Adobe programs.

• Relationship Management.

• Business Acumen.

• Communication skills.

• Program/Project Execution.

• InDesign experience preferred.

• Must be detail-oriented and organized.

• Experience using Microsoft programs including Word, Excel, Outlook, Teams & PowerPoint.

• Strong writing and editing skills.

• Knowledge of Unanet/Cosential (CRM) a plus but not required.

• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

What We Offer

At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.

Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!

Colliers Engineering & Design is an equal opportunity employer (M/F/D/V). We are committed to ensuring that diversity and inclusion continues to be a strategic area of focus, not only as the right thing to do, but as one of the ways we will continue to lead our industry into the future. As part of this responsibility, we are on a progressive journey to foster an environment in which everyone at Colliers Engineering & Design feels respected and comfortable doing their best work while being their authentic selves regardless of background or any other basis protected by applicable federal, state or local law.

• Primary Essential Functions
  1. Participate in project kickoff meetings and provide input on the production schedule
  2. Lead proposal efforts by compiling and organizing information such as project descriptions, narratives, and resumes
  3. Coordinate, format, write, edit, and proofread proposals, statements of qualifications, and related marketing materials
  4. Manage customized proposals by gathering input from various departments to meet deadlines
  5. Occasionally deliver proposals and coordinate with vendors, subconsultants, and clients
• Secondary Essential Functions
  1. Oversee the presentation process after a proposal shortlist is achieved
  2. Assist with design of covers, organizational charts, advertisements, marketing materials, web updates, and presentations
  3. Update and maintain a polished project information database
  4. Perform miscellaneous tasks promptly, as needed
  5. Ensure brand guidelines are adhered to across all materials
  6. Participate in ongoing training efforts
  7. Assist in proposal peer reviews
  8. Deliver exceptional client service throughout the proposal process
  9. Performs other functions, as requested

• 3+ years of marketing/writing-related experience in a high-volume environment.
• Bachelor's degree in marketing, journalism, communications, or similar fields.
• Proficiency in Adobe Creative Cloud applications (InDesign, Illustrator) required.

• Must be flexible, self-motivated, able to prioritize multiple tasks, coordinate shifting priorities, respond to short-term deadlines, and carry a heavy and diverse workload.
• Strong oral and written communication skills
• Excellent time management and ability to meet deadlines
• Strong organizational and process management skills
• Collaborative team player with a professional demeanor