10,790 Real Estate Assistant jobs in the United States
Real Estate Assistant
Posted today
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Job Description
Are you an experienced Real Estate Administrative Leader who thrives in roles where you can take ownership and serve as the driving force behind a fast-paced, high-performing luxury real estate team in Los Angeles? This is an impactful support role for a sharp, detail-oriented professional who brings a high level of discretion, poise, and initiative - someone who thrives in dynamic environments and takes pride in delivering exceptional results.
If you thrive in bringing structure, strategy, and exceptional service, we'd love to hear from you.
About the Role
In this position, you'll act as the lead agent's right hand - keeping priorities in focus, timelines on track, and every detail in order. From managing calendars and communications to overseeing listings and client care, your ability to create structure and anticipate needs will be essential to the team's success.
You belong in real estate - you have a deep understanding of California contracts, CAR forms, and the full transaction lifecycle from pre-listing to post-close. You're comfortable working with discerning clientele and bring professionalism, discretion, and warmth to every interaction.
This is a position for someone who loves being behind the scenes, running operations with precision, and playing an indispensable role in a thriving stable business.
What You'll Do
- Maintain and manage the lead agent's calendar, email, and keep them on track and prepared
- Maintain the SOPs and create or revise systems and processes for maximum efficiency
- Drafting contracts, managing listings from pre-market through close, including scheduling vendors, prepping marketing materials, and client communications with the support of a transaction manager
- Manage the CRM to ensure clean, accurate, and strategic follow-ups are in place
- Schedule showings, inspections, manage vendors, and deliver a concierge-level of service
- Liaise between clients, vendors, and the agent, and delegate with professionalism
- Handle special projects and act as the point of contact for clients
Your Strengths
- Deep understanding of California residential real estate forms, timelines, and listing processes
- Strong written and verbal communication; confident in representing the team with professionalism
- You are adaptable and can pivot quickly with impeccable attention to detail and the ability to juggle multiple high-priority tasks
- Highly organized, resourceful, calm under pressure, and deadline-driven
- Self-directed, reliable, and mature - you anticipate needs and you keep your team informed
- Tech-savvy and comfortable using CRMs, Google Workspace, DocuSign, and project management tools
How to Qualify
- 2+ years of supporting a residential agent or team in a similar capacity
- An active CA real estate license is preferred, not required
Your Future Employer
This team has closed more than $75M in volume year-to-date and continues to outperform in one of the country's most competitive luxury markets. Known for blending sharp business instincts with an eye for elevated design, they bring a strategic, design-forward approach to every transaction. With a refined aesthetic and a strong industry reputation, the team values professionalism, loyalty, and high-touch service while fostering a supportive, growth-oriented, and collaborative team work environment.
The Details
Salary: $5,000 - 120,000 commensurate with experience, in addition to a bonus.
Benefits: Vacation, holidays, and sick pay
Hours: Full-time, 40 hours, flexibility in the evenings and occasional urgent weekend needs (Drafting documents, sending out DocuSign, responding to email/calls/texts with acknowledgment as needed)
Location: Los Angeles, CA (90028) In office - You live within a 40-minute commute of Los Angeles, CA. (90028) You have daily access to a personal vehicle that you can drive for work-related tasks. You have a driver's license, and you carry insurance.
How to apply: We appreciate your enthusiasm, but no calls or emails, please! Please apply directly. If you seem like a good fit for the job, you'll hear from us with the next steps.
We are an equal opportunity employer and value diversity at our company
Real Estate Assistant
Posted today
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Job Description
Success in This Role Looks Like:
- Listings go live without error and on time
- Transactions stay on track and close smoothly
- The agent/team’s time is freed up to focus on sales and clients
- Clients feel supported and impressed at every step
Location: 3181 Glendale Blvd
Team: Fenton Real Estate Team
Hours: Full-time, Monday–Friday, 9:00 AM – 5:00 PM (in-office)
Compensation: Competitive salary (based on experience)
We’re now looking for a Licensed Real Estate Assistant to become the backbone of our operations and client experience.
Compensation:$27 - $30 hourly
Responsibilities:Listing & MLS Management
- Input and manage listings, photos, and property details in MLS (TheMLS)
- Coordinate with photographers, stagers, and vendors for listing prep
- Write/edit property descriptions
- Ensure listing compliance with Compass and MLS standards
Office Administration
- Manage calendar, meetings, and show schedules
- Order supplies, signage, and printed materials
- Maintain organized files (digital + physical)
- Provide administrative support to team agents and act as office liaison
- In an office position at our Atwater Village office, 3181 Glendale Blvd.
- Great Walk-in clients/customers. (Name, Contact, reason for visit)
- Schedule monthly office cleaning
- Window washer (Scheduling/payment every other Thursday)
- Order/Pick-up/Set-up foods for Brokers' open houses
- Open Doors for showing at our listings
Marketing & Branding Support
- Create and manage Compass Collections for buyers
- Support digital and print marketing (flyers, postcards, social media assets, newsletters)
- Coordinate open houses (order food, signage, guest tracking)
- Update website and online property marketing
Client & Transaction Support
- Prepare and manage documents (listing agreements, buyer broker agreements, Lease agreements, disclosures, etc.)
- Oversee contract timelines and coordinate with escrow, title, lenders, and other parties
- Schedule inspections, appraisals, and walkthroughs
- Maintain consistent, professional communication with clients
Offer & Deal Management
- Organize and track multiple offers in spreadsheets or CRM
- Prepare comparative market analyses (CMAs)
- Assist in drafting and reviewing offers (under agent guidance)
- Track and update the deal pipeline in Compass CRM and dashboards
Desired Skills & Traits
Highly organized, detail-oriented, and deadline-driven
- Professional, clear communicator (verbal and written)
- Strong problem-solving and multitasking skills
- Tech-savvy and quick to learn Compass tools and systems
- Discreet and trustworthy with sensitive client data
- Positive team player with a can-do attitude
- Compass tools (Collections, CRM, Marketing Center)
- Google Workspace (Docs, Sheets, Gmail, Calendar)
- DocuSign, ZipForms, Skyslope (or your team’s transaction platform)
- 1+ years of experience in a real estate administrative or operations role
- Strong knowledge of local MLS systems and real estate contracts
We’re a high-performing, top-producing real estate team affiliated with Compass , specializing in luxury homes, first-time buyers, and investment properties throughout the Los Angeles area. Our team is known for its dedication, strategic marketing, and white-glove client service.
Real Estate Assistant
Posted today
Job Viewed
Job Description
Job Description
Are you an experienced Real Estate Administrative Leader who thrives in roles where you can take ownership and serve as the driving force behind a fast-paced, high-performing luxury real estate team in Los Angeles? This is an impactful support role for a sharp, detail-oriented professional who brings a high level of discretion, poise, and initiative — someone who thrives in dynamic environments and takes pride in delivering exceptional results.
If you thrive in bringing structure, strategy, and exceptional service, we’d love to hear from you.
Salary: $85,000 - $20,000 commensurate with experience, in addition to a bonus.
Benefits: Vacation, holidays, and sick pay
Hours: Full-time, 40 hours, flexibility in the evenings and occasional urgent weekend needs (Drafting documents, sending out DocuSign, responding to email/calls/texts with acknowledgment as needed)
Location: Los Angeles, CA (90028) In office - You live within a 40-minute commute of Los Angeles, CA. (90028) You have daily access to a personal vehicle that you can drive for work-related tasks. You have a driver’s license, and you carry insurance.
Compensation:$85 000 - 120,000 yearly
Responsibilities:About the Role
In this position, you’ll act as the lead agent’s right hand — keeping priorities in focus, timelines on track, and every detail in order. From managing calendars and communications to overseeing listings and client care, your ability to create structure and anticipate needs will be essential to the team’s success.
You belong in real estate — you have a deep understanding of California contracts, CAR forms, and the full transaction lifecycle from pre-listing to post-close. You’re comfortable working with discerning clientele and bring professionalism, discretion, and warmth to every interaction.
This is a position for someone who loves being behind the scenes, running operations with precision, and playing an indispensable role in a thriving stable business.
What You’ll Do
- Maintain and manage the lead agent’s calendar, email, and keep them on track and prepared
- Maintain the SOPs and create or revise systems and processes for maximum efficiency
- Drafting contracts, managing listings from pre-market through close, including scheduling vendors, prepping marketing materials, and client communications with the support of a transaction manager
- Manage the CRM to ensure clean, accurate, and strategic follow-ups are in place
- Schedule showings, inspections, manage vendors, and deliver a concierge-level of service
- Liaise between clients, vendors, and the agent, and delegate with professionalism
- Handle special projects and act as the point of contact for clients
Your Strengths
- Deep understanding of California residential real estate forms, timelines, and listing processes
- Strong written and verbal communication; confident in representing the team with professionalism
- You are adaptable and can pivot quickly with impeccable attention to detail and the ability to juggle multiple high-priority tasks
- Highly organized, resourceful, calm under pressure, and deadline-driven
- Self-directed, reliable, and mature — you anticipate needs and you keep your team informed
- Tech-savvy and comfortable using CRMs, Google Workspace, DocuSign, and project management tools
How to Qualify
- 2+ years of supporting a residential agent or team in a similar capacity
- An active CA real estate license is preferred, not required
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
About CompanyAt Calibre Real Estate Group, we’ve closed over $75 million in transact on volume year-to-date, consistently outperforming in one of the nation’s most competitive luxury markets. Our success is driven by a unique blend of sharp business acumen and an eye for elevated design, allowing us to approach every transaction with both strategy and style.
With a refined aesthetic and a trusted reputation, our team is known for delivering high-touch service rooted in professionalism, loyalty, and results. We pride ourselves on fostering a supportive, growth-oriented, and collaborative team culture—where driven individuals feel empowered, respected, and inspired to do their best work.
Licensed Real Estate Assistant
Posted 19 days ago
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Job Description
This position is a key support role for Jenny Turner. This position is a client-facing position that is responsible for various client interactions in the following categories:
Showing support – Provide coverage showing homes to potential buyers. Discuss and prepare offers and negotiate terms when needed.
Listing coordination – Helping with listings from the time the contract is signed until the property sale has closed. This includes overseeing marketing support, management of open houses, scheduling appointments, requesting feedback, negotiating offers, and keeping the contract-to-close smooth.
Buyer contract coordination – Work on accepted buyer contracts from accepted offer to close, including meeting appraisers, coordinating and attending inspections, obtaining bids for repairs, lender updates, and client communication.
Database management – Loving on our past clients and sphere of influence to encourage referrals and repeat business. Calling through leads and setting appointments for the team.
Compensation:$44,000 - $50,000
Responsibilities:This team member will provide unparalleled client service to clients in the form of communication, telephone etiquette, and services. They are an exceptional listener with excellent time management, verbal communication, and presentation skills. This team member is self-motivated and competitive, but also a team player with good problem-solving skills and a high level of integrity.
Job Duties:
- Show property to qualified buyer. Most of the time, this will mean having clients in your car and taking them from property to property.
- Be punctual. If meeting a client at a property, the doors should be unlocked and lights turned on before the client arrives.
- Ensure follow-up by passing strong prospects to brokers with calls to action, dates, complete profile information, sources, and so on.
- Keep the online dashboards up to date with all information regarding clients. Note all conversations within the dashboard and send all emails through the dashboard.
- Identify decision makers within targeted leads to begin the sales process
- Collaborate with Principal Brokers to determine necessary strategic sales approaches.
- Track mileage and turn in reports as required.
- Overcome objections of prospective clients.
- Maintain and expand the databases, enter new client data, and update changes to existing accounts.
- Attend periodic sales training where applicable.
- Attend every team training meeting and the weekly office training.
Additional responsibilities will include:
- Preparing CMAs
- Setting appointments
- Writing offers
- Door knocking
- Circle calling
- Hosting open houses
- Sitting inspections
- Meet appraisers
- Install/remove lockboxes
- Coordinate bids with contractor
Candidates must:
- Possess an active Oregon Real Estate License (WA license a bonus!)
- Be self-motivated and self-directed, with a positive attitude
- Have professional telephone etiquette
- Be highly organized with demonstrated attention to detail
- Exemplary communication skills, both verbal and written
- Demonstrated computer proficiency including email, web applications, and contact management software. Typing skills are a must.
- Adaptable and highly resourceful; able to work with limited information when necessary
- Demonstrated ability to convert leads to strong prospects and close deals
- Strong problem-identification and objection-resolution skills
- Able to build and maintain lasting relationships with clients
- Excellent listening skills
- Ability to occasionally travel and attend sales training, events, or exhibits
- Ability to work individually and as part of a team
- High level of integrity and work ethic
- Have a four door vehicle that is clean and in good working order
We are a boutique real estate team brokerage. We strive for an environment where our agents want to come into the office. We are all in production. Our team is actively involved in production, and we primarily serve clients through referrals. We are in the top 1% of Realtors nationwide. Join us!
For a look into life at Lovejoy Real Estate, take a peek at what our agents have to say:
#WHRE2
Compensation details: 44000-5000 Yearly Salary
PId4e2d3accbf5-34600-37080721
Real Estate Assistant Manager
Posted today
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Job Description
Purpose: Student Agencies Inc. Real Estate acts as a property management company on behalf of Student Agencies Properties. The SAI Real Estate Assistant Manager assists the Real Estate General Manager in managing all aspects of Student Agencies Properties’ real estate holdings, which include both commercial and residential properties totaling $36+ million in assets. The RE Assistant Manager works with the General Manager on the administration, marketing, maintenance, rental, and management of SAP’s 3 commercial tenants and 64 residential apartments. The RE Assistant Manager is also expected to meet weekly with the RE GM, SAI President, and CEO to discuss financial issues, organizational plans, and strategic initiatives. The RE Assistant Manager aids the RE General Manager when presenting operational updates at quarterly Board of Directors meetings, working with other SAI businesses and the SAP Board of Directors when managing properties, and working alongside the SAI CFO and President to determine a budget and strategic business plan to guide the rest of the Real Estate team’s term.& &
Hourly Requirement: This position requires the manager to work part-time (10-15 hours per week) during the academic year. A summer commitment is not required for Assistant Managers, but it is preferred.&
Job Description &
The following job description paints a more complete picture of the skills that we are looking for. The following section will show the broad tasks that the Assistant Manager is expected to perform. Though the job is comprehensive, many of the skills required to successfully execute these responsibilities are learned/perfected during training.&
Main Responsibilities: &
Tenant Relations& &
Support General Manager in managing the rental of commercial and residential properties, including scheduling and conducting apartment showings&
Take a proactive approach towards maintenance (check common areas, fix problems before they worsen, long-term maintenance plans, etc.)&
Proactively create contingency plans in the event of a tenant emergency; assist General Manager in case of an emergency&
Assist General Manager in facilitating productive relationships with tenants, sub-letters, and commercial tenants&
Respond to all tenant communications and requests in a timely, polite manner&
Maintenance&
In the event of a tenant maintenance request, isolate the best value solution and manage the staff/contractors performing the required maintenance&
Help schedule apartment inspections during university breaks to ensure appropriate upkeep and safety&
Work with City of Ithaca officials to ensure all properties comply with code and required building certifications are up to date&
Planning/Record Keeping&
Build upon past managers’ records and efficiently use past maintenance, financial, and customer data to create a proactive maintenance schedule, especially for the turnover period&
Help General Manager plan for turnover to successfully facilitate past tenants move-out, perform all necessary repairs, and prepare apartments for new tenants within a 14-day period&
During the rental period, help plan for moving new tenants in, apartment showings, pricing, and marketing of residential properties&
Financial&
Work with the RE General Manager, President, and CFO to create an operating budget for the next year&
Reconcile rent payments and bank account activity monthly&
Help General Manager calculate commercial rent adjustments, perform all rent reconciliation reports, compile expense information, prepare an analysis of competitors&
Support General Manager in conducting ROI analyses on capital investments, work with RE General Manager, President, CEO, and Facilities Director to propose and evaluate new CapEx projects, present findings to the Board of Directors&
Communication&
Work with the General Manager to maintain a professional relationship with the Student Agencies Properties Board of Directors, as Board approval is required for CapEx projects&
Coordinate any building needs with Facilities Director and Director of Housekeeping daily to ensure all aspects of The Student Agencies Building are tended to&
Periodically send out a newsletter to tenants with any building updates and move-in/out information&
Legal&
Assist General Manager in updating leases as needed to comply with Ithaca and Collegetown standards&
Work with the General Manager to keep all legal documents organized and create and distribute various lease agreements to tenants; a level of comfortability with legal documents is necessary&
Marketing&
Pre-plan to identify target tenant base and market to specific groups; work with General Manager to develop a strategic marketing plan to reach these groups&
Facilitate outreach to as many contact channels as possible to rent out available spaces&
Work with Marketing Director to oversee all aspects of marketing such as website upkeep, social media content, email list-serve/past-customer communications, etc.&
Day to Day/General Responsibilities&
Remain up to date on emails, voicemails, etc.&
See to any urgent tenant requests&
Walk through properties to ensure all common areas are in order&
Check progress on long-term maintenance plans, SAP Board of Directors projects, and marketing initiatives&
Contribute to the overall benefit of SAI by participating in meetings, office hours, team projects, corporate recruiting/orientation/training and aiding other businesses when necessary& &
Honor all deadlines and action plans&
Aid in the transition of the next manager by keeping organized records and adding to the training manual&
Foster long-term business growth and development&
&
Necessary Skills: &
Excellent Communication Skills: In person, online, and over-the-phone communication with tenants, contractors, SAI members, and potential clients is frequent, so the ability to relay information clearly and concisely is key.&
Experience with Customer Service: The Assistant Manager helps respond to tenant requests, and must be able to swiftly, creatively, and efficiently address all client concerns.&
Comfortable with Showing Properties: The Assistant Manager, along with the rest of the Real Estate team, heads apartment showings and rents the residential apartments during leasing season.&
Adaptability: The Assistant Manager may receive calls from clients about problems or questions with the property and must be flexible and timely in their responses and solutions.&
Stress Management: Though pre-planning and organization can avoid stress, the Assistant Manager may experience time crunches when dealing with emergencies, the ending of sales season, project deadlines, etc. and must be able to work under pressure.&
Time Management: Since the Assistant Manager is a full-time Cornell student and may have other on-campus academic/extracurricular obligations, the AM must be able to balance their schedule to be available to tenants and complete all the responsibilities of the job. During rental and turnover season, the AM must be especially organized to effectively manage their schedule and the properties.&
&
What We’re Looking For:&
We are looking for a dedicated, enthusiastic, and passionate student who will prioritize SAI in order to ensure its success. If you exhibit any of the necessary personal qualities of a Real Estate Assistant Manager and/or have relevant experience, apply today! The purpose of SAI is to provide students with an experiential learning opportunity, so don’t let a lack of experience deter you from applying. In many cases, we weigh a candidate’s motivation for joining SAI, ability to self-start, and resilience over past work experience.&
Corporate Real Estate Assistant Manager
Posted 10 days ago
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Job Description
Equinix is the world's digital infrastructure company, operating over 260 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility, speed the launch of digital services, deliver world-class experiences and multiply their value, while supporting their sustainability goals. A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. We embrace diversity in thought and contribution and are committed to providing an equitable work environment that is foundational to our core values as a company and is vital to our success.
Job SummaryAs a Corporate Real Estate Assistant Manager, you will play a vital role in ensuring the smooth operation and management of the building, events and hospitality services provided within the Global Headquarters workplace environment. This role includes oversight of building maintenance, the onsite cafe, creating office communications, and event coordination. Your responsibilities will be diverse, aiming to cultivate and create a productive, fun and creative workplace atmosphere that enriches the experience for Equinix employees, customers, and visitors. Desired behaviors:
- Demonstrate integrity, dependability, responsibility, accountability, self-awareness, a strong work ethic, and compassion
- Prioritize operational excellence and customer experience, striving to create an engaging, enjoyable, and positive workplace for all
- Resolve challenges with discretion and empathy, achieving mutually beneficial resolutions
- Maintain a professional demeanor and foster positive relationships with team members, vendors, and stakeholders
- Demonstrate adaptability and grace under pressure, effectively navigating unexpected circumstances
- Take initiative to identify potential issues or areas for improvement and implement proactive solutions
Caf Oversight and Operations Management:
- Manage all aspects of the on-site caf vendor including budget, menu planning, and food service quality control
- Cultivate strong relationships with cafe management, addressing concerns promptly and fostering a collaborative environment
- Utilize customer feedback and analytics to enhance cafe offerings, organizing events and promotions to enrich the dining experience
- Facilitate communication and engagement initiatives to promote cafe utilization and gather valuable feedback
Office Communications:
- Develop and execute internal communication strategies, disseminating important information and fostering employee engagement through a variety of communication channels
- Act as a conduit for interdepartmental communication, facilitating cohesion and collaboration
- Coordinate office-wide events and meetings, capturing moments to promote organizational culture and camaraderie
Event Coordination:
- Ownership of onsite event planning and execution, ensuring seamless experiences for all attendees
- Create marketing materials and promotional efforts, leveraging social platforms to generate excitement
- Manage event logistics and budgets meticulously, maximizing resources while delivering memorable experiences
Vendor Management:
- Oversee event vendor selection, onboarding, and performance evaluation, nurturing positive partnerships
- Ensure compliance with vendor contracts, service level agreements, and performance expectations
- Adhere to contractual agreements and service standards, resolving issues promptly and professionally
- Manage procurement processes efficiently, optimizing cost-effectiveness and quality
Building Facility Maintenance and Operations:
- Oversee the maintenance and operations of building facilities, ensuring all systems (HVAC, electrical, plumbing, etc.) are functioning optimally
- Oversee preventive maintenance programs to minimize downtime and extend the lifespan of building systems
- Coordinate with external contractors and service providers for repairs, upgrades, and regular maintenance tasks
- Conduct regular inspections and audits of facilities to identify and address any issues promptly
- Ensure compliance with health, safety, and environmental regulations, maintaining a safe workplace for all employees
- Support and manage annual functional budgets, metrics, and provide regular reports as required
- Proven experience in office management, hospitality, event coordination, and building facility maintenance
- Experience managing corporate cafe
- Proven experience managing vendors
- Excellent verbal and written communication skills, social media savvy
- Exceptional organizational and multitasking abilities, with a keen eye for detail
- Strong interpersonal and communication skills, facilitating effective collaboration
- Proficiency in office productivity tools and software for data analysis and reporting
- Prior customer service or sales experience is essential
- Bachelor's degree or equivalent work experience in hospitality management, event planning, business administration, facilities management, or a related field
The United States targeted pay range for this position in the following location is:
- San Francisco, CA / Bay Area: $109,000 to $163,000 per year
Our pay ranges reflect the minimum and maximum target for new hire pay for the full-time position determined by role, level, and location. Individual pay is based on additional factors including job-related skills, experience, and relevant education and/or training. This position may be offered in other locations. Your recruiter can share more about the specific pay range for your preferred location during the hiring process. The targeted pay range listed reflects the base pay only and does not include bonus, equity, or benefits. Employees are eligible for bonus, and equity may be offered depending on the position. As an employee, you become important to Equinix's success.
Details about our company benefits can be found at the following link: USA Benefits eBook
Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.
Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.
Commercial Real Estate-Assistant Property Manager-Vienna, VA
Posted today
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As the Assistant Property Manager (APM) for Cambridge Asset Advisors, LLC, your primary role will be to support the Property Manager on a portfolio that will consist of multiple commercial property locations. These can vary from Class A to C office buildings, warehouse flex space, retail space, and more. APMs work collaboratively with Property Managers and other staff within the Property Management department, as well as with Leasing agents and the Accounting Departments. Work is required to be done in a professional, timely, and accurate fashion. Each interaction with our tenants, owners, investors, contractors, vendors as well as other Cambridge staff should be approached with the highest level of professionalism and customer service. Light travel during work hours may be necessary to and from the properties managed.
ESSENTIAL DUTIES AND RESPONSIBILITIES- Responsible for maintaining day-to-day relationships with tenants.
- Assist support staff with taking/assigning incoming tenant work order requests via the Building Engines work order system.
- Follow up on open work order requests ensuring requests are completed in a timely manner.
- Follow-up with tenants regarding completed work tickets to ensure satisfaction. Report tenant service-related issues to the appropriate Property Manager as necessary.
- Prepare new tenant Welcome Packets as directed by the Property Manager.
- Order tenant directory board signage and suite signage.
- Create and maintain tenant lease files and building files.
- Collect and maintain current tenant certificates of insurance and forwards to Lease Administration.
- Participate in regular inspections of tenant suites, common areas, building exteriors, and landscaping to ensure the efficiency and effectiveness of the building personnel, equipment, and operations.
- Perform other miscellaneous duties and responsibilities as required and assigned.
- Print accurate monthly rent statements for the Property Managers review.
- Assist with hand-delivering and mailing monthly rent statements.
- Run Aged Delinquency report on or around the 5th of the month. Call Tenant, send reminder letters to Tenants regarding lease terms. Update MRI AR Activities with collection comments.
- Print and mail late fee assessment letters to Tenants as directed by the Property Manager.
- Copy and mail to tenants billable work orders and utility invoices.
- Respond in a timely and courteous manner to tenant billing inquiries. If you are not able to assist the tenant forward calls to the Property Manager.
- Maintain bid log, and bid analysis preparation by updating logs for each service related to each building (cleaning, trash removal, landscaping, etc.)
- Properly code all invoices according to the approved operating budget for each building. Attaches corresponding purchase order or executed service agreement.
- Ensures that any expense not included in the approved operating budget is not established without the Property Manager's knowledge or the Owners approval.
- Research delinquent Account Payable invoices and follow up with the appropriate Corporate Accountant.
- Correspondence with vendors via telephone or written communication.
- Creates annual budget folders, which include a separate folder for each General Ledger expense, for each building.
- Create Request for Proposals (RFPs) with appropriate scope of work to all vendors on or before June 30 of each year or as required for each building depending on if an annual operating budget or a fiscal year operating budget.
- Collect bids and update bid analysis for the operating budget.
- Prepares annual service and one-time service agreements per the approved operating budget.
- Maintain service agreement tracking and follow up with vendors.
- Forwards executed service agreements to the accounting personnel.
- Collects and prepares property actions for review by the Property Manager.
- Maintains and updates all stacking plans as directed by the Property Manager.
- Combines all files into a single report for distribution to Ownership.
- Schedules contracted services (window cleaning, faade power washing, etc.) as needed and informs tenants if notice is required.
- Manage the day-to-day relationships with vendors monitor vendor performance and report performance to the Property Manager.
- Requests, collects, and maintains all vendors/contractors' certificates of insurance.
- Coordinates with leasing and construction to ensure communications related to tenant move-ins as directed by the Property Manager.
- Coordinates tenant move-in, including scheduling service elevators, key cards, directory board strips, suite signs, suite keys, and restroom keys.
- Collects certificate of insurance as evidence of insurance coverage from the moving company.
- Collects and maintains tenant emergency contact sheets to update tenant roster and forward them to the appropriate personnel.
- Maintains emergency procedures manual and reviews with the tenant.
Individuals should have two to three years of related experience and/or training in an administrative support role and one to two years of related experience and/or training within the property management field.
QUALIFIED CANDIDATESPlease submit a resume with a cover letter to
SENIORITY LEVELEntry level
EMPLOYMENT TYPEFull-time
JOB FUNCTIONSales and Management
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Real Estate Showing Assistant
Posted 12 days ago
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Step Into the Top 20% of Real Estate with a Leading Napa Valley Team
Do you know and love Napa Valley? Are you a licensed (or soon-to-be licensed) real estate agent eager to gain hands-on experience, work with motivated clients, and grow your career with a high-performing team?
At EO&A, we're proud to be one of the top-producing real estate teams in Northern California. With deep roots in the community and a proven track record of success, we're committed to helping our agents achieve their goals through collaboration, mentorship, and results-driven support.
As a Showing Assistant, you'll partner with lead agents to coordinate and conduct property showings, assist with client communication, and help create an exceptional home-buying experience for our clients throughout Napa, Yountville, American Canyon, St. Helena, and nearby communities.
What You'll Gain:
- Hands-on experience working with active, motivated buyers
- Access to proven systems, marketing tools, and one-on-one mentorship
- Clear growth path into a full production agent role
- A team culture that values professionalism, growth, and community
- Revenue Sharing Programs
- Full Health Benefits
- Growth Share Opportunities
- Vesting & Investment Plans
- Licensed California real estate agent (or in the process of becoming licensed)
- Based in or knowledgeable about Napa Valley and surrounding areas
- Professional, dependable, and eager to grow
- Excited to join a collaborative, high-performance team
Note: This is a commission-only position.
Responsibilities
- Graduate from PLACE New Agent Launch
- Work with sales agent to guide their clients to homes
- Provide detailed, written feedback to confirm or refine clients' search criteria
- Write and negotiate offers on behalf of the sales agent and clients
- Lead generate a minimum of 10 hours a week
- Participate in weekly script practice per team standards
- Participate in team activities per team standards
- Commit to weekly 1:1 coaching session, weekly trainings and Partner Call
- Track tasks and activities in PLACE Technology
- Participate in team meetings and training sessions to continuously improve skills and stay informed about industry trends and best practices.
You are energized by working with people and pride yourself in your ability to develop and maintain professional relationships. You have a compelling desire to support others, while being committed to your growth in real estate and leadership skills.
- People-oriented
- Positive, happy attitude
- Ability to spend a large amount of time driving in their car
- Ability to analyze clients' needs and wants and match them to homes
- Learning based
- Ambitious with proven ability to succeed
- High school graduate
- Real estate license
At EO&A, we strive to provide the highest level of service to our clients. We do this through superior technology that maximizes the reach of our efforts, teamwork & supportive collaboration, deliberately formed positive habits, and a culture of exceptional performance. We show up each day with a smile and a positive attitude toward breaking previous records. Elizabeth Olcott & Associates' clients realize success because we invest in our people. When committed individuals have the education, tools, and support they need to thrive, excellence is achieved. Join us and get ready to be the best version of yourself.
Real Estate Showing Assistant
Posted 12 days ago
Job Viewed
Job Description
Do you love Real Estate and want to see what it is like to work in this field? We are seeking a personable individual to work with clients as a Showing Agent. We’re a vibrant and very busy real estate brokerage in need of someone to host open house properties in the area. If you’re a social “people-person” with an ambitious, vibrant, and positive personality who is responsible and professional, we’re interested in speaking with you! This is a full-time position and does require a real estate license. Compensation is up to 100% commission-based, and salary is not guaranteed, but is negotiable based upon experience. Responsibilities: • Oversee the entire process from writing offers to close to ensure client satisfaction • Assist the lead agent by showing homes to buyer clients that meet their needs and budgets that results in more sales • Respond to all buyer client phone calls, emails and texts in a timely manner to provide superior customer service • Research information about potential properties, communities, schools and amenities so client questions may be answered • Work with buyer clients, listing agents and home sellers to show properties in a timely manner • Schedule showings with home buyers to get them into properties quickly. Qualifications: • Ability to use or quickly learn real estate specific CRM and marketing/lead technologies • Can spend a large amount of time driving • Present yourself in a professional manner • Independent drive to succeed and able to complete tasks without supervision • If no real estate license, be willing & able to obtain one before being hired. • This is a full-time position Compensation: $50,000 salary + commission at plan
• Schedule showings with home buyers to get them into properties quickly.
Compensation:
$50,000 per year
Real Estate Showing Assistant
Posted today
Job Viewed
Job Description
Job Description
Do you love Real Estate and want to see what it is like to work in this field? We are seeking a personable individual to work with clients as a Showing Agent.
We’re a vibrant and very busy real estate brokerage in need of someone to host open house properties in the area. If you’re a social “people-person” with an ambitious, vibrant, and positive personality who is responsible and professional, we’re interested in speaking with you!
This position involves assisting with putting out signs and flyer boxes and measuring homes. Hours vary in this position. We can work around your schedule when setting up open houses and showings. We are a family first organization and would love to have you join our team. Start your application today!
Compensation:
$75,000
Responsibilities:- Assist the clients in writing offers and closing the deal so the process is timely and smooth
- Refine buyer’s criteria in order to select additional homes to show as necessary
- Schedule showings of homes with buyer clients, listing agents home sellers in a timely fashion
- Gather information about potential homes and local communities so you can answer buyer questions
- Identify homes to show that meet buyers’ needs and budgets to help make more sales
- Can spend a large amount of time driving
- Independent drive to succeed and able to complete tasks without supervision
- Technologically proficient and able to learn new programs with ease
- Present yourself in a professional manner
We don’t aspire to be the biggest real estate team in the region, just the best. Founded on simple ideas of service and relationships, they know that how they work, how they treat their clients, and how they care for the community will always come full circle.
We take a strategic approach to help you reach your career goals. Using proven systems and experience to support your business growth.
Looking for agents who are driven and self-motivated, and those who like working in a team environment.
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- Training Magazine: #1 training organization across all industries
- US News: #1 Real Estate Company Customer Service